AGM Information • Apr 13, 2019
AGM Information
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Brussels, 13 April 2019.
As announced in the convocation of 19 March 2019, the Board of Directors of ageas SA/NV confirms that the Extraordinary General Meeting of Shareholders of ageas SA/NV of 18 April 2019 will not achieve the required attendance quorum, i.e. representation of at least 50% of the share capital, and will thus be unable to decide validly regarding its agenda items.
A new General Meeting will therefore be convened which, regardless of the share capital represented, will be able to deliberate validly regarding all agenda items.
THE BOARD OF DIRECTORS OF AGEAS SA/NV IS PLEASED TO INVITE THE SHAREHOLDERS TO ATTEND THE ORDINARY GENERAL MEETING OF SHAREHOLDERS OF AGEAS SA/NV AS WELL AS THE EXTRAORDINARY GENERAL MEETING OF SHAREHOLDERS TO BE HELD AFTER THE ORDINARY GENERAL MEETING ON
at the National Theatre Emile Jacqmainlaan 111-115 1000 Brussels
We ask the shareholders to note that they will only be admitted to the Meeting and be able to vote based solely on the number of shares that they hold on the Record Date and about which they have made known their intention to exercise their voting rights at the Meeting, regardless of the number of shares that they hold on the day of the Meeting.
The Record Date has been set at midnight (CET) on 1 May 2019, in accordance with article 18 a) of the company's articles of association.
Shareholders who would like to be able to cast their vote during the Meeting of ageas SA/NV may:
Shareholders whose shares are registered with a bank or other financial institution should contact the bank or financial institution in question (via their branch) and request them to advise the company of their intention to attend and of the number of shares for which they intend to exercise their voting rights. The bank or financial institution will then confirm the shareholding on the Record Date.
When presenting themselves shareholders are requested to inform the bank or financial institution of their intention to be represented at the Meeting such that the latter can advise the company thereof.
We draw the attention of the shareholders to the fact that their intention to participate in the Meeting will only be taken into account to the extent that they are holders of shares registered ON WEDNESDAY 1 May 2019 at midnight (CET) (the Record Date).
In addition shareholders must take the following deadlines into account:
Shareholders wishing to attend the Meeting in person
These shareholders must communicate their instructions to the company, their bank or financial institution, as appropriate, no later than Thursday 9 May 2019 (it being understood that shareholders can present themselves as of the publication of the convocation for the Meeting). The banks and other financial institutions must notify the company of their clients' instructions no later than Thursday 9 May 2019.
One or more shareholders representing at least one per cent of the share capital or holding shares with a market value of at least EUR 50 million have the right to place new items on the agenda of a General Meeting and to table draft resolutions on existing or new agenda items.
The right to request the addition of items to the agenda or submit proposals of decisions relating to existing agenda items does not apply to a second Extraordinary General Meeting of Shareholders that must be convened for lack of an attendance quorum at the first Extraordinary General Meeting of Shareholders.
In order for shareholders to be able to exercise their right to amend the agenda, they must prove that on the day on which they submit their request they actually own at least one per cent of the share capital or hold shares with a market value of at least EUR 50 million. They must also ensure that the appropriate number of shares is registered on the record date in accordance with the registration formalities described above.
Ownership of shares on the day on which the request is submitted can be proved as follows:
Requests must be accompanied by the text of the items to be added to the agenda and the related draft resolutions, and/or by the text of the draft resolutions concerning existing or new agenda items. Requests must also mention a postal address or email address to which ageas SA/NV can send confirmation of receipt.
The company must receive requests to place items on the agenda and to table draft resolutions no later than midnight (CET) on Tuesday 23 April 2019.
As the case may be, ageas SA/NV will publish an updated agenda no later than Tuesday 30 April 2019. At the same time a modified proxy form will be published on the website. All proxies previously submitted will nevertheless remain valid with regard to the agenda items they refer to.
In addition, shareholders have the right to submit, prior to the Meeting, questions in writing to the Board of Directors concerning the agenda items and the board's report, if any, as well as questions in writing to the statutory auditor about his report as the case may be. They also have the right to ask questions orally about the agenda items and reports during the Meeting.
Questions submitted in writing will only be answered if the shareholder in question has completed the registration formalities mentioned above by the record date and has given notice of his intention to attend the Meeting by Thursday 9 May 2019 and provided that the question in writing is received by the company no later than Thursday 9 May 2019.
Shareholders who comply with the above-mentioned conditions should send requests concerning their amendment right to the agenda and to ask questions to the postal address, email address or fax number mentioned in this convening notice (see under the heading 'Practical Information').
Discussion and proposal to approve the remuneration report.
The remuneration report on the 2018 financial year can be found in the Corporate Governance Statement section of the Ageas Annual Report 2018.
4.1 Proposal to appoint Mr. Emmanuel Van Grimbergen as an executive member of the Board of Directors, for a period of 4 years, until the close of the Ordinary General Meeting of Shareholders in 2023.
Emmanuel Van Grimbergen has the Belgian nationality and holds a Masters' degree in both mathematics and actuarial sciences. Before joining Ageas, he worked for ING for 18 years, always in the Product Management and Risk/Actuarial departments. He held various senior management positions at ING Insurance's Belgian entity. Early in 2000, he became Chief Actuary of ING South West Europe and, in 2004, he was appointed Chief Insurance Risk Officer of ING Insurance Retail Banking. In 2007, he moved to Amsterdam as Chief Risk Officer of ING Central and Rest of Europe. Emmanuel Van Grimbergen joined Ageas as Group Risk Officer on 1 January 2011 where he became a member of the Management Committee as well. He currently exercises diverse mandates within the Ageas group, he is, among other functions, a member of the board of East West Ageas Life (Philippines) and Aksigorta (Turkey).
1 To be understood within the meaning of appendix 3 of the Ageas Corporate Governance Charter and upcoming new Corporate Governance Code.
2 To be understood within the meaning of appendix 3 of the Ageas Corporate Governance Charter and upcoming new Corporate Governance Code.
3 To be understood within the meaning of appendix 3 of the Ageas Corporate Governance Charter and upcoming new Corporate Governance Code.
5.1 Article 5: Capital
Cancellation of ageas SA/NV shares
Proposal to cancel 4.647.872 own shares acquired by the company in accordance with article 620 §1 of the Companies Code. The unavailable reserve created for the acquisition of the own shares as required by article 623 of the Companies Code will be cancelled.
Article 5 of the Articles of Association will be accordingly modified and worded as follows:
"The Company capital is set at one billion, five hundred and two million, three hundred sixtyfour thousand, two hundred seventy-two euros and sixty cents (EUR 1,502,364,272.60), and is fully paid up. It is represented by hundred and ninety-eight million, three hundred seventy-four thousand, three hundred and twenty-seven (198.374.327) Shares, without indication of nominal value."
The General Meeting resolves to delegate all powers to the Company Secretary, acting individually, with the possibility of sub-delegation, in order to take all measures and carry out all actions required for the execution of the decision of cancellation.
Communication of the special report by the Board of Directors on the use and purpose of the authorized capital prepared in accordance with article 604 of the Belgian Companies Code.
5.2.2 Proposal to (i) authorize, for a period of three years starting on the date of the publication in the Belgian State Gazette of the amendment to the Articles of Association resolved by the Extraordinary General Meeting of Shareholders which will deliberate on this point, the Board of Directors to increase the company capital, in one or more transactions, by a maximum amount of EUR 148.000.000 as mentioned in the special report by the Board of Directors and to consequently cancel the unused balance of the authorized capital, as mentioned in article 6 a) of the Articles of Association, existing at the date of the publication in the Belgian State Gazette of the amendment to the Articles of Association of the company resolved by the Extraordinary General Meeting of Shareholders which will deliberate on this point and (ii) modify article 6 a) of the Articles of Association accordingly, as set out in the special report by the Board of Directors.
5.3 Article 10: Board of Directors
Proposal to change paragraph a) of article 10 as follows;
a) The board of directors consists of a maximum of fifteen (15) members. The board members who are members of the executive committee are named executive board members. The other board members are named non-executive board members. The majority of the board members shall be non-executive board members.
Proposal to authorize the Board of Directors of the company for a period of 24 months starting after the close of the Extraordinary General Meeting which will deliberate upon this item, to acquire ageas SA/NV shares for a consideration equivalent to the closing price of the ageas SA/NV share on Euronext on the day immediately preceding the acquisition, plus a maximum of fifteen per cent (15%) or minus a maximum of fifteen per cent (15%).
The number of shares which can be acquired by the Board of Directors of the company and its direct subsidiaries within the framework of this authorization cumulated with the authorization given by the General Meeting of Shareholders of 16 May 2018 will not represent more than 10% of the issued share capital.
Beside the proxy model mentioned above, are also available at the company's registered office free of charge to all shareholders and to any interested third party;
All documents relating to the meeting can also be found on Internet: www.ageas.com/en "Investors - Shareholders - Shareholders General Meeting".
The Company is responsible for the processing of the personally identifiable information that it receives from shareholders and proxyholders in the context of the Meeting in accordance with applicable data privacy laws. Such information will be used for the purposes of analysing and administering the attendance and voting process in connection with the Meeting and will be transferred to third parties assisting in the administration of the voting process. Shareholders and proxyholders may request access to and rectification of the information provided to the Company by contacting the Data Protection Office of Ageas via [email protected].
Shareholders wishing to obtain information relating to the modalities of participation in the Meeting are invited to contact the company:
Corporate Administration Rue du Marquis 1 – box 7 1000 Brussels Tel.: +32 (0) 2 557 57 30 Fax: +32 (0) 2 557 57 57 E-mail: [email protected]
Press contact: +32 (0)2 557 57 36
Shuttles will be available for transportation from the station Brussels- South to the National Theatre from 1 PM till 2.30 PM and to return after the Meeting (until 7 PM).
The Board of Directors.
Jozef De Mey Chairman
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