Alankit Limited — AGM Information 2023

Sep 26, 2023

Date: 26/09/2023#Date#

To, BSE Limited P. J. Towers, Dalal Street, Mumbai – 400001	To, National Stock Exchange of India Limited Exchange Plaza, 5thFloor, C-1, Block G, Bandra – Kurla Complex, Bandra (E), Mumbai – 400051
Security Code No. : 531082	Security Code No. : ALANKIT

Subject: Proceedings of 34[th] Annual General Meeting held on Tuesday, 26[th] September, 2023 at 11:00 A.M.

Dear Sir,

Pursuant to Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, read together with Part A of Schedule III thereto, please find enclosed herewith, the proceedings of the 34[th] Annual General Meeting (‘AGM’) of the Company, held on Tuesday, 26[th] September, 2023 at 11:00 A.M. through Video Conferencing (‘VC’) or Other AudioVisual Means (‘OAVM’).

The proceedings of the 34[th] Annual General Meeting are also being hosted on the website of the Company.

This is for your information and records.

Thanking you, Yours Faithfully,

For ALANKIT LIMITED

Digitally signed by MANISHA SHARMA DN: c=IN, o=Personal, postalCode=110041, st=Delhi, MANISHA 2.5.4.20=e4eb5b7a4fe243e07a17874100405cd297892f571ee34fd5a41848a529d5e1fc, pseudonym=195D7BCCD2B81902F720432 B061501414F303611, serialNumber=1C789AB6B1EAEB18D54873 SHARMA DED01380A3F054BE68125670184D7D90BD 80FE3C64, cn=MANISHA SHARMA Date: 2023.09.26 17:36:08 +05'30' MANISHA SHARMA COMPANY SECRETARY & COMPLIANCE OFFICER M.NO. A58430

Encl.: a/a

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SUMMARY OF PROCEEDINGS OF THE 34[TH] ANNUAL GENERAL MEETING OF ALANKIT LIMITED HELD ON TODAY I.E. TUESDAY, 26[TH] SEPTEMBER, 2023 COMMENCED AT 11:00 A.M. AND CONCLUDED AT 11:30 A.M. THROUGH VIDEO CONFERENCING (“VC”)/OTHER AUDIO-VISUAL MEANS (“OVAM”)

Mrs. Manisha Sharma, the Company Secretary welcomed the Members, Directors and other invitees, to the 34[th] Annual General Meeting ('AGM'/'Meeting') of Alankit Limited ('Company') held through Video Conferencing ('VC') facility or Other Audio Visual Means ('OAVM'), in compliance with the provisions of the Companies Act, 2013 ('Act'), SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 ('Listing Regulations') and Ministry of Corporate Affairs' Circulars, on Tuesday, 26[th] September, 2023 at 11:00 a.m. and brief them on certain points relating to the participation at the meeting through VC/OVAM. The deemed venue for the 34[th] AGM was the Registered Office of the Company at 205-208, Anarkali Complex, Jhandewalan Extension, New Delhi-110055.

MEMBERS PRESENT DURING THE MEETING

73 Members including 2 promoters attended the meeting through Video Conferencing from their respective locations and 6 Members including 3 promoters were physically present.

The Requisite quorum being present, the Meeting was called to order.

DIRECTORS PRESENT DURING THE MEETING:

The Meeting was chaired by Mr. Yash Jeet Basrar, Chairman and Independent Director of the Company from New Delhi. All the Directors were present except Mrs. Meera Lal, Non-Executive Director.

Further, the Chairman announced the attendance of the Directors present as follows:

1. Mr. Ankit Agarwal (Managing Director),

2. Mr. Ashok Shantilal Bhuta (Independent Director),

3. Mr. Raja Gopal Reddy Guduru (Non-Executive Director),

4. Mrs. Preeti Chadha (Non-Executive Director),

ALSO PRESENT:

1. Mr. Gaurav Maheshwari (Chief Financial Officer),

2. Mr. N.C. Khanna from M/s N.C. Khanna & Associates (Scrutinizer at the AGM and Secretarial Auditor) and

3. Representative from M/s Nemani Garg Agarwal & Co. (Ex-Statutory Auditor of the Company).

Further, brief introduction was given by the Directors of the Company about themselves. Mr. Ankit Agarwal, Managing Director of the Company addressed the stakeholders about the recent and future developments of the Company and concluded his introduction by placing on record his appreciation and gratitude for all the stakeholders for having reposed their trust and confidence.

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The Chairman then informed that the Notice of the meeting and the Director's Report were sent to all the members and are taken as read. The Chairman informed that remote e-voting was commenced on 23[rd] September, 2023 at 09:00 A.M. IST, and ended on 25[th] September, 2023 at 5:00 P.M. IST. The Chairman also informed that the remote e-voting has been opened from the start of this meeting and will end after 30 Minutes of the conclusion of the meeting.

The Chairman requested the Company Secretary to read out the Auditors’ Report and to brief the Members about the e-voting instructions.

The Company Secretary informed that the members are provided with the facility to cast their votes electronically through remote e-voting facility which is administered by NSDL on all the resolutions set forth in the notice. The members who have not casted their vote on the resolutions as mentioned in the AGM notice by remote e-voting prior to the AGM may cast their vote through e-voting available on the voting page of NSDL during the continuation of AGM simultaneously while participating in the proceedings of the meeting. The Company Secretary also informed that the Board had appointed M/s. N. C. Khanna to act as scrutinizer and to scrutinize the e-voting process in a fair and transparent manner and to provide the consolidated result. The members were also informed that as the resolutions mentioned in the notice has already been put to vote through remote e-voting and the voting is also available during the meeting. So, there will be no proposing and seconding of resolutions.

The following items of the business as per the said Notice were transacted at the Meeting:

Sl. No.	Items of Business	Resolution Considered
ORDINARY BUSINESS
1.	To consider and adopt the Audited Standalone Financial Statements of the Company for the Financial Year ended 31st March, 2023, together with the Reports of the Directors and Auditors thereon.	Ordinary Resolution
2.	To consider and adopt the Audited Consolidated Financial Statements of the Company for the Financial Year ended 31st March, 2023, together with the Reports of the Auditors thereon.	Ordinary Resolution
3.	To appoint a Director in place of Mrs. Meera Lal (DIN: 08689247), who retires by rotation and being eligible, offers herself for re- appointment.	Ordinary Resolution
4.	To appoint M/s. Kanodia Sanyal & Associates, Chartered Accountants, as the Statutory Auditors of the Company to fill the Casual Vacancy.	Ordinary Resolution
5.	To re-appoint M/s Kanodia Sanyal & Associates, Chartered Accountants, Statutory Auditors of the Company and to fix their remuneration.	Ordinary Resolution
SPECIAL BUSINESS
6.	To approve the proposed Related Party Transactions with respect to rendering of goods/services or vice versa by Alankit Limited with effect from 01.10.2023.	Ordinary Resolution

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The Company Secretary informed the members that the Company had not received any request by the Members to express their views/ask questions during the Meeting.

Thereafter, it was announced that on receipt of the Scrutiniser's Report, the results of e-voting would be declared within 48 hours from the conclusion of the Meeting and the same shall be simultaneously sent to BSE Limited and National Stock Exchange of India Limited for uploading on their respective websites and it will also be uploaded on the website of the Company, i.e., www.alankit.in and on the website of NSDL, in compliance with the provisions of the Act and the Listing Regulations.

The Chairman concluded his speech by placing on record his appreciation and gratitude for all the stakeholders.

The Company Secretary also thanked the Directors for joining the Meeting virtually and declared the Meeting as Closed.

The Meeting concluded at 11:30 A.M. with vote of thanks to the Chair.

This is for your information and record.

For ALANKIT LIMITED

Digitally signed by MANISHA SHARMA MANISH DN: c=IN, o=Personal, postalCode=110041, st=Delhi, 2.5.4.20=e4eb5b7a4fe243e07a17874100405 cd297892f571ee34fd5a41848a529d5e1fc, A pseudonym=195D7BCCD2B81902F720432B061501414F303611, serialNumber=1C789AB6B1EAEB18D54873 DED01380A3F054BE68125670184D7D90BD 80FE3C64, cn=MANISHA SHARMA SHARMA Date: 2023.09.26 17:38:44 +05'30'

MANISHA SHARMA COMPANY SECRETARY & COMPLIANCE OFFICER M. NO. A58430

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