Aakash Exploration Services Limited — AGM Information 2019

Sep 5, 2019

AAKASH EXPLORATION SERVICES LIMITED (CIN: L23209GJ2007PLC049792)

NOTICE

NOTICE is hereby given that the 13th Annual General Meeting of the Members of the Company will be held on 30[th] September, 2019 at 11.30 A.M at the 424-426, 4th Floor, Shukan Mall Nr. Visat Petrol Pump, Sabarmati, Ahmedabad, Gujarat - 380005 to transact the following business:

ORDINARY BUSINESS:-

• i. To receive, consider and adopt the Audited Balance Sheet as at 31[st] March, 2019 and Statement of Profits & Loss together with Cash Flow Statement and Notes forming part thereto (“Financial Statement”) for the year ended on 31[st] March, 2019 and Report of the Board of Directors and Auditors thereon.

• ii. To appoint a Director in place of Mr. Krunal P. Haria (DIN: 01566988) who retires by rotation at this meeting and being eligible, offers herself for re-appointment.

SPECIAL BUSINESS:

• iii. “RESOLVED THAT in supersession of all earlier resolutions passed in this regard and pursuant to provisions of 180(1)(c) and other applicable provisions, if any, of the Companies Act, 2013 (including any statutory modification(s) or re-enactment thereof, for the time being in force), consent of the Members of the Company be and is hereby accorded to the Board of Directors to borrow money, from time to time at its discretion either from the Company’s bank or any other bank, financial institutions or any other lending institutions or persons on such terms and conditions as may be considered suitable by the Board of Directors up to a limit not exceeding in the aggregate Rs. 50,00,00,000/- [Rupees Fifty Crores Only] notwithstanding that the moneys to be borrowed together with the money already borrowed by the Company (apart from temporary loans obtained from the Company’s Bankers in the ordinary course of business), will exceed the aggregate of the paid up capital of the Company and its free reserves that it is to say, reserves not set apart for any specific purpose;

RESOLVED FURTHER THAT the Board be and is hereby authorized to take such actions and steps, including delegation of authority, as may be necessary and to settle all matters arising out of and incidental thereto and to sign and execute on behalf of the Company such agreements, deeds, applications, documents and writings as may be required in this regard and generally to do all such acts, deeds, matters and things as may be necessary, proper, expedient or incidental for giving effect to this resolution.”

By Order of the Board of Directors For, Aakash Exploration Services Limited

Date: 05/09/2019 Place: Ahmedabad

Hemang N. Haria Chief Financial Officer (DIN: 01690627)

NOTES

1. A MEMBER ENTITLED TO ATTEND AND VOTE AT THE MEETING IS ENTITLED TO APPOINT A PROXY TO ATTEND AND VOTE ON A POLL INSTEAD OF HIMSELF AND PROXY NEED NOT BE A MEMBER OF THE COMPANY.

Proxies, in order to be effective, must be received by the Company, duly filled, stamped and signed, at its Registered Office not less than 48 hours before the Meeting.

Proxies submitted on behalf of limited companies, societies, etc., must be supported by appropriate resolutions/ authority, as applicable, issued on behalf of the nominating organization.

A person can act as proxy on behalf of Members not exceeding fifty(50) and holding in the aggregate not more than 10% of the total share capital of the Company carrying voting rights. In case a proxy is proposed to be appointed by a Member holding more than 10% of the total share capital of the Company carrying voting rights, then such proxy shall not act as a proxy for any other person or Member.

1. The Statement setting out the material facts pursuant to Section 102 of the Companies Act, 2013 (‘‘the Act’’), concerning the Special Business in the Notice is annexed here to and forms part of this Notice.

2. Corporate Members intending to send their authorised representatives to attend the AGM are requested to send a duly certified copy of their Board Resolution authorising their representatives to attend and vote at the AGM.

3. In case of joint holders attending the Meeting, only such joint holder who is higher in the order of names will be entitled to vote.

4. Members / Proxies / Authorised Representatives should bring the enclosed Attendance Slip, duly filled in, for attending the Meeting. Copies of the Annual Report or Attendance Slips will not be distributed at the Meeting.

5. RelevantdocumentsreferredtointheaccompanyingNoticeandtheStatement, are open for inspection by the members at the Registered Office of the Company on all working days, except Saturdays, during business hours up to the date of the Meeting.

6. Profile of the Directors seeking appointment / re-appointment, as required in terms of Regulation 36 of the SEBI (Listing Obligation and Disclosure Requirement) Regulations, 2015 is annexed to this Notice

7. Pursuant to the provisions of Section 91 of the Companies Act, 2013, The Register of Members and Share Transfer Books of the Company will remain closed from Monday, 23[rd] September 2019 to Monday 30[th ] September, 2019 (both days inclusive).

8. SEBI has mandated the submission of Permanent Account Number (PAN) for participating in the securities market, deletion of name of deceased holder, transmission /transposition of shares. Members are requested to submit the PAN details to their Depository Participant (DP) in case of holdings in dematerialised form or to M/s. Skyline Financial Services Pvt. Ltd. 4A9, Gundecha Onclave, Kherani

Road, Sakinaka, Mumbai - 400072, in case of holdings in physical form, mentioning your correct reference folio number.

1. Members holding shares in physical form are requested to consider converting their holding to dematerialised form to eliminate all risks associated with physical shares and for ease in portfolio management. Members can contact M/s. Skyline Financial Services Pvt. Ltd. 4A9, Gundecha Onclave, Kherani Road, Sakinaka, Mumbai - 400072, for assistance in this regard.

2. Electronic copy of the Annual Report for FY 2018-19 is being sent to all the members whose email IDs are registered with the Company/Depository Participants(s) for communication purpose unless any member has requested for a Physical copy of the same.

3. The Annual Report 2018-19 of the Company circulated to the Members of the Company, will be made available on the Company’s website at www.aakashexploration.com and also on the website of the respective Stock Exchanges at www.nseindia.com .

4. Members desirous of getting any information about the Accounts of the Company are requested to write to the Company at least seven days in advance of the Meeting, so that the information can be kept ready at the Meeting.

5. The Register of Directors' and Key Managerial Personnel and their shareholding maintained under Section 170 of the Companies Act, 2013, the Register of Contracts or Arrangements in which the Directors are interested under Section 189 of the Companies Act, 2013 will be available for inspection at the AGM.

6. The route map showing directions to reach the venue of the 13[th] AGM is annexed as per requirement of SS-2 on General Meetings.

AAKASH EXPLORATION SERVICES LIMITED

CIN: L23209GJ2007PLC049792

Reg office : 424-426, 4th Floor, Shukan Mall Nr. Visat Petrol Pump, Sabarmati Ahmedabad Gujarat - 380005

Contact No.-09825021894 E-mail- hemang@aakashexploration.com

Form MGT-11 PROXY FORM

[Pursuant to Section 105 (6) of the Companies Act, 2013 and Rule 19(3) of the Companies (Management and Administration) Rules, 2014] Annual General Meeting- Monday 30[th] September, 2019 at 11.30 A.M

CIN	:	L23209GJ2007PLC049792
Name of the Company	:	AAKASH EXPLORATION SERVICES LIMITED
Registered office	:	424-426, 4th Floor, Shukan Mall Nr. Visat Petrol Pump, Sabarmati Ahmedabad Gujarat-380005
Name of the Member(s)	:
Registered Address	:
Email	:
DP ID	:
**Folio No,/ Client ID No. **	:

I/We, being the member(s) of___shares of the above named Company, hereby appoint: Name : _____ Address : ______ ________ E-mail Id : ______ Signature: ________Or falling him/her

Name : _______ Address : _______ ________ E-mail Id : ______ Signature: _____Or falling him/her Name : _____ Address : ______ ________ E-mail Id : ______ Signature: ________Or falling him/her

(P.T.O)

TEAR HERE ______

AAKASH EXPLORATION SERVICES LIMITED CIN: L23209GJ2007PLC049792

Reg. office : 424-426, 4th Floor, Shukan Mall Nr. Visat Petrol Pump, Sabarmati Ahmedabad Gujarat - 380005 Contact No.-09825021894 E-mail- hemang@aakashexploration.com

ATTENDANCE SLIP

Full name of the Member attending :________

Name of Proxy: _________

I hereby record my presence at the Annual General Meeting being held on Monday 30[th ] day of September, 2019 at 11.30 AM at the registered office of the Company situated at 424-426, 4th Floor, Shukan Mall Nr. Visat Petrol Pump, Sabarmati Ahmedabad Gujarat - 380005

Regd. Folio No. ___ DP Id ___ Client Id ___ Member’s/Proxy’s Signature No. of Share held___ (To be signed at the time of handling over the slip)

• Applicable for members holding shares in dematerialised form.

Note: Persons attending the Annual General Meeting are requested to bring their copies of Annual Report.

As my/our proxy to attend and vote (on a poll) for me/us and on my/our behalf at the Annual general meeting of the company, to be held on the Monday, 30[th ] September, 2019 at 11.30 a.m. at the registered office of the Company situated at 424-426, 4th Floor, Shukan Mall Nr. Visat Petrol Pump, Sabarmati Ahmedabad Gujarat - 380005 and at any adjournment thereof in respect of such resolutions as are indicated below:

Resolution No. Particulars

1. To receive, consider and adopt the Audited Balance Sheet as at 31[st] March, 2019 Statement of Profits & Loss and together with Cash Flow Statement and Notes forming part thereto (“Financial Statement”) for the year ended on 31st March, 2019 and Report of the Board of Directors and Auditors thereon.

Affix Signed this day of __2019 Revenue Stamp Signature of Member __ Signature of Proxy holder(s) ____

Note: This form of proxy in order to be effective should be duly completed and deposited at the Registered Office of the Company, not less than 48 hours before the commencement of the Meeting.

ROUTE MAP FOR AGM

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AAKASH EXPLORATION SERVICES LIMITED

424-426, 4th Floor, Shukan Mall Nr. Visat Petrol Pump, Sabarmati, Ahmedabad,

Gujarat - 380005