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Aclara Resources Inc. — AGM Information 2023
Apr 19, 2023
48255_rns_2023-04-19_3b09d1dd-10b3-4c27-9cd0-9e513cb87d28.pdf
AGM Information
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ACLARA RESOURCES INC.
NOTICE OF ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS
To the holders of Common Shares:
NOTICE IS HEREBY GIVEN that an annual general and special meeting (the “ Meeting ”) of the shareholders of Aclara Resources Inc. (the “ Company ” or “ Aclara ”) will be held on May 3, 2023 at 8:30 a.m. (Toronto time) at the offices of Stikeman Elliott LLP, 199 Bay Street, Suite 5300, Toronto, Ontario for the following purposes:
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to receive the Company’s annual audited financial statements for the financial year ended December 31, 2022, including the external auditors’ report thereon;
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to elect directors of the Company who will serve until the end of the next annual meeting of shareholders or until their successors are elected or appointed;
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to appoint external auditors, who will serve until the end of the next annual general meeting of shareholders and authorize the board of directors of the Company to fix their remuneration;
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to consider and, if thought advisable, to pass an ordinary resolution, the full text of which is set out in Appendix A of the accompanying Management Information Circular, approving certain amendments to the Omnibus Long-Term Incentive Plan of the Company, as more particularly described in the Management Information Circular; and
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to consider such other business that may properly come before the Meeting or any adjournment thereof.
The Management Information Circular dated as of April 3, 2023 provides additional information relating to matters to be dealt with at the Meeting. Shareholders are reminded to review the Management Information Circular before voting.
In this Notice, “we”, “us”, “our”, “Aclara” and “the Company” refer to Aclara Resources Inc. and all entities controlled by it unless the context otherwise requires. “You” and “your” refer to Aclara’s shareholders.
You have the right to vote
You are entitled to receive notice of and vote at the Meeting or any adjournment or postponement of the Meeting if you are a holder of Common Shares on the record date, which the board of directors of the Company has fixed as April 3, 2023. No shareholders becoming shareholders of record after that time will be entitled to vote at the Meeting, or any adjournment or postponement thereof.
Your vote is important
This Notice is accompanied by the Management Information Circular, a form of proxy for a registered shareholder or a voting instruction form for a beneficial shareholder (collectively, the “ Meeting Materials ”). As an Aclara shareholder, it is important that you read the accompanying Meeting Materials carefully. You are entitled to one vote for each Common Share held.
You are entitled to vote at the Meeting either in person or by proxy. If you are unable to attend the Meeting in person, you are requested to vote your shares using the enclosed form of proxy or voting instruction form, as applicable.
Registered shareholders should complete and sign the form of proxy and return it in the envelope provided. Alternative methods of voting by proxy are outlined in the accompanying Management Information Circular. If you are a non-registered shareholder, you should review the voting instruction form provided by your intermediary, which sets out the procedures to be followed for voting shares held through intermediaries.
Proxies must be received by the Company’s transfer agent, Computershare Investor Services Inc. (“ Computershare ”), by no later than 8:30 a.m. (Toronto time) on May 1, 2023, or two business days before the commencement of any adjournment(s) or postponement(s) of the Meeting, either by: (i) mailing it to the following address: Computershare Investor Services Inc. 8[th] Floor, 100 University Avenue, Toronto, Ontario, Canada M5J 2Y1, Attn: Proxy Department; or (ii) faxing to 1-416-263-9524 (outside Canada & US) or 1-866-
249-7775 (toll-free). Alternatively, registered shareholders may attend the Meeting and vote in person by registering at the registration table on the day of the Meeting prior to the commencement of the Meeting.
Shareholders may contact Aclara’s transfer agent, Computershare, at 1-800-564-6253 (toll free in Canada and the United States) or 514-982-7555 (international direct dial), for more information regarding how to vote their shares or the items being voted on at the Meeting.
Shareholders who are planning to attend the meeting and who require special arrangements for hearing or access impairment should contact Investor Relations at [email protected].
Dated this 3[rd] day of April, 2023.
By order of the Board of Directors,
(signed) Ramon Barua
Ramon Barua Chief Executive Officer Toronto, Ontario