Pre-Annual General Meeting Information • Jun 30, 2018
Pre-Annual General Meeting Information
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THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION If you are in any doubt as to what action you should take, you are recommended to seek your own financial advice from your stockbroker or other independent adviser authorised under the Financial Services and Markets Act 2000.
If you have recently sold or transferred all of your shares in The PRS REIT plc, please forward this document, together with the accompanying documents, as soon as possible either to the purchaser or transferee or to the person who arranged the sale or transfer so they can pass these documents to the person who now holds the shares.
(Incorporated in England & Wales under the Companies Act 2006, Registered No 10638461)
Stephen Paul Smith Floor 3, 1 St. Ann Street Roderick Macleod MacRae Manchester David Steffan Francis M2 7LR
Directors Registered Office
1 November 2018
Dear Shareholder
I am writing to notify you of the Company's Annual General Meeting, which will be held at 11.00 am on 28 November 2018 at the offices of Dentons UK and Middle East LLP, One Fleet Place, London EC4M 7WS and to explain the business to be considered at the meeting.
The notice convening the AGM ("Notice") is set out on pages 4 to 5.
The Annual Report and Financial Statements for the period ended 30 June 2018 ("Annual Report") are enclosed for those shareholders requiring a paper copy and are available on the Company's website at www.theprsreit.com.
An explanation of each of the resolutions to be considered at the meeting is set out below.
This resolution relates to the receipt and adoption by the Annual General Meeting of the Directors' and Auditor's reports and the financial statements of the Group for the period ended 30 June 2018, which are enclosed with this letter and which are also available to download at the Company's website at www.theprsreit.com.
This resolution deals with the remuneration of the Directors and seeks approval for the remuneration paid to the Directors during the period under review. The Company is required to ask Shareholders to approve the Directors' remuneration report ("Remuneration Report"). This is set out on pages 56 to 57 of the Annual Report.
This resolution deals with the Company's policy for making remuneration payments and payments for loss of office to Directors of the Company. The Company is required to ask Shareholders to approve the remuneration policy. This is set out on pages 54 to 55 of the Annual Report.
The UK Corporate Governance Code requires that any Director appointed by the Board shall hold office only until the conclusion of business at the first annual general meeting of the Company following their appointment and shall then be eligible for re-election at that meeting. These resolutions propose the re-election of Stephen Paul Smith, Roderick Macleod MacRae and David Steffan Francis as non-executive directors of the Company.
The Directors' biographies are on page 36 of the Annual Report.
The resolution is proposed to re-appoint RSM UK Audit LLP as auditor until the next annual general meeting at which financial statements are laid before the Company.
This resolution is proposed to authorise the Audit Committee to fix the remuneration of the auditor, RSM UK Audit LLP.
This resolution deals with the Directors' authority to allot up to 8,000,000 new ordinary shares of £0.01 each to Sigma PRS Management Ltd in its capacity as development manager ("Development Manager"). In terms of the development management agreement, the Development Manager is required to subscribe bi-annually for new ordinary shares in the Company at market value for an amount equal to fifty per cent of the development management fees received during the relevant period. The authority granted by this resolution will expire on the conclusion of the next annual general meeting of the Company or, if earlier, the date that is eighteen months from the date of passing this resolution.
This resolution deals with the Directors' authority to allot shares or grant rights to subscribe for or to convert any security into shares up to a maximum nominal amount of £1,570,924, which represents approximately 31.72 per cent of the Company's issued ordinary shares (excluding treasury shares) as at 1 November 2018. The authority granted by this resolution will expire on the conclusion of the next annual general meeting of the Company or, if earlier, the date that is eighteen months from the date of passing this resolution.
The Company's policy is to pay dividends on a quarterly basis, with dividends declared in each financial period. As the last dividend in respect of any financial period is declared prior to the relevant annual general meeting, it is declared as an interim dividend and accordingly, there is no final dividend payable. The Board is conscious that this means that shareholders will not be given the opportunity to vote on the payment of a final dividend. However, if a final dividend was to be declared, this would be subject to shareholder approval which would delay payment. Accordingly, it has been decided that shareholders will be asked to confirm their approval of the Company's current dividend policy to continue to pay quarterly interim dividends with the objective of providing shareholders with regular, sustained distributions over the long term.
This resolution will, if passed, give the Directors power, pursuant to the authority to allot granted by resolution 9, to allot ordinary shares or sell treasury shares for cash to the Development Manager without first offering them to existing shareholders in proportion to their existing holdings. The authority is limited to a maximum nominal amount of £80,000 and can be exercised only in connection with the Company's obligation to allot shares to the Development Manager in exchange for the re-investment of fifty per cent of its development management fee back into the Company in accordance with the terms of the development management agreement. Any new ordinary shares issued under this authority will be at the prevailing share price at the time of subscription, providing that the share price is not less than the prevailing Net Asset Value ("NAV") per ordinary share at the time of allotment.
This resolution will, if passed, give the Directors power, pursuant to the authority to allot granted by resolution 10, to allot shares or grant rights to subscribe for or to convert any security into shares or sell treasury shares for cash without first offering them to existing shareholders in proportion to their existing holdings up to a maximum nominal amount of £247,639 which represents approximately 5 per cent of the Company's issued ordinary share capital (excluding treasury shares) as at 1 November 2018.
Resolution 13 will allow the Company to carry out one or more tap issues, in aggregate, up to 5 per cent of the number of ordinary shares in issue at the Annual General Meeting and thus to pursue specific investment opportunities in a timely manner in the future and without the requirement to publish a prospectus and incur the associated costs.
It is intended that any new ordinary shares issued under this authority will be at a minimum issue price equal to the prevailing NAV per ordinary share at the time of allotment together with a premium intended at least to cover the costs and expenses of the relevant placing or issue of new ordinary shares (including, without limitation, any placing commissions), to thereby avoid any dilution of the NAV of the then existing ordinary shares held by shareholders.
This resolution seeks authority for the Company to make market purchases of its own ordinary shares and is proposed as a special resolution. If passed, the resolution gives authority for the Company to purchase up to 14.99 per cent of the issued ordinary share capital of the Company immediately following the passing of the resolution.
The resolution specifies the minimum and maximum prices which may be paid for any ordinary shares purchased under this authority. The authority will expire on the earlier of the Company's 2019 annual general meeting or, if earlier, the date that is eighteen months from the date the resolution is passed.
The Directors do not currently have any intention of exercising the authority granted by this resolution. The Directors will only exercise the authority to purchase ordinary shares where they consider that such purchases will be in the best interests of shareholders generally and will result in an increase in earnings per ordinary share. The Company may either cancel any shares it purchases under this authority or transfer them into treasury (and subsequently sell or transfer them out of treasury or cancel them).
If you are unable to attend, you may wish to appoint a proxy (or proxies) to attend and vote on your behalf. The form of proxy for use at the Annual General Meeting is enclosed with this letter. You are asked to complete and return it to PXS, Link Asset Services, 34 Beckenham Road, Beckenham, Kent, BR3 4TU, as soon as possible and in any event so as to be received not later than 11.00 am on 26 November 2018. Alternatively, CREST members may choose to utilise the CREST voting service. Full details are set out in the notes to the this Notice on pages 6 to 9 of this document. The return of a form of proxy will not prevent you from attending the Annual General Meeting and voting in person should you wish to do so.
The Directors of the Company consider that all the proposals to be considered at the Annual General Meeting are in the best interests of the Company and its shareholders as a whole and are most likely to promote the success of the Company. The Directors unanimously recommend that you vote in favour of all the proposed resolutions as they intend to do in respect of their own beneficial holdings currently amounting to 0.04 per cent of the issued share capital of the Company.
Yours sincerely
Stephen Smith Chairman
Notice is hereby given that the Annual General Meeting ("Meeting") of The PRS REIT plc ("Company") will be held at the offices of Dentons UK and Middle East LLP at One Fleet Place, London EC4M 7WS on 28 November 2018 at 11.00 am.
You will be asked to consider and vote on the resolutions below. Resolutions 1 to 11 will be proposed as ordinary resolutions and resolutions 12 to 14 will be proposed as special resolutions.
Resolutions 9 and 10 revoke and replace all unexercised authorities previously granted to the directors of the Company in accordance with section 551 of the Act to allot shares or grant rights to subscribe for or to convert any security into shares but without prejudice to any allotment of shares or grant of rights already made, offered or agreed to be made pursuant to such authorities.
The authority granted by this resolution shall expire on the earlier of the conclusion of the next annual general meeting of the Company and 18 months after the passing of this resolution.
The authority granted by this resolution shall, unless renewed, varied or revoked by the Company, expire on the earlier of the conclusion of the next annual general meeting of the Company and 18 months after the passing of this resolution, save that the Company may, before such expiry, make offers or enter into agreements during the relevant period which would or might require shares to be allotted or rights to subscribe for or to convert any security into shares to be granted after this authority has expired.
By Order of the Board
Sigma Capital Property Ltd Company Secretary
18 Alva Street, Edinburgh EH2 4QG Registered No. SC219919
1 November 2018
To appoint a proxy using the proxy form, the form must be:
In the case of a shareholder which is a company, the proxy form must be executed under its common seal or signed on its behalf by an officer of the company or an attorney for the company. Any power of attorney or any other authority under which the proxy form is signed (or a duly certified copy of such power or authority) must be included with the proxy form.
If you have not received a proxy form and believe that you should have one, or if you require additional proxy forms, please contact Link Asset Services on 0871 664 0300.
For a proxy appointment or instructions made using the CREST service to be valid, the appropriate CREST message (a "CREST Proxy Instruction") must be properly authenticated in accordance with Euroclear UK & Ireland Limited's ("EUI") specifications and must contain the information required for such instructions, as described in the CREST Manual. The message, regardless of whether it constitutes the appointment of a proxy or is an amendment to the instruction given to a previously appointed proxy, must, in order to be valid, be transmitted so as to be received by Link Asset Services (ID RA10) no later than 11.00 am on 26 November 2018 or, in the event of an adjournment of the meeting, 48 hours before the adjourned meeting. For this purpose, the time of receipt will be taken to be the time (as determined by the timestamp applied to the message by the CREST Applications Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. After this time, any change of instructions to proxies appointed through CREST should be communicated to the appointee through other means.
CREST members and, where applicable, their CREST sponsors or voting service providers should note that EUI does not make available special procedures in CREST for any particular message. Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member, or has appointed a voting service provider(s), to procure that his/her CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting service providers are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings.
The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in regulation 35(5)(a) of the Uncertificated Securities Regulations 2001.
Where you have appointed a proxy using the hard-copy proxy form and would like to change the instructions using another hard-copy proxy form, please contact Link Asset Services on 0871 664 0300.
If you submit more than one valid proxy appointment, the appointment received last before the latest time for the receipt of proxies will take precedence.
The revocation notice must be received by Link Asset Services no later than 11.00 am on 26 November 2018
If you attempt to revoke your proxy appointment but the revocation is received after the time specified, your original proxy appointment will remain valid unless you attend the meeting and vote in person.
Appointment of a proxy does not preclude you from attending the meeting and voting in person. If you have appointed a proxy and attend the Meeting in person, your proxy appointment will automatically be terminated.
The Company's website will include information on the number of shares and voting rights.
The rights relating to proxies set out in note 4 do not apply directly to nominated persons.
As soon as practicable following the meeting, the results of the voting will be announced via a regulatory information service and also placed on the Company's website.
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