Pre-Annual General Meeting Information • Mar 14, 2024
Pre-Annual General Meeting Information
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To discuss and resolve the following agenda, the Extraordinary General Assembly will be convened on Friday April 05, 2024, at 10:30 a.m. at Kavacık Mahallesi, Ertürk Sokak, No: 3/1, İç Kapı No:1, Beykoz, Istanbul.
Shareholders who will not attend the meeting in person, to be able to use their voting rights through a proxy, must submit their notarized proxy form to our company in accordance with the sample attached and the regulations of the Communiqué on Voting by Proxy and Proxy Solicitation (II-30.1) of the Capital Markets Board. You can obtain a proxy form from our company headquarters or website www.biotrendenerji.com.tr A proxy appointed via the Electronic General Meeting System ("e-GKS") can attend the General Meeting both in person or via the e-GKS without submitting any other proxy document. A proxy who wishes to attend the meeting in person, regardless of whether they have been appointed by a notarized proxy form or authorized via the e-GKS, must present an ID card to be able participate in the meeting.
The Extraordinary General Assembly Meeting will be open to stakeholders and the public without the right to speak. To electronically attend the Extraordinary General Assembly, our shareholders or their representatives must fulfill the relevant obligations as per the "Communiqué on the Electronic General Assemblies of Joint Stock Companies" published in Official Gazette No. 28395 on August 28, 2012, and the "Communiqué on the Use of Electronic General Assembly System to be Implemented at the General Assemblies of Joint Stock Companies" published in Official Gazette No. 28396 on August 29, 2012. For more information on the regulations, please contact the MKK or visit www.mkk.com.tr
As per the Turkish Commercial Code and the Capital Markets Law, shareholders who want to participate in the Extraordinary General Assembly are not required to deposit their shares in an institution. To attend to the General Assembly, our shareholders must fulfill the procedures publicly disclosed by the MKK. Only the shareholders whose names are in the list of attendees, which is based on the "list of shareholders" provided by the MKK, can attend the Extraordinary General Assembly. The list of attendees will be used to verify the shareholders or proxies coming to the conference hall to participate in the Extraordinary General Assembly.
Respectfully submitted to our esteemed shareholders.
I hereby appoint -------------------------------------------------------- introduced as detailed below as my proxy authorized to represent me, to vote, to make proposals and to sign the required papers in line with the views I express below at the Extraordinary General Assembly of Biotrend Çevre ve Enerji Yatırımları A.Ş. that will convene on April 05, 2024, Friday at 10:30 a.m at the address of Kavacık Mahallesi Ertürk Sokak No:3/1 İç Kapı No:1 Beykoz İstanbul
The Attorney's (*); Name Surname / Trade Name : TR ID Number/ Tax ID Number, Trade Register and Number and MERSİS Number : (*) Foreign shareholders should submit the equivalent information mentioned above.
| Agenda Items | Accept | Reject | Dissenting Opinion |
|
|---|---|---|---|---|
| 1) | Opening and election of the Meeting Chairperson, authorizing the Meeting Chairperson to sign the minutes of Meeting, |
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| 2) | Election of the members of the Board of Directors and determination of their terms of office and attendance fees payable to members, |
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| 3) | Wishes and adjournment., |
The scope of representative power should be defined after choosing one of the options (a), (b) or (c) in the following sections 1 and 2.
In the event that the shareholder chooses the (c) option, the shareholder should mark "Accept" or "Reject" box and if the shareholder marks the "Reject" box, then he/she should write the dissenting opinion to be noted down in the minutes of the general assembly.
(*) The issues on the agenda of the General Assembly are listed one by one. If the minority has a separate draft decision, this is also stated separately to ensure voting by proxy.
a) The attorney is authorized to vote according to his/her opinion.
b) The attorney is not authorized to vote on these matters.
c) The attorney is authorized to vote for the items in accordance with the special instruction.
Special Instruction: The special instructions (if there is any) to be given by the shareholder to the attorney are stated herein.
1. I hereby confirm that the attorney represents the shares specified in detail as below
a) Order and Serial:*
b) Number/Group:**
c) Amount-Nominal Value:
ç) Privilege on Vote or not:
d) Bearer- Registered:*
e) Ratio of the total shares/voting rights of the shareholder:
(*)Such information is not required for dematerialized shares.
(**)For dematerialized shares, information related to the group will be given instead of number.
2. I hereby confirm that the attorney represents all my shares on the list, prepared by MKK (Central Registry Agency) the day before the Meeting, concerning the shareholders who could attend the General Assembly Meeting.
Name Surname OR Tittle :
TR ID Number/ Tax ID Number, Trade Register and Number and MERSİS Number :
Address :
Signiture :
(*)Foreign shareholders should submit the equivalent information mentioned above.
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