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Pharmanutra

Registration Form Mar 24, 2025

4324_egm_2025-03-24_2e179aaf-81d0-4222-8db0-c7eefd078aec.pdf

Registration Form

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EXPLANATORY REPORT OF THE BOARD OF DIRECTORS ON THE ONLY ITEM ON THE AGENDA OF THE EXTRAORDINARY SHAREHOLDERS' MEETING OF PHARMANUTRA S.P.A. CALLED FOR APRIL 16, 2025

Item no. 1 on the agenda

"Amendment of Articles 9 ("Call"), 10 ("Attendance and voting"), 16 ("Resolutions") and 22 ("Composition, duration and meetings of the Board of Statutory Auditors") of the Articles of Association. Related and consequent resolutions"

Dear Shareholders,

The Board of Directors of your Company has called you to an Extraordinary Shareholders' Meeting to discuss and resolve on the approval of the proposal to amend Articles 9 ("Call"), 10 ("Attendance and voting"), 16 ("Resolutions") and 22 ("Composition, duration and meetings of the Board of Statutory Auditors") of the Articles of Association of Pharmanutra S.p.A. ("PHN" or the "Company")."), as explained below.

I. THE PROPOSED AMENDMENTS TO THE BYLAWS AND THE REASONS FOR THEM

Amendment of art. 9 of the Statute

It is proposed to amend art. 9, paragraph 3, of the Articles of Association as shown in the table below, in order to ensure coordination with the amendments proposed to the fourth paragraph of art. 10 of the Statute, as better indicated below.

Current Text Proposed text
Article 9 - Convocation Article 9 - Convocation
9.1
The
Shareholders'
Meeting
is
convened by means of a notice, containing
the information required by the regulations
Pro
Tempore
applicable;
this
notice
is
published within the terms of the law on
the Company's website, as well as in the
other ways provided for by the regulations
Pro Tempore applicable.
Unchanged
9.2
The Shareholders' Meeting, both
ordinary and extraordinary, is held in a
single
call,
pursuant
to
and
for
the
purposes of art. 2369, paragraph 1, of the
Civil Code. The Board of Directors may,
however,
establish
that
the
Ordinary
Shareholders' Meeting shall be held in two
calls
and
that
the
Extraordinary
Shareholders' Meeting shall be held in two
or three calls, applying the majorities
respectively
established
by
the
laws,
including regulations, in force at the time
with reference to each of these cases. Notice
of this determination shall be given in the
notice of call.
Unchanged
9.3
The
Assembly
may
also
be
convened outside the registered office,
provided that it is in a country of the
European Union.
9.3
The Shareholders' Meeting may also
be convened outside the registered office,
provided that it is in a country of the
European Union, without prejudice to the
provisions of art. 10, paragraph 4, of the
Statute.
9.4
The
Ordinary
Shareholders'
Meeting must be convened by the Board of
Directors at least once a year, within one
hundred and twenty days of the end of the
financial year or, in the cases provided for
in Article 2364, second paragraph, of the
Italian Civil Code, within one hundred and
eighty days of the end of the financial year,
without prejudice to any further term
provided for by the regulations in force
Unchanged

Amendment of art. 10 of the Statute

In order to ensure the best flexibility and organisational efficiency of the Company's shareholders' meetings, it is proposed to amend art. 10 of the Articles of Association as shown in the table below, in order to:

  • (i) provide for the right for the Company, where provided for or permitted by law or regulatory provisions, to establish that participation and exercise of voting rights at the Shareholders' Meeting by those entitled to vote may also take place exclusively by granting a proxy (or sub-proxy) of voting to the Company's Designated Representative pursuant to Article 135-undecies of Legislative Decree no. 58/1998 ("TUF"), in the manner provided for by the same laws or regulatory provisions (amendments to paragraph 3);
  • (ii) In line with the most recent notarial practices and guidelines on the conduct of shareholders' meetings, recognize the right to establish, in the relevant notices of call, that meetings may also be held, or exclusively, by videoconference (and, therefore, omitting the indication of the physical place where the meeting will be held), in compliance with the methods and limits provided for by pro tempore legislation by introducing a new paragraph (paragraph 4).

The aforementioned proposal is also linked to the possibility of introducing the possibility of using the Designated Representative as the exclusive method of attending and voting at the Shareholders' Meeting pursuant to Article 135-undecies.1 of the TUF (see amendment of paragraph 3 of Article 10 above). It is believed, in fact, that participation in the Shareholders' Meetings exclusively online (or by other means of telecommunications that may be used from time to time) is well suited to the hypothesis in which a limited number

of persons take part in the meeting, as is the case of participation only through the Designated Representative pursuant to Article 135-undecies.1 of the TUF.

Current Text Proposed text
Article 10 - Speech and vote Article 10 - Speech and vote
10.1
The
right
to
attend
the
Shareholders' Meeting and to exercise the
right
to
vote
are
governed
by
the
regulations in force at the time and by these
Articles of Association.
Unchanged
10.2
Those who have the right to vote
may be represented at the Shareholders'
Meeting in accordance with the law, by
proxy
issued
in
accordance
with
the
procedures
provided
for
by
current
legislation. The proxy may also be notified
to
the
Company
electronically
by
transmission
via
certified
e-mail
in
accordance with the procedures indicated
in the notice of call.
Unchanged
10.3 The Board of Directors may appoint,
from time to time for each Shareholders'
Meeting, one or more persons to whom
those entitled to vote may confer proxies
pursuant to the applicable laws, including
regulations, in force at the time, giving
notice thereof in accordance with the same
provisions.
10.3 The Board of Directors may appoint,
from time to time for each Shareholders'
Meeting, one or more persons to whom those
entitled to vote may confer proxies pursuant
to the applicable laws, including regulations,
in force at the time, giving notice thereof in
accordance with the same provisions. The
Shareholders' Meeting, whether ordinary or
extraordinary,
may
be
held
with
the
exclusive participation of the designated
representative, where permitted by, and in
accordance
with,
the
laws,
including
regulations,
in
force
at
the
time.
The
designation of this person and the possible
holding of the Shareholders' Meeting with
the exclusive participation of the same must
be indicated in the notice of call of the
Shareholders' Meeting.
10.4 The notice of call may establish that the
Shareholders' Meeting shall be held (i) also
or (ii) exclusively by videoconference, in

the manner and within the limits set out in the regulations in force at the time, omitting, in case (ii), the indication of the physical place where the meeting will be held. All this on condition that the collegial method and the principles of good faith and equal treatment of shareholders are respected, and in particular that: (a) the Chairman of the Shareholders' Meeting, also through his or her bureau, is allowed to ascertain the identity and legitimacy of those present, regulate the conduct of the meeting, ascertain and announce the results of the vote; (b) the person taking the minutes is allowed to adequately perceive the events of the shareholders' meeting that are the subject of the minutes; (c) participants are allowed to participate in the simultaneous discussion and vote on the items on the agenda.

Amendment of art. 16 of the Statute

In line with the proposed amendments to art. 10 of the Articles of Association with regard to the methods of holding the Assembly, it is proposed to amend art. 16 of the Articles of Association as highlighted below, in order to allow the meetings of the Board of Directors to be held – also or exclusively – by audio-conference or videoconference, without requiring the presence of the Chairman and the Secretary in the same place.

In this regard, it should be noted that such joint presence was originally considered necessary for its functionality to the contextual formation of the minutes of the meeting, signed by both the Chairman and the person taking the minutes (or only by the latter in the case of public minutes). However, since the orientation according to which, in the case of meetings to be held by means of telecommunications, the minutes can be drawn up and signed at a time subsequent to that of the meeting, there are no longer any reasons to maintain the clarification in question.

Current Text Proposed text
Article 16 - Resolutions Article 16 - Resolutions
16.1 The Board of Directors shall meet, even 16.1 The Board of Directors shall meet, even
outside the registered office, provided that
it is within the European Union, whenever
outside the registered office, provided that
it is within the European Union, without

CERTIFIED

.OU

©PHARMANUTRA

the Chairman or the Deputy Chairman (if
appointed) deems it appropriate, as well as
when requested by a Director with powers,
by the executive committee (if appointed),
pursuant to Article 18 below, or by at least
two other Directors in office and without
prejudice to the powers of convening the
meeting attributed to other persons
pursuant to law.
prejudice to the provisions of Article 16,
paragraph 3, of of the Articles
ot
Association, whenever the Chairman or
the Deputy Chairman (if appointed) deems
it appropriate, as well as when requested
by a Director with powers, by the Executive
Committee (if appointed), pursuant to
Article 18 below, or by at least two other
Directors in office and without prejudice to
the powers of convocation attributed to
other persons pursuant to the law
16.2 The Board of Directors is convened
by the Chairman or, in the event of his
absence or impediment, by the Deputy
Chairman (if appointed), by notice -
containing the items on the agenda - sent
by post or e-mail at least 3 (three) days
before the meeting, or, in case of urgency,
at least 24 (twenty-four) hours before the
meeting. The Board of Directors is validly
constituted if, even in the absence of a call
in the form and in the manner provided for
above, all the Directors in office and all the
members of the Board of Statutory
Auditors are present, or the majority of
both the Directors and the Statutory
Auditors in office are present and the
absentees have been informed in advance
and adequately informed of the meeting
and have not objected to the discussion of
the matters.
Unchanged
16.3 Meetings of the Board of Directors may
also be held by audio-conference or
videoconference, provided that: (a) the
Chairman and the Secretary of the meeting,
if appointed, are present in the same place
and will draw up and sign the minutes, the
meeting being deemed to have taken place
in that place; (b) the Chair of the meeting is
allowed to ascertain the identity of those
present, regulate the conduct of the
meeting, ascertain and announce the
results of the vote; (c) the person taking the
16.3 Meetings of the Board of Directors may
also or exclusively be held by audio-
conference or videoconference, provided
that: (a) the Chairman and the Secretary of
the meeting, it appointed, are present in the
same place and will draw up and sign the
minutes, the meeting being deemed to have
taken place in that place; (b) the Chair of the
meeting is allowed to ascertain the identity
of those present, regulate the conduct of the
meeting, ascertain and announce the
results of the vote; (bc) the person taking
minutes is allowed to adequately perceive
the events of the meeting that are the
subject of the minutes; (d) participants are
allowed to participate in the simultaneous
discussion and vote on the items on the
agenda, as well as to view, receive or
transmit documents.
the
minutes is
allowed
to
adequately
perceive the events of the meeting that are
the
subject
of
the
minutes;
(cd)
the
participants are allowed to participate in
the discussion and simultaneous voting on
the items on the agenda, as well as to view,
receive or transmit documents.
16.4
All resolutions of the Board of
Directors require the effective presence of
the majority of the Directors in office and
the favourable vote of the majority of the
Directors present.
Unchanged
16.5 On the occasion of meetings or in
writing, and at least quarterly, the Board of
Directors
and
the
Board
of
Statutory
Auditors shall be informed, also by the
delegated bodies, of the activities carried
out by the Company and its subsidiaries, its
foreseeable
evolution,
and
the
most
significant economic, financial and equity
transactions,
with
particular
regard
to
transactions in which the directors have an
interest of their own or of third parties or
that
are
influenced
by
any
person
exercising management and coordination
activities.
The Board of Statutory Auditors may also
be informed, for reasons of timeliness,
directly or at the meetings of the Executive
Committee (if established).
Unchanged

Amendment of art. 22 of the Statute

Furthermore, in line with the proposed amendments to art. 10 and 16 of the Articles of Association with regard to the methods of holding, respectively, the Shareholders' Meeting and the Board of Directors, it is proposed to amend art. 22 of the Articles of Association as highlighted below in order to allow the meetings of the Board of Statutory Auditors to be held – also or exclusively – by audio-conference or videoconference, also eliminating the reference to the holding of the meeting in the place where the Chairman is located for the same considerations set out above.

CERTIFIED C

-

©PHARMANUTRA
--------------
Current Text Proposed text
Article 22 - Composition, duration and
meetings of the Board of Statutory
Auditors
Article 22 - Composition, duration and
meetings of the Board of Statutory
Auditors
22.1 The Board of Statutory Auditors is
composed of 3 (three) standing members
and 2 (two) alternate members, appointed
and functioning in accordance with the
law. The members of the Board of Statutory
Auditors remain in office for 3 (three)
financial years and their term of office
expires on the date of the Shareholders'
Meeting called to approve the financial
statements for the third year of office. They
may be re-elected. The powers and duties
of the Board of Statutory Auditors and the
Statutory Auditors are those established by
the law in force at the time .
Unchanged
22.2 The Statutory Auditors must meet the
requirements provided for by the laws,
including regulations, in force at the time,
including those relating to the limit on the
number of offices provided for by the law,
including the regulations in force at the time.
For the purposes of art. 1, paragraph 2,
letters b) and c) of the Decree of the
Minister of Justice no. 162 of 30 March 2000,
subsequently
amended
and
as
matters -
relating
supplemented,
to:
commercial law, corporate law, tax law,
business economics, corporate finance,
disciplines with similar or similar subject
matter are considered strictly pertinent to
the Company's field of activity, as well as
the matters and sectors inherent to the
sector of activity carried out by the
Company and referred to in Article 3 of
these Articles of Association above.
Unchanged
also
held
Auditors
be
by
may
videoconference
teleconference
and/or
22.3 Meetings of the Board of Statutory 22.3 Meetings of the Board of Statutory
Auditors may also be held also or
exclusively by teleconference and/or

provided that: (a) the Chairman and the person taking the minutes are present at the same place as the call; and (b) all participants can be identified and are allowed to follow the discussion, to receive, transmit and view documents, to intervene orally and in real time on all topics. If these requirements are met, the Board of Statutory Auditors is deemed to be held in the place where the Chairman and the person taking the minutes are located.

videoconference provided that: (a) the Chairman and the person taking the minutes are present at the same place as the call; and (b) all participants can be identified and are allowed to follow the discussion, to receive, transmit and view documents, to intervene orally and in real time on all topics. If these requirements are met, the Board of Statutory Auditors is deemed to be held in the place where the Chairman and the person taking the minutes are located.

II. RIGHT OF WITHDRAWAL

It should be noted that the proposals to amend the Articles of Association illustrated above do not determine the emergence of the right of withdrawal pursuant to the law, also taking into account the provisions of art. 8 of the Statute.

III. RESOLUTION PROPOSALS TO THE EXTRAORDINARY SHAREHOLDERS' MEETING

Given the above, the following resolution proposals are submitted to the Shareholders' Meeting for approval.

Proposals for resolutions on the only item on the agenda

"The Extraordinary Shareholders' Meeting of Pharmanutra S.p.A., having taken note of the Explanatory Report of the Board of Directors prepared pursuant to the provisions of the law and regulations in force,

deliberation

  • to approve the amendments to the text of Articles 9, 10, 16 and 22 of the Articles of Association, all in the texts contained in the explanatory report prepared by the Board of Directors;
  • to confer on the Chairman and the Deputy Chairman of the Board of Directors in office pro tempore, severally, all the broader powers necessary or appropriate to execute the above resolution and to fulfil all the obligations provided for by the pro-tempore legislation in force, as well as to carry out the acts and transactions necessary or appropriate for this purpose, including, but not limited to, those relating to: (i) the management of relations with any competent body and/or authority; (ii) the fulfilment of all legal formalities, with the right to make additions, amendments and deletions to the resolution adopted today of a formal and non-substantial nature that may be necessary or in any case are also required at the time of registration in the competent Register of Companies".

Pisa, 14 March 2025

For the Board of Directors

The President, Andrea Lacorte

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