Pre-Annual General Meeting Information • Oct 29, 2025
Pre-Annual General Meeting Information
Open in ViewerOpens in native device viewer
If you are in any doubt about the action to be taken, you should immediately consult your bank manager, stockbroker, solicitor, accountant or other independent financial adviser authorised pursuant to the Financial Services and Markets Act 2000, as amended, if you are in the United Kingdom, or from another appropriately authorised independent financial adviser if you are outside the United Kingdom.
If you have sold or otherwise transferred all of your Ordinary Shares in the Company, or will have sold or transferred all of your Ordinary Shares prior to the Annual General Meeting of the Company to be held at 10.00 a.m. on Wednesday 26th November 2025, please send this document and accompanying Form of Proxy, as soon as possible, to the purchaser or transferee or to the stockbroker, independent financial adviser or other person through whom the sale or transfer was effected for transmission to the purchaser or transferee. If you have sold or otherwise transferred only some of your Ordinary Shares you should retain this document and consult with the stockbroker, bank or other agent through whom the sale or transfer was effected.
(Registered in England and Wales with registered number 05350512)
Notice is hereby given of the Annual General Meeting (AGM) of Altona Rare Earths Plc, to be held at the registered office of the Company at Eccleston Place, 25 Eccleston Yards, London, SW1W 9NF, on Wednesday 26th November at 10.00 a.m. for the purposes of considering and, if thought fit, passing resolutions 1 – 5 as ordinary resolutions and resolution 6 as a special resolution.
If you cannot attend the meeting, shareholders are able to follow the proceedings of the AGM as the Company will also provide access online via the Investor Meet Company platform. However, please note that shareholders will not be able to vote online at the AGM via the platform and are therefore requested to submit their votes via proxy, as early as possible. Shareholders are invited to submit any questions for the Board to consider. Questions can be pre submitted ahead of the AGM via the Investor Meet Company platform up until 9am the day before the AGM or submitted at any time during the AGM itself.
Shareholders that cannot attend the AGM but wish to follow the proceedings remotely should register for the event in advance by using the following link:
https://www.investormeetcompany.com/altona-rare-earths-plc/register-investor
You can register your vote(s) for the Annual General Meeting either:
In order for a proxy appointment to be valid the Form of Proxy must be received by Share Registrars Limited in the form noted above, or made within CREST by 10:00 a.m. on Monday 24th November 2025.
The completion and depositing of a Form of Proxy will not preclude a shareholder from attending and voting in person at the AGM, or following the proceedings on the Investor Meet Company platform, as provided above.
The Articles of Association of the Company and existing permissions allow communications to Shareholders in electronic form and, in addition, they permit the Company to take advantage of provisions relating to website communications. The Company will be supplying the audited financial statements of the Company to you via our website www.altonaRE.com.
The authority referred to in this resolution shall expire (unless previously renewed, varied or revoked by the Company in general meeting) on the earlier of the conclusion of the next Annual General Meeting of the Company or 15 months after the passing of this resolution. The Company may, at any time prior to the expiry of the authority, make an offer or agreement which would or might require equity securities to be allotted after the expiry of the authority and the Directors are hereby authorised to allot equity securities in pursuance of such offer or agreement as if the authority had not expired.
and this power shall, unless previously revoked or varied by special resolution of the Company in general meeting, expire on the earlier of the conclusion of the next Annual General Meeting of the Company or 15 months after the passing of this resolution. The Company may, before such expiry, make offers or agreements which would or might require equity securities to be allotted after such expiry and the Directors are hereby empowered to allot equity securities in pursuance of such offers or agreements as if the power conferred hereby had not expired.
Louise Adrian CHIEF FINANCE OFFICER AND DIRECTOR
By Order of the Board 27th October 2025
Registered office:
Eccleston Yards, 25 Eccleston Place, London, SW1W 9NF
completed and signed; sent or delivered to Share Registrars Limited at 3 The Millennium Centre, Crosby Way, Farnham, Surrey GU9 7XX; and received by Share Registrars Limited no later than 48 hours (excluding any part of a day which is not a working day) prior to the Meeting; or made by visiting www.shareregistrars.uk.com, clicking on the "Proxy Vote" button and then following the on-screen instructions no later than 48 hours (excluding any part of a day which is not a working day) prior to the Meeting. In the case of a member which is a company, the proxy form must be executed under its common seal or signed on its behalf by an officer of the company or an attorney for the company.
Any power of attorney or any other authority under which the proxy form is signed (or a duly certified copy of such power or authority) must be included with the proxy form.
Where you have appointed a proxy using the hard-copy proxy form and would like to change the instructions using another hardcopy proxy form, please contact Share Registrars Limited on 01252 821 390.
If you submit more than one valid proxy appointment, the appointment received last before the latest time for the receipt of proxies will take precedence.
By sending a signed hard copy notice clearly stating your intention to revoke your proxy appointment to Share Registrars Limited at 3 The Millennium Centre, Crosby Way, Farnham, Surrey GU9 7XX. In the case of a member which is a company, the revocation notice must be executed under its common seal or signed on its behalf by an officer of the company or an attorney for the company. Any power of attorney or any other authority under which the revocation notice is signed (or a duly certified copy of such power or authority) must be included with the revocation notice.
In either case, the revocation notice must be received by Share Registrars Limited no later than 48 hours (excluding any part of a day which is not a working day) prior to the Meeting.
If you attempt to revoke your proxy appointment but the revocation is received after the time specified then, subject to the paragraph directly below, your proxy appointment will remain valid.
Incorporated and registered in England and Wales with Registered No. 05350512
You can register your vote(s) online for the Annual General Meeting ('AGM") at www.shareregistrars.uk.com Click on the "Proxy Vote" button and then follow the on-screen instructions
User Name Access Code
Please note that you must submit your vote by 10:00 am on Monday 24th November 2025 000000 000000
| Shareholder Name [A/C Designation] |
|---|
| AddressLine1 |
| AddressLine2 |
| AddressLine3 |
| AddressLine4 |
| AddressLine5 |
| Post Code |
of the meeting or
Date
For use at the AGM to be held at the Company's registered offices, at Eccleston Place, 25 Eccleston Yards, London, SW1W 9NF on Wednesday 26th November 2025 at 10:00 am.
I/We being a member of Altona Rare Earths Plc (the 'Company') and entitled to vote at the AGM hereby appoint the Chairman
as my/our proxy to vote for me/us and on my/our behalf in the manner indicated below at the AGM of the Company to be
| held at the Company's registered offices, at Eccleston Place, 25 Eccleston Yards, London, SW1W 9NF Investor Meet Company Platform on Wednesday 26th November 2025 at 10:00 am |
and at any adjournment thereof. | and virtually on the | |
|---|---|---|---|
| Please indicate with an X in the appropriate space opposite each resolution how you wish your vote to be cast. | |||
| ORDINARY RESOLUTIONS | For | Against | Vote Withheld |
| 1.To receive and adopt the financial report of the Company, together with the directors' report and the auditors' report for the year ended 30 June 2025. |
|||
| 2. To re-elect as a director of the Company Harvey Sinclair, who, having been appointed during the period, is retiring in accordance with the Articles of Association of the Company and, being eligible, offers himself for re-election. |
|||
| 3. To re-elect as a director of the Company Louise Adrian, who retires by rotation under the Articles of Association of the Company and, being eligible, offers herself for re-election. |
|||
| 4. To re-appoint PKF LITTLEJOHN LLP as auditors of the Company, to act until the conclusion of the next AGM, and to authorise the Directors to determine their remuneration. |
|||
| 5. To authorise the Directors to allot equity securities up to a maximum aggregate nominal value of £1.5 million. |
|||
| SPECIAL RESOLUTIONS 6. To dis-apply pre-emption rights in respect of the ordinary shares authorised to |
|||
| be allotted pursuant to resolution 5. | |||
| Enter number of shares in relation to which your proxy is authorised to vote or leave it blank to authorise your proxy to act in relation to your entire holding Please also tick this box if you are appointing more than one proxy |
|||
| Signature(s) |
There is no need to return this form if you have voted online.
no later than 10:00 am on Monday 24th November 2025.
Please return this form to Share Registrars Limited, 3 The Millennium Centre, Crosby Way, Farnham, Surrey GU9 7XX to arrive
CREST Personal Members or other CREST sponsored members, and those CREST members who have appointed a voting service provider(s) should refer to their CREST sponsor or voting service provider(s), who will be able to take the appropriate action on their behalf.
In order for a proxy appointment or instruction made using the CREST service to be valid, the appropriate CREST message (a "CREST Proxy Instruction") must be properly authenticated in accordance with CRESTCO Limited's specifications and must contain the information required for such instructions, as described in the CREST Manual.
The message, regardless of whether it relates to the appointment of a proxy or to an amendment to the instruction given to a previously appointed proxy must, in order to be valid, be transmitted so as to be received by the issuer's agent 7RA36 by the latest time(s) for receipt of proxy appointments specified above. For this purpose, the time of receipt will be taken to be the time (as determined by the timestamp applied to the message by the CREST Applications Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. After this time, any change of instructions to proxies appointed through CREST should be communicated to the appointee through other means.
CREST members and, where applicable, their CREST sponsors or voting service providers should note that CRESTCo Limited does not make available special procedures in CREST for any particular messages. Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed a voting service provider(s), to procure that his or her CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of CREST by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting service providers are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings.
The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 35(5)(a) of the Uncertificated Securities Regulations 2001.
Have a question? We'll get back to you promptly.