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ADVERITAS LIMITED — Proxy Solicitation & Information Statement 2020
May 21, 2020
64465_rns_2020-05-21_ab4a7c78-69ba-418a-98b1-e8129ee22cf4.pdf
Proxy Solicitation & Information Statement
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Adveritas Limited U10, 16 Brodie Hall Drive Bentley 6102 Western Australia +61 8 9473 2500
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22 May 2020
Dear Shareholder
ADVERITAS LIMITED – UPCOMING GENERAL MEETING OF SHAREHOLDERS
Adveritas Limited (ASX:AV1) ( Adveritas or the Company ) will be holding a general meeting at 11.00am (WST) on Wednesday, 24 June 2020 (the Meeting ).
The Company is closely monitoring the impact of the COVID-19 virus in Western Australia and following guidance from the Federal and State Governments. The Meeting will be held virtually. There will not be a physical meeting where shareholders can attend in person.
In accordance with temporary modifications to the Corporations Act under the Corporations (Coronavirus Economic Response) Determination (No. 1) 2020 , the Company is not sending hard copies of the Notice of Meeting to shareholders. The Notice of Meeting can be viewed and downloaded from the website link set out below.
https://www.adveritas.com.au/asx-announcements/
You are encouraged to participate in the Meeting by dialing into the teleconference line and voting and asking questions in the manner described below and in the Notice of Meeting.
How you can participate in the Meeting
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Shareholders are strongly urged to appoint the Chair of the Meeting as proxy in advance of the Meeting. Shareholders can complete the proxy form (accompanying the Notice of Meeting) to provide specific instructions on how their vote is to be exercised on each item of business and the Chair of the Meeting must follow those instructions. Shareholders are encouraged to complete and lodge their proxies online or otherwise in accordance with the instructions set out in the proxy form and the Notice of Meeting . A copy of your personalised proxy form is enclosed for convenience.
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Shareholders who intend to participate and vote on a poll at the Meeting must contact the Company at [email protected] or via telephone on +61 8 9473 2500 to notify the Company that you intend to participate and vote on a poll at the meeting and the Company will email you a personalised poll form. You will need to attend the Meeting by teleconference to follow the Meeting and timing of the poll (see teleconference details below).
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Shareholders who completed a proxy form but have not notified the Company that you intend to participate and vote on a poll at the Meeting can still participate in the Meeting through the teleconference facility. In this circumstance, the person you have appointed as proxy will cast your votes on your behalf.
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To attend the Meeting via teleconference, Shareholders will need to use the preregistration link below. Once you have completed this you will be provided with dial-in details and a Meeting ID so that you can dial into the meeting on the day.
Pre-registration link - https://s1.c-conf.com/diamondpass/10007136-invite.html
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If social distancing restrictions are eased prior to the meeting, the Company will advise via an ASX announcement whether shareholders will be able to attend in person and participate in the usual way. The Notice of Meeting is important and should be read in its entirety. If you are in doubt as to the course of action you should follow, you should consult your financial adviser, lawyer, accountant or other professional adviser.
The Company appreciates the understanding of shareholders during this time.
Yours faithfully
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Stephen Belben Chairman Adveritas Limited
This announcement was approved and authorised for release by the Board of Adveritas Limited.
For more information, please contact:
Investor Enquiries
Mathew Ratty Chief Executive Officer Adveritas Limited (08) 9473 2500 [email protected]
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ABN 88 156 377 141
Need assistance?
Phone:
1300 850 505 (within Australia) +61 3 9415 4000 (outside Australia)
Online:
www.investorcentre.com/contact
AV1
MR SAM SAMPLE FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
YOUR VOTE IS IMPORTANT
For your proxy appointment to be effective it must be received by 11:00am (WST) Monday, 2 2 June 2020.
Proxy Form
How to Vote on Items of Business
Lodge your Proxy Form:
XX
All your securities will be voted in accordance with your directions.
Online:
APPOINTMENT OF PROXY
Voting 100% of your holding: Direct your proxy how to vote by marking one of the boxes opposite each item of business. If you do not mark a box your proxy may vote or abstain as they choose (to the extent permitted by law). If you mark more than one box on an item your vote will be invalid on that item.
Voting a portion of your holding: Indicate a portion of your voting rights by inserting the percentage or number of securities you wish to vote in the For, Against or Abstain box or boxes. The sum of the votes cast must not exceed your voting entitlement or 100%.
Appointing a second proxy: You are entitled to appoint up to two proxies to attend the meeting and vote on a poll. If you appoint two proxies you must specify the percentage of votes or number of securities for each proxy, otherwise each proxy may exercise half of the votes. When appointing a second proxy write both names and the percentage of votes or number of securities for each in Step 1 overleaf.
Lodge your vote online at www.investorvote.com.au using your secure access information or use your mobile device to scan the personalised QR code.
Your secure access information is
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Control Number: 999999
SRN/HIN: I9999999999 PIN: 99999
For Intermediary Online subscribers (custodians) go to www.intermediaryonline.com
A proxy need not be a securityholder of the Company.
SIGNING INSTRUCTIONS FOR POSTAL FORMS
Individual: Where the holding is in one name, the securityholder must sign.
Joint Holding: Where the holding is in more than one name, all of the securityholders should sign.
Power of Attorney: If you have not already lodged the Power of Attorney with the registry, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please sign in the appropriate place to indicate the office held. Delete titles as applicable.
By Mail:
Computershare Investor Services Pty Limited GPO Box 242 Melbourne VIC 3001 Australia
By Fax:
1800 783 447 within Australia or +61 3 9473 2555 outside Australia
ATTENDING THE MEETING
If you are attending in person, please bring this form with you to assist registration.
Corporate Representative
PLEASE NOTE: For security reasons it is important that you keep your SRN/HIN confidential.
If a representative of a corporate securityholder or proxy is to attend the meeting you will need to provide the appropriate “Appointment of Corporate Representative” prior to admission. A form may be obtained from Computershare or online at www.investorcentre.com under the help tab, "Printable Forms".
Samples/000001/000001/i12
MR SAM SAMPLE FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
Change of address. If incorrect, mark this box and make the correction in the space to the left. Securityholders sponsored by a broker (reference number commences with ‘ X ’) should advise your broker of any changes.
I 9999999999
I ND
Proxy Form
Please mark
to indicate your directions
Step 1
Appoint a Proxy to Vote on Your Behalf
XX
I/We being a member/s of Adveritas Limited hereby appoint
the Chairman OR of the Meeting
PLEASE NOTE: Leave this box blank if you have selected the Chairman of the Meeting. Do not insert your own name(s).
or failing the individual or body corporate named, or if no individual or body corporate is named, the Chairman of the Meeting, as my/our proxy to act generally at the meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, and to the extent permitted by law, as the proxy sees fit) at the General Meeting of Adveritas Limited to be held virtually on Wednesday, 24 June 2020 at 11:00am (WST) and at any adjournment or postponement of that meeting.
Chairman authorised to exercise undirected proxies on remuneration related resolutions: Where I/we have appointed the Chairman of the Meeting as my/our proxy (or the Chairman becomes my/our proxy by default), I/we expressly authorise the Chairman to exercise my/our proxy on Resolution 4 (except where I/we have indicated a different voting intention in step 2) even though Resolution 4 is connected directly or indirectly with the remuneration of a member of key management personnel, which includes the Chairman.
Important Note: If the Chairman of the Meeting is (or becomes) your proxy you can direct the Chairman to vote for or against or abstain from voting on Resolution 4 by marking the appropriate box in step 2.
Step 2 Items of Business
PLEASE NOTE: If you mark the Abstain box for an item, you are directing your proxy not to vote on your behalf on a show of hands or a poll and your votes will not be counted in computing the required majority.
For Against Abstain
- 1 Ratification of prior Issue - 31,248,270 Shares
| 2 | Approval of issue of Shares via Placement to Mr Matthew Ratty (or his nominee) | |||
|---|---|---|---|---|
| 3 | Issue of Shares to Bletchley Park Capital Pty Ltd (or nominee) |
4 Adoption of Incentive Share Plan
The Chairman of the Meeting intends to vote undirected proxies in favour of each item of business. In exceptional circumstances, the Chairman of the Meeting may change his/her voting intention on any resolution, in which case an ASX announcement will be made.
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Step 3 Signature of Securityholder(s) This section must be completed.
Individual or Securityholder 1 Securityholder 2 Securityholder 3
/ /
Sole Director & Sole Company Secretary Director Director/Company Secretary Date
Update your communication details (Optional) By providing your email address, you consent to receive future Notice
Mobile Number Email Address of Meeting & Proxy communications electronically
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