Ace Integrated Solutions Limited — AGM Information 2023

Sep 29, 2023

ACE INTEGRATED SOLUTIONS LIMITED

Regd. Office: B-13, DSIDC Complex, Functional Industrial Estate, Industrial Area Patparganj, New Delhi-110092, Email- md@aceintegrated.com, cs@aceintegrated.com Phone No. 011-49537949, Website- www.aceintegrated.com CIN: L74140DL1997PLC088373

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Ref.- ACE/STX/2023-24/35

To Date: 29.09.2023

The Manager (Listing Department) National Stock Exchange of India Limited (NSE) Exchange Plaza, C-1, Block G, Bandra Kurla Complex, Bandra (East), Mumbai-400051 (Maharashtra)

Company Symbol : ACEINTEG - Subject: Proceedings of 26[th] Annual General Meeting of Ace Integrated Solutions Limited held on September 29, 2023.

Dear Sir/Madam,

Pursuant to the provisions of regulation 30 read with Para A, Part A of Schedule III of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, please find enclosed herewith the proceedings of 26[th] Annual General Meeting of the Company held on Friday, the 29[th] day September, 2023 at 11:00 a.m. through Video Conferencing (VC) or Other Audio Visual Means (OAVM) to transact the business as set out in the Notice of the 26[th] AGM in compliance with all the applicable provisions of the Companies Act, 2013 and the rules made thereunder and pursuant to circulars issued by Ministry of Corporate Affairs (MCA) and Securities and Exchange Board of India (SEBI) from time to time, allowing companies to hold AGM without physical presence of the members at a common venue.

You are kindly requested to take the above information on your record.

For ACE INTEGRATED SOLUTIONS LIMITED

RAHUL Digitally signed by RAHUL CHAUHA CHAUHAN Date: 2023.09.29 N 17:10:04 +05'30' Rahul Chauhan (Company Secretary & Compliance Officer)

Encl: As above

ACE INTEGRATED SOLUTIONS LIMITED

Regd. Office: B-13, DSIDC Complex, Functional Industrial Estate, Industrial Area Patparganj, New Delhi-110092, Email- md@aceintegrated.com, cs@aceintegrated.com Phone No. 011-49537949, Website- www.aceintegrated.com CIN: L74140DL1997PLC088373

================================================================================ PROCEEDINGS OF THE 26[TH] ANNUAL GENERAL MEETING OF THE SHAREHOLDERS OF ACE INTEGRATED SOLUTIONS LIMITED HELD ON FRIDAY, THE 29[TH] DAY OF SEPTEMBER, 2023 AT 11.00 A.M. AT THE REGISTERED OFFICE OF THE COMPANY AT B-13, DSIDC COMPLEX, FUNCTIONAL INDUSTRIAL ESTATE, INDUSTRIAL AREA PATPARGANJ, NEW DELHI-110092.

1. Day, Date, Time and Venue of the Meeting: -

The Twenty Sixth (26[th)] Annual General Meeting (AGM) of the Company was held on Friday, the 29[th] day of September, 2023 at 11.00 a.m. (IST) through Video Conferencing (VC) / Other AudioVisual Means (OAVM).

2. Directors and Key Managerial Personnel present at the AGM:-

Directors

All the Directors of the Company were present at the AGM except Mr. Rajeev Ranjan Sarkari, who expressed his inability to attend the AGM due to his personal reason.

Key Managerial Personnel

Mr. Rahul Chauhan, Company Secretary

Mr. Rohit Goel, Chief Financial Officer

3. Brief Detail of the Meeting: -

The Company Secretary, welcomed the Shareholders to the Twenty Sixth (26[th)] Annual General Meeting (AGM) of the Company and informed them about the facility to join the meeting through Video Conferencing (VC) / Other Audio-Visual Means (OAVM).

Total Eleven (11) members were present at the meeting as per the records of attendance.

Mr. Chandra Shekhar Verma, Chairman of the Company welcomed the Shareholders, Directors and Auditors of the Company to the Twenty Sixth (26[th] ) Annual General Meeting (AGM) of the Company and the requisite quorum being present, the Chairman called the Meeting to order. Chairman also highlighted the performance of the Company during the financial year 2022-23

The Annual Report including Notice of Annual General Meeting, Board’s Report and Statutory Auditor’s Report were taken as read by the shareholders of the Company.

The Chairman then addressed the Members and gave an overview of the financial performance of the Company for the financial year ended March 31, 2023 and its future outlook.

4. Brief details of items transacted at the AGM:-

Ordinary Business

1. Adoption of the Annual Audited Financial Statements of the Company for the financial year ended on March 31, 2023 and Reports of Board of Directors and Report of Auditors thereon.

Digitally signed by RAHUL RAHUL CHAUHAN CHAUHAN Date: 2023.09.29 17:10:55 +05'30'

2. Re-appointment of Ms. Shivani Chandra (DIN: 09623919), Director who retires by rotation at this Annual General Meeting, and being eligible, offers herself for re-appointment.

Special Business

3. Regularization of Mrs. Ritika Srivastava (DIN: 10294180) as an Independent Director of the Company.

4. Changed the object clause of Memorandum of Association of the Company.

5. Adopted the object clause of Memorandum of Association of the Company as per the provisions of the Companies Act, 2013.

The Chairman informed that the Company had provided remote e-voting facility to all the members entitled to cast their vote (i.e. persons who were members as on September 22, 2023, being the cutoff date) on all the resolutions as set out in the Notice of AGM during the period from Tuesday, September 26, 2023 (9:00 a.m.) to Thursday, September 28, 2023 (5:00 p.m.) as per the provisions of Companies Act, 2013 read with rules framed thereunder.

Chairman further informed that M/s Atiuttam Singh & Associates, a Practicing Company Secretary (Membership No. 8719 and C.P. No. 13333) was appointed as the Scrutinizer to scrutinize the voting through electronic means (i.e. remote e-voting and voting at the Meeting through electronic voting system).

6. Result of voting (remote e-voting and voting at the meeting through electronic voting system)

All the resolutions set out in the Notice have been passed with requisite majority. The Company will separately intimate the voting results (remote e-voting and voting at the meeting through electronic voting system) of the 26[th] Annual General Meeting pursuant to Regulation 44(3) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 to the Stock Exchange and also upload on the website of the Company and National Securities Depository Limited, the authorized agency which provided e-voting facility within the prescribed time limit.

The Chairman concluded the meeting at 11:20 a.m. (IST) and proposed a vote of thanks to the members for their participation, suggestion and comments.

For ACE INTEGRATED SOLUTIONS LIMITED

RAHUL Digitally signed by RAHUL CHAUHAN CHAUHAN Date: 2023.09.29 17:11:12 +05'30'

Rahul Chauhan (Company Secretary & Compliance Officer)

Date: 29.09.2023 Place: Delhi