AGM Information • Jan 26, 2017
AGM Information
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The Management Board of Giełda Papierów Wartościowych w Warszawie S.A. with its registered office in Warsaw at ul. Książęca 4, 00-498 Warsaw, entered in the register of commercial entities kept by the District Court for the Capital City of Warsaw, 12th Commercial Division of the National Court Register, under no. KRS 0000082312 ("Company"), with a share capital of PLN 41,972,000, fully paid up, acting pursuant to Art. 399.1, Art. 400 § 1 and Art. 4021 of the Commercial Companies Code ("CCC") and § 8.1 and 3 of the Company's Articles of Association, by motion of the shareholder, the State Treasury, represented by the Minister of Economic Development and Finance, hereby convenes the Company's Extraordinary General Meeting.
The Extraordinary General Meeting of the Company ("General Meeting") is hereby convened for 11:00 on 22 February2017 at the Company's registered office in Warsaw at ul. Książęca 4. The meeting agenda is as follows:
of both sides of the ID card (passport or other document confirming the identity of the shareholder; a scanned document in case of a request sent by e-mail). If a request is submitted by a shareholder or shareholders which is (are) a legal person or organisational unit referred to in Art. 331 of the Civil Code, the shareholder or shareholders should present an official copy of the current entity's relevant register (a scanned document in case of a request sent by e-mail). All documents submitted to the Company, including documents sent electronically, should be drawn up in Polish (documents drawn up in a language other than Polish should be translated into Polish by a sworn translator).
Shareholders making a request by means of electronic communication should send all documents in PDF format.
3) The Company may take appropriate action to identify the shareholder and the attorney-in-fact to verify the rights exercised by means of electronic communication.
legal person or organisational unit referred to in Art. 331 of the Civil Code. If the attorney-in-fact is a legal person or organisational unit referred to in Art. 331 of the Civil Code, the shareholder as principal should additionally send a scanned official copy of the attorney-in-fact's relevant register. All documents sent electronically should be drawn up in Polish (documents drawn up in a language other than Polish should be translated into Polish by a sworn translator).
A shareholder who sends a notice of the granting of a power of attorney shall also send to the Company the e-mail address and the telephone number at which the Company may contact the shareholder or the attorney-in-fact. All documents referred to in this paragraph are sent electronically. Nothing in this paragraph shall relieve the attorney-in-fact of the obligation to present its/his/her identification documents referred to in this paragraph during the preparation of the attendance record of shareholders entitled to participate in the General Meeting.
The Company currently allows the possibility of participation in the General Meeting by means of electronic communication. The terms and conditions of participation in the General Meeting by means of electronic communication are set out in an appendix hereto.
Such form of participation in the General Meeting will be available via a link posted on the Company's website at http://www.gpw.pl/walne\_zgromadzenie\_en not later than on 20 February 2017.
The proceedings of the General Meeting will be broadcast live online in the public network and will be recorded and published on the website http://www.gpw.pl/walne\_zgromadzenie\_en.
Information about the method of making statements during the General Meeting by means of electronic communication is presented in an appendix hereto.
The Company currently does not allow the possibility of exercising the voting right by mail.
Information about the method of exercising the voting right by means of electronic communication is presented in an appendix hereto.
The Company will take all reasonable efforts to ensure efficient participation of shareholders and attorneys-in-fact in the General Meeting using the means of electronic communication; however, the Company shall not be liable for any defects, failures or problems in communications as may affect the internet connection or arise from failure of a shareholder or proxy to fulfil the technical requirements defined by the Company as necessary for such form of participation in the General Meeting.
The date of registration of participation in the General Meeting is 6 February 2017.
Only persons who are shareholders of the Company sixteen days before the date of the General Meeting (i.e., 6 February 2017) have the right to participate in the General Meeting of the Company, i.e.:
We recommend that shareholders collect an issued certificate on the right to participate and bring it to the General Meeting.
The Company draws up a list of shareholders entitled to participate in the General Meeting on the basis of the share register and a list submitted by the Central Securities Depository of Poland (KDPW) and drawn up on the basis of name-specific certificates on the right to participate in the General Meeting issued by entities keeping securities accounts. The list of shareholders entitled to participate in the General Meeting shall be displayed for viewing at the Company's registered office (Office of the President, Room 3037) between 10:00 and 16:00 during the three business days preceding the date of the Extraordinary General Meeting.
Any shareholder may request the list of shareholders be sent to it/him/her free of charge by electronic mail, specifying the address to which the list should be sent. The relevant request should be signed by the authorised representatives of the shareholder and delivered to the Company in the original counterpart or sent in PDF format to [email protected].
A shareholder requesting to view or receive the list of shareholders shall confirm its/his/her identity and status as a shareholder of the Company. For this purpose, a shareholder may present to the Company a certificate on the right to participate in the General Meeting or a depository certificate in the original counterpart or sent in PDF format to the address specified above.
Shareholders and attorneys-in-fact who arrive at the General Meeting of the Company shall, on signing the attendance record, present an ID card, passport or other document confirming their identity. The right to represent a shareholder who is not a natural person should arise out of an official copy of the relevant register (original or a copy authenticated by a notary public or a legal counsel) and a string of powers of attorney. The right to represent a shareholder who is a natural person should arise out of a power of attorney presented when signing the attendance record.
Voting cards will be available to persons entitled to participate in the General Meeting in front of the meeting room from 10:00 a.m. on 22 February2017.
Attorneys of legal persons shall come to the General Meeting at least one hour before its beginning.
In connection with point 5 of the agenda of the General Meeting concerning changes on the Supervisory Board, the Company makes reference to § 13(10) of the Articles of Association of the Company which provides that the Exchange Supervisory Board member(s) elected following the procedure set out in § 13(3) – (4) or (6) – (7) may be dismissed only with the simultaneous election of an Exchange Supervisory Board member following the procedure set out in § 13(3) – (4) or (6) – (7). In such event, depending on whether the Exchange Supervisory Board member to be dismissed was elected from amongst the candidates nominated by the shareholders being the Exchange members or the Minority Shareholders, the General Meeting shall elect: (i) one Exchange Supervisory Board member from amongst the candidates nominated by the shareholders being the Exchange members or (ii) one Exchange Supervisory Board member from amongst the candidates nominated by the Minority Shareholders.
A candidate to the Exchange Supervisory Board must be nominated not later than 15 February 2017.
The candidates must meet the independence criteria referred to in Article 14 of the Company's Articles of Association.
A candidate should be nominated in writing at the Company's registered office at ul. Książęca 4, 00- 498 Warsaw, or by means of electronic communication to the Company's e-mail address [email protected] with a message header reading: "Zgłoszenie kandydata na członka Rady Giełdy" [nomination of a candidate for a member of the Exchange Supervisory Board].
A nomination should be accompanied by the candidate's CV and information about the number of shares and the number of votes represented by the shareholder or shareholders nominating the candidate. Furthermore, a certificate on the right to participate in the General Meeting or a depository certificate in the original counterpart should be presented to the Company or sent in PDF format to the address specified above.
A nomination of a candidate for a member of the Exchange Supervisory Board should be accompanied by the candidate's written declaration of consent to stand for election, a statement of fulfilment of the independence criteria set out in the Articles of Association, as well as the candidate's contact details (telephone number, e-mail address).
The detailed procedure of election of members of the Exchange Supervisory Board is set out in the Company's Articles of Association. The currently applicable text of the Company's Articles of Association is available on the Company's website at https://www.gpw.pl/regulations .
The Company may take appropriate action to identify the shareholder to verify the rights to nominate a candidate to the Exchange Supervisory Board.
The full text of the documentation to be presented to the General Meeting, including the draft resolutions and information about the General Meeting, will be available on the Company's website http://www.gpw.pl/walne\_zgromadzenie\_en from the date of convening the General Meeting.
Any shareholder entitled to participate in the General Meeting may receive the full text of the documentation to be presented to the General Meeting in a hard copy at the Company's registered office at ul. Książęca 4, Office of the President, room 3037, from 11:00 to 15:00 on business days, but no later than 21 February 2017, following prior announcement of such need by email at the email address: [email protected].
A shareholder may also complete all actions required to notify the Company of the intention to participate in the General Meeting using the means of electronic communication as well as receive the login and the password in person at the registered office of the Company after giving prior notice to the Company at the address [email protected]. The requirements set out above apply accordingly.
On the basis of a list of shareholders eligible to participate in the General Meeting submitted by the Central Securities Depository of Poland (KDPW) and the status of shareholders entered in the share register of the Company, the Company will verify the rights of a shareholder who has sent a Declaration to the Company. For the purpose of the verification, the Company may contact a shareholder or proxy using the contact details provided in the Declaration.
Furthermore, the Company advises that the transmission of the General Meeting will also be available in translation into English and that an interpreter (Polish – English – Polish) will be present at the venue of the General Meeting.
An internet connection of lower capacity or an older browser version may interfere with or block communications with the venue of the General Meeting, cause major latency in reception or prevent the casting of votes.
I (We), the undersigned, being / representing* a shareholder of the Company: Warsaw Stock Exchange with its registered office in Warsaw, hereby declare as follows: on my (our) own behalf / on behalf of the shareholder,* i.e.:
…………………………………………………………………………………………………………………………………….……………………………………………..……………….…… (shareholder details: first and last name/company name, domicile/registered office)
holding rights attached to ______________ ordinary bearer shares / preferred registered shares (number)
………………………………………………………………………………………………………………………………………………………………………………………………………….
of the Warsaw Stock Exchange, I (we) hereby declare the intention to participate in the Extraordinary General Meeting of the Company convened to take place on 22 February 2017 using the means of electronic communication.
I declare that I shall participate in the General Meeting using the means of electronic communication in person.*
I declare that I am an authorised proxy of the shareholder and I shall give the Company a power of attorney to represent the shareholder in due time and I shall participate in the General Meeting using the means of electronic communication in person.*
I declare that I am authorised to represent the shareholder and I shall give the Company documents confirming such authorisation in due time and I shall participate in the General Meeting using the means of electronic communication in person.*
I declare that I shall participate in the General Meeting with the following number of shares: ……………….……… / as specified in the list of shareholders eligible to participate in the General Meeting of the Company prepared by the Central Securities Depository of Poland (KDPW).*
I accept all terms and conditions and consequences of participation in the General Meeting using the means of electronic communication as announced and published by the Company.
Details of the shareholder / authorised representatives of the shareholder:*
First and last name: ____________________________________________ Address: ____________________________________________ ID card/passport number* ____________________________________________ *First and last name: ____________________________________________ Address: ____________________________________________ ID card/passport number* ____________________________________________
_______________________ _________________________________
Contact e-mail address, a.o. for transmission of the login and password: _________________
Contact telephone number: _________________________________
Signature(s) of the shareholder / authorised representatives of the shareholder:*
________________________ _________________________________ First and last name (position) First and last name (position)
Place and date Place and date
*delete if inapplicable
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