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ALARA RESOURCES LIMITED — AGM Information 2007
Oct 30, 2007
64461_rns_2007-10-30_c23c1b7c-5221-49f6-b294-8c3c06d29198.pdf
AGM Information
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NOTICE OF ANNUAL GENERAL MEETING & EXPLANATORY STATEMENT
TO SHAREHOLDERS
Date and Time of Meeting:
2:30 pm (Perth time) on Friday, 30 November 2007
Place of Meeting:
Fremantle Room Parmelia Hilton Hotel 14 Mill Street Perth, Western Australia
IMPORTANT NOTICE
It is recommended that shareholders read this Notice of Annual General Meeting and Explanatory Statement booklet in full and if there is any matter that you do not understand, you should contact your financial adviser, stockbroker or solicitor for advice.
The Chairman of the Annual General Meeting will vote open proxies received in favour of all resolutions to be considered at the Annual General Meeting.
Notice of Annual General Meeting & Explanatory Statement
Alara Uranium Limited A.B.N. 27 122 892 719
CONTENTS
CORPORATE DIRECTORY
Notice of AGM
Explanatory Statement
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4
BOARD
John Stephenson Chairman H. Shanker Madan Managing Director Farooq Khan Executive Director
- Resolution 1 - Re-election of 4 John Stephenson as Director
COMPANY SECRETARY
- Resolution 2 - Re-election of 4 Farooq Khan as Director
Victor Ho
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Resolution 3 - Appointment of 4 Grant Thornton as Auditor
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Resolution 4 – Adoption of 4 Remuneration Report
Annexure A – Nomination of New 5 Auditor
PRINCIPAL & REGISTERED OFFICE
Level 14, The Forrest Centre 221 St Georges Terrace Perth Western Australia 6000 Telephone: (08) 9214 9787 Facsimile: (08) 9322 1515 Email: [email protected] Web: www.alarauranium.com
Time and Place of Meeting and 6 How to Vote
SHARE REGISTRY
Advanced Share Registry Services 110 Stirling Highway
Nedlands Western Australia 6009 Telephone: (08) 9389 8033 Facsimile: (08) 9389 7871 Email: [email protected] Web: www.asrshareholders.com
www.alarauranium.com
Visit our website for:
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Latest News
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Market Announcements
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Financial Reports
STOCK EXCHANGE
Australian Securities Exchange Perth, Western Australia
ASX CODES
Shares - AUQ $0.25 (30 June 2008) Options - AUQO
Register your email with us to Receive latest Company announcements and releases
EMAIL US AT: [email protected]
AUDITORS
Grant Thornton (WA) Partnership (formerly Bentleys MRI Perth Partnership) Level 1, 10 Kings Park Road West Perth, Western Australia 6005 Internet: www.grantthornton.com.au
PURPOSE OF THIS DOCUMENT
This Notice of Annual General Meeting and Explanatory Statement has been prepared for the purpose of providing shareholders with all the information known to the Company that is material to the shareholders’ decision on how to vote on the proposed resolutions at the Annual General Meeting. Shareholders should read this Notice of Annual General Meeting and Explanatory Statement in full to make an informed decision regarding the resolutions to be considered at this Annual General Meeting.
This Notice of Annual General Meeting and Explanatory Statement is dated 19 October 2007.
ENQUIRIES
If you have any questions regarding the matters set out in this Notice of Annual General Meeting and Explanatory Statement, please contact the Company or your professional advisers.
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Notice of Annual General Meeting
Alara Uranium Limited A.B.N. 27 122 892 719
NOTICE OF ANNUAL GENERAL MEETING
Notice is given that an Annual General Meeting ( AGM ) of shareholders of Alara Uranium Limited A.C.N. 122 892 719 ( Company or Alara or AUQ ) will be held in the Fremantle Room at Parmelia Hilton Hotel, 14 Mill Street, Perth, Western Australia at 2:30 pm (Perth time) on Friday, 30 November 2007.
AGENDA
ORDINARY BUSINESS
1. Annual Reports
To consider and receive the 2007 Directors’ Report, Financial Statements and Audit Report of the Company, which are contained in the Company’s 2007 Annual Report.
The 2007 Annual Report accompanies this Notice of AGM if shareholders have elected to receive a printed version. Otherwise, an electronic version of the 2007 Annual Report may be viewed and downloaded from the Company’s website: www.alarauranium.com or emailed to shareholders upon request to [email protected]
2. Resolution 1 - Re-Election of John Stephenson as Director
To consider, and if thought fit, to pass the following resolution as an ordinary resolution:
“That John Stephenson, having been appointed a Director by the Board of Directors of the Company since the last annual general meeting of the Company and who automatically retires at this annual general meeting in accordance with clause 8 of the Company’s constitution, be and is hereby re-elected as a Director of the Company”
3. Resolution 2 - Re-Election of Farooq Khan as Director
To consider, and if thought fit, to pass the following resolution as an ordinary resolution:
“That Farooq Khan, having been appointed a Director by the Board of Directors of the Company since the last annual general meeting of the Company and who automatically retires at this annual general meeting in accordance with clause 8 of the Company’s constitution, be and is hereby re-elected as a Director of the Company”
4. Resolution 3 – Appointment of Auditor
To consider, and if thought fit, to pass the following resolution as an ordinary resolution:
“That Grant Thornton (WA) Partnership A.B.N . 25 276 407 950, having been nominated by a shareholder and consented to act, be appointed auditor of the Company"
5. Resolution 4 - Adoption of Remuneration Report
To consider, and if thought fit, to pass the following resolution as an advisory non-binding resolution:
“That the Remuneration Report as detailed in the Directors’ Report for the year ended 30 June 2007 be adopted“
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Notice of Annual General Meeting
Alara Uranium Limited A.B.N. 27 122 892 719
DATED THIS 19[TH] DAY OF OCTOPER 2007
BY ORDER OF THE BOARD
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VICTOR HO COMPANY SECRETARY
NOTES:
Defined Terms
All terms defined in a resolution shall apply for all other resolutions in this Notice of AGM.
Role of ASX
A copy of this Notice of AGM and Explanatory Statement has been lodged with ASX. ASX nor any of its officers takes any responsibility for the contents of the Notice of AGM and Explanatory Statement.
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Explanatory Statement
Alara Uranium Limited A.B.N. 27 122 892 719
EXPLANATORY STATEMENT
This Explanatory Statement is provided to the shareholders of Alara Uranium Limited ( Alara or Company or AUQ ) pursuant to and in satisfaction of the Corporations Act 2001 (Cth) (Corporations Act) and the Listing Rules of the Australian Securities Exchange ( ASX ). This Explanatory Statement is intended to be read in conjunction with the Notice of Annual General Meeting ( AGM ).
1. RESOLUTION 1 – RE-ELECTION OF JOHN STEPHENSON AS DIRECTOR
Resolution 1 seeks the re-election of John Stephenson as a Director of the Company.
The Board appointed Dr Stephenson as Chairman on 18 May 2007. In accordance with the constitution of the Company, Dr Stephenson is subject to re-election at the next AGM of the Company. Dr Stephenson’s qualifications and experience are detailed in the Directors’ Report section of the Company’s 2007 Annual Report.
2. RESOLUTION 2 – RE-ELECTION OF FAROOQ KHAN AS DIRECTOR
Resolution 2 seeks the re-election of Farooq Khan as a Director of the Company.
The Board appointed Mr Khan as an Executive-Director on 18 May 2007. In accordance with the constitution of the Company, Mr Khan is subject to re-election at the next AGM of the Company. Mr Khan’s qualifications and experience are detailed in the Directors’ Report section of the Company’s 2007 Annual Report.
3. RESOLUTION 3 – APPOINTMENT OF NEW AUDITOR
Alara was incorporated on 6 December 2006 and under section 327A Corporations Act, current auditor, Grant Thornton (WA) Partnership (formerly Bentleys MRI Perth Partnership) ( Grant Thornton ) holds office as auditor only until Alara’s first AGM.
Under section 327B Corporations Act, Alara is required to appoint an auditor at its first AGM. In accordance with Corporations Act, the Company has sought and obtained a nomination from a shareholder for Grant Thornton to be appointed as the Company’s auditor. A copy of this nomination is attached to this Explanatory Statement as Annexure A.
Grant Thornton have given their written consent to act as the Company’s auditor subject to shareholder approval of this Resolution 3.
If Resolution 3 is passed, the appointment of Grant Thornton as the Company’s auditor will take effect at the close of this AGM.
4. RESOLUTION 4 – ADOPTION OF REMUNERATION REPORT
Sections 249L and 250R of the Corporations Act requires that a resolution be put to the shareholders to adopt the Remuneration Report as disclosed in the Directors’ Report. The vote on this resolution is advisory only and does not bind the directors or the Company.
The Remuneration Report is set out in the Directors’ Report section of the Company’s 2007 Annual Report. Shareholders will also be provided with a reasonable opportunity to ask questions or make statements in relation to the Remuneration Report.
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Explanatory Statement
Alara Uranium Limited A.B.N. 27 122 892 719
Annexure A
Nomination from a shareholder for the appointment of Grant Thornton (WA) Partnership as Auditor the subject of Resolution 37
19 October 2007
The Company Secretary Alara Uranium Limited Level 14, The Forrest Centre 221 St Georges Terrace Perth WA 6000
Dear Sirs
NOMINATION OF GRANT THORNTON (WA) PARTNERSHIP AS AUDITOR OF ALARA URANIUM LIMITED
We, Orion Equities Limited, being a shareholder of Alara Uranium Limited, hereby nominate Grant Thornton (WA) Partnership A.B.N. 25 276 407 950 of Level 1, 10 Kings Park Road, West Perth, Western Australia, for appointment as auditor of Alara Uranium Limited at its 2007 Annual General Meeting.
We consent to the distribution of a copy of this notice of nomination as an annexure to the Notice of Annual General Meeting and Explanatory Statement of Alara Uranium Limited as required by section 328B (3) of the Corporations Act 2001 (Cth) .
Executed by Orion Equities Limited in accordance with its constitution,
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Director
Director
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Notice of Annual General Meeting & Explanatory Statement
Alara Uranium Limited A.B.N. 27 122 892 719
TIME AND PLACE OF AGM AND HOW TO VOTE
Venue
The AGM of the shareholders of Alara Uranium Limited will be held at:
Fremantle Room commencing Parmelia Hilton Hotel 14 Mill Street Perth, Western Australia
2:30 pm (Perth time) Friday, 30 November 2007
How to Vote
You may vote by attending the meeting in person, by proxy or by authorised representative.
Voting in Person
To vote in person, attend the meeting on the date and at the place set out above.
Voting by Proxy
To vote by proxy, please complete and sign the proxy form enclosed with this Notice of AGM as soon as possible and either:
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send the proxy by facsimile to the Company on facsimile number (08) 9322 1515; or
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deliver the proxy to the registered office of the Company at Level 14, The Forrest Centre, 221 St Georges Terrace, Perth, Western Australia 6000.
so that it is received by the Company not later than 2:30 pm (Perth time) on Wednesday, 28 November 2007 .
Your proxy form is enclosed.
Bodies corporate
A body corporate may appoint an individual as its authorised corporate representative to exercise any of the powers the body may exercise at meetings of a company's shareholders. A properly executed original (or certified copy) of an appropriate “Appointment of Corporate Representative” should be produced for admission to the meeting. Previously lodged Appointments of Corporate Representative will be disregarded by the Company.
Powers of Attorney
A person appearing as Power of Attorney for a shareholder should produce a properly executed original (or certified copy) of an appropriate Power of Attorney for admission to the meeting. Previously lodged Powers of Attorney will be disregarded by the Company.
Voting Entitlement
In accordance with section 1074E(2)(g)(i) of the Corporations Act and regulation 7.11.37 of the Corporations Regulations, the Company has determined that for the purposes of the AGM all shares in the Company will be taken to be held by the persons who held them as registered shareholders at 5 pm (Perth time) on 28 November 2007 ( Voting Entitlement Time ). Subject to the voting exclusions noted below, all holders of shares in the Company as at the Voting Entitlement Time will be entitled to vote at the AGM.
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www.alarauranium.com
ALARA URANIUM LIMITED
A.B.N. 27 122 892 719
Registered Office:
Level 14, The Forrest Centre 221 St Georges Terrace Perth Western Australia 6000 T | (08) 9214 9787 F | (08) 9322 1515 E | [email protected]
ASX Code: AUQ
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Advanced Share Registry Services:
110 Stirling Highway Nedlands Western Australia 6009 T | (08) 9389 8033 F | (08) 9389 7871 E | [email protected] W | www.asrshareholders.com
PROXY FORM
ALARA URANIUM LIMITED A.B.N. 27 122 892 719
www.alarauraniu.com
PLEASE RETURN TO: The Company Secretary Alara Uranium Limited Level 14, The Forrest Centre 221 St Georges Terrace, Perth WA 6000 Enquiries: (08) 9214 9787 Facsimile: (08) 9322 1515
Email: [email protected]
Name1 Name2 Name3 Name4 Name5 Name6
Holder ID: {} Shares held as at [ ] October 2007: {}
A. Appointment of Proxy
I/We being a member/s of Alara Uranium Limited and entitled to attend and vote hereby appoint
� The Chairman of the Meeting (mark with an box, you acknowledge that the Chairman of the Meeting may exercise your proxy even if (If you have appointed the Chairman of the Meeting to exercise your proxy, by marking this “X”) he has an interest in the outcome of a particular resolution and votes cast by him other than as proxy holder will be disregarded because of that interest. The Chairman intends to vote all Chairman’s Open Proxies in favour of all resolutions.)
OR Write here the name of the person you are appointing if this person is someone other than the Chairman of the Meeting.
or failing the person named, or if no person is named, the Chairman of the Meeting, as my/our proxy to act generally at the meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, as the proxy sees fit) at the AGM of Alara Uranium Limited to be held Fremantle Room, at Parmelia Hilton Hotel, 14 Mill Street, Perth , Western Australia at 2:30 pm (Perth time) on Friday, 30 November 2007 and at any adjournment of such AGM
B. Voting directions to your proxy – please mark ⌧ to indicate your directions
RESOLUTIONS For Against Abstain* (1) Re-election of John Stephenson as Director � � � (2) Re-election of Farooq Khan as Director � � � (3) Appointment of Auditor � � � (4) Adoption of Remuneration Report � � � If two proxies are being appointed, the proportion of voting rights this proxy represents is: %
* If you mark the Abstain box for a particular item, you are directing your proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
C. Change of Address and Annual Report Elections (see notes 1 and 2 overleaf)
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Mark 'X' if you want to make any changes to your address details
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Mark this box with an 'X if you wish to receive a printed Annual Report by post
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below Mark this box with an 'X if you wish to receive an electronic Annual Report by email and specify your email address
D. PLEASE SIGN HERE
This section must be signed in accordance with the instructions overleaf
Individual or Shareholder 1 Joint Shareholder 2 Joint Shareholder 3 Sole Director and Sole Company Secretary Director Director / Company Secretary Contact Name Contact Daytime Telephone Date
Proxy Form
Alara Uranium Limited A.B.N. 27 122 892 719
INSTRUCTIONS FOR COMPLETING PROXY FORM
- Change of Address
Your pre-printed name and address is as it appears on the share register of Bentley International Limited. If this information is incorrect, please mark the box at Section C of the proxy form and make the correction at the top of the form. Shareholders sponsored by a broker should advise their broker of any changes. Please note that you cannot change ownership of your shares using this form.
2. Annual Report Elections
The Australian Government recently introduced legislation changing the default option for receiving annual reports. Companies are no longer required to mail out printed annual reports to shareholders. Instead, shareholders can now make an election as follows:
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(a) make a written request for a hard copy annual report to be mailed to you; or
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(b) make a written request for an electronic copy of the annual report to be emailed to you.
If you wish to update your annual report elections, please complete Section C of the Proxy Form.
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Completion of a proxy form will not prevent individual shareholders from attending the meeting in person if they wish. Where a shareholder completes and lodges a valid proxy form and attends the meeting in person, then the proxy’s authority to speak and vote for that shareholder is suspended while the shareholder is present at the meeting.
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A shareholder of the Company entitled to attend and vote is entitled to appoint not more than two proxies. Where more than one proxy is appointed, each proxy must be appointed to represent a specified proportion of the shareholder’s voting rights. If the shareholder appoints two proxies and the appointment do not specify this proportion, each proxy may exercise half of the votes.
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A proxy need not be a shareholder of the Company.
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If you mark the abstain box for a particular item, you are directing your proxy not to vote on that item on a show of hands or on a poll and that your shares are not to be counted in computing the required majority on a poll.
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If a representative of a company shareholder is to attend the meeting, a properly executed original (or certified copy) of the appropriate ‘Appointment of Corporate Representative’ should be produced for admission to the meeting. Previously lodged Appointments of Corporate Representative will be disregarded by the Company.
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If a representative as Power of Attorney of a shareholder is to attend the meeting, a properly executed original (or certified copy) of an appropriate Power of Attorney should be produced for admission to the meeting. Previously lodged Powers of Attorney will be disregarded by the Company.
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Signing Instructions
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You must sign this form as follows in the spaces provided in Section D :
Individual: Where the holding is in one name, the holder must sign. Joint Holding: Where the holding is in more than one name, all of the shareholders should sign. Power of Attorney: If you are signing under a Power of Attorney, you must lodge an original or certified
If you are signing under a Power of Attorney, you must lodge an original or certified photocopy of the appropriate Power of Attorney with your completed Proxy Form.
Companies: Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person.
If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can also sign alone.
Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please indicate the office held by signing in the appropriate place.
10. Lodgment of a Proxy
This Proxy Form (and the original or certified copy of any Power of Attorney under which it is signed) must be received at the address below not later than 2:30 pm (Perth time) on 28 November 2007 (48 hours before the commencement of the meeting). Any Proxy Form received after that time will not be valid for the meeting.
Proxy Forms may be lodged by posting, delivery or facsimile to the address below:
Alara Uranium Limited Level 14, The Forrest Centre 221 St Georges Terrace Perth Western Australia 6000
By Facsimile: (08) 9322 1515