Pre-Annual General Meeting Information • Sep 30, 2025
Pre-Annual General Meeting Information
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ORLEN Spółka Akcyjna, with its registered office in Płock at ul. Chemików 7, entered in the Business Register maintained by the District Court for Łódź-Śródmieście in Łódź, XX Commercial Division of the National Court Register, under No. KRS 0000028860, with share capital/paid-up of PLN 1.451.177.561,25 Tax Identification Number NIP 774 - 00-01-454 ('ORLEN S.A.' or the 'Company').
The Management Board of ORLEN S.A., acting pursuant to Art. 399.1 in connection with Art. 400.1 of the Commercial Companies Code and Art. 7.4.1 of the Company's Articles of Association in connection with the motion of the Shareholder the State Treasury hereby gives notice that the Extraordinary General Meeting of ORLEN Spółka Akcyjna (the 'General Meeting' or the 'Meeting') will be held on 28 October 2025 at 11.00 am in Płock, at the registered office of the Company, in the building of the Administration Centre, room no. 1, ul. Chemików 7, 09-411 Płock, Poland, with the following agenda:
Pursuant to Art. 4022 of the Commercial Companies Code, the Company provides information on participation in the Extraordinary General Meeting:
As described in items 2 and 3 above, such shareholder or shareholders should prove that as at the date of submitting their request they hold the required number of shares and should attach documents necessary to establish the identity of the mover or movers.
At the same time, in connection with item 7 of the agenda, taking into consideration the rule 4.9 of the Best Practice the Company's Management Board requests the shareholders to nominate candidates for ORLEN S.A. Supervisory Board with a notice no later than 3 days before the General Meeting. At the same time the Company's Management Board requests to provide the Company with statements of Supervisory Board candidate along with submission of candidature by the shareholder. Draft of the statement for Supervisory Board candidate is available at the Company's website at https://www.orlen.pl/en/investor-relations/investors/general-meeting .
The above rules concerning identification of the principal will apply accordingly to notices of revoking proxy appointments.
Any notice of proxy appointment or of revoking proxy appointment which does not satisfy the requirements specified above will have no legal effect with respect to the Company.
The Company may take steps to establish the identity of a shareholder and of the shareholder's proxy to verify their rights exercised by means of electronic communication.
Where a proxy is appointed in writing, the proxy is obliged to leave the original of the proxy document with the Company. Further, for the purpose of drawing up the attendance list, proxies should present their identity cards, passports or other reliable documents based on which their identity can be established. The authorisation to represent a shareholder which is not a natural person should be evidenced by an up-to-date official copy of the shareholder's entry in the relevant register (of which the original or a copy certified by a notary public or legal counsel should be submitted) and documents confirming the authorisation of the proxy or further proxies (sequence of proxies).
Proxy forms containing the data specified in Art. 4023 of the Commercial Companies Code are available at the Company's website at https://www.orlen.pl/en/investor-relations/investors/general-meeting . The use of the forms referred to above is not obligatory.
At present, ORLEN S.A. does not provide for the possibility of participating in the General Meeting using electronic means of communication.
At present, ORLEN S.A. does not provide for the possibility of taking the floor during the General Meeting by means of electronic communication.
At present, ORLEN S.A. does not provide for the possibility of exercising the right to vote by postal ballot or using means of electronic communication.
The record date for the right to participate the General Meeting is 12 October 2025.
Only persons who:
a) are the Company's shareholders, i.e. hold Company shares registered in their securities accounts, 16 days prior to the date of the General Meeting (12 October 2025); and
b) in the period from 30 September to 13 October 2025, apply to the entity keeping the securities account where the shares of the Company are deposited for a certificate to be issued to their name confirming their right to participate in the General Meeting
have the right to participate in the General Meeting.
It is recommended that the shareholders collect the certificate and take it with them to the Extraordinary General Meeting. The certificate should be written in Polish or translated into Polish.
The Company shall draw up the list of shareholders entitled to participate in the Extraordinary General Meeting on the basis of the data provided to it by the Central Securities Depository of Poland (the CSDP). The CSDP compiles such data based on certificates confirming the right to participate in the Extraordinary General Meeting issued in the shareholders' names by the entities keeping their securities accounts. A list of shareholders entitled to participate in the Extraordinary General Meeting will be displayed for inspection at the reception desk of the Company's registered office at ul. Chemików 7, Płock, Poland, and at the reception desk of ORLEN S.A. at ul. Bielańska 12, Warsaw, Poland, for three weekdays prior to the date of the Extraordinary General Meeting, between 8.00 am and 4.00 pm.
A shareholder may request that the list of shareholders be delivered to him/her/it free of charge by electronic mail; in such a case, the shareholder must provide an email address to which the list is to be sent. The list of shareholders will be provided in the PDF format.
A shareholder who requests to be allowed to inspect or be sent the list of shareholders should prove his/her/its identity and status of a shareholder of ORLEN S.A. in the manner specified in items 1-3 above. For this purpose, certificates confirming the right to participate in the General Meeting or depositary certificates together with presentation of identity cards, passports or other documents will be accepted as sufficient proof.
When signing the attendance list, shareholders and proxies arriving at the General Meeting should present their identity cards, passports, or other documents on the basis of which their identity can be established. The authorisation to represent a shareholder which is not a natural person should be evidenced by an up-to-date official copy of the shareholder's entry in the relevant register (of which the original or a copy certified by a notary public or legal counsel should be submitted) and documents confirming the authorisation of the proxy or further proxies (sequence of proxies). The right to represent a shareholder who is a natural person should be evidenced by a proxy document presented when signing the attendance list.
Shareholders participating in the General Meeting have right to ask questions regarding issues placed in the agenda of the General Meeting and participate in the discussion in accordance with the rules defined in the Rules of Procedure for the General Shareholders Meeting of ORLEN S.A.
The Company's Management Board informs that the General Meeting will be recorded and transmitted via the Internet. The broadcast will be available at http://www.orlen.pl .
Persons entitled to attend the Extraordinary General Meeting may obtain a complete copy of the documentation to be presented at the Extraordinary General Meeting and draft resolutions, at the reception desk of the Administration Centre of the Company's registered office at ul. Chemików 7 in Płock, Poland, or at the reception desk of ORLEN S.A. at ul. Bielańska 12 in Warsaw, Poland between 8.00 am and 4.00 pm after submitting of such a request by an e-mail: [email protected] , or download the documentation from the Company's website at https://www.orlen.pl/en/investor-relations/investors/general-meeting .
The Company will publish all information regarding the Extraordinary General Meeting on the Company's website at https://www.orlen.pl/en/investor-relations/investors/general-meeting.
As the agenda of the General Meeting includes an item concerning amendments to the Company's Articles of Association, the Management Board presents the proposed amendments:
1) in Par. 1.4 Fuels and Energy definitions with the following wording:
"Fuels" – shall mean crude oil, petroleum products, biocomponents, biofuels and other fuels, including natural gas, industrial gases and fuel gases.
"Energy" – shall mean electricity, heat, property rights attached to certificates of origin for electricity or energy saving certificates, guarantees of origin of electricity, and capacity trading on the secondary market.
shall be read as follows:
"Fuels" – shall mean crude oil, petroleum products, biocomponents, biofuels and other fuels, including natural gas, industrial gases, fuel gases, propane-butane, biogas, biomethane, as well as related tradable rights, guarantees of origin, and sustainability certificates.
"Energy" – shall mean electricity, heat, tradable rights attached to certificates of origin for electricity or energy saving certificates, guarantees of origin of electricity, and capacity trading."
2) Par. 8.11.5 with the following wording:
"5. Appointing an audit firm to audit or review the financial statements of the Company and the consolidated financial statements of the Group and to provide assurance services with respect to sustainability reporting;"
shall be read as follows:
"5. Appointing an audit firm to audit or review the financial statements of the Company and the consolidated financial statements of the Group and to provide assurance services with respect to the Company's and/or the Group's sustainability reporting;"
3) Par. 8.12.6.a with the following wording:
"6. assumption of any other liability whose amount, whether as a result of a single legal transaction or a series of related legal transactions executed during one financial year, exceeds the equivalent of one-fifth of the Company's share capital, excluding:
a) any actions taken in the ordinary course of business, including, without limitation, any actions related to:
Fuel trading,
Energy trading, provision of electricity grid ancillary services, handling switching by customers to a different electricity or heat supplier, or provision, delivery or exercise of any related services, products or rights, including operating processes related to the supply, transmission or distribution of electricity or heat,
certification of capacity market units, including for the purposes of participation in capacity auctions on the capacity market,
trading in natural gas storage capacities and associated withdrawal and injections capacities, trading in natural gas transmission or distribution network capacities, and trading in LNG regasification capacities,
hedging against movements in Fuel and/or Energy prices, CO2 emission allowances, or any financial instruments related to hedging against financial and/or commodity risks;"
shall be read as follows:
"6. assumption of any other liability whose amount, whether as a result of a single legal transaction or a series of related legal transactions executed during one financial year, exceeds the equivalent of one-fifth of the Company's share capital, excluding:
a) any actions taken in the ordinary course of business, including, without limitation, any actions related to:
-Fuel trading, purchase or sale, or Fuel-related services (including the provision of storage, transmission, distribution, regasification, and/or liquefaction services);
-Energy trading, provision of services (including electricity grid ancillary services), handling switching by customers to a different electricity supplier, or provision, delivery or exercise of any services, products or rights related to Energy in Energy market processes and electricity grid operating processes (including processes related to the generation, transformation, transmission, storage, distribution, and/or consumption of Energy);
-certification of capacity market units, including for the purposes of participation in capacity auctions on the capacity market,
-hedging against movements in Fuel and/or Energy prices, CO2 emission allowances, or any financial instruments related to hedging against financial and/or commodity risks;"
This report has been prepared pursuant to Par. 20.1.1 of the Minister of Finance's Regulation on current and periodic information to be published by issuers of securities and conditions for recognition as equivalent of information whose disclosure is required under the laws of a non-member state, dated June 6th, 2025 (Dz.U. of 2025, item 755).
Management Board of ORLEN S.A.
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