AGM Information • Apr 19, 2024
AGM Information
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To be held on Thursday, 23 May 2024 at 11.00 a.m. (Irish time)
This document is important and requires your immediate attention. If you are in any doubt about the course of action to take, you should consult an appropriate independent professional adviser who, if you are taking advice in Ireland, is authorised or exempted pursuant to the European Union (Markets in Financial Instruments) Regulations 2017 (as amended) or the Investment Intermediaries Act 1995 (as amended), or, if you are taking advice in the United Kingdom, is authorised under the Financial Services and Markets Act 2000 (as amended), or if you are resident in a territory outside Ireland and the United Kingdom, another appropriately authorised independent professional adviser.
If you have sold or transferred all your shares in Bank of Ireland Group PLC, please forward this document and the accompanying Form of Proxy to the person through whom the sale or transfer was effected for transmission to the purchaser or transferee. If you have sold or otherwise transferred part of your holding of shares in Bank of Ireland Group PLC, you should retain this document and the Form of Proxy and consult the stockbroker, bank or other agent through or by whom the transfer or sale was effected.
Notice of the Annual General Meeting ("AGM") of Bank of Ireland Group PLC (the "Company") is set out on pages 7 to 10 of this document.
Shareholders are entitled to appoint a proxy in respect of the AGM. The process for appointing a proxy and/or voting at the AGM will depend on the manner in which you hold your ordinary shares. Further information on the procedures to be followed in order to validly appoint a proxy are set out on pages 11 to 15 of this document.
In particular, persons who hold their interests in ordinary shares ("Ordinary Shares") as Belgian law rights through the securities settlement system operated by Euroclear Bank SA/NV ("Euroclear Bank") (the "EB System") or as CREST Depository Interests ("CDIs") through the CREST system ("CREST") should consult with their custodian, stockbroker or other intermediary at the earliest opportunity for further information on the processes and timelines for submitting proxy votes for the AGM through the respective systems.
To be valid, all proxy instructions (whether submitted directly by way of a completed Form of Proxy or electronically via www.eproxyappointment.com in the case of holders of Ordinary Shares in certificated (i.e. paper) form, or through the EB System (in the case of Euroclear Bank participants) or through CREST (in the case of holders of CDIs)) must be submitted as soon as possible so as to reach the Registrar, Computershare Investor Services (Ireland) Limited, no later than 11.00 a.m. (Irish time) on Tuesday, 21 May 2024. However, persons holding interests in ordinary shares through the EB System or CREST will also need to comply with any additional voting deadlines imposed by their respective service offerings, as well as any additional deadlines set by their custodians, stockbrokers or other intermediaries. Again, all persons affected are recommended to consult with their custodian, stockbroker or other intermediary at the earliest opportunity. A list of deadlines is available on page 6 of this document.

Dear Shareholder,
The Company's AGM will be held at 11:00 a.m. (Irish time) on Thursday, 23 May 2024 in The Royal Dublin Society (RDS), Dublin 4, D04 AK83 with Shareholders invited to attend in-person or by telephone. You will find the Notice convening the AGM on pages 7 to 10 of this document (the "Notice of the AGM").
Shareholder participation and engagement remains important to us. As such, Shareholders can also avail of the option to listen live to the AGM by telephone on the following numbers:
| Ireland: | 01 582 2026 |
|---|---|
| UK Direct: | 44 800 260 6471 |
| International direct: | +44 20 3481 4246 |
| Passcode: | 2950093 |
It will not be possible to vote or ask questions via telephone. Therefore, Shareholders who choose this option are encouraged to submit their proxy voting instructions in advance of the AGM to ensure that they can vote and be represented at the AGM. Details on proxy voting are outlined in the notes to the Notice of the AGM.
Shareholders can submit questions in advance of the AGM by email to [email protected] or in writing to the Group Secretary, Bank of Ireland Group PLC, Baggot Plaza, 27 - 33 Upper Baggot Street, Dublin 4, D04 VX58. We will respond in writing directly to Shareholders and post a summary of the questions and responses on our website. We will also provide a verbal summary during the AGM.
The resolutions proposed at the AGM, along with my comments on the resolutions, are enclosed on pages 4 to 6 of this document and in the Notice of the AGM.
Resolution 1 proposes, following a review of the Company's affairs, to receive and consider the Company's Financial Statements for the year ended 31 December 2023, together with the Report of the Directors and the Auditor's Report.
Resolution 2 proposes to declare a final dividend of 60 cents per Ordinary Share for the year ended 31 December 2023, payable to Shareholders on the register of members at 5:00 p.m. (Irish time) on 10 May 2024 and to be paid on 11 June 2024.
Resolutions 3(a) and 3(b), and 3(c) to 3(l), which are proposed as separate resolutions, relate to the election and re-election of Directors.
In accordance with the UK Corporate Governance Code, which recommends the annual re-election of Directors, all eligible Directors are retiring at the AGM.
The following Directors, being eligible, are offering themselves for re-election: Giles Andrews, Evelyn Bourke, Ian Buchanan, Eileen Fitzpatrick, Richard Goulding, Michele Greene, Patrick Kennedy, Myles O'Grady, Steve Pateman, and Mark Spain.
Akshaya Bhargava and Margaret Sweeney were appointed to the Board in January 2024 and October 2023 respectively and will seek to be elected at the AGM. Akshaya is a Banking and Wealth Management professional, with extensive experience across fintech, wealth management, broader international financial services, technology innovation and change. He held senior executive roles in each of Citibank and Barclays plc, more recently, holding the role of Global CEO for Barclays Wealth and Investments. He was previously the founding CEO of Infosys BPO and has founded a number of companies including Bridgeweave, a fintech firm where he currently serves as Executive Chair. Margaret also has extensive board and executive experience across a number of sectors including financial services, with a clear focus on strategy and corporate development, delivering transformational change, audit and accounting. She is an experienced CEO and has held board director roles across listed and non-listed companies operating in different industry sectors in Ireland and internationally, including financial services. Margaret is due to step down as the CEO and Executive Director of Irish Residential Properties REIT plc during April 2024, having held that role since November 2017.
Following evaluation, the Board has concluded that each Director standing for re-election makes a valued contribution to the deliberations of the Board, continues to be effective and demonstrates continuing commitment to their role. A summary of the skills and experience brought by each Director to the Board is set out in the individual biographies available on the Company's website, www.bankofireland.com.
A note on my tenure as Chairman is contained in the 2023 Annual Report on page 85.
Resolution 4 proposes the continuation in office of KPMG as Auditor of the Company until the conclusion of the next AGM of the Company. This is an advisory non-binding resolution which is put to Shareholders as a matter of good corporate governance practice.
Resolution 5 proposes to authorise the Directors to fix the remuneration of the Auditor for the 2024 financial year.
Resolution 6 proposes to authorise the calling of an Extraordinary General Meeting on 14 days' notice for the passing of an ordinary resolution. A similar resolution was passed at the 2023 AGM and the additional flexibility afforded by this authority will only be used in limited and time sensitive circumstances where it would be to the advantage of Shareholders as a whole.
Resolution 7 proposes, as a non-binding advisory resolution, that Shareholders receive and consider the 2023 Report on Directors' Remuneration, as set out on pages 125 to 133 of the 2023 Annual Report.
Resolution 8 is a special resolution proposing to authorise the Company, or any of its subsidiaries, to make market purchases of the Company's own Ordinary Shares up to a maximum of 104,216,187 Ordinary Shares, representing approximately 10% of issued Ordinary Shares as at 16 April 2024, being the latest practicable date prior to publication of this document (the "Latest Practicable Date").
Such authority would expire on the earlier of the AGM to be held in 2025 or 23 August 2025. Shares purchased by the Company may be cancelled or held in treasury pending cancellation or re-issue.
As stated in the Company's 2023 Annual Results issued on 26 February 2024, the Company intends to implement a share buyback programme of €520m million, and this programme commenced on 27 February 2024. If Shareholders fail to approve Resolution 9 at the AGM, our existing authority to repurchase shares will expire at the conclusion of the AGM and we will be unable to continue to implement the share buyback programme following the AGM.
Any share purchases by the Company would be made only at a price level that the Directors consider to be in the best interest of Shareholders generally, having regard for the Company's overall financial position and regulatory capital obligations and requirements. In addition, the authority being sought will provide that the minimum price which may be paid for such Shares shall not be less than the nominal value of the Shares and the maximum price shall be the higher of 105% of the average market price of such Ordinary Shares and the amount stipulated by Article 3(2) of Commission Delegated Regulation (EU) 2016/1052.
Resolution 9 is proposed in accordance with Investment Association guidelines and proposes to authorise the Directors to issue new Ordinary Shares up to a maximum of 343,913,417 Ordinary Shares, representing approximately 33% of the issued share capital of the Company (excluding treasury shares) as at the Latest Practicable Date, subject to statutory pre-emption rights where applicable. Resolution 9 is proposed as an ordinary resolution. There are currently no plans to issue any Ordinary Shares on foot of this authorisation. Such authority would expire on the earlier of the AGM to be held in 2025 or 23 August 2025.
Resolution 10, which is proposed as a special resolution, is to authorise the Directors to allot Ordinary Shares for cash without offering them first to the other Ordinary Shareholders in accordance with the Pre-emption Group's Statement of Principles, which allow for an authority to issue shares for cash otherwise than in connection with a pre-emptive offer of 5% of the issued share capital, with a further 5% authority, supported in connection with an acquisition or specified capital investment.
The authority in resolution 10 is limited to an allotment pursuant to a rights issue authorised under resolution 9 and up to 52,108,093 Ordinary Shares, representing approximately 5% of the Company's issued Ordinary Shares (excluding treasury shares) as at the Latest Practicable Date, otherwise than in connection with an offer to Ordinary Shareholders in accordance with their pre-emption rights.
Resolution 11, which is proposed as a special resolution, authorises the disapplication of pre-emption rights in respect of an additional 52,108,093 Ordinary Shares (representing approximately 5% of the Company's issued Ordinary Shares (excluding treasury shares) as at the Latest Practicable Date) for the purposes of financing a transaction (or refinancing within twelve months of the transaction) which the Directors determine to be an acquisition or other capital investment contemplated by the Pre-emption Group's Statement of Principles (the "PEG Principles").
Such authorities would expire on the earlier of the AGM in 2025 or 23 August 2025. There are currently no plans to issue any Ordinary Shares on foot of this authorisation.
The PEG Principles, as updated on 4 November 2022, allow for an authority to issue shares for cash otherwise than in connection with a pre-emptive offer of approximately 10% of the issued share capital, with a further 10% authority supported in connection with an acquisition or specified capital investment and then an additional 2% in each case to be used only for the purposes of a "follow-on offer" to existing holders of securities not allocated shares under an issue made under either of the two abovementioned share issuances.
In respect of the authorities being sought under Resolutions 10 and 11, the Directors acknowledge the provisions of the most recent PEG Principles published in November 2022. Resolutions 10 and 11 reflect the template resolutions and the Directors confirm that the Company will follow the principles set out in the PEG Principles. However, the Board has retained the previous limits of 5% of the issued share capital of the Company (excluding treasury shares) in Resolutions 10 and 11, rather than the increased limit of 10% set out in the most recent PEG Principles, as the Directors believe that provides sufficient flexibility to the Company at this time.
Resolutions 12 and 13 propose to renew the Directors authority to issue Additional Tier 1 Contingent Equity Conversion Notes ("AT1 ECNs") and to allot Ordinary Shares issued upon conversion or exchange of AT1 ECNs without first offering them to existing Shareholders up to an aggregate of 156,324,280 Ordinary Shares of €1.00 each, which approximates to 15% of the issued Ordinary Shares of the Company (excluding treasury shares) as at the Latest Practicable Date.
Resolution 12 authorises the issue of AT1 ECNs and resulting Ordinary Shares and is proposed as an ordinary resolution. Resolution 13 authorises the disapplication of statutory pre-emption rights in respect of such issuances and is proposed as a special resolution.
The authority sought in resolutions 12 and 13, which is in addition and separate to the authorities sought in resolutions 9, 10 and 11, is consistent with the authority sought at the AGM in 2023. Such authority would expire on the earlier of the date of the AGM in 2025 or 23 August 2025.
A timetable showing the key deadlines for voting is below. Detailed instructions on appointing a proxy and voting are set out on pages 11 to 14 of this document. The process to be followed will depend on the manner in which a Shareholder holds their Ordinary Shares. Please note, it is recommended that you consult with your stockbroker or other intermediary at the earliest opportunity for further information on the processes and timelines for submitting proxy votes for the AGM through the EB System and CREST.
| Event | Deadline |
|---|---|
| Latest expected time for return of voting instructions by CREST Depository Interest Holders |
6.59 p.m. (Irish time) on Friday 17th May 2024 |
| Record Date for the AGM | 6:00 p.m. (Irish time) on Sunday 19th May 2024 |
| Latest expected time for return of voting instructions by EB System participants |
10:00 a.m. (Irish time) on Tuesday 21st May 2024 |
| Latest time for return of voting instructions by holders of certificated Shares by post or electronically |
11:00 a.m. (Irish time) on Tuesday 21st May 2024 |
Shareholders should also review the detailed instructions on how to listen live to the AGM via telephone and how to raise questions in advance of the AGM, which are set out on pages 3 and 11 to 14 of this document.
The Board of Directors believes that the resolutions to be proposed at the AGM are in the best interests of the Company and its Shareholders as a whole and, therefore, unanimously recommends that you vote in favour of each of the resolutions, as they intend to do so themselves in respect of all of the 275,967 Ordinary Shares held or beneficially owned by them.
In the interests of protecting the environment and promoting greater efficiency, I would ask you to consider electing, through our Registrar at www.computershare.com/ie/ecomms, to receive your Shareholder documentation online as soon as it is published on our website.
Shareholders who have already consented or have been deemed to consent to receiving the Annual Report and other Shareholder communications electronically will receive notice of all General Meetings electronically.
Shareholders are encouraged to monitor the Company's website, www.bankofireland.com/investor, for any update announcements regarding the AGM.
If you wish to attend the AGM, please detach your Attendance Card from your Form of Proxy and bring it with you to the meeting.
Yours faithfully,
Patrick Kennedy Chairman
Notice is hereby given that the Annual General Meeting ("AGM") of Bank of Ireland Group PLC (the "Company") will be held on Thursday, 23 May 2024, at 11.00 a.m. (Irish time) in The Royal Dublin Society (RDS), Dublin 4, D04 AK83 for the following purposes:
To re-elect the following Directors to the Board, by separate resolutions:
"THAT an Extraordinary General Meeting (other than an Extraordinary General Meeting called for the passing of a special resolution) may be called by not less than 14 clear days' notice in writing in accordance with Article 50(b) of the Company's Articles of Association."
"To receive and consider the 2023 Directors' Report on Remuneration, as set out on pages 125 to 133 of the 2023 Annual Report.
"THAT
A) the Company and/or any subsidiary (as such expression is defined by Section 7 of the Companies Act 2014, as amended) of the Company be generally authorised to make purchases on a securities market (within the meaning of Section 1072 of the Companies Act 2014, as amended) of Ordinary Shares of the Company having a nominal value of €1.00 each on such terms and conditions and in such manner as the Directors or, as the case may be, the directors of such subsidiary, may from time to time determine but subject, however, to the provisions of the Companies Act 2014, as amended, and to the following restrictions and provisions:
If the means of providing the foregoing information as to dealings and prices by reference to which the maximum price is to be determined is altered or is replaced by some other means, then a maximum price shall be determined on the basis of the equivalent information published by the relevant authority in relation to dealings on Euronext Dublin or its equivalent.
This resolution shall take effect and the authorities hereby conferred shall be effective immediately and shall expire at the close of business on the earlier of the date of the next AGM of the Company after the passing of this resolution or 23 August 2025 unless previously varied, revoked or renewed in accordance with the provisions of Section 1074 of the Companies Act 2014, as amended. The Company or any such subsidiary may before such expiry enter into a contract for the purchase of Ordinary Shares which would or might be wholly or partly executed after such expiry and may complete any such contract as if the authorities conferred hereby had not expired."
''THAT the Directors be and are hereby generally and unconditionally authorised to exercise all the powers of the Company to allot and issue relevant securities (within the meaning of section 1021 of the Companies Act 2014, as amended) of the Company up to an aggregate of 343,913,417 Ordinary Shares of €1.00 each, representing approximately 33% of the Company's issued Ordinary Shares (excluding treasury shares) as at the Latest Practicable Date, provided that this authority shall expire at the close of business on the date of the AGM of the Company to be held in 2025 or on 23 August 2025, whichever is earlier, save that the Company may before such expiry make an offer or agreement which would or might require relevant securities to be issued and allotted after such expiry, and the Directors may allot relevant securities in pursuance of such offer or agreement as if the power conferred hereby had not expired."
"THAT, if resolution 9 is approved, the Directors be and are hereby generally authorised, as is referred to in Article 9(e) of the Articles of Association of the Company, and in addition to the authority under resolution 12, to allot and issue equity securities (within the meaning of section 1023(1) of the Companies Act 2014, as amended), together with all treasury shares (as defined in Section 1078 of the Companies Act 2014, as amended) re-issued while this authority remains operable, for cash pursuant to the authority conferred on the Directors by resolution 8 as if section 1022(1) of the Companies Act 2014, as amended, did not apply provided that this power shall be limited to:
provided that this authority shall expire at the close of business on the date of the AGM of the Company to be held in 2025 or 23 August 2025, whichever is earlier, save that the Company may before such expiry make an offer or agreement which would or might require such securities to be issued and allotted after such expiry and the Directors may allot such securities in pursuance of such offer or agreement as if the authority had not expired."
"THAT if resolution 9 is approved, the Directors be and are hereby authorised, in addition to any authority granted under resolution 10, to issue and allot equity securities (as defined in section 1023 of the Companies Act 2014, as amended) for cash together with all treasury shares (as defined in Section 1078 of the Companies Act 2014, as amended) re-issued while this authority remains operable, for cash under the authority given by that resolution as if section 1022(1) of the Companies Act 2014 did not apply to any such issue or allotment, such authority to be:
provided that this authority will expire at the close of business on the date of the AGM of the Company to be held in 2025 or 23 August 2025, whichever is earlier, save that the Company may before such expiry make an offer or agreement, which would, or might, require such securities to be allotted after such expiry and the Directors may allot securities in pursuance of such offer or agreement as if the authority had not expired.
"THAT in addition and separate to the authority granted by resolution 9, the Directors be and are hereby generally empowered pursuant to section 1021 of the Companies Act 2014, as amended, to issue, allot, grant options over or otherwise dispose of:
"THAT, if resolution 12 is approved, and in addition and separate to the authorities granted by resolutions 9, 10 and 11, the Directors be and are hereby generally empowered, as is referred to in Article 9(e) of the Articles of Association of the Company, to issue, allot, grant options over or otherwise dispose of equity securities (within the meaning of section 1023(1) of the Companies Act 2014, as amended) or a right to subscribe for, or convert any securities into, Ordinary Shares, including AT1 ECNs (as defined in resolution 12) and any Ordinary Shares issued pursuant to the conversion or exchange of AT1 ECNs of the Company for cash pursuant to the authority conferred on the Directors by resolution 9 above as if section 1022(1) of the Companies Act 2014, as amended, did not apply up to a maximum aggregate amount provided for in paragraph (b)(i) of resolution 13, provided that this authority shall expire at the close of business on the date of the AGM of the Company to be held in 2024 or 23 August 2024, whichever is earlier, but so that the Company may make offers and enter into agreements before the authority expires which would or might require AT1 ECNs or Ordinary Shares to be issued or allotted or rights to subscribe or convert or exchange any security into Ordinary Shares to be granted after the authority expires and the Directors may allot shares or grant such rights under any such offer as if the authority had not expired."
By Order of the Board Sarah McLaughlin Group Secretary
Bank of Ireland Group PLC Baggot Plaza 27-33 Upper Baggot Street Dublin 4 D04 VX58
| Ireland: | 01 582 2026 |
|---|---|
| UK Direct: | 44 800 260 6471 |
| International direct: | +44 20 3481 4246 |
| Passcode: | 2950093 |
It will not be possible for Shareholders to vote during the AGM by telephone. In order to vote please follow the steps set out below to appoint a proxy in advance of the AGM.
As a Shareholder, you have several ways to exercise your right to vote, depending on the manner in which you hold your Ordinary Shares:
(a) in the case of Shareholders who are registered members and hold Ordinary Shares in certificated (i.e. paper) form:
The information set out in this document in relation to voting procedures for persons who hold their interests in Ordinary Shares as Belgian law rights through the EB System or as CDIs through CREST is for guidance only and such persons should consult with their custodian, stockbroker or other intermediary at the earliest opportunity for information on the processes and timelines for submitting proxies and voting instructions for the AGM through the respective systems.
For voting services offered by custodians holding Irish corporate securities directly with Euroclear Bank, please contact your custodian.
In respect of CDI Holders, Euroclear UK & Ireland Limited ("EUI"), the operator of the CREST system, has arranged for voting instructions relating to CDIs held in CREST to be received via Broadridge. Further details on this service are set out on the "All you need to know about SRD II in Euroclear UK & Ireland" webpage of the Euroclear Bank website, www.euroclear.com, which is accessible to CREST participants (see section CREST International Service – Proxy voting).
As the CDI voting deadline is expected to be before the record date, CDI holders that wish to appoint and instruct the Chairman of the AGM as their proxy and vote on their behalf at the AGM may need to make additional arrangements to send a TTE (transfer-to-escrow) instruction to an EUI escrow account. If required, it is envisaged that the securities will be released from escrow as soon as practicably possible on the business day following the record date for the AGM, unless otherwise specified by Broadridge. TTE instructions are read in conjunction with the voting instructions formally lodged and on their own do not constitute voting instructions.
CDI Holders should pay close attention to any notices specifically relating to this AGM and are strongly encouraged to familiarise themselves with Broadridge's arrangements, including the voting deadlines and procedures and to take any further actions required by Broadridge before they can avail of the Broadridge voting service as soon as possible.
CDI holders are additionally advised that any purchases which are expected to settle after the voting deadline and before the record date will be settled on the basis that the purchaser may be unable to exercise any underlying voting or attendance rights.
Broadridge will use best endeavors to accept late votes, changes and cancellations from a CDI Holder after the voting deadline but there is no guarantee that these will be processed within the requisite timeframes.
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