Pre-Annual General Meeting Information • May 12, 2021
Pre-Annual General Meeting Information
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The board of directors hereby calls an extraordinary general meeting in Aker Carbon Capture AS, org. no. 925 355 496 (the "Company"), on 3 June 2021 at 09:00h (CEST) at Oksenøyveien 8, 1366 Lysaker, Norway. Oksenøyveien 8 is part of the Aker Square (NO. Akerkvartalet) at Fornebu, and is the building facing Snarøyveien.
IMPORTANT NOTICE: Due to the outbreak of the COVID-19 coronavirus, shareholders are encouraged to avoid personal attendance at the general meeting and instead vote electronically in advance of the meeting or alternatively attend by way of granting a proxy to the chairman of the company by using the attached proxy form.
Registration of attendance will open from 08:30h (CEST) at the day of the general meeting. The following matters are on the agenda:
The company's share capital is NOK 566 060 400 divided into 566 060 400 shares each having a par value of NOK 1. Each share is entitled to one vote at the general meeting. There are no limitations for voting rights set out in the articles of association, however, no voting rights may be exercised for the Company's own shares (treasury shares) or for shares held by the Company's subsidiaries. As per the date hereof, the Company holds [no] own shares.
Each shareholder has the right to vote for the number of shares owned by the shareholder and registered on an account in the Norwegian Central Securities Depository (VPS) belonging to the shareholder at the time of the general meeting. If a shareholder has acquired shares and the share acquisition has not been registered with the Norwegian Central Securities Depository at the time of the annual general meeting, voting rights for the acquired shares may only be exercised if the acquisition is reported to the Norwegian Central Securities Depository and proven at the annual general meeting. In case of ownership transfer, the parties may agree that the seller can exercise the shareholder rights until the rights have been assumed by the acquirer.
Voting rights on shares registered in VPS accounts belonging to custodians may from the Company's point of view, not be exercised, neither by the beneficial owner nor the custodian. However, the beneficial owner of the shares may exercise voting rights if he proves that he has taken the necessary actions to terminate the custodianship of the shares and that the shares will be transferred to an ordinary VPS account in the name of the owner. If the owner can prove that he has initiated such measures and that he has a real shareholder interest in the company, he may, in the opinion of the company, vote for the shares even if they are not yet registered in an ordinary VPS account.
A shareholder cannot demand that new items are added to the agenda when the deadline for such request has expired, cf. section 5-11 second sentence of the Norwegian Private Limited Liability Companies Act.
A shareholder has the right to make proposals for a resolution regarding the items which will be considered by the general meeting.
A shareholder has the right to require board members and the general manager to provide necessary information to the general meeting that may affect the consideration of matters submitted to shareholders for decision. The same applies to information regarding the Company's financial condition and other matters to be addressed at the general meeting, unless the information required cannot be disclosed without causing disproportionate harm to the Company.
Shareholders who wish to participate at the general meeting, either in person or by proxy, are encouraged to notify the Company of their attendance no later than 2 June 2021 at 16:00h CEST. Notification of attendance can be given via "Investortjenester" (VPS Investor services), a service offered by most registrars in Norway, or by completing and returning the enclosed attendance form scanned by email to [email protected], or alternatively by post to DNB Bank ASA, Registrar's Department, P.O. Box 1600 Sentrum, 0021 Oslo, Norway. Notification of attendance should be received no later than the deadline stated above. Proxy with or without voting instructions can, if desirable, be given to the chairman of the board of directors, Henrik Overgaard Madsen, or the person he appoints.
A shareholder who is not able to be present at the general meeting, may prior to the general meeting cast a vote electronically on each agenda item via the company's website www.akercarboncapture.com or via "Investortjenester" (Investor services) (PIN code and reference number from this notice of general meeting is required). The deadline for prior voting is 2 June 2021 at 16:00h CEST. Up until the deadline, votes already cast may be changed or withdrawn. Votes already cast prior to the general meeting will be considered withdrawn should the shareholder attend the general meeting in person or by proxy.
The following documents will be available on www.akercarboncapture.com:
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Date: 12 May 2021 Aker Carbon Capture AS The Board of Directors
Enclosures:
The board of directors' proposed resolutions for the extraordinary general meeting for the agenda items
Notice of Attendance/proxy
Ref no: PIN code:
The extraordinary general meeting of Aker Carbon Capture AS will be held on 3 June 2021 at 09:00h CEST at the company's offices at Oksenøyveien 8, 1366 Lysaker, Norway (part of the Aker Square).
If the above-mentioned shareholder is an enterprise, it will be represented by: ____________________________________
Name of enterprise's representatives (To grant a proxy, use the form below)
The undersigned will attend the extraordinary general meeting 3 June 2021 and vote for:
| own shares | |
|---|---|
| other shares in accordance with enclosed proxy | |
| A total of | shares |
IMPORTANT NOTICE: Due to the outbreak of the COVID-19 coronavirus, shareholders are encouraged to avoid personal attendance at the general meeting and instead vote electronically in advance of the meeting or alternatively attend by way of granting a proxy to the chairman of the company by using this proxy form.
This notice of attendance should be received by DNB Bank ASA no later than 16:00h CEST on 2 June 2021. Notice of attendance may be sent electronically through VPS Investor Services. Advance votes may only be cast electronically, through the company's website www.akercarboncapture.com or through VPS Investor Services. To access the electronic system for notification of attendance and advance voting through the company's website, the above-mentioned reference number and PIN code must be stated.
It may also be sent by e-mail: [email protected]. Post to DNB Bank ASA, Registrar's Department, P.O. Box 1600 Sentrum, 0021 Oslo, Norway.
| Place | _____ ___ Date |
Shareholder's signature | _____________ | ||||
|---|---|---|---|---|---|---|---|
| (If attending personally. To grant a proxy, use the form below) | |||||||
| Proxy (without voting instructions) | Ref no: | PIN code: | |||||
| This form is to be used for a proxy without voting instructions. To grant a proxy with voting instructions, please go to page 2. | |||||||
| 16:00h CEST on 2 June 2021. | If you are unable to attend the extraordinary general meeting in person, this proxy may be used by a person authorised by you, or you may send the proxy without naming the proxy holder, in such case, the proxy will be deemed to be given to the Chair of the Board of Directors or a person authorised by him. The proxy form should be received by DNB Bank ASA, Registrar's Department no later than |
||||||
| Bank ASA, Registrar's Department, P.O. Box 1600 Sentrum, 0021 Oslo, Norway. | The proxy may be sent electronically through VPS Investor Services. It may also be sent by e-mail: [email protected] or by post to DNB | ||||||
| hereby grants (tick one of the two): | The undersigned _________ | ||||||
| | the Chair of the Board of Directors (or a person authorised by him), or | ||||||
| | _________ Name of proxy holder (in capital letters) |
||||||
| a proxy to attend and vote my/our shares at the extraordinary general meeting of Aker Carbon Capture AS on 3 June 2021. | |||||||
| Place | _____ ___ Date |
Shareholder's signature | _____________ |
(Signature only when granting a proxy)
With regard to rights of attendance and voting, reference is made to the Norwegian Private Limited Liability Companies Act, in particular Chapter 5. If the shareholder is a company, the company's certificate of registration must be attached to the proxy.
This proxy form is to be used for a proxy with voting instructions. If you are unable to attend the extraordinary general meeting in person, you may use this proxy form to give voting instructions. You may grant a proxy with voting instructions to a person authorised by you, or you may send the proxy without naming the proxy holder, in which case the proxy will be deemed to have been given to the Chair of the Board of Directors or a person authorised by him.
The proxy form should be received by DNB Bank ASA, Registrar's Department, no later than 16:00h CEST on 2 June 2021.
It may be sent by e-mail: [email protected] or by post to DNB Bank ASA, Registrar's Department, P.O.Box 1600 Sentrum, 0021 Oslo, Norway.
The undersigned: __________________________________ hereby grants (tick one of the two):
the Chair of the Board of Directors (or a person authorised by him), or
____________________________________
Name of proxy holder (in capital letters)
a proxy to attend and vote my/our shares at the extraordinary general meeting of Aker Carbon Capture AS on 3 June 2021.
The votes shall be exercised in accordance with the instructions below. Please note that if any items below are not voted on (not ticked off); this will be deemed to be an instruction to vote "for" the proposals in the notice. However, if any motions are made from the floor, in addition to or replacement of the proposals in the notice, the proxy holder may vote or abstain from voting at his discretion. In such case, the proxy holder will vote on the basis of his reasonable understanding of the motion. The same applies if there is any doubt as to how the instructions should be understood. Where no such reasonable interpretation is possible, the proxy holder may abstain from voting.
| # | Agenda for the Extraordinary General Meeting | For | Against | Abstention |
|---|---|---|---|---|
| 1 | Election of person to chair the meeting and person to co-sign the minutes together with the meeting chair (no voting item) |
______ | _ | _____ |
| 2 | Approval of the notice and the agenda | |||
| 3 | Conversion of the Company into a Norwegian public limited liability company |
|||
| 4 | Change of the Board of Directors | |||
| 5 | Nomination Committee – Election of members | |||
| 6 | Instructions to the Nomination Committee | |||
| 7 | Amendment to the Articles of Association |
___________________________ ______________ _________________________________________ Place Date Shareholder's signature (Only for granting proxy with voting instructions)
With regard to rights of attendance and voting, reference is made to the Norwegian Private Limited Liability Companies Act, in particular Chapter 5. If the shareholder is a company, the company's certificate of registration must be attached to the proxy.
As a step in an ongoing process towards a contemplated listing of the Company's shares on Oslo Børs (the «Listing»), the Board of Directors proposes that the Company is converted into a Norwegian public limited liability company. A memo which summarises the main differences between a Norwegian private limited liability company and a Norwegian public limited liability company is published on the Company's website.
The expert statement in accordance with section 2-6 of the Norwegian Public Limited Liability Companies Act is published and made available on the Company's website.
The Board of Directors proposes that the general meeting adopts the following resolution:
"The Company shall be converted into a public limited liability company. Following the conversion, the Company shall invite others than the shareholders and selected named persons to subscribe for shares in the Company. When the conversion is registered in the Norwegian Register of Business Enterprises, article 1 of the articles of association shall read: "The company's business name is Aker Carbon Capture ASA. The company is a public limited liability company, having its registered office in the municipality of Bærum."
In order to facilitate a board composition that is in compliance with the requirements and recommendations that apply in connection with the Listing and the conversion to a public limited company, the Board of Directors proposes that the general meeting adopts the following resolution:
"Linda Litlekalsøy Aase is elected as a member of the company's Board of Directors. The Board of Directors shall then consist of the following persons:
The new board is elected subject to and with effect from the date the Company is converted into a public limited liability company and until the annual general meeting in 2023."
Linda Litlekalsøy Aase (born 1966) is head of the global Electrification, Maintenance and Modifications business in Aker Solutions. She joined Aker Solutions in 2014 and has almost 20 years of industry experience. Ms Aase has held a variety of leadership positions in Aker Solutions and previously also in Rolls-Royce Marine. Linda holds the position as Chairman of the Board in Aker Solutions AS since 2016. She has a strong drive for low carbon and renewable energy solutions and has been a member of the Board of Directors for ENOVA SF since
The Norwegian Corporate Governance Code recommends that listed companies shall have a Nomination Committee, that its members are elected by the general meeting and that it is laid down in the company's articles of association that the company shall have a Nomination Committee. On this basis, the Board of Directors proposes that the general meeting passes the following resolutions:
"The Company shall have a Nomination Committee, which shall be laid down in the Company's articles of association. The Nomination Committee shall consist of the following members:
The members are elected with effect from the date the Company is listed on the Oslo Stock Exchange and until the annual general meeting in 2023."
Ingebret G. Hisdal is a certified public accountant. Hisdal served as CEO for Deloitte Norway from 1991-2011 and partner in the same company from 2011-2017. He served as a board director of Deloitte's global board from 1998- 2002 and is a former director of the Norwegian Accounting Foundation and IFRS Advisory Council. Hisdal has also held the position as chair of the Norwegian Accounting Association. From 2019 he has chaired the nomination committee of Entra, and Hisdal is also a member of the nomination committees of Aker Solutions, Aker BP, Aker Biomarine, Aker Horizons and DNB.
Svein Oskar Stoknes is the CFO at Aker ASA, a position he has held since August 2019. Prior to this, Stoknes served as CFO at Aker Solutions, where he joined in 2007 and was named CFO in 2014. Previously, Stoknes held a range of senior positions within finance and advisory for organizations like Tandberg, Citigroup and ABB. He graduated from the Norwegian School of Management and has an MBA from Columbia Business School in New York. Stoknes is a director of Akastor ASA and Aker Capital AS, and chairs the nomination committees of Aker BP and Aker Horizons.
In accordance with the proposed resolution in item 5 above, the general meeting shall adopt instructions for the Nomination Committee. The Board's proposal for such instructions is made available on the Company's website. On this basis, the Board of Directors proposes that the general meeting passes the following resolution:
"The instructions for the Nomination Committee of Aker Carbon Capture ASA are approved, in line with the Board's proposal."
In connection with the above proposed resolutions and in order to implement required adjustments related to the contemplated Listing, including the conversion of the Company into a public limited liability company, the Board of Directors proposes that the Company's current articles of association are replaced in their entirety
with the proposed new articles of association set out below. The Board of Directors proposes that the general meeting passes the following resolution:
The Company's articles of association shall be amended to read as follows:
When documents relating to matters which shall be considered in the general meeting have been made available to the shareholders on the Company's internet pages, legislative requirements that documents must be sent to the shareholders in printed form shall not apply. This is applicable also to such documents which, according to legislation, must be included in or attached to the notice of the General Meeting. Notwithstanding, a shareholder may demand to receive in printed form documents related to matters which are to be considered in the general meeting.
The company may set a deadline in the Notice of general meeting for registration of attendance to the general meeting, which shall not fall earlier than five (5) days prior to the general meeting.
The Board may decide that the shareholders may cast their vote in writing, including electronically, during a period prior to the general meeting. For such voting an adequate method for authenticating the sender shall be applied.
The Chairman of the Board or a person designated by him shall preside at the general meeting. The annual general meeting shall discuss and decide on the following matters.
a) Approval of the annual accounts and the annual report, including distribution of dividend, if any.
b) Other matters that pursuant to law or the articles of association fall under the authority of the general meeting
The general meeting may be held in the municipality of Oslo.
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