Ace Integrated Solutions Limited — AGM Information 2022

Oct 21, 2022

ACE INTEGRATED SOLUTIONS LIMITED

Regd. Office: B-13, DSIDC Complex, Functional Industrial Estate, Industrial Area Patpargan], New Delhi-110092, Email- ceo@aceintegrated.com, cs@aceintegrated.com Phone No. 011-49537949, Website- www.aceintegrated.com CIN: L74140DL1997PLC088373

Ref.- ACE/STX/2022-23/40

To Date: 21.10.2022

The Manager (Listing Department) National Stock Exchange of India Limited (NSE) Exchange Plaza, C-1, Block G, Bandra Kurla Complex, Bandra (East), Mumbai-400051 (Maharashtra)

Company Symbol: ACEINTEG ISIN: INE543V01017 Subject:- Minutes of 25 Annual General Meeting of Ace Integrated Solutions Limited.

Dear Sir/Madam,

Further to our letter dated 30 September, 2022 intimating about the proceedings of the 25" Annual General Meeting (AGM) of the Company, please find enclosed copy of the minutes of the 25" AGM held on 30 September 2022 at the registered office of the Company.

You are kindly requested to take the above information on your record.

For ACE INTEGRATED SOLUTIONS LIMITED RAHUL CHAUHAN Digitally signed by RAHUL CHAUHAN Date: 2022.10.21 19:22:07 +05'30'

RAHUL CHAUHAN (Company Secretary & Compliance Officer)

Encl: As above

MINUTE BOOK

MINUTES OF THE 25™ ANNUAL GENERAL MEETING OF THE SHAREHOLDERS OF ACE INTEGRATED SOLUTIONS LIMITED HELD ON FRIDAY, THE 307 DAY OF SEPTEMBER, 2022 AT 05:00 P.M. AT THE REGISTERED OFFICE OF THE COMPANY AT B-13, DSIDC COMPLEX, FUNCTIONAL INDUSTRIAL ESTATE, INDUSTRIAL AREA PATPARGANJ, NEW DELHI-110092.

DIRECTORS PRESENT:

• 1. Mr. Chandra Shekhar Verma j Chairman & Managing Director
• 1. Mrs. Amita Verma : Whole-time Director
• 1. Ms. Shivani Chandra : Whole-time Director
• 1. Mr. Deep Shankar Srivastava: Independent Director
• 1. Mr. Kumar Vishwajeet Singh : Independent Director

Mr. Rajeev Ranjan Sarkari, an Independent Directors of the Company expressed their inability to attend the AGM due to some personal reason.

IN ATTENDENCE:

Rahul Chauhan	:	Company Secretary
Rohit Goel	:	Chief Financial Officer

CHAIRMAN OF THE MEETING:

Mr. Chandra Shekhar Verma, Chairman & Managing Director of the Company took the chair and welcomed the Members to the 25" Annual General Meeting of the Company and introduced the persons sitting at the Dias.

MEMBERS ATTENDENCE:

There were 8 (Eight) members present in person at the meeting and no member was present through proxy.

QUORUM:

7M

WRITEAWAY

The quorum being present, the Chairman declared the meeting open. He then began with the formal proceeding of the meeting.

BRIEF DETAIL OF THE MEETING:

The Notice of Annual General Meeting, Board's Report and Statutory Auditor's Report thereon having already being circulated were taken as read by the Shareholders of the Company.

CHAIRMAN'S INITIALS

MINUTE BOOK

The Chairman then addressed the Members and gave an overview of the financial statements of the Company for the financial year ended March 31, 2022 and its future outlook. He then mentioned that the Registers, Financials, Auditors Report and Secretarial Auditors Report etc. as required under the Companies Act, 2013 are kept at the meeting for inspection.

The Company Secretary informed the shareholders of the Company that pursuant to the provision of Section 108 of the Company Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rule, 2014 the company has provided remote evoting facility to all the shareholders entitled to cast their vote (i.e. persons who were shareholders on September 23, 2022 being the cut-off date) on all the resolutions as set out in the Notice of AGM during the period begins on Tuesday, September 27, 2022 (9:00 a.m.) and ends on Thursday, September 29, 2022 (5:00 p.m.). He further informed that M/s. Atiuttam Singh & Associates (Membership No.: 8719 and COP No.: 13333), a Practicing Company Secretary was appointed as Scrutinizer for conducting the remote evoting process in a fair and transparent manner.

Further, in terms of the Companies Act, 2013 and the Listing Regulations, shareholders attending the AGM who had not already cast their vote by remote e-voting were also provided the option to exercise their right to vote at the venue of the AGM by physical polling on all the resolutions of ordinary businesses as set out in the Notice of AGM. M/s. Atiuttam Singh & Associates (Membership No.: 8719 and COP No.: 13333), a Practicing Company Secretary was being appointed as the Scrutinizer for independently carrying out the poll at the venue of the AGM.

The Members were informed that the results would be declared after considering the remote e-voting and voting by ballot by the members present in the AGM. They were also informed that the results would be submitted to the Stock Exchange within 48 hours of conclusion of the Annual General Meeting and would be placed on the website of the Company at www.aceintegrated.com.

The objective and implications of the Resolutions before putting them to vote at the Meeting were being explained.

ORDINARY BUSINESS:

1. ADOPTION OF ANNUAL AUDITED FINANCIAL STATEMENTS, REPORTS OF BOARD OF DIRECTORS AND REPORT OF AUDITORS THEREON.

With the consent of the Chairman and the members present, the Audited Financial Statements of the Company for the financial year ended March 31, 2022 and Report of the Board of Directors and Report of Auditors thereon, having been circulated along with the notice of the meeting, was taken as read.

The following resolution was proposed by Mr. Vivek Srivastava as an ordinary resolution and seconded by Mrs. Tannu Kumari:

CHAIRMAN'S INITIALS

				MINUTE	BOOK
"RESOLVED THAT the consent of the members be and							is hereby accorded to approveand adopt the Annual Audited Financial Statements of the Company for the year ended
							March 31, 2022 including Balance Sheet of the Company as at March 31, 2022, Profit
							and Loss Account for the year ended as at March 31, 2022 along with notes appendedthereto, the Cash Flow Statement for the financial year ended on March 31, 2022 and the
report of Auditors thereon and the Report of Board of Directors.
							RESOLVED FURTHER THAT the Board of Director and/or Company Secretary of
				deeds and things as may be necessary to give effect to the aforesaid resolution."			the Company be and is hereby authorized jointly and/or severally to do all such acts,
Detailsof voting		on the resolution: -
Particulars No. of Members voting					Number of votes cast		Total in
	Polling	throughe-		Total Polling	throughe-	Total	Percentage(%)
Assent		Paper Voting		3508500	Paper Voting9000	3517500	98.74
Dissent	6-	2Z	82	-	45000	45000	1.26
InvalidVotes	-	-	-	-	-		-
Total	6	4	10	-		54000 3562500	100
				The above resolution was put to vote and passed as an ordinary resolution.
	TERM IS RETIRE BY ROTATION						RE-APPOINTMENT OF MRS. AMITA VERMA (DIN: 01089994), WHOSE
							The Chairman vacated the Chair in respect of this resolution because he was interested
							in this resolution and in his place Mr. Deep Shankar Srivastava, Independent Director ofthe Company took the Chair and informed the members that Mrs. Amita Verma (DIN:
							01089994), whose term is retiring by rotation at this Annual General Meeting, and being
							The following resolution was proposed by Mr. Jitendra Kumar as an ordinary resolution
							is hereby accorded to reappoint Mrs. Amita Verma (DIN: 01089994), Director of the Company, who retires by
							rotation at this Annual General Meeting, and her term shall be liable to retire by rotation."
							is herebyauthorized to do all such acts, deeds and things as may be necessary to give effect to the
2.eligible, offers herself for re-appointment.and seconded by Mr. Rohit Goel:"RESOLVED THAT the consent of the members be andRESOLVED FURTHER THAT the Board of Director of the Company be andaforesaid resolution."Details of voting on the resolution: -

2. RE-APPOINTMENT OF MRS. AMITA VERMA (DIN: 01089994), WHOSE TERM IS RETIRE BY ROTATION

			MINUTE	BOOK
Particulars No. of Members voting					Number of votes cast		Total in
		through			through		Percentage
	Polling	e-		Total Polling	e-	Total	(%)
Assent	6	Paper Voting2	8	3508500	Paper Voting
Dissent	-	2	2	-	45000	9000 351750045000	98.741.26
Invalid	-	-	-	-	-	-	-
Votes
Total	6	4	10	-		54000 3562500	100

The above resolution was put to vote and passed as an ordinary resolution.

ORDINARY BUSINESS

CHAIRMAN'S

INITIALS

() yo XN J™ pa — ae

1. APPOINTMENT OF SANMARK & ASSOCIATES, CHARTERED ACCOUNTANTS, AS STATUTORY AUDITORS OF THE COMPANY TO HOLD OFFICE FROM THE CONCLUSION OF 25™ AGM UNTIL THE CONCLUSION OF 307 AGM AND TO AUTHORIZE THE BOARD OF DIRECTORS TO FIX THEIR REMUNERATION.

Mr. Chandra Shekhar Verma took the chair and informed the members that on recommendation of Audit committee and subject to the approval of the shareholders in the Annual General Meeting, the board has appointed M/s. Sanmark & Associates, Chartered Accountants (FRN 003343N) in their meeting held on 30.08.2022 and the resolution was put to vote and pass the resolution:

The following resolution was proposed by Mr. Chandra Shekhar Verma as an ordinary resolution and seconded by Mr. Jitendra Kumar:

"RESOLVED THAT pursuant to the provisions of Section 139, 141, 142 and other applicable provisions, if any of the Companies Act, 2013 and the Companies (Audit & Auditors) Rules, 2014 ('the Act') (including any statutory modification(s) or re- enactment thereof, for the time being in force), M/s. Sanmark & Associates, Chartered Accountants, (FRN — 003343N) who have offered themselves for appointment and have confirmed their eligibility to be appointed as Auditors in terms of Section 139, 141 of the Act, be and are hereby appointed as Statutory Auditors of the Company for the first term of five years from the conclusion of this 25 Annual General meeting until the conclusion of the 30" Annual General Meeting of the Company at a remuneration as may be decided by the Board of Directors of the Company. Cs

RESOLVED FURTHER THAT the Board of Directors of the Company be and is hereby authorized to do all acts and take all such steps as may be necessary, proper or expedient to give effect to the above resolution."

			MINUTE
					BOOK
Details of votingParticulars No. of Members voting		on the resolution: -			Number of votes cast		Total in
	Polling	throughe-		Total PollingPaper Voting	throughe-	Total	Percentage(%)
Assent	6	Paper Voting2		8 3508500		9000 3517500	98.74
DissentInvalid	--	2-	2-	- -	45000-	45000-	1.26-
VotesTotal	6	4	10	-		54000 3562500	100
The Company Secretary proposed a vote of thanks to the Board members, shareholdersand others for attending the AGM and the Meeting ended with no other business being
left to be transacted.
The scrutinizers report dated 01.10.2022 issued by M/s Atiuttam Singh & Associates andthe same was intimated to the stock exchange by the company and placed on the websiteof the Company at www.aceintegrated.com. The voting results of AGM were alsoprepared and intimated to the stock exchange pursuant to regulation 44 of the SEBI
(Listing Obligations and Disclosure Requirements) Regulations, 2015 and placed on thewebsite of the Company at www.aceintegrated.com.
Annual General Meeting Ending Time: 05:50 P.M.Preparation Date:		14.10.2022
Signing Date:	Belo.		Boat
Place:	Debhy						CHAIRMAN>JS
								cf

Details of voting on the resolution: -

VOTE OF THANKS

Place: CHAIRMAN JS >

WRITEAWAY