AGM Information • Apr 18, 2025
AGM Information
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A corporation listed on Euronext Brussels (KBO) 0440.449.284 – Company Registry (RPR) in Ghent Registered address at Neerhonderd 33 in 9230 Wetteren, Belgium
Dear Shareholder,
The Shareholders of JENSEN-GROUP NV, a publicly listed company with principal office at Neerhonderd 33 in 9230 Wetteren, Belgium (hereinafter: the "Company"), are hereby invited to attend the annual ordinary General Meeting of Shareholders that will be held on Tuesday, May 20, 2025, at 10.00 AM, at Hotel Van der Valk, Akkerhage 10, 9000 Gent, Belgium (hereinafter: the "General Meeting"). Summary of the agenda of the General Meeting is set forth below. Please note that only the comprehensive Dutch language version of the agenda is valid and legally binding.
Questions and Announcements (miscellaneous).
As a general matter, the Shareholders must comply with the following registration formalities to be admitted to and to attend the General Meeting:
Remote voting prior to the General Meeting is only permitted by means of a form provided by the Company. In such case, the Shareholders must still comply with the registration formalities, whereby the notice of the form for remote voting qualifies as notice of the intention to participate. The Shareholders must send the form, duly completed and signed and together with a copy of their identity card, to the Company via the link www.lumiconnect.com, via regular mail to the address of the Company's principal office, or via electronic mail to [email protected]. The Company must receive the original form no later than the sixth (6th) day prior to the General Meeting, i.e., by May 14, 2025. Shareholders that opt for remote voting will no longer be able to participate in a different manner in the General Meeting.
Each Shareholder who wants to be represented by proxy has to do so in written form and as per signed designation by a proxy holder in the format set forth by the Board of Directors. In such case, the Shareholders must still comply with the registration formalities via the link www.lumiconnect.com, whereby the notice of the proxy form qualifies as notice of the intention to participate. The Shareholders must send the form, duly completed and signed and together with a copy of their identity card, to the Company via the link www.lumiconnect.com, via regular mail to the address of the Company's principal office, or via electronic mail to [email protected]. The Company must receive the original proxy form no later than the sixth (6th) day prior to the General Meeting, i.e., by May 14, 2025.
The templates of the remote voting form and the proxy form are available at the Company's principal office or can be downloaded at the website www.jensen-group.com under the heading "Investor Relations". Holders of registered shares receive a template of the proxy form enclosed with their convocation letter.
Copies of the following documents are available at no cost to all Shareholders, holders of bonds, and holders of warrants as of April 18, 2025 at both the Company's principal office and the website www.jensengroup.com under the heading "Investor Relations": the statutory and consolidated financial statements; the Annual Report, including the consolidated and the statutory annual report of the Board of Directors, as well as the Corporate Governance chapter and the Remuneration Report; this convocation letter; the adjusted agenda and the corresponding proxy forms and remote voting forms; and any documents or reports to be presented to the General Meeting.
The holders of registered shares, bonds (convertible or not) or warrants, as well as the Company's directors and statutory auditor(s) can henceforth receive their invitation to the General Meeting by electronic mail instead of by regular mail, provided that they have individually and explicitly indicated their consent in writing and sent or filed such consent at the Company's principal office no later than twenty (20) days prior to the General Meeting. This consent will be deemed applicable for all future General Meetings unless the holder of the securities withdraws the consent under the same form and within the same term, in which case the invitation will again be sent by regular mail. The prescribed template for a request of change in convocation is available, as of April 18, 2025, at both the Company's principal office and the website www.jensen-group.com under the heading "Investor Relations".
Shareholders who alone or together hold at least three percent (3%) of the share capital can add an item to the agenda of the General Meeting and submit proposals for resolutions on items that are included or to be included on the agenda. Such Shareholder(s) must be registered in accordance with the procedure as described above and present, when submitting a request to add an item or a proposal for a resolution, proof of holding the required percentage of the share capital via either the registration entry of the shares in the Company's shareholder register or the abovementioned Certificate. Requests to add an item or proposals for a resolution can be sent to the Company via the link www.lumiconnect.com, via regular mail to the address of the Company's principal office, or via electronic mail to [email protected]. The Company must receive the suggested agenda items or proposals for a resolution no later than the twentysecond (22nd) day prior to the General Meeting, i.e., by April 28, 2025.
Each Shareholder who has completed the registration formalities can submit a question in respect of the agenda items either orally during, or in written form prior to, the General Meeting. Written questions can be submitted upon publication of the convocation via the link www.lumiconnect.com, via regular mail to the address of the Company's principal office, or via electronic mail to [email protected]. Written questions must be received by the Company no later than the sixth (6th) day prior to the General Meeting, i.e., by May 14, 2025.
Data protection: the Company, JENSEN-GROUP NV, is the data controller with respect to the processing of personal data received from Shareholders and proxy holders in the context of the General Meeting. The Company processes certain personal data including first name, surname, residence, identity card, and signature. This processing takes place for the management of the attendance and voting procedure of the General Meeting, in order to comply with applicable legal obligations, and in accordance with the Company's legitimate interest. The Shareholders and, if applicable, the proxy holders are required to provide the Company with this data and cannot validly participate in or vote at the General Meeting if they fail to do so.
The Company may share the personal data with affiliated entities and with service providers that assist the Company with the aforementioned purposes. The data shall not be kept longer than is necessary for said purposes and shall only be kept for the time required to comply with applicable legal obligations. In particular, proxies, postal votes, confirmations of attendance and attendance lists are stored for as long as the minutes of the General Meeting must be kept in order to comply with Belgian law.
Shareholders and proxy holders can exercise their rights to access, rectify, or delete their personal data and to restrict or object to processing of such data by contacting the Company's DPO via [email protected] and by lodging a complaint with the competent Data Protection Authority.
All Shareholders or their proxies are invited to, if possible, register half an hour before the opening of the General Meeting so as to facilitate the preparation of the attendance list. Any further questions should be addressed to the Investor Relations Manager via electronic mail to [email protected] or via telephone to +32(0)9 333 83 30.
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