Ajcon Global Services Ltd. — AGM Information 2023

Sep 28, 2023

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Date: 28.09.2023

To The Manager BSE Limited Corporate Listing Department 25th Floor, PJ Towers, Dalal Street Mumbai – 400001

Dear Sir/Madam,

Ref: Scrip Code: 511692. Subject: Outcome 36[th] Annual General Meeting of Ajcon Global Services Limited.

We would like to inform you that the 36[th] Annual General Meeting (AGM) of the members/ Shareholders of Ajcon Global Services Limited (“the Company”) was held today i.e. Thursday, 28[th] September, 2023 at 11:00 AM. (IST) through Video Conferencing (“VC”) / Other Audio Visual Means (“OAVM”), using the Central Depository Services (India) Limited (CDSL) platform in compliance with the Companies Act, 2013 and relevant circulars issued by the Ministry of Corporate Affairs read with Regulation 30(2) of the SEBI (Listing Obligations and Disclosure Requirements) Regulation, 2015 (“Listing Regulations”) and Para A of Part A of Schedule III of the Listing Regulations.

Enclosed herewith Summary of brief proceedings of 36th Annual General Meeting (AGM) of the members/ Shareholders of the Company held today i.e. Thursday, 28[th] September, 2023.

Kindly take the same on record.

Thanking You,

For Ajcon Global Services Limited

PUSPRAJ RAMSHILA PANDEY Digitally signed by PUSPRAJ RAMSHILA PANDEY DN: c=IN, o=Personal, pseudonym=133281659097028072bnOGmH5AL5hO85, 2.5.4.20=135313b7e98d2d0f6235e837632d2466bf6351cfaef08f1f404d0a9dde4b60dd, postalCode=401303, st=Maharashtra, serialNumber=5fc7878228866de09aafefb455f9dda24d5eacd9e0faa757583a8cb1e7e5ce85, cn=PUSPRAJ RAMSHILA PANDEY Date: 2023.09.28 17:44:58 +05'30'

Puspraj R. Pandey Company Secretary & Compliance Officer Mem. No.: A38542

Place: Mumbai

Encl: As Above

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BRIEF SUMMARY OF PROCEEDINGS OF 36[TH] ANNUAL GENERAL MEETING OF THE COMPANY AJCON GLOBAL SERVICES LIMITED HELD ON THURSDAY, 28[TH] SEPTEMBER, 2023.

The 36[th] Annual General Meeting (i.e. 36th AGM) of the Company Ajcon Global Services Limited was held through Video Conferencing/ Other Audio Visual Means (VC/ OAVM) using the Central Depository Services (India) Limited (CDSL) platform in compliance with Provision of the Companies Act, 2013 and SEBI (Listing Obligations & Disclosure requirements) Regulations 2015 read with relevant rules, regulations, circulars and notification thereon, as amended from time to time and the deemed venue of the meeting was 408, A-Wing, Express Zone, Near Patel‘s, W.E. Highway, Goregaon (E), Mumbai - 400063.

Mr. Puspraj Pandey, Company Secretary introduced himself and welcomed Chairman, all Directors and shareholders those who were present for the AGM. The Company Secretary informed that the AGM was held through Video Conferencing in accordance with the circulars issued by Ministry of Corporate Affairs (MCA). Thereafter, he introduced the Directors and Chairman of statutory committees attending the meeting.

Mr. Ashok Ajmera, Managing Director and Chairman of the Board, Mr. Ankit Ajmera, Whole Time Director & Chief Financial Officer of the Company, Mr. Anuj Ajmera, Whole Time Director & Chief Information and Security Officer of the Company, Mr. Narayan Atal, an Independent Director, Chairman of the Audit Committee, Nomination and Remuneration Committee and Stakeholders Grievance Committee, Mr. Samir Biswas an Independent Director, Mrs. Ragini Chokshi an Independent Director of the Company had attended the meeting through VC/ OAVM from their respective places.

Further Mr. Praveen Mishra, Authorised representative of M/s. Bhatter & Company, Statutory Auditors and Ms. Sonam Jain, Partner & Authorised representative of M/s. Kothari H. & Associates, Secretarial Auditors of the Company & Scrutiniser of the meeting had also attended the meeting from their respective offices.

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The Company Secretary briefed shareholders, about the certain procedural and technical aspects of the AGM. He informed that:

• (a). The Company had provided to the Shareholders the facility to cast their vote electronically through remote e-voting facility provided by Central Depository Services (India) Limited (CDSL), which was commenced from Monday, 25[th] September, 2023 at 09.00 AM (IST) and was open for voting till Wednesday, 27[th] September, 2023 at 05.00 PM (IST), on all resolutions set forth in the Notice of the AGM.

• (b). Shareholders who were present at the AGM and had not casted their vote electronically were provided an opportunity to cast their votes though e-voting during the Meeting.

• (c). The Company had given facility to members/ shareholders to send their questions/ queries in advance on the email id as given in notice.

39 members/ shareholders attended the 36[th] Annual General Meeting.

The Company Secretary requested Mr. Ashok Ajmera (Managing Director and Chairman of the Board) to take the Chair and to call the meeting to order and start the proceedings of the meeting.

Mr. Ashok Ajmera (Managing Director and Chairman of the Board), Chaired the meeting and welcomed all the Shareholders to the 36[th] Annual General Meeting.

As the requisite quorum being present, the Chairman called the meeting to order. The Notice of the Annual General Meeting dated 10[th] August, 2023, Directors’ Report and Annual Accounts were taken as read. The members were informed that there were no qualifications, reservations, adverse remarks and disclaimer in the Auditors' Report and Secretarial Audit Report for the year ended 31[st] March, 2023, hence, Independent Auditor's Reports and Secretarial Audit report were taken as read at the Meeting.

The Chairman then delivered his speech to the Shareholders and briefed the highlights of performance of the Company during the Financial Year 2022-2023.

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The Chairman also informed that:

• (a). Ms. Sonam Jain, Partner of M/s. Kothari H. & Associates, Practicing Company Secretaries, was appointed as Scrutiniser for the purpose of scrutinising the e-voting process in a fair and transparent manner.

• (b). The result of combined e-voting along with scrutinizers’ report would be uploaded on the website of the Company i.e. https://www.ajcononline.com as well as website of CDSL and Stock Exchanges i.e. BSE Limited within 48 hours from the conclusion of the AGM.

The following items of the business/ the resolutions as per the notice of AGM dated 10[th] August, 2023 were place and read at the meeting:

Sr. No.	Description	Type of Resolution
	Ordinary Business:
	To receive, consider and adopt the audited financial statements including audited consolidated financial statements of the Company for the financial year ended 31st March 2023 together with the reports of the Directors and Auditors thereon.	Ordinary Resolution
	To appoint a Director in place of Mr. Anuj Ajmera (holding DIN: 01838428) who retires by rotation and being eligible, offers himself for re-appointment.	Ordinary Resolution

The Chairman thereafter invited registered speaker shareholders to ask their questions. All the questions asked by the shareholders were duly answered.

The Chairman informed that the e-voting facility will be kept open for the next 15 (fifteen) minutes to enable the members to cast their vote and authorized Company Secretary and Scrutinizer to complete necessary formalities in that regard.

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The meeting was concluded at 11:00 AM., and the e-voting link was active for 15 minutes after the conclusion of the meeting and was disabled at 11:35 AM.

There being no other business to be transacted, the Chairman thanked the Shareholders, Board Members, Statutory Auditors and Secretarial Auditors who joined this AGM and closed the proceedings of the meeting.

Yours faithfully,

For Ajcon Global Services Limited

Digitally signed by Ankit Ashok Ajmera Ankit DN: c=IN, o=Personal, title=7208, pseudonym=1333344669626179633Zh52 gMvjLU2N5, 2.5.4.20=3e9932118d8b07dafac85e26518 68a400cabb11c810de99d88c5c44175f9c6 Ashok d9, postalCode=400097, st=Maharashtra, serialNumber=c3576aea959db62bf36478 26daeab54be4b644b7c295a50d8ec03a04 b80fbb53, cn=Ankit Ashok Ajmera Date: 2023.09.28 17:43:49 +05'30'Date: 2023.09.28 17:43:49 +05'30'

b80fbb53, cn=Ankit Ashok Ajmera Date: 2023.09.28 17:43:49 +05'30'Date: 2023.09.28 17:43:49 +05'30' Ajmera Ankit Ajmera DIN: 00200434 Whole Time Director

Place: Mumbai

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