Proxy Solicitation & Information Statement • Oct 4, 2019
Proxy Solicitation & Information Statement
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This duly completed, dated and signed proxy form must be received by the company on 16 October 2019 at the latest,
In case of communication by e-mail, the original proxy form signed on paper must be handed over to the company at the latest at the time of the general meeting.
Proxy forms received late or failing to comply with the required formalities will be rejected.
The undersigned (the "Principal"),
Legal entity:
Natural person:
| Name and first name: | |
|---|---|
| Address: |
Owner of __________________ shares (in full property / in usufruct / in bare property) 2 of the limited liability company "AEDIFICA", a public regulated real estate company under Belgian law, with registered office at 1040 Brussels, Belliardstraat / rue Belliard 40 (box 11), RLE Brussels 0877.248.501 (hereafter, "Aedifica" or the "Company"), appoints hereby as special proxy holder with right of substitution:
1 If signature on behalf of a legal entity, please specify name, first name and title of natural person(s) and provide supporting documentation confirming representation powers. In the absence thereof, the undersigned declares and certifies to Aedifica NV to have the necessary power of attorney to sign this form on behalf of the shareholder.
2 Delete as appropriate.
| Name and first name: _________ | |||
|---|---|---|---|
| Address: | __________ | ||
| __________ |
(Please note that in case you appoint a member of the board of directors/management committee of "AEDIFICA", or any employee or other person that is related to "AEDIFICA" as special proxyholder, that person will be deemed, on the basis of the law, to have a conflict of interest for the exercise of the voting right and shall therefore only be allowed to vote when having been provided with specific voting instructions for each agenda item.)
to whom the Principal grants all powers to represent the latter at the extraordinary general meeting of shareholders of "AEDIFICA", which shall be held at The Dominican, Leopoldstraat 9 / rue Léopold in 1000 Brussels, on 22 October 2019 following the ordinary general meeting starting at 15:00 CET, before Notary public Ms Catherine GILLARDIN, Notaire associé / geassocieerde Notaris in Brussels, with the agenda included as annex, and to vote on the Principal's behalf in accordance with the voting intentions indicated below.
In order to be admitted to the general meeting, the proxy holders need to provide proof of their identity, and the representatives or special proxy holders of legal entities must attach to the present proxy form the supporting documents establishing their power of representation, or submit such documents at the latest directly prior to the start of the meeting. In the absence thereof, the undersigned declares and certifies to Aedifica NV to have the necessary power of attorney to sign this form on behalf of the shareholder.
The proxy holder is expressly permitted to:
If no voting intention has been expressed, the proxy holder shall vote in favor of the resolution, or in case the proxy holder has deleted the foregoing phrase ("the proxy holder shall vote in favor of the resolution"), the proxy holder shall vote in the best interests of the shareholder, based on the deliberations. In case of a potential conflict of interest in the meaning of article 547bis, §4 of the Belgian Companies Code, the proxy holder shall only be allowed to vote when having been provided with specific voting instructions for each agenda item.
This proxy is also valid for any other general meeting that might be convened with the same agenda. However, this only applies in so far as the Principal has complied in due time with the required participation and voting formalities for subsequent meetings.
The proxy holder shall exercise the voting right of the Principal as follows (see agenda as annex and as published in the Belgian State Gazette, L'Echo and De Tijd and on the website http://www.aedifica.be/en/general-meetings-2019). (Please circle your choice)
The vote on a sub-agenda item under agenda item A.2. (a)/(b)/(c) will only be taken if the sub-agenda item preceding is not accepted. If you instruct the proxy holder to accept the proposal under one of the sub-agenda items under this point A.2 (a)/(b)/(c) at the general meeting of the Company, it is recommended that you also give voting instructions to accept the proposals under these sub-agenda items for all sub-agenda items that follow.
If you instruct the proxy holder only for one of the sub-agenda items under agenda item A.2. (a)/(b)/(c) to accept the proposal under this sub-agenda item at the general meeting of the Company and do not give any voting instructions for the other sub-agenda items under agenda item A.2. (a)/(b)/(c), you will be deemed to have also given voting instructions to accept the proposal under the subsequent sub-agenda items in respect of all subagenda items following the agenda item for which the voting instruction "YES" was given.

| A. RENEWAL OF THE AUTHORISED CAPITAL | |||
|---|---|---|---|
| 1. Acknowledgment of the special report of the board |
NO VOTE REQUIRED | ||
| of directors established pursuant to article 604 of | |||
| the Belgian Companies Code. | |||
| 2. Renewal of the authorised capital: | |||
| (a) Proposal to grant the board of directors an | |||
| authorisation to proceed to capital increases by | |||
| constribution in cash whereby the possibility | |||
| is provided for the exercise of the preferential | |||
| subscription right or the priority allocation | |||
| right by the shareholders of the Company, to | |||
| increase the share capital | |||
| i. by a maximum amount equal to 100% |
YES | NO | ABSTAIN |
| of the amount of the capital | |||
| ii. by a maximum amount equal to 75% |
YES | NO | ABSTAIN |
| of the amount of the capital | |||
| iii. by a maximum amount equal to 50% |
YES | NO | ABSTAIN |
| of the amount of the capital | |||
| (b) Proposal to grant the board of directors an | |||
| authorisation to proceed to capital increases in | |||
| the framework of the distribution of an optional | |||
| dividend, to increase the share capital | |||
| i. by a maximum amount of 75% of the |
YES | NO | ABSTAIN |
| amount of the capital | |||
| ii. by a maximum amount of 50% of the |
YES | NO | ABSTAIN |
| amount of the capital | |||
| iii. by a maximum amount of 20% of the |
YES | NO | ABSTAIN |
| amount of the capital | |||
| (c) Proposal to grant the board of directors an | |||
| authorisation to a. capital increases by |
|||
| contribution in kind, b. capital increases by | |||
| contribution in cash without the possibility for | |||
| the shareholders of the Company to exercise the | |||
| preferential right or priority allocation right, or c. | |||
| any other kind of capital increase, to increase | |||
| the share capital | |||
| i. by a maximum amount of 50% of the |
YES | NO | ABSTAIN |
| amount of the capital | |||
| ii. by a maximum amount of 40% of the |
YES | NO | ABSTAIN |
| amount of the capital | |||
| iii. by a maximum amount of 30% of the |
YES | NO | ABSTAIN |
| amount of the capital | |||
| iv. by a maximum amount of 20% of the |
YES | NO | ABSTAIN |
| amount of the capital | |||
| v. by a maximum amount of 10% of the |
YES | NO | ABSTAIN |
| amount of the capital | |||
| 3. Proposal to amend article 6.4. of the Articles of | YES | NO | ABSTAIN |
| Association, to reconcile the text with the approved | |||
| proposals and the aforementioned report. | |||
| B. AMENDMENT TO THE ARTICLES OF ASSOCIATION FURTHER TO THE REVIEWED ACT OF 12 MAY | |||
| 2014 GOVERNING REGULATED REAL ESTATE COMPANIES | |||
| 1. Amendment Articles of Association further to the |
YES | NO | ABSTAIN |
| reviewed RREC legislation | |||
| C. SPECIAL POWERS – COORDINATION OF ARTICLES F ASSOCIATON | |||
| Proposal to confer all the necessary powers to the | YES | NO | ABSTAIN |
| acting notary public in view of the filing and publication |

| of the deed as well as the coordination of the Articles | |||
|---|---|---|---|
| of Association in accordance with the adopted | |||
| resolutions. |
Done at , on 2019.
For the Principal,
___________________
Signed3
Name
___________________ Name
3 Signature to be preceded by the handwritten text "good for proxy".

As this agenda item is for information only, no proposed resolution is included.
The board of directors invites you to approve the authorisation by way of separate vote on each of the agenda items (a), (b) and (c), whereby voting on sub agenda items (ii), (iii), (iv) or (v) will only take place if the sub agenda item that immediately precedes is not accepted.
1 On the date of the extraordinary shareholders' meeting which approves the authorization, as the case may be, rounded down to the euro cent.

"The board of directors is authorised to increase the capital in one or more instalments by a maximum amount of:
1°) [[to be completed: [percentage]% of the amount of the capital on the date of the extraordinary shareholders' meeting of 4 October [or, in case of lack of quorum at the first meeting: 22 October] 2019, as the case may be, rounded down to the euro cent] for capital increases by contribution in cash whereby the possibility is provided for the exercise of the preferential subscription right or the priority allocation right by the shareholders of the Company,]
2°) [[to be completed: [percentage]% of the amount of the capital on the date of the extraordinary shareholders' meeting of 4 October [or, in case of lack of quorum at the first meeting: 22 October]

2019, as the case may be, rounded down to the euro cent] for capital increases in the framework of the distribution of an optional dividend,]
3°) [[to be completed: [percentage]% of the amount of the capital on the date of the extraordinary shareholders' meeting of 4 October [or, in case of lack of quorum at the first meeting: 22 October] 2019, rounded down to the euro cent] for a. capital increases by contribution in kind, b. capital increases by contribution in cash without the possibility for the shareholders of the Company to exercise the preferential right or priority allocation right, or c. any other kind of capital increase, provided that the capital within the context of the authorized capital can never be increased by an amount that exceeds the legal maximum amount of the capital of € [[to be completed: amount of the capital on the date of the extraordinary shareholders' meeting of 4 October [or, in case of lack of quorum at the first meeting: 22 October] 2019], on the dates and in accordance with the terms and conditions as will be determined by the board of directors."
The percentages and the resulting amounts will be completed in article 6.4. of the Articles of Association according to the result of the voting on the proposals under agenda items 2 (a), 2 (b) and 2 (c).
"Any issue premiums will be shown in one or more separate accounts under equity in the liabilities on the balance sheet. The board of directors is free to decide to place any issue premiums, possibly after deduction of an amount at most equal to the costs of the capital increase in the meaning of the applicable IFRS-rules, on an unavailable account, which will provide a guarantee for third parties in the same manner as the capital and which can only be reduced or abolished by means of a resolution of the general meeting deciding in accordance with the quorum and majority requirements for an amendment of the Articles of Association, except in the case of the conversion into capital.".

1° the capital increase is executed within the limits of the authorised capital;
2° the cumulative amount of the capital increases, executed in accordance with this paragraph, over a period of 12 months, do not exceed 10% of the capital amount at the moment of the decision to increase the capital."
A coordinated version of the aforementioned proposed amendments to the Articles of Association is made available to the shareholders for information purposes on the Aedifica website, at: https://www.aedifica.eu/en/general-meetings-2019.
The Board of Directors invites you to adopt this proposal for the amendment of the Articles of Association.

Proposal to confer all the necessary powers to the acting notary public in view of the filing and publication of the deed as well as the coordination of the Articles of Association in accordance with the adopted resolutions.
The Board of Directors invites you to adopt this proposal.
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