Pre-Annual General Meeting Information • Apr 17, 2025
Pre-Annual General Meeting Information
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Regulated information distributed by the National Bank of Belgium on 17 April 2025
Re-election of Mr Thierry Bodson as a Regent for a term of three years expiring at the close of the 2028 Ordinary General Meeting;
Election of three candidates proposed by the Minister of Finance as Regents for a term of three years expiring at the close of the 2028 Ordinary General Meeting, replacing Mrs Christine Mahy, Mrs Louise Fromont and Mr Marc Bourgeois.
a) Registration date
Pursuant to Article 7:134, § 2 of the Companies and Associations Code, the right to attend the General Meeting and to vote at the meeting is subject to registration of the shares in the name of the shareholder on Monday, 5 May 2025 at 24.00 hrs (Belgian time) - "registration date" -, either by entry in the register of registered shares or by entry in the accounts of an approved account keeper or central securities depository, regardless of the number of shares held by the shareholder on the date of the General Meeting. Only persons who are shareholders on the registration date will be entitled to attend and vote at the General Meeting.
Holders of dematerialised shares who wish to attend or be represented at the General Meeting must ask their bank or financial institution to issue a certificate indicating the number of shares held on the registration date and for which they have declared that they wish to attend the meeting. That certificate must reach the Bank, either by e-mail at [email protected], or by post addressed to the National Bank of Belgium, Financial Markets - DM Office, boulevard de Berlaimont 14, 1000 Brussels, by no later than Tuesday, 13 May 2025.
Holders of registered shares, entered in the register of registered shares on the registration date, who wish to attend or be represented at the General Meeting are asked to notify the Bank by no later than Tuesday, 13 May 2025.of their intention to attend the General Meeting, in accordance with the letter which was sent to them.
Shareholders wishing to be represented at the General Meeting must complete the admission formalities mentioned above and fill in a proxy form which must reach the Bank either by e-mail at [email protected], or by post, addressed to the National Bank of Belgium, Financial Markets - DM Office, boulevard de Berlaimont 14, 1000 Brussels, by no later than Tuesday, 13 May 2025. Proxy forms are available on the Bank's website at https://www.nbb.be/en/about-national-bank/administration-and-control/other-actorsbank/general-meeting
boulevard de Berlaimont 14 1000 Brussels
phone + 32 2 221 46 28 www.nbb.be
Subject to the limits stipulated in Article 7:130 of the Companies and Associations Code and in the Bank's Statutes, one or more shareholders together holding at least 3% of the authorised capital may request the inclusion of items on the agenda of the General Meeting and submit proposals for decisions on the items included or to be included on the agenda. Such requests must reach the Bank either by e-mail at [email protected], or by post addressed to the National Bank of Belgium, Secretariat service (SD), boulevard de Berlaimont 14, Brussels, by Sunday 27 April 2025 at the latest. If this right is exercised, a supplemented agenda will be published on Friday 2 May 2025 at the latest. More detailed information on the exercise of this right is available on the Bank's website.
Pursuant to Article 7:139 of the Companies and Associations Code, shareholders may submit written questions concerning items on the agenda. Such questions must reach the Bank either by e-mail at [email protected], or by post addressed to the National Bank of Belgium, Secretariat service (SD), boulevard de Berlaimont 14, 1000 Brussels, by Tuesday, 13 May 2025.at the latest. More detailed information on the exercise of this right is available on the Bank's website.
The Corporate Report, proxy forms and summons to the General Meeting are available on the Bank's website at https://www.nbb.be/en/about-national-bank/administration-and-control/other-actors-bank/generalmeeting. These documents are also obtainable on request from [email protected].
For practical reasons, and unless a request to the contrary is submitted to the department Financial Markets - DM Office by no later than Tuesday, 13 May 2025.by e-mail at [email protected] or by telephone on +32 (0)2 221 24 47, each shareholder will be given one voting card that is valid for both votes in their own name and proxy votes.
Every natural person taking part in the meeting as a shareholder, proxy holder or organ of a legal person must be able to prove their identity. Representatives of legal persons must be able to prove their identity as an organ or special proxy holder. Shareholders and proxy holders will be required to produce their identity card at the reception desk (rue Montagne aux Herbes Potagères/Warmoesberg 61 in 1000 Brussels).
Brussels, 17 April 2025
THE GOVERNOR Pierre Wunsch NATIONAL BANK OF BELGIUM Limited liability company RLP Brussels – Company number 0203.201.340 Registered office: boulevard de Berlaimont 14, 1000 Brussels
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