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Arctic Paper S.A.

Remuneration Information Jun 22, 2022

5506_rns_2022-06-22_908fbc45-13a4-4fcf-924b-6a5a7adef56a.pdf

Remuneration Information

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Remuneration Report of Members of the Management Board and Supervisory Board of Arctic Paper S.A. for year 2021

The binding Remuneration Policy for the Members of the Management Board and Supervisory Board of Arctic Paper S.A. ("the Company", "the Policy") was approved on 31 August 2020 by Resolution No. 18 of the Annual General Meeting of Shareholders of Arctic Paper S.A.

In accordance with Art. 7.1 of the Policy, the Supervisory Board shall annually prepare a Remuneration Report in order to provide the General Meeting with information on the remuneration received in the preceding financial year by the Management Board and the Supervisory Board of the Company. The report is reviewed by the auditor.

The General Meeting shall adopt a resolution with an opinion on the remuneration report. The nature of such resolution is advisory.

The Supervisory Board of Arctic Paper S.A. prepared first remuneration report for 2019 and 2020 combined. On 29th April, 2021 the Supervisory Board has adopted "Remuneration Report of Members of the Management Board and Supervisory Board of Arctic Paper S.A. for the years 2019-2020" and recommended its submission to the Annual General Meeting of the Company.

"Remuneration Report of Members of the Management Board and Supervisory Board of Arctic Paper S.A. for the years 2019-2020" was assessed by Grant Thornton Polska spółka z ograniczoną odpowiedzialnością sp. k.. On 29th April 2021 the auditor has issued a report with an opinion on the Remuneration Report which was enclosed to the draft of the resolution of the Annual General Meeting. On 22nd June 2021 the Annual General Meeting of Arctic Paper S.A. by Resolution No. 20/2021, expressed its positive opinion on the submitted report.

In 2021, the Company did not apply deviations from the Remuneration Policy, deviations from its temporary application, or deviations from the procedure for implementing the Policy.

The current version of the Policy is available on the website of Arctic Paper S.A.

All values presented in the report are expressed in Polish zlotys.

I. Components of the remuneration of the Management Board and the Supervisory Board in 2021

1.1 Management Board

In reference to §4 point 7 of Remuneration Policy, the remuneration of the Members of the Management Board of Arctic Paper S.A. consists of the following elements:

  • Fixed remuneration due to the members of the Management Board of Arctic Paper S.A. for the function they hold;
  • Variable remuneration rewards for achieving short, medium or long-term objectives in line with the Company's strategy;
  • Additional benefits including those not directly of a pecuniary nature, allowances and benefits such as: use of a company car (including for private purposes), cofinancing of health care (including for immediate family members such as spouse and minor children), coverage of premiums under life insurance contracts and D&O (Directors&Officers) liability insurance contracts.

Fixed Remuneration shall be the only mandatory part of remuneration disbursed to the Members of the Management Board of Arctic Paper S.A. In 2021, the remuneration of Management Board of Arctic Paper S.A. consisted of fixed remuneration and variable remuneration.

1.2 Supervisory Board

In 2021, the remuneration of the Supervisory Board of Arctic Paper S.A. consisted exclusively of fixed remuneration based on the appointment as Chairman of the Supervisory Board or Member of the Supervisory Board by the General Meeting of Shareholders of the Company ("General Meeting").

Members of the Supervisory Board who serve on committees of the Supervisory Board are entitled to additional monthly remuneration in an amount to be determined by the General Meeting by resolution.

II. Total remuneration

2.1 Management Board

Remuneration charged at Arctic Paper S.A. in 2021.

Management Board Fixed remuneration
for performance of
duties
Variable
remuneration
Additional benefits TOTAL
Michał Jarczyński –
President of the
Management Board
770 448 684 000* 0 1 454 448
Göran Eklund –
Member
of the Management Board
26 857 0 0 26 857
TOTAL 797 305 684 000 0 1 481 305

*variable remuneration for period 2019-2021

Proportions of individual remuneration components

Management Board Fixed remuneration
for performance of
duties
Variable
remuneration
Additional benefits TOTAL
Michał Jarczyński –
President of the
Management Board
53% 47% - 100%
Göran Eklund –
Member
of the Management Board
100% - - 100%
TOTAL 54% 46% - 100%

The remuneration of the Management Board of Arctic Paper S.A. in 2021 consisted of 54 % fixed remuneration by virtue of appointment, the amount of which was determined respectively by Resolutions of the Supervisory Board of Arctic Paper S.A. No. 03/08/2017 of 30 August 2017 on the remuneration of the Member of the Management Board and No. 03/12/2018 of 10 December 2018 on the remuneration of the President of the Management Board.

The variable remuneration represented 46% of the total remuneration of the Management Board in 2021.

In accordance with the Remuneration Policy, the value of the variable remuneration of the President of the Management Board of Arctic Paper S.A. in 2021 did not exceed 50% of the gross Fixed Remuneration for the year.

Variable remuneration of the President of the Management Board of Arctic Paper S.A. in 2021 concerns the implementation of the mid-term goal for 2019-2021 related to the increase of the share price of Arctic Paper S.A.

The allocation of variable remuneration to the members of the Management Board is based on the result of the Supervisory Board's assessment of their work efficiency and the achievement of the objectives set. The selection of indicators (as well as their level of detail) for individual Board Members is considered on an individual basis, taking into account their scope of duties and responsibilities.

The amount of the variable remuneration shall be determined in particular on the basis of

  • Quantitative indicators e.g. specific levels of financial indicators;
  • Targeted indicators e.g. implementation of investment, financial, modernisation and environmental projects.

The remuneration of the members of the Management Board of Arctic Paper S.A. did not include cash or non-cash benefits granted to the close relatives of members of the Management Board of Arctic Paper S.A.

2.2 Supervisory Board

The only component of the remuneration of the Supervisory Board of Arctic Paper S.A. in 2021 was cash remuneration on appointment. The remuneration is based on Resolution No. 8/2016 of the Extraordinary General Meeting of the Company of 14 September 2016 on the determination of the principles and amount of remuneration of the Members of the Supervisory Board of the Company.

Remuneration charged at Arctic Paper S.A. in 2021.

Supervisory Board Cash remuneration
on appointment
Additional cash
remuneration
TOTAL
Per Lundeen – Chairman of the SVB 300 000 - 300 000
Thomas Onstad – Member of the SVB 150 00 - 150 000
Roger Mattsson – Member of the SVB 210 000 - 210 000
Mariusz Grendowicz –
Member of the
SVB**
87 919 - 87 919
Dorota Raben – Member of the SVB** 71 667 - 71 667
Zofia Dzik – Member of the SVB* 87 692 - 87 692
Anna Jakubowski – Member of the SVB* 75 177 - 75 177
TOTAL 819 586 - 819 586

* Members of the Supervisory Board appointed to the Supervisory Board by the resolution of the Annual General Meeting of 22 June 2021

** Members of the Supervisory Board who resigned from the Supervisory Board with an effect of 22 June 2021

Proportions of individual remuneration components

Supervisory Board Cash remuneration
Additional cash
on appointment
remuneration
TOTAL
Per Lundeen – Chairman of the SVB 100% - 100%
Thomas Onstad – Member of the SVB 100% - 100%
Roger Mattsson – Member of the SVB 100% - 100%
Mariusz Grendowicz – Member of SVB** 100% - 100%
Dorota Raben – Member of the SVB** 100% - 100%
Zofia Dzik - Member of the SVB* 100% - 100%
Anna Jakubowski – Member of the SVB* 100% - 100%
TOTAL 100% - 100%

* Members of the Supervisory Board appointed to the Supervisory Board by the resolution of the Annual General Meeting of 22 June 2021

** Members of the Supervisory Board who resigned from the Supervisory Board with an effect of 22 June 2021

The remuneration of the members of the Supervisory Board of Arctic Paper S.A. did not include cash or non-cash benefits granted to the close relatives of members of the Supervisory Board of Arctic Paper S.A.

III. Compatibility of the remuneration of the members of the Management Board and Supervisory Board with the adopted Remuneration Policy, including how it contributes to the Company's long-term performance.

The current Remuneration Policy has been in force in Arctic Paper S.A. since 31 August 2020. The remunerations paid so far to the Members of the Management Board and the Supervisory Board of Arctic Paper S.A. meet the requirements of the adopted Remuneration Policy.

The remuneration of the Members of the Management Board and the Supervisory Board of Arctic Paper S.A. is awarded and paid in the form provided for by the Remuneration Policy.

The remuneration of the Members of the Management Board and the Supervisory Board of Arctic Paper S.A. contributes to the implementation of the business strategy and the longterm development of the Arctic Paper S.A. group, among other things, through adequate remuneration, which is determined based on the scope of duties performed and the competence and experience required to properly manage and supervise the Company.

The amount of remuneration of the Members of the Management Board and the Supervisory Board of Arctic Paper S.A. takes into account the current financial situation of the Company and its size and business environment.

IV. Information on how the performance criteria were applied.

The objectives of the members of the Management Board may be non-financial (e.g. qualitative indicators, purposeful indicators – process improvements, involvement, innovations) or financial (e.g. the Company's results, specific levels of particular financial indicators). The performance evaluation forms the basis for determining the individual level of variable remuneration.

Performance evaluation, which includes financial and non-financial criteria, takes place annually. The Remuneration Committee makes a recommendation to the Supervisory Board on the value of the variable remuneration of the members of the Management Board. The final decision on the amount of the annual bonus awarded to individual members of the Management Board is taken by the Supervisory Board.

V. Information on changes, on an annual basis, in remuneration, the Company's results and the average remuneration of the Company's employees who are not members of the Management Board or the Supervisory Board.

2017 2018 2019 2020 2021
Fixed remuneration of Members of
Supervisory Board Arctic Paper S.A. Amount Amount Change Amount Change Amount Change Amount Change
Per Lundeen 324 071 300 321 -7% 300 000 0% 300 000 0% 300 000 0%
Thomas Onstad 150 017 150 000 0% 150 000 0% 150 794 1% 150 000 -1%
Roger Mattsson 206 717 210 000 2% 210 000 0% 210 000 0% 210 000 0%
Mariusz Grendowicz (till 22.06.2021) 180 000 180 252 0% 180 000 0% 181 906 1% 87 919 *
Dorota Raben (from 28.05.2019 till
22.06.2021)
- - - 84 881 - 155 223 * 71 667 *
Maciej Georg (till 28.05.2019) 150 000 150 000 0% 62 500 * - - - -
Zofia Dzik (from 22.06.2021) - - - - - - - 87 692 *
Anna Jakubowski(from 22.06.2021) - - - - - - - 75 177 *
Fixed and variable remuneration of Members
of Management Board Arctic Paper S.A.
2017 2018 2019 2020 2021
Amount Amount Change Amount Change Amount Change Amount Change
Michał Jarczyński (from 01.02.2019) - - - 660 000 - 1 011 702 53% 1 454 448 44%
Göran Eklund (from 01.09.2017) 497 770 1 012 852 * 1 175 964 16% 1 403 495 19% 1 511 232 8%
Per Skoglund ( till 31.01.2019) 2 572 349 3 925 570 53% 138 316 * - - - -
Małgorzata Majewska-Śliwa ( till 01.09.2017) 1 091 679 - - - - - - - -
Wolfgang Lübbert ( till 29.05.2017) 1 208 213 - - - - - - - -
Jacek Łoś ( till 29.05.2017) 720 369 - - - - - - - -
Michał Sawka ( till 29.05.2017) 879 156 - - - - - - - -
Average remuneration of the Company's
employees who are not members of the
Management Board or Supervisory Board 9 989 15 218 52% 9 824 -35% 12 664 29% 14 636 16%
Consolidated revenue in thousands PLN 2 952 806 3 158 210 7,0% 3 117 118 -1,3% 2 847 450 -8,7% 3 412 576 20%

*no comparability of data for individual years due to the performance of the function by the member only for a part of the financial year

VI. Amount of remuneration from entities belonging to the Arctic Paper S.A. Capital Group.

6.1 Management Board

2021

Michał Jarczyński – Arctic Paper Kostrzyn S.A. 672 900
Göran Eklund – Arctic Paper Munkedals AB 1 484 376

6.2. Supervisory Board

2021

Per Lundeen – Arctic Paper Munkedals AB 57 375
Per Lundeen – Arctic Paper Grycksbo AB 68 850
Per Lundeen – Rottneros AB 261 000
Roger Mattsson – Rottneros AB 135 000

In 2021, the other Members of the Supervisory Board did not receive remuneration from entities belonging to the Arctic Paper S.A. Capital Group.

VII. The number of financial instruments granted or offered and the main conditions for the exercise of the rights attached to those instruments, including the price and exercise date and any modification thereof.

Arctic Paper S.A. does not envisage granting or offering financial instruments.

VIII. Information on the use of the option to claim back variable remuneration components.

In accordance with the Remuneration Policy, the Company assumes the possibility of recovery and also of deferring the granting or payment of the Variable Remuneration, in the event of:

a) violation of a non-compete prohibition while holding a function of a Member of the Management Board and after a year following the end of a legal relation binding a Member of the Management Board and the Company;

b) the disclosure of irregularities in the management of the Company resulting in damage;

No circumstances have arisen in 2021 that would justify the exercise of the option to seek repayment or defer the award or payment of the Variable Remuneration.

IX. Information on deviations from the procedure for implementing the Remuneration Policy.

To the knowledge of the Supervisory Board, there have been no deviations from the procedure for implementing the Remuneration Policy

[signatures on the following page]

PODPISY / SIGNATURES

______________________

______________________

______________________

______________________

______________________

Per Lundeen

Thomas Onstad

Zofia Dzik

Anna Jakubowski

Roger Mattsson

Signatures on hard copy

Independent auditor's report on a reasonable assurance engagement on the assessment of a remuneration report

Grant Thornton Polska Sp. z o.o. sp. k. ul. Abpa Antoniego Baraniaka 88 E 61-131 Poznań Poland

T +48 61 62 51 100 F +48 61 62 51 101 www.GrantThornton.pl

For Shareholders and the Supervisory Board of Arctic Paper S.A.

We have been engaged to assess the attached remuneration report of Arctic Paper S.A. (Company) with its registered office in Kostrzyn nad Odrą, Fabryczna 1 Street for the year 2021 as regards the completeness of the information included therein, required pursuant to Article 90g sections 1-5 and 8 of the Act of 29 July 2005 on public offering, conditions governing the introduction of financial instruments to organized trading and on public companies (consolidated text: Journal of Laws of 2021, item 1983, as amended) (Public Offering Act).

Identification of the criteria and description of the subject matter of the engagement

The remuneration report was prepared by the Company's Supervisory Board in order to meet the requirements of Article 90g section 1 of the Public Offering Act. The applicable requirements for the remuneration report are set out in the Public Offering Act.

The requirements described in the preceding sentence set out the basis for the preparation of a remuneration report and, in our opinion, constitute appropriate criteria for us to make a conclusion that provides reasonable assurance.

In accordance with the requirements of Article 90g section 10 of the Public Offering Act, a remuneration report shall be assessed by a statutory auditor as regards the inclusion of information required under Article 90g section 1-5 and 8 of the Public Offering Act. This report fulfils the above requirement.

The statutory auditor's assessment which forms the basis for us to make a conclusion that provides reasonable assurance, as referred to in the preceding sentence, shall be understood as an assessment of whether the scope of information presented in the remuneration report is complete, in all material respects, and whether the information has been disclosed in sufficient detail required by the Public Offering Act.

Responsibility of the Supervisory Board Members

In accordance with the Public Offering Act, Members of the Company's Supervisory Board are responsible for preparing a remuneration report in accordance with applicable laws, in particular for the completeness of the report and for the information contained there.

The Supervisory Board's responsibility also includes the design, implementation and maintenance of an internal control system ensuring the preparation of a complete remuneration report free from material misstatements due to fraud or error.

Grant Thornton Polska Spółka z ograniczoną odpowiedzialnością sp. k. Audit Firm No. 4055.

Dariusz Bednarski – Vice-President of the Board, Jan Letkiewicz – Vice-President of the Board. Registered office address: ul. Abpa Antoniego Baraniaka 88 E, 61-131 Poznań, Poland. Tax identification number NIP: 782-25-45-999. REGON: 302021882. Bank account: 31 1090 1476 0000 0001 3554 7340.

District Court Poznań – Nowe Miasto i Wilda in Poznań, 8th Commercial Division of the National Court Register, KRS No. 0000407558.

General partner: Grant Thornton Polska Sp. z o.o. General Partner's Management Board: Tomasz Wróblewski – President of the Board,

Auditor's responsibility

Our objective was to assess the completeness of the information contained in the attached remuneration report against the criterion set out in the Identification of the criteria and description of the subject matter of the engagement section and to express, on the basis of the evidence obtained, an independent conclusion on the performed reasonable assurance engagement.

We completed the engagement in accordance with the regulations of the National Standard for Assurance Engagements other than Audits or Reviews 3000 (R) in the wording of International Standard on Assurance Engagements (ISAE) 3000 (revised) Assurance Engagements other than Audits or Reviews of Historical Financial Information, adopted by resolution of the National Chamber of Statutory Auditors No 3436/52e/2019 of 8 April 2019, as amended (NSAE 3000 (R)).

The standard imposes on a statutory auditor an obligation to plan and perform procedures in such a manner as to obtain reasonable assurance that a remuneration report has been prepared in accordance with the specified criteria.

Reasonable assurance means a high level of assurance, but it does not guarantee that an engagement performed in accordance with NSAE 3000 (R) would always detect an existing material misstatement.

The selection of the procedures depends on the statutory auditor's judgement, including their estimation of the risks of material misstatement, whether due to fraud or error. When assessing the risk, the statutory auditor considers internal control associated with the preparation of a compete report in order to plan the relevant procedures which are to provide the auditor with sufficient and appropriate evidence. The assessment of the functioning of the internal control system was not conducted for the purpose of expressing a conclusion on the effectiveness of its operation.

Summary of work performed and limitations of our procedures

The procedures planned and performed by us included in particular:

  • reading the content of the remuneration report and comparing the information contained therein with the applicable requirements,
  • reading the resolutions of the Company's General Meeting concerning the remuneration policy for Members of the Management Board and the Supervisory Board, as well as the Supervisory Board's resolutions that further specify the above resolutions,
  • preparation (by comparison with corporate documents) of a list of persons for whom information is required to be included in the remuneration report and determining (by enquiring the persons responsible for preparing the report and, where we deemed it appropriate, also directly the persons subject to the requirement to include information) whether all information required in the criteria has been disclosed.

Our procedures were only aimed at obtaining evidence that the information provided by the Supervisory Board in the remuneration report complies (in terms of its completeness) with the applicable requirements. Our work was not intended to assess the sufficiency of the information contained in the remuneration report in terms of the purpose of preparation of remuneration report, nor to assess the correctness and accuracy of the information contained there, in particular as regards the amounts disclosed, including the previous years' estimates, figures, dates, inclusion in the breakdown, allocation methods, compliance with the adopted remuneration policy.

The remuneration report was not audited within the meaning of the National Auditing Standards. During our assurance procedures, we did not audit or review the information used to prepare the remuneration report and, therefore, we are not responsible for issuing or updating any reports or opinions on the Company's historical financial information.

We believe that the evidence we have obtained provides sufficient and appropriate basis for us to express the following conclusion.

Ethical requirements, including independence

In performing the engagement, the statutory auditor and the audit firm complied with the requirements of independence and other ethical requirements set out in the International Code of Ethics for Professional Accountants (including the International Independence Standards) of the International Ethics Standards Board for Accountants, adopted by Resolution No 3431/52a/2019 of the National Chamber of Statutory Auditors of 25 March 2019 on the principles of professional ethics of statutory auditors (IESBA Code). The IESBA Code is based on fundamental principles relating to integrity, objectivity, professional competence and due diligence, confidentiality and professional conduct. We also complied with other independence and ethical requirements that apply to this assurance engagement in Poland.

Quality control requirements

The audit firm applies the National Quality Control Standards in the wording of the International Quality Control Standard 1 Quality Control for Firms that Perform Audits and Reviews of Financial Statements and Other Assurance and Related Services Engagements, adopted by resolution No 2040/37a/2018 of the National Chamber of Statutory Auditors of 3 March 2018, as amended (NQCS).

In accordance with the NQCS requirements, the audit firm maintains a comprehensive quality control system that includes documented policies and procedures for compliance with ethical requirements, professional standards, as well as applicable legal and regulatory requirements.

Conclusion

The statutory auditor's conclusion is based on the considerations described above, therefore, the conclusion should be read in the light of these considerations.

In our opinion, the attached remuneration report contains, in all material respects, all the elements listed in Article 90g sections 1-5 and 8 of the Public Offering Act.

Limitation of use

This report has been prepared by Grant Thornton Polska Spółka z ograniczoną odpowiedzialnością sp.k. (Grant Thornton) for the General Meeting of Shareholders and the Supervisory Board of the Company and is intended solely for the purpose described in the Identification of the criteria and description of the subject matter of the engagement section and should not be used for any other purposes.

Therefore, Grant Thornton assumes no liability associated with this report and arising out of any contractual or non-contractual relationship (including due to negligence) towards third parties in the context of this report. This does not release us from liability in situations where such release is excluded by operation of law.

Elżbieta Grześkowiak

Statutory auditor No. 5014 performing the engagement on behalf of Grant Thornton Polska Spółka z ograniczoną odpowiedzialnością sp. k., Poznań, ul. Abpa Antoniego Baraniaka 88 E, Audit Firm No. 4055

Poznań, 22 April 2022.

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