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8I HOLDINGS LTD — AGM Information 2021
Jun 29, 2021
64264_rns_2021-06-29_b2bde43a-6f97-42e3-b82b-e2e30d475f29.pdf
AGM Information
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30 June 2021
Dear Securityholders,
IMPORTANT INFORMATION REGARDING UPCOMING FY2021 ANNUAL GENERAL MEETING
The Annual General Meeting for 8I Holdings Ltd (the “Company” or “8IH”) is scheduled to be held at 47 Scotts Road, Goldbell Towers #03-03/04, Singapore 228233 on Tuesday, 27 July 2021 at 9.30 am SST (“Meeting”).
At the Meeting, shareholders will be asked to consider and vote on the matters listed in the Notice of Meeting announced on ASX. Holders of our CHESS Depositary Interests over ordinary shares (“CDIs”) will also be entitled to attend the AGM, provided that they cannot vo te at the Meeting and if they wish to vote they must direct CHESS Depository Nominees Pty Ltd (“CDN”) to vote in advance of the meeting pursuant to the instructions set forth in the CDI Voting Instructions Form (“VIF”).
In light of the evolving COVID-19 situation and Government restrictions on public gatherings in place at the time of the Meeting, the Directors have made a decision that all Securityholders will not be able to attend the AGM in person.
The Meeting will be held via teleconference, and Securityholders for 8IH are encouraged to attend the virtual meeting. To attend the Meeting, all Securityholders will need to preregister by 23 July 2021, 12.59pm SST: https://8vi.link/8ihprereg2021
Please note that all Securityholders will not be able to ask questions at the AGM during the virtual meeting. Questions may be submitted in advance instead to [email protected] by 23 July 2021, 12.59pm SST.
Accordingly, the directors strongly encourage all holders of CDIs to submit your voting instructions to CDN by the provision of a completed CDI voting instruction form to Boardroom Pty Ltd, 48 hours before the start of the meeting i.e. before Sunday, 25 July 2021 at 9.30am SST.
We look forward to having you attend the meeting.
For more information or assistance, please contact [email protected]
Sincerely, Mr Louis Chua Company Secretary (Australia) 8I Holdings Ltd
• Date, Time & Conduct of AGM
The AGM will be held on Tuesday, 27 July 2021 at 9.30am SST at 47 Scotts Road, Goldbell Towers #03-03/04, Singapore 228233.
In the interest of public health and safety, all Securityholders would not be able to attend the AGM in person.
The AGM will be conducted and held by way of electronic means and will be accessible to all Securityholders via teleconference, which will allow viewers to join the Meeting through audio-visual webcast or live audio-only stream. Pre-registration will be required, and will end by 23 July 2021, 12.59pm SST here: https://8vi.link/8ihprereg2021
AGM login credentials unique to verified Securityholders will be sent to the registered email by 25 July 2021.
Securityholders who registered before 23 July 2021, 12.59pm SST but did not receive the AGM login credentials via email should contact [email protected]
• FY2021 Annual Report, Notice of AGM, Voting Instruction Form
The FY2021 Annual Report has been published on the Company’s corporate website, and may be accessed via: https://8vi.link/8ihar2021
CDI holders who would like to opt for electronic communications and documents delivered to their email can complete this form - - (https://boardroomlimited.com.au/corp/assets/pdf/investor forms/share registry/Email%20collection%20form.pdf) and email it to [email protected]
The Notice of AGM will be sent to Securityholders solely by electronic means via publication on ASX and the Company’s corporate website, and is available through the link: https://8vi.link/8ihnom2021
Voting Instruction Form (“VIF”) will be sent to the respective CDI holders via email or post. CDI holders who did not receive their VIF should contact Boardroom Pty Limited at [email protected].
The directors strongly encourage all CDI holders to submit your voting instructions to CDN by the provision of a completed CDI voting instruction form to Boardroom Pty Limited, 48 hours before the start of the meeting i.e. before Sunday, 25 July 2021 at 9.30am SST.
• Alternative Arrangements for Participation at the AGM
Securityholders may participate at the AGM by:
-
Observing and/or listening to the AGM proceedings via live audio-visual webcast or live audio-only stream;
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Submitting questions in advance (by 23 July 2021, 12.59pm SST) of the AGM to [email protected]; and
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Appointing the Chairman of the AGM as proxy to attend, speak and vote on their behalf at the AGM.
• Key dates/deadlines
| Key Dates | Actions |
|---|---|
| 5pm SST 30 June 2021 (Friday) |
Pre-registration and VIF Submission start. • Securityholders may begin to pre-register at https://8vi.link/8ihprereg2021 for virtual access to AGM proceedings. • You will be required to fill in your name, NRIC/Passport number, shareholding information and email address so as to verify your shareholding status. • Submission of VIF begins. Securityholders who wish to exercise their voting rights on the resolutions to be tabled at the AGM must appoint the Chairman as their proxy. |
| 12.59pm SST 23 July 2021 (Friday) |
Pre-registration closes. Deadline for Securityholders to: • Pre-register at for virtual access to AGM proceedings. • Submit questions in advance [email protected] |
| 9.30am SST 25 July 2021 (Sunday) |
VIF Submission closes • Deadline for Securityholders to submit their votes. Receipt of Meeting Credentials • Verified Securityholders will receive an email which will contain unique user ID, password details and instructions on how to access the live audio-visual webcast or live audio-only stream of the AGM proceedings. • Securityholders who have pre-registered before 23 July 2021, 12.59pm SST, but didNOTreceive the AGM credentials by 25 July 2021, 9.30am SST, should contact [email protected] |
| 1pm SST 26 July 2021 (Monday) |
Deadline for Resubmission of Documents • Deadline for unverified Securityholders to submit supporting documents [email protected] for shareholding status verification in order to attend the live AGM proceedings. |
• Further information
For more information, please refer to information published on the Company’s corporate website, or email [email protected]
• Important reminder:
Due to the evolving COVID-19 situation in Singapore, we may be required to change our arrangements for the AGM at short notice. Securityholders should check the Company’s corporate website for the latest updates on the status of the AGM.