Pre-Annual General Meeting Information • Apr 4, 2016
Pre-Annual General Meeting Information
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This is a non-official translation of the Swedish original wording. In case of differences between the English translation and the Swedish original, the Swedish text shall prevail.
The shareholders of Hexagon AB are hereby invited to attend the Annual General Meeting to be held at 17:00 CET, Tuesday 10 May 2016, at Operaterrassen, Karl XII:s torg, Stockholm.
Shareholders who wish to attend the Annual General Meeting must:
When giving notice of attendance, the shareholder shall state name, personal identity number/corporate identity number, address, telephone number (daytime) and shareholding. For shareholders that will be represented by a proxy, an original proxy to act on behalf of the shareholder shall be attached to the notice of attendance. A proxy form will be held available on the company's website www.hexagon.com and will be sent by post to shareholders that contact the company and state their address. Representative of a legal entity shall also send a copy of the registration certificate or similar documentation of authorisation.
In order to participate at the Annual General Meeting, shareholders with nomineeregistered shares should request their bank or broker to have the shares owner-registered with Euroclear Sweden AB. Such re-registration must be made by 3 May 2016, which entails that the nominee should be notified of this in due time before the said date.
The Nomination Committee ahead of the Annual General Meeting 2016, consisting of Mikael Ekdahl (Melker Schörling AB), Jan Andersson (Swedbank Robur fonder) Anders Oscarsson (AMF and AMF Fonder) and Henrik Didner (Didner & Gerge Fonder), has proposed that Melker Schörling, Chairman of the Board, shall be elected Chairman of the Annual General Meeting 2016.
The Board of Directors proposes that a dividend of EUR 0.43 per share be declared for the financial year 2015. As record day for right to receive dividend, the Board of Directors proposes Thursday 12 May 2016. If the Annual General Meeting resolves in accordance with the proposal, the dividend is expected to be paid through Euroclear Sweden AB starting on Thursday 19 May 2016. Payment is made in EUR, provided that EUR can be received on the shareholder's yield account; if not, payment will be distributed in SEK, whereby currency exchange is made in accordance with Euroclear Sweden AB's applicable procedures.
The Nomination Committee has proposed the following:
Shareholders together representing approximately 52 per cent of the number of votes in the company recommend that the Annual General Meeting as regards the Nomination Committee in respect of the Annual General Meeting 2017 resolves as follows.
The Board of Directors proposes that the Annual General Meeting resolves on guidelines for remuneration to the managing director and other senior executives in principle as follows: The remuneration shall consist of basic remuneration, variable remuneration, other benefits and pension. By other senior executives is meant members of the group management. The total remuneration shall be in accordance with market practice and competitive. The variable part of the salary shall be maximised at 150 per cent of the basic remuneration, related to the earnings performance on which the
individual may have an impact on and based on the outcome in relation to individual targets. The variable remuneration shall not qualify for pension. Each year the Board of Directors shall consider to recommend the Annual General Meeting to resolve on a share or share rate related incentive program. The notice period shall normally be six months on the part of the employee. At dismissal by the company, the notice period and the period during which severance payment is paid, all in all, shall not exceed 24 months. As a general guideline, pension benefits shall be fee based. At present, all senior executives have fee based pension plans. Deviations from this general guideline may be made when appointing new senior executives whose employment agreements already comprise benefit based pension plans. The pension age for senior executives is individual, however, not lower than 60 years. The guidelines shall apply to employment agreements entered into after the resolution by the Annual General Meeting, and to any amendments of existing agreements. The Board of Directors shall have the right to deviate from the guidelines if, in an individual case, there are particular reasons for this.
The Board of Directors proposes that the Annual General Meeting resolves to authorise the Board of Directors, until the next annual general meeting, on one or several occasions, to resolve on acquisitions and transfers of the company's own shares. Acquisitions shall be made of maximum so many shares that the shareholding of the company from time to time does not exceed ten (10) per cent of all the shares in the company. Acquisitions may be made on Nasdaq Stockholm at the stock-exchange quotation applicable at the time of acquisition. Transfers may be made of maximum so many shares which from time to time correspond to ten (10) per cent of all the shares in the company. Transfers may be made with a deviation from the shareholders' preferential rights at Nasdaq Stockholm as well as to a third party in connection with an acquisition of a company or business. Payment for shares transferred shall be made in cash, by contribution in kind or by set-off. Transfer in connection with an acquisition of a company may be made at a market value appraised by the Board of Directors. The purpose of the authorisation is to give the Board of Directors the opportunity to adjust the company's capital structure and to finance acquisitions by utilisation of the company's own shares.
A resolution according to this item shall be supported by shareholders representing at least two-thirds of both the votes cast and the shares represented at the Meeting in order to be valid.
The accounts, the auditor's report, including the proposal of the Board of Directors regarding guidelines for remuneration to senior executives, as well as the statement by the auditor regarding whether the guidelines for remuneration to senior executives have been observed, the complete proposal for resolution of the Board of Directors with respect to items 14 and 15 together with relevant documentation as well as the statement of the Board of Directors for resolution on dividend according to item 9 b) will be available for the shareholders at the company's headquarters in Stockholm as from Tuesday 19 April 2016. Copies of the documents will be sent on request to shareholders
who state their address, and will also be available on the company's website www.hexagon.com and at the Annual General Meeting.
The Board of Directors and the CEO shall at the Annual General Meeting, if any shareholder so requests and the Board of Directors believes that it can be done without significant harm to the company, provide information regarding circumstances that may affect the assessment of an item on the agenda, circumstances that can affect the assessment of the company's or any of its subsidiaries' financial position, and the company's relations to other Group companies.
The total number of shares in the company amounts to 360,443,142, of which 15,750,000 are shares of series A (with 10 votes per share), and 344,693,142 series B shares (with 1 vote per share). The total number of votes in the company amounts to 502,193,142.
Stockholm in March 2016 The Board of Directors Hexagon AB (publ)
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