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55 North Mining Inc. — AGM Information 2023
Mar 21, 2023
46527_rns_2023-03-21_34658dc3-5f86-491c-b912-40e5ea143aad.pdf
AGM Information
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55 NORTH MINING INC.
NOTICE OF MEETING
AND
MANAGEMENT INFORMATION CIRCULAR
FOR THE
ANNUAL GENERAL MEETING OF SHAREHOLDERS
TO BE HELD ON
April 27, 2023
DATED AS OF MARCH 15, 2023
55 NORTH MINING INC.
MANAGEMENT INFORMATION CIRCULAR
SOLICITATION OF PROXIES
This management information circular (this “Management Information Circular”) is furnished in connection with the solicitation of proxies by the management and the directors of 55 North Mining Inc. (the “ Corporation ”) for use at the annual general meeting of the shareholders of the Company (the “ Meeting ”) to be held via live webcast online at www.agmconnect.com/55north2023 on April 27, 2023, commencing at 2:00 p.m. (Toronto time) for the purposes set forth in the accompanying notice of the Meeting (the “ Notice of Meeting ”). The solicitation of proxies will be made primarily by mail and may be supplemented by telephone or other personal contact by the directors, officers and employees behalf of the directors and management of the Company and the Company will bear the costs of this solicitation of proxies for the Meeting.
In accordance with National Instrument 54-101 – Communication with Beneficial Owners of Securities of a Reporting Issuer (“ NI 54-101 ”), arrangements have been made with the transfer agent, investment dealers, intermediaries, custodians, depositories and depository participants and other nominees to forward solicitation materials to the beneficial owners of the common shares (the “ Common Shares ”) of the Company. The Company will provide, without any cost to such person, upon request to the Chief Executive Officer of the Company, additional copies of the foregoing documents for this purpose.
GENERAL INFORMATION RESPECTING THE MEETING
The Company is utilizing the notice-and-access mechanism (the “ Notice-and-Access Provisions ”) concerning the delivery of proxy-related materials to shareholders found in section 9.1.1 of National Instrument 51-102 – Continuous Disclosure Obligations (“ NI 51-102 ”) in the case of registered Shareholders, and section 2.7.1 of NI 54-101 in the case of Beneficial Shareholders (as defined below).
The Notice-and-Access Provisions are a mechanism that allows reporting issuers other than investment funds to choose to deliver proxy-related materials (such as information circulars and annual financial statements) to registered holders and beneficial owners of securities by posting such materials on System for Electronic Document Analysis and Retrieval (“ SEDAR ”) and one other website, rather than sending such materials by mail. Reporting issuers may still choose to continue to deliver such materials by mail, and beneficial owners will be entitled to request delivery of a paper copy of this Information Circular at the Company’s expense. The Company anticipates that notice-and-access will directly benefit the Company through a substantial reduction in both postage and material costs, and also promote environmental responsibility by decreasing the large volume of paper documents generated by printing proxy-related materials.
Electronic copies of this Information Circular, financial statements of the Company for the financial year ended December 31, 2022 (the “ Financial Statements ”) and management's discussion and analyses for 2022 (the “ MD&As ”) may be found on the Company’s SEDAR profile at www.sedar.com and also at www.agmconnect.com/55north2023.
The Company will not use procedures known as “stratification” in relation to the use of Notice-and-Access Provisions. Stratification occurs when a reporting issuer using the Notice-and-Access Provisions provides a paper copy of this Information Circular to some Shareholders with the Notice of Meeting. In relation to the Meeting, all Shareholders will receive the required documentation under the Notice-and-Access Provisions, which will not include a paper copy of this Information Circular.
Shareholders are reminded to review this Information Circular before voting.
Shareholders with questions about notice-and-access can call AGM Connect, toll-free at 1-855-839-3715. Shareholders may also obtain paper copies of this Information Circular, the Financial Statements and the MD&A free of charge by contacting AGM Connect at the same toll-free number or upon request to the Company’s Corporate Secretary.
A request for paper copies which are required in advance of the Meeting should be sent so that they are received by the Company or AGM Connect, as applicable, no later than April 11, 2023, in order to allow sufficient time for Shareholders to receive the paper copies and to return their form of proxies or voting instruction forms, as applicable,
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by their respective due dates.
APPOINTMENT AND REVOCATION OF PROXIES
The persons named in the form of proxy accompanying this Proxy Circular are Bruce Reid or, failing him, Julio DiGirolamo.
A Shareholder has the right to appoint a person (who need not be a Shareholder) other than the persons named in the form of proxy accompanying this Proxy Circular to represent him or her at the Meeting. Such right may be exercised by inserting in the space provided for that purpose on the enclosed form of proxy the name of the person to be designated and striking out the names of the persons named in the form of proxy and inserting the name and EMAIL ADDRESS of the person to be appointed as proxyholder in the blank space provided on the form of proxy, or by completing another proper form of proxy. Such Shareholder should notify the nominee of the appointment, obtain his consent to act as proxy and should provide instructions on how the Shareholder's Common Shares are to be voted. In any case, the form of proxy should be dated and executed by the Shareholder or an attorney authorized in writing, with proof of such authorization attached where an attorney has executed the form of proxy.
A form of proxy will not be valid for the Meeting or any adjournment thereof unless it is completed and deposited with AGM Connect, 401 Bay Street, Suite 2704, P.O. Box 4, Toronto, Ontario, M5H 42Y4, on or before 2:00 p.m. on April 25, 2023 or not less than 48 hours (excluding Saturdays, Sundays and holidays) before the time set for the holding of the Meeting or any adjournment thereof. A Proxy given by a Shareholder for use at the Meeting may be revoked at any time prior to its use. In accordance with section 148(4) of the Act, in addition to revocation in any other manner permitted by law, a proxy may be revoked by an instrument in writing executed by the Shareholder or by his attorney authorized in writing or, if the Shareholder is a corporation, under its corporate seal or by an officer or attorney thereof duly authorized, and deposited with AGM Connect, 401 Bay Street, Suite 2704, P.O. Box 4, Toronto, Ontario M5H 2Y4, at any time up to and including the last business day preceding the day of the Meeting, or any adjournment thereof, at which the proxy is to be used, or with the Chairman of the Meeting on the day of the Meeting, or any adjournment thereof.
ADVICE TO BENEFICIAL SHAREHOLDERS
The information in this section is of significant importance to public shareholders of the Company since most public shareholders do not hold shares in their own name. Shareholders who do not hold their Common Shares in their own name (referred to herein as “Beneficial Shareholders”) are advised that only Proxies from shareholders of record can be recognized and voted upon at the Meeting . If shares are listed in the account statement provided to the shareholder by a broker, then in almost all cases those shares will not be registered in the shareholder’s name. Such shares are more likely held under the name of the broker or a broker’s agent clearing house. Applicable corporate law provides that Beneficial Shareholders may request that the Beneficial Shareholder or the Beneficial Shareholder’s nominee be appointed as the proxyholder for such shares. In Canada, the vast majority of such shares are registered under the name of CDS & Co. (the registration name for The Canadian Depository for Securities which acts as nominee for many Canadian brokerage firms). Common Shares held by brokers or their nominees can only be voted (for or against or withheld, as applicable) upon the instructions of the Beneficial Shareholder. Without specific instructions, the brokers/nominees are prohibited from voting shares for their clients. Therefore, each Beneficial Shareholder should ensure that voting instructions are communicated to the appropriate person in advance of the Meeting.
The Requisitioner does not know whom the shares registered to CDS & Co. are held for. Therefore, Beneficial Shareholders cannot be recognized by the Company at the Meeting. In order to ensure that their shares are voted at the Meeting, Beneficial Shareholders should carefully follow the return instructions. Often, the form of proxy supplied to Beneficial Shareholders by their brokers is identical to that provided to registered Shareholders, however, its purpose is limited to instructing the brokers/registered shareholder how to vote on behalf of the Beneficial Shareholder. The majority of the brokers now delegate the job of obtaining instructions from clients and voting shares according to their client’s instructions to a corporation named Broadridge Financial Solutions, Inc. (“ Broadridge ”) in Canada. Broadridge typically mails proxy instruction forms to the Beneficial Shareholders and asks Beneficial Shareholders to return these proxy instruction forms to Broadridge, which may be by mail, by internet or by telephone. Broadridge then tabulates the results of all instructions received and then votes the shares to be voted at the Meeting according to the instructions received.
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A Beneficial Shareholder receiving a voting instruction form from Broadridge cannot use that voting instruction form to vote shares at the Meeting. The voting instruction form must be returned to Broadridge well in advance of the Meeting in order to have the shares voted .
Although a Beneficial Shareholder may not be recognized directly at the Meeting for the purposes of voting Common Shares registered in the name of his broker (or an agent of the broker), a Beneficial Shareholder may attend at the Meeting as proxyholder for the registered Shareholder and vote the Common Shares in that capacity. Beneficial Shareholders who wish to attend the Meeting and indirectly vote their Common Shares as proxyholder for the registered Shareholder, should enter their own names in the blank space on the voting instruction form provided to them and return the same in accordance with the instructions provided, well in advance of the Meeting.
All references to shareholders in this Proxy Circular and the accompanying proxy and Notice are to shareholders of record unless specifically stated otherwise. Where documents are stated to be available for review or inspection, such items will be shown upon request to registered shareholders that produce proof of their identity.
PROVISIONS RELATING TO VOTING OF PROXIES
The Common Shares represented by proxy in the enclosed form will be voted or withheld from voting by the designated proxy holder in accordance with the instructions of the Shareholder appointing him. If there is no direction by the Shareholder, those Common Shares will be voted for all proposals set out in the form of proxy. The form of proxy gives the person named in it the discretion to vote as they see fit on any amendments or variations to matters identified in the Notice, or any other matters, which may properly come before the Meeting. At the time of the printing of this Proxy Circular, the management of the Company knows of no other matters which may come before the Meeting other than those referred to in the Notice.
INTEREST OF CERTAIN PERSONS OR COMPANIES IN MATTERS TO BE ACTED UPON
Except as disclosed herein, no Director or Senior Officer of the Company nor proposed nominee for election of Director, nor each of their respective associates or affiliates, are aware of any material interest, direct or indirect, by way of beneficial ownership of securities or otherwise, in any matter to be acted upon at the Meeting other than the election of directors.
VOTING SECURITIES, RECORD DATE AND PRINCIPAL HOLDERS THEREOF
The Company is authorized to issue an unlimited number of Common Shares. Each Share entitles the holder of record to notice of and one vote on all matters to come before the Meeting. No group of Shareholders has the right to elect a specified number of directors nor are there cumulative or similar voting rights attached to the Common Shares of the Company.
The directors of the Company have fixed March 15, 2023, as the record date (the “ Record Date ”) for determination of the persons entitled to receive notice of the Meeting. Shareholders of record as of the Record Date are entitled to vote their Common Shares except to the extent that they have transferred the ownership of any of their Common Shares after the Record Date, and the transferees of those Common Shares produce properly endorsed share certificates or otherwise establish that they own the Common Shares, and demand, not later than ten (10) days before the Meeting, that their name be included in the shareholder list before the Meeting, in which case the transferees are entitled to vote their Common Shares at the Meeting.
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VOTE USING THE FOLLOWING METHODS PRIOR TO THE MEETING
| IF YOU HAVE RECEIVED PROXY FROM | IF YOU HAVE RECEIVED A PROXY OR VIF | |||
| WITH AVOTER ID AND MEETING ACCESS CODE | WITH A 16-DIGIT CONTROL NUMBER | |||
| FROM AGM CONNECT | FROM AN INTERMEDIARY | |||
| Registered Shareholders | Non-Registered Shareholders | Non-Registered Shareholders | ||
| Voting Method | (your securities are held in your name in a | (your shares are held with a broker, bank or other | (your shares are held with a broker, bank or other | |
| physical certificate or DRS statement) | intermediary) | intermediary) | ||
| Login tohttps://app.agmconnect.com | Go towww.proxyvote.com | |||
| Internet | Using the Meeting Access Code and Voter ID provided to you | Enter the 16- digit control number printed on the | ||
complete the form to Submit Proxy |
VIF and follow the instructions on screen |
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| Complete, sign and date the proxy form and email to: | ||||
| N/A | ||||
[email protected] |
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| Call1-855-839-3715 to register your vote for the | ||||
| Telephone | N/A | |||
55 North Mining Inc. AGSM |
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| Enter your voting instructions, sign, date and | ||||
| Enter your voting instructions, sign, date and return the form to AGM | ||||
return completed VIF in the enclosed postage paid |
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Connect in the enclosed envelope |
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| envelope | ||||
VOTE USING THE FOLLOWING METHODS PRIOR TO THE MEETING
| IF YOU HAVE RECEIVED PROXY FROM | IF YOU HAVE RECEIVED A PROXY OR VIF | |||||
| WITH AVOTER ID and MEETING ACCESS CODE | WITH A 16-DIGIT CONTROL NUMBER | |||||
| FROM AGM CONNECT | FROM AN INTERMEDIARY | |||||
| Registered Shareholders | Non-Registered Shareholders | Non-Registered Shareholders | ||||
| (your securities are held in your name in a physical | (your shares are held with a broker, bank or other | (your shares are held with a broker, bank or other | ||||
certificate or DRS statement) |
intermediary) |
intermediary) |
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| Appoint yourself as proxyholder on your | ||||||
| Appoint yourself as proxyholder as instructed | ||||||
| N/A | proxy and follow the instructions at | |||||
herein and on the VIF. |
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www.AGMconnect.com/55North2023 |
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| PRIOR TO | ||||||
| THE | AFTER submitting your proxy appointment, | |||||
| Following the proxy cut-off date, your | ||||||
| MEETING | you MUST contact AGM Connectto obtain a |
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appointed proxyholder will be provided |
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| N/A | Voter ID and Meeting Access Code at |
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with an AGM Connect Voter ID and |
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| Call1-855-839-3715 or email | ||||||
| Meeting Access Code | ||||||
| [email protected] | ||||||
| JOINING THE | ||||||
| VIRTUAL |
Register and login at | http://app.agmconnect.com | ||||
| MEETING | Registered Shareholders or validly appointed Proxyholders will need to provide an email address, |
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| (at least 15 minutes | ||||||
AGM ConnectVoter IDand theMeeting Access Code |
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prior to start of the |
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Meeting) |
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As of the date of this Circular, 147,695,505 Common Shares are issued and outstanding.
Principal Shareholder
To the knowledge of the management of the Company, based on publicly available information, as at the Record Date, the only person or corporation who beneficially owns or controls or directs, directly or indirectly, voting securities carrying ten percent (10%) or more of the voting rights attached to the voting securities of 55 North as at the date hereof is as follows:
| Name and Municipality of Residence |
Number of 55 North Common Shares |
Type of Ownership |
Percentage of Outstanding 55 North Common Shares |
|---|---|---|---|
| Bruce Reid, Toronto, Ontario | 25,004,881 | direct | 16.93% |
STATEMENT OF EXECUTIVE COMPENSATION
Interpretation
National Instrument 51-102 - Continuous Disclosure Obligations (“ NI 51-102 ”) defines “Executive Officer” to mean, for a reporting issuer, an individual who is,
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(a) the chair, vice-chair, or president;
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(b) a chief executive officer or chief financial officer;
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(c) a vice-president in charge of a principal business unit, division or function including sales, finance, or production, or
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(d) performing a policy-making function in respect of the issuer.
Form 51-102F6 - Statement of Executive Compensation (in respect of financial years ending on or after December 31, 2008) (“ Form 51-102F6 ”) further provides the following:
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(a) “CEO” means each individual who acted as chief executive officer of the Company or acted in a similar capacity, for any part of the most recently completed financial year;
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(b) “CFO” means each individual who acted as chief financial officer of the Company or acted in a similar capacity for any part of the most recently completed financial year;
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(c) “Named Executive Officers” or “NEOs” means the following individuals:
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(i) CEO;
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(ii) CFO;
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(iii) each of the Company’s three most highly compensated executive officers, other than the CEO and CFO at the end of the most recently completed financial year whose total compensation, individually, exceeds $150,000; and
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(iv) each individual who would be a NEO under (iii) except that the individual was neither an executive officer of the Company nor acting in a similar capacity at the end of that financial year.
COMPENSATION DISCUSSION AND ANALYSIS
This Compensation Discussion and Analysis aims to provide information about our executive compensation objectives and processes and discuss compensation decisions relating to 55 North’s NEOs listed in the Summary Compensation Table that follows.
During our fiscal year ended December 31, 2022, the following individuals were 55 North’s NEOs:
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Bruce Reid, Chairman, President and Chief Executive Officer (since January 10, 2017); and
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Julio DiGirolamo, Chief Financial Officer (since January 10, 2017).
55 North is a mineral exploration and development company engaged in acquiring, exploring, and evaluating mineral properties. 55 North has no significant revenues from operations and has, since its incorporation, operated administratively with limited financial resources to ensure that funds are available to complete scheduled exploration and drilling programs. As a result, our Board of Directors has to consider not only the financial situation of 55 North
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at the time of determination of executive compensation, but also the estimated financial situation of 55 North in the mid- and long-term. An important element of executive compensation is that of incentive stock options, which do not require cash disbursement by 55 North.
Additional information about 55 North and its operations is available in our audited financial statements and Management’s Discussion & Analysis for the year ended December 31, 2022, which have been electronically filed with regulators and are available for viewing under 55 North’s Issuer Profile at the Canadian System for Electronic Document Analysis and Retrieval (SEDAR) at www.sedar.com.
Compensation Objectives and Principles
The primary goal of our executive compensation process is to attract and retain the key executives necessary for our long-term success, to encourage executives to further the development of 55 North and our operations, and to motivate qualified and experienced executives. The key elements of executive compensation awarded by 55 North are: (i) base salary; (ii) potential annual incentive award; and (iii) incentive stock options. Our directors are of the view that all of these elements should be considered when determining executive compensation rather than any single element.
Compensation Process
55 North’s Board of Directors, as a whole, is responsible for determining all forms of compensation, including long-term incentives in the form of stock options or restricted share units to be granted to our Named Executive Officers, as well as to our directors, and for reviewing the recommendations respecting compensation for any other officers of 55 North from time to time, to ensure such arrangements reflect the responsibilities and risks associated with each position. When determining compensation, the Board of Directors considers: (i) recruiting and retaining executives critical to 55 North’s success and the enhancement of shareholder value; (ii) providing fair and competitive compensation; (iii) balancing the interests of management and our Shareholders; and (iv) rewarding performance, both on an individual basis and with respect to our operations in general.
Base Salary and/or Consulting Fees
55 North is an exploratory stage mining company and does not anticipate generating revenues from operations for a significant period of time. As a result, the use of traditional performance standards, such as corporate profitability, is not considered by our Board of Directors to be appropriate in the evaluation of corporate or Named Executive Officer performance. The compensation of our executive officers is based, in substantial part, on industry compensation practices, trends in the mining industry, as well as achievement in raising capital and follow through on 55 North’s business plans and objectives.
55 North provides Named Executive Officers with base salaries and/or consulting fees, which represent their minimum compensation for services rendered during the fiscal year. Named Executive Officers’ base salaries or consulting fees depend on the scope of their experience, responsibilities, leadership skills and performance. Base salaries and/or consulting fees are reviewed annually by our Board of Directors. In addition to the above factors, decisions regarding salary or consulting fee amounts are impacted by each Named Executive Officers’ current salary or fee, general industry trends and practices competitiveness, and 55 North’s existing financial resources.
Option Based Awards
Options to purchase common shares of 55 North are intended to align the interests of our directors and executive officers with those of our Shareholders, to provide a long term incentive that rewards these individuals for their contribution to the creation of shareholder value, and to reduce the cash compensation 55 North would otherwise have to pay. 55 North’s Stock Option Plan is administered by our Board of Directors. In establishing the number of the incentive stock options to be granted to our Named Executive Officers, our Board of Directors considers the level of effort, time, responsibility, ability, experience and level of commitment of the executive officer in determining the level of incentive stock option compensation. Further, the Board of Directors also takes into account previous grants of options, the overall number of options that are outstanding relative to the number of outstanding common shares and the amount and term of any such grants.
See “Incentive Plan Awards – Outstanding Option-Based and Share-Based Awards” below.
Restricted Share Unit Plan
The Company’s RSU Plan is designed to provide certain directors, officers, consultants and other key employees (an “ Eligible Person ”) of the Company and its related entities with the opportunity to acquire restricted share units (“ RSUs ”) of the Company. The acquisition of RSUs allows an Eligible Person to participate in the long-term success of the Company, thus promoting the alignment of an Eligible Person’s interests with that of the Shareholders.
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The RSU Plan allows the Company to award, in aggregate, up to a rolling 10% maximum of the issued and outstanding Common Shares from time to time, under and subject to the terms and conditions of the RSU Plan. The grant of an RSU Award pursuant to the RSU Plan entitles the Participant thereunder, at the election of the Company, the conditional right to receive for each RSU credited to the Participant’s account, at the election of the Board, one Common Share of the Company, subject to the conditions set out in the RSU Grant Letter and in the RSU Plan. Fractional Common Shares will not be issued pursuant to the RSU Plan, and any fractional entitlement arising is to be settled by adjustment such that the Participant will only have the right to receive the next lowest whole number of Common Shares.
Benefits and Perquisites
55 North does not, as of the date of this Circular, offer any benefits or perquisites to its Named Executive Officers other than entitlement to incentive stock options as otherwise disclosed and discussed herein.
Risks Associated with 55 North’s Compensation Practises
55 North’s Board of Directors has not considered the implications of any risks to 55 North associated with decisions regarding the compensation of 55 North’s executive officers.
Hedging by Named Executive Officers or Directors
55 North has not, as yet, adopted a policy restricting its executive officers and directors from purchasing financial instruments, including, for greater certainty, prepaid variable forward contracts, equity swaps, collars, or units of exchange funds, that are designed to hedge or offset a decrease in market value of equity securities granted or awarded as compensation or held, directly or indirectly, by executive officers or directors.
SUMMARY COMPENSATION TABLE
The following table provides a summary of the compensation earned by, paid to, or accrued and payable to, our Named Executive Officers during the fiscal years ended December 31, 2022, 2021 and 2020. Amounts reported in the table below are in Canadian dollars.
| Name and principalposition Bruce Reid President & Chief Executive Officer Julio DiGirolamo Chief Financial Officer |
Fiscal Year ended Dec 31 2022 2021 2020 2022 2021 2020 |
Salary/ Fee ($) 72,000(2) 54,000(4) 60,000.. 62,500(5) 60,000(7) 55,000.. |
Share- based awards ($) Nil Nil Nil Nil Nil Nil |
Option- based awards ($)(1) 36,800(3) Nil Nil 12,880(6) Nil Nil |
Non-equity incentive plan compensation ($) Pension value ($) Annual incentive plans Long-term incentive plans Nil Nil Nil Nil Nil Nil Nil Nil Nil Nil Nil Nil Nil Nil Nil Nil Nil Nil |
All other compen- sation ($) Nil Nil Nil Nil Nil Nil |
Total compen- sation ($) |
|---|---|---|---|---|---|---|---|
| 108,800 54,000 20,000 75,380 60,000 55,000 |
Notes:
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The Corporation follows the fair value method of accounting for all stock-based compensation arrangements. The values reported represent an estimate of the grant date fair value of the options calculated in accordance with the Black-Scholes option pricing model. Please see the audited annual financial statements of the Corporation for the year ended December 31, 2022 for details regarding the assumptions underlying these Black-Scholes estimates. The Black-Scholes model is a pricing model that may or may not reflect the actual value of the options. The options have not and may never be exercised and the actual gain, if any, on exercise will depend on the value of the Common Shares on the date of exercise. The Black-Scholes methodology was selected in order to maintain consistency with the Corporation’s prior practice and because it is widely used by Canadian public companies for estimating optionbased compensation.
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Mr. Reid earned a salary of $72,000 for the year, of which $18,000 were accrued at year-end, and $40,629.62 were settled in a shares-for-debt settlement at share prices ranging from $0.02 to $0.05 per share for 1,592,895 common shares.
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Grant date fair value of incentive stock options entitling the purchase of 2,000,000 common shares in the capital of the Corporation at a per share price of $0.02 until July 26, 2027, estimated using the Black-Scholes option pricing model.
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Mr. Reid earned a salary of $54,000 for the year ended December 2021, of which $6,000 were accrued at yearend, and $5,025.88 were settled in a shares-for-debt settlement at share prices of $0.05 per share for 100,517 common shares.
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Mr. DiGirolamo earned a salary of $62,500 for the year, of which $15,000 were accrued at year-end, and $47,500 were settled in a shares-for-debt settlement at share prices ranging from $0.02 to $0.05 per share for 1,765,853 common shares.
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Grant date fair value of incentive stock options entitling the purchase of 700,000 common shares in the capital of the Corporation at a per share price of $0.02 until July 26, 2027, estimated using the Black-Scholes option pricing model.
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Mr. DiGirolamo earned a salary of $60,000 for the year ended December 2021, of which $2,000 were accrued at year-end, and $20,000 were settled in a shares-for-debt settlement at share prices of $0.05 per share for 400,000 common shares.
Incentive Plan Awards – Outstanding Option-Based Awards and Share-Based Awards
The following table sets out details of option-based awards granted to the Named Executive Officers by 55 North that were outstanding as at the fiscal year ended December 31, 2022.
| Named Executive Officer Bruce Reid Julio DiGirolamo |
Option-based Awards outstanding at December 31, 2022 Share-based Awards outstanding at December 31, 2022 Number of shares underlying unexercised options (#) Option exercise price per common share ($) Option expiry date Value of unexercised in-the-money options ($) Number of shares or units of shares that have not vested (#) Market or payout value of share- based awards that have not vested ($) Market or payout value of vested share-based awards not paid out or distributed ($) 2,000,000 0.02 26-Jul-27 Nil N/A N/A N/A 700,000 0.02 26-Jul-27 Nil N/A N/A N/A |
Option-based Awards outstanding at December 31, 2022 Share-based Awards outstanding at December 31, 2022 Number of shares underlying unexercised options (#) Option exercise price per common share ($) Option expiry date Value of unexercised in-the-money options ($) Number of shares or units of shares that have not vested (#) Market or payout value of share- based awards that have not vested ($) Market or payout value of vested share-based awards not paid out or distributed ($) 2,000,000 0.02 26-Jul-27 Nil N/A N/A N/A 700,000 0.02 26-Jul-27 Nil N/A N/A N/A |
Option-based Awards outstanding at December 31, 2022 Share-based Awards outstanding at December 31, 2022 Number of shares underlying unexercised options (#) Option exercise price per common share ($) Option expiry date Value of unexercised in-the-money options ($) Number of shares or units of shares that have not vested (#) Market or payout value of share- based awards that have not vested ($) Market or payout value of vested share-based awards not paid out or distributed ($) 2,000,000 0.02 26-Jul-27 Nil N/A N/A N/A 700,000 0.02 26-Jul-27 Nil N/A N/A N/A |
Share-based Awards outstanding at December 31, 2022 |
Share-based Awards outstanding at December 31, 2022 |
Share-based Awards outstanding at December 31, 2022 |
|---|---|---|---|---|---|---|
| Number of shares underlying unexercised options (#) 2,000,000 700,000 |
Option exercise price per common share ($) 0.02 0.02 |
Option expiry date 26-Jul-27 26-Jul-27 |
Market or payout value of share- based awards that have not vested ($) N/A N/A |
Market or payout value of vested share-based awards not paid out or distributed ($) |
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| N/A N/A |
Incentive Plan Awards – Value Vested or Earned During the Year
The value of options vested is represented by the aggregate dollar value that would have been realized if options had been exercised on the vesting date – that is, the difference between the market price of the underlying shares and the option exercise price on the vesting date. The value of options exercised is the difference between the option exercise price and the market price of the underlying security on the date of exercise.
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| Named Executive Officer Bruce Reid Julio DiGirolamo |
Option-based awards – Value vested during the year($) Nil Nil |
Share-based awards - Value vested during the year ($) N/A N/A |
Non-equity incentive plan compensation – Value earned during the year ($) |
|---|---|---|---|
| N/A N/A |
TERMINATION AND CHANGE OF CONTROL BENEFITS
As of the date of this Circular, 55 North is not a party to any contract, agreement, plan or arrangement with its Named Executive Officers that provide for payments to NEOs at, following, or in connection with any termination (whether voluntary, involuntary or constructive), resignation or retirement, or as a result of a change in control of 55 North or a change in a NEO’s responsibilities.
DIRECTOR COMPENSATION
The following table sets forth information concerning the compensation in respect of the directors of the Company, other than the Named Executive Officers who may also serve as directors, during the financial year ended December 31, 2022. For details of the compensation for Bruce Reid, see the disclosure above in the “Summary Compensation Table”.
| Name of Director William Ferreira Dan Hrushewsky(3) Sandra Jackson Alka Singh Herbert Urton |
Director Fees earned ($) Nil Nil Nil Nil Nil |
Share- based awards ($) Nil Nil Nil Nil Nil |
Option- based awards ($)(1) 9,200(2) 14,720(4) 9,200(5) 9,200(5) 9,200(5) |
Non-equity incentive plan compensati on ($) Nil Nil Nil Nil Nil |
Pension value ($) Nil Nil Nil Nil Nil |
All other compensatio n ($) Nil Nil Nil Nil Nil |
Total ($) |
|---|---|---|---|---|---|---|---|
| 9,200 14,720 9,200 9,200 9,200 |
Notes:
-
(1) The Corporation follows the fair value method of accounting for all stock-based compensation arrangements. The values reported represent an estimate of the grant date fair value of the options calculated in accordance with the Black-Scholes option pricing model. Please see the audited annual financial statements of the Corporation for the year ended December 31, 2022 for details regarding the assumptions underlying these Black-Scholes estimates. The Black-Scholes model is a pricing model that may or may not reflect the actual value of the options. The options have not and may never be exercised and the actual gain, if any, on exercise will depend on the value of the Common Shares on the date of exercise. The Black-Scholes methodology was selected in order to maintain consistency with the Corporation’s prior practice and because it is widely used by Canadian public companies for estimating option-based compensation.
-
(2) Grant date fair value of incentive stock options entitling the purchase of 500,000 stock options in the capital of the Corporation at a per share price of $0.02 until July 26, 2027, estimated using the Black-Scholes option pricing model.
-
(3) In accordance with the Corporation’s Stock Option Plan, Mr. Hrushewsky’s stock options will expire 90 days after the date of his resignation on April 9, 2023.
-
(4) Grant date fair value of incentive stock options entitling the purchase of 800,000 stock options in the capital of the Corporation at a per share price of $0.02 until April 9, 2023, estimated using the Black-Scholes option pricing model.
9
- (5) Grant date fair value of incentive stock options entitling the purchase of 500,000 stock options in the capital of the Corporation at a per share price of $0.02 until April 9, 2023, estimated using the Black-Scholes option pricing model.
Incentive Plan Awards - Outstanding Option-Based Awards
The following table sets out details of option-based awards granted to non-executive directors by 55 North that were outstanding at the fiscal year ended December 31, 2022.
| Option-based Awards outstanding | Option-based Awards outstanding | Option-based Awards outstanding | Option-based Awards outstanding | Share-based Awards outstanding | Share-based Awards outstanding | Share-based Awards outstanding | |
|---|---|---|---|---|---|---|---|
| at December | 31, 2022 | at | December 31, 2022 | ||||
| Number | |||||||
| of | Market or | ||||||
| shares | payout | Market or | |||||
| Number of | or units | value of | payout value | ||||
| common | Option | Value of | of | share- | of vested | ||
| shares | exercise | unexercised | shares | based | share-based | ||
| underlying | price per | in-the- | that | awards | awards not | ||
| unexercised | common | Option | money | have not | that have | paid out or | |
| options | share | expiry | options | vested | not vested | distributed | |
| Name | (#) | ($) | date | ($) | (#) | ($) | ($) |
| William | 500,000 | 0.02 | 26-Jul-27 | Nil | N/A | N/A | N/A |
| Ferreira | |||||||
| Dan | 800,000 | 0.02 | 09-Apr-23 | Nil | N/A | N/A | N/A |
| Hrushewsky(1) | |||||||
| Sandra Jackson | 500,000 | 0.02 | 26-Jul-27 | Nil | N/A | N/A | N/A |
| Alka Singh | 500,000 | 0.02 | 26-Jul-27 | Nil | N/A | N/A | N/A |
| Herbert Urton | 500,000 | 0.02 | 26-Jul-27 | Nil | N/A | N/A | N/A |
Notes:
(1) Dan Hrushewsky resigned from the Board effective January 9, 2023.
Incentive Plan Awards – Value Vested or Earned During the Year
The value of options vested is represented by the aggregate dollar value that would have been realized if options had been exercised on the vesting date – that is, the difference between the market price of the underlying shares and the option exercise price on the vesting date. The value of options exercised is the difference between the option exercise price and the market price of the underlying security on the date of exercise. No value vested or was earned by 55 North’s executive officers or directors during 55 North’s year ended December 31, 2022, as a result of stock options vesting or being exercised.
| Name William Ferreira Dan Hrushewsky(1) Sandra Jackson Alka Singh Herbert Urton |
Option-based awards – Value vested during the year ($) Nil Nil Nil Nil Nil |
Share-based awards - Value vested during the year ($) N/A N/A N/A N/A N/A |
Non-equity incentive plan compensation – Value earned during the year ($) |
|---|---|---|---|
| N/A N/A N/A N/A N/A |
Notes:
(1) Dan Hrushewsky resigned from the Board effective January 9, 2023.
10
BUSINESS OF THE MEETING
I. Approval of Audited Financial Statements
The Company’s audited financial statements for the fiscal year ended December 31, 2022, and the report of the auditors thereon, have been filed on www.sedar.com and have been sent to registered and beneficial shareholders who have requested copies thereof using the request form accompanying this Circular and will be submitted to the meeting of Shareholders. Receipt at the Meeting of the auditors’ report and the Company’s financial statements for this fiscal period will not constitute approval or disapproval of any matters referred to therein, and no action is required to be taken by Shareholders thereon.
II. Election of Directors
Shareholders will be asked to consider and, if deemed advisable, to pass, with or without variation, a resolution to elect five (5) directors at the Meeting. Each director elected will hold office until the close of the next annual meeting of the Shareholders or until his successor is appointed or elected.
The following table and the notes thereto set out the names of each nominee for election as a director of the Company as well as their province of residence, principal occupation, business or employment, the year they first became a director of the Company and the approximate number of voting securities of the Company beneficially owned, directly or indirectly, or over which control or direction is exercised by each of them as of the date hereof.
| Name, Position, | Director | Principal | # ofCommon Shares |
|---|---|---|---|
| Province of | Since | Occupationduring the Past FiveYears | Beneficially Owned, |
| Residence | Directly or Indirectly,or |
||
OverWhichControl or |
|||
| Direction is Exercised | |||
| William Ferreira Winnipeg, MB, Canada |
11/2011 | President of W. S. Ferreira Ltd., an exploration company. |
72,075 |
| Sandra Jackson Winnipeg, MB Canada |
02/2022 | Independent Management Consultant providing advice and assistance to resource sector companies and Indigenous communities on building relationships that are mutually beneficial. (since 2001). |
Nil |
| Bruce Reid Toronto,ON, Canada(1) |
01/2018 Also 8/2015 to 5/2016 |
Chairman of Idaho Champion Gold Mines Canada Inc (since 2018), President, CEO and Chairman of Bunker Hill Mining Corp. (2017-2018); Presidentand CEO/Chairman of CarlisleGoldfields Limited(2009-2016);President andCEOofSatori Resources Inc. (2015-2016). |
25,004,881 |
| Alka Singh Toronto,ON, Canada(1) |
06/2021 | Business consultant providing research and analysis to the mining industry including project valuation and investment analysis. |
1,499,999 |
| Herbert Urton Duck Lake, Saskatchewan, Canada (1) |
02/2022 | President & CEO of Resortco Properties Inc., developing and managing resort-based properties in the hospitality and tourism sector. |
Nil |
(1) Member of Audit Committee
Director Profiles
Further biographical information with respect to each nominee for election as a director is set forth below:
William Ferreira
Mr. Ferreira is a current director of the Company and an exploration geologist with over 30 years’ experience in gold, base‐metal, and diamond exploration in Canada. Mr. Ferreira holds a Master of Science degree from the University
11
of Manitoba and a Bachelor of Science degree from the University of Minnesota, Duluth. Mr. Ferreira's employment experience includes work for Noranda Exploration Canada, Esso Minerals Canada, Getty Mines, Falconbridge Ltd., Granges Exploration, Canmine Resources Corp., and San Gold Corp. Mr. Ferreira is past president of the Manitoba Prospectors and Developers Association. Mr. Ferreira is currently a member of the Association of Professional Engineers and Geoscientists of the Province of Manitoba and is a director of another publicly listed company. William served on the audit committee of 55 North Mining Inc.
Sandra Jackson
Sandra Jackson is a member of the Sagkeeng First Nation. She graduated from the University of Manitoba majoring in Economics. Sandra has over thirty years of experience working in the areas of community, economic, institutional and self-governance development with First Nations. Prior to venturing into the business sector, Sandra held various positions with the Department of Indian Affairs. Her experience includes negotiating land claims, resettlement benefit agreements, multilateral funding arrangements and other business development agreements with governments and industry partners.
Sandra was the Federal Negotiator for the Northern Flood Agreement and was instrumental in the successful negotiation of agreements involving Canada, Manitoba, Manitoba Hydro, and four northern Manitoba First Nations. She was the Federal Negotiator for Self-Government discussions that resulted in an agreement in principle among the Sioux Valley Dakota Nation, the Province of Manitoba, and the Government of Canada. Sandra continues to work with First Nations, Indigenous communities and their business organizations, governments, and industry partners to establish relationships, build bridges and create opportunities for investment, employment, training, and business development. Sandra has served as Chair of the Indigenous Chamber of Commerce and as a Board member of Animikii Ozoson Child and Family Services. She is a member of the Manitoba Chambers of Commerce and the Industry Advisory Group for First Peoples Development Inc.
Bruce Reid
Mr. Reid is the President and Chief Executive Officer of 55 North Mining Inc., as well as a Director. Mr. Reid was previously the Chairman, President and Chief Executive Officer of Carlisle Goldfields from January 2010 until January 2016 when the Company was purchased by Alamos Gold Inc. Mr. Reid is also currently the Chairman and a Director of Idaho Champion Gold Mines Canada Inc. and several other public mining companies. Mr. Reid was also the Founder, President and Chief Executive Officer of U.S. Silver Corp. from June 2005 to November 2008. Previous to this Mr. Reid was intimately involved in the start-up and successful build and sale of numerous Mining Companies such as Western Goldfields, Patricia Mining and High Plains Uranium. Mr. Reid also has extensive experience in Corporate Finance and Mining Investment Research with a 20-year career in the investment business with such firms as Nesbitt Thomson, Loewen Ondaatje McCutcheon, and Yorkton Securities. Mr. Reid combines all this with direct practice as an Exploration Geologist working on projects in the Canadian North during the 1970s and early 1980s. His background of more than 35 years of direct and indirect experience in the mining and mineral exploration industry follows graduation with a B.Sc. in Geology from the University of Toronto in 1979 and a finance degree from the University of Windsor in 1982.
Alka Singh
Ms. Singh is an independent business analyst providing project valuation and investment analysis with a focus on mining assets. Ms Singh was granted a B.Sc. by Benaras Hindu University in India and holds an M.B.A. granted by the Schulich School of Business at York University. Ms. Singh has more than 15 years of experience in capital markets and the mining industry. She has held senior positions as a mining equity research analyst with leading brokerage firms in both Toronto and New York City. Ms. Singh is a member of the Prospectors and Developers Association of Canada.
Herbert Urton
Mr. Urton has a wealth of experience in the development of businesses at a regional, national and international level. Herbert has demonstrated the skill, leadership and ability required to build a successful team and develop, manage and grow a diversified corporate base. He is currently the President & CEO of Resortco Properties Inc., developing and managing resort-based properties in the hospitality and tourism sector. Herbert is also the founding Partner of One Sky Group, which is involved in the Forestry Industry and Service Sectors of Saskatchewan.
Additional Information Regarding the Directors
Each of the Directors has consented to being named as a nominee in this Circular. It is not contemplated that any of the nominees will be unable to stand for election to the Board of Directors of the Company or to serve as a director, if elected. If for any reason, any of the nominees do not stand for election or are unable to serve as such, proxies in
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favour of the nominees will be voted for another nominee in the discretion of the persons named in the enclosed form of proxy or VIF unless the Shareholder has specified in his proxy that his Common Shares are to be withheld from voting in the election of the directors.
Other Boards of Reporting Issuers
The following directors of the Company presently serve as directors of other reporting issuers as follows:
| Director | Reporting Issuer |
|---|---|
| William Ferreira | Arctic Star Exploration Corp. |
| Bruce Reid | Idaho Champion Gold Mines Canada Inc., Canuc Resources Corp., KWG Resources Inc., Altair Resources Inc. |
Cease Trade Orders and Bankruptcies
Other than as disclosed below, to the knowledge of the Company, no director is, as at the date of this Proxy Circular, or has been, within 10 years before the date of this Circular:
-
I. a director, chief executive officer or chief financial officer of any corporation that:
-
i) was subject to an order that was issued while a director was acting in the capacity as director, chief executive officer or chief financial officer; or
-
ii) was subject to an order that was issued after a director ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while that person was acting in the capacity as director, chief executive officer or chief financial officer;
-
II. a director or executive officer of any corporation that, while such person was acting in that capacity, or within a year of such person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets; or
-
III. someone who became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or became subject to or instituted any proceedings, arrangements or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of such shareholder nominee.
For the purposes of section (a) above, the term “order” means a cease trade order, an order similar to a cease trade order or an order that denied the relevant corporation access to any exemption under securities legislation that was in effect for a period of more than 30 consecutive days, except as otherwise noted below:
William Ferreira
Mr. Ferreira is a director of the Company. The Company did not file its annual financial statements and annual MD&A for the fourth quarter ended December 31, 2015 on time. As a result, on May 9, 2016, the Manitoba Securities Commission (“ MSC ”) issued a Cease Trade Order for failing to file the documents within the required time period. On December 22, 2017, the Company announced the revocation of Cease Trade Order. The Company’s shares resumed trading on the TSXV on August 14, 2019, trading for ten days before being delisted at the request of Management. In April 2021, the shares started trading on the Canadian Securities Exchange.
Bruce Reid
Mr. Reid is a director of the Company. The Company did not file its annual financial statements and annual MD&A for the fourth quarter ended December 31, 2015 on time. As a result, on May 9, 2016, the Manitoba Securities Commission (“ MSC ”) issued a Cease Trade Order for failing to file the documents within the required time period. On December 22, 2017, the Company announced the revocation of Cease Trade Order. The Company’s shares resumed trading on the TSXV on August 14, 2019, trading for ten days before being delisted at the request of Management. In April 2021, the shares started trading on the Canadian Securities Exchange.
Penalties and Sanctions
Alka Singh
Ms. Singh is a director of the Company. On June 19, 2012, Ms Singh signed a letter of Acceptance, Waiver and Consent in relation to allegations brought by the Financial Industry Regulatory Authority (“FINRA”) related to the allegation that Ms. Singh had attempted to procure a research fee from a publicly traded company. In 2014, Ms. Singh
13
entered into a settlement with the Ontario Securities Commission by agreeing to a trading ban as a result of her failure to disclose her financial interest in entities on which she wrote research reports. The trading ban expired in 2017.
Except as described above, to the knowledge of the Company, as of the date of this Circular, no proposed director has been subject to:
-
(a) any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority; or
-
(b) any other penalties or sanctions imposed by a court or regulatory body that would likely be considered important to a reasonable securityholder in deciding whether to vote for a proposed director.
PROXIES RECEIVED IN FAVOUR OF MANAGEMENT WILL BE VOTED FOR THE ELECTION OF THE ABOVE-NAMED NOMINEES, UNLESS THE SHAREHOLDER HAS SPECIFIED IN THE PROXY THAT THE SHARES ARE TO BE WITHHELD FROM VOTING IN RESPECT THEREOF. Management does not contemplate that any of the nominees will be unable to serve as a director of the Company for the ensuing year, however, IF A NOMINEE IS FOR ANY REASON UNAVAILABLE TO SERVE AS A DIRECTOR OF THE COMPANY FOR ANY REASON AT OR PRIOR TO THE MEETING OR ANY ADJOURNMENT THEREOF, PROXIES IN FAVOUR OF MANAGEMENT WILL BE VOTED IN FAVOUR OF THE REMAINING NOMINEES AND MAY BE VOTED FOR THE ELECTION OF ANY PERSON OR PERSONS IN PLACE OF ANY NOMINEES UNABLE TO SERVE AT THE DISCRETION OF THE PERSONS NAMED IN THE ENCLOSED FORM OF PROXY.
III. Appointment of Auditors Shareholders are being asked to re-appoint Scarrow & Donald LLP to act as auditors of the Company until the next annual meeting of Shareholders and to authorize the Board to fix their renumeration. PROXIES RECEIVED IN FAVOUR OF MANAGEMENT WILL BE VOTED FOR THE APPOINTMENT OF SCARROW & DONALD LLP, AS AUDITORS OF THE COMPANY TO HOLD OFFICE UNTIL THE NEXT ANNUAL MEETING OF SHAREHOLDERS AND THE AUTHORIZATION OF THE DIRECTORS TO FIX THE AUDITORS’ REMUNERATION UNLESS A SHAREHOLDER HAS SPECIFIED IN THE PROXY THAT HIS OR HER SHARES ARE TO BE WITHHELD FROM VOTING IN RESPECT OF THE APPOINTMENT OF SCARROW & DONALD LLP.
Scarrow & Donald LLP were first appointed as auditors for the Company in 2010.
AUDIT COMMITTEE
NI 52-110 requires that certain information regarding the audit committee of a “venture issuer” (as that term is defined in NI 52-110) be included in this Circular sent to shareholders in connection with this annual Meeting.
Audit Committee Charter
The full text of the Company’s Audit Committee charter is attached hereto as Schedule “A” to this Circular.
Composition of the Audit Committee
The members of the Audit Committee are Bruce Reid, Herbert Urton and Alka Singh, all of whom are considered financially literate pursuant to NI 52-110 – Audit Committees (“NI 52-110”). Mr. Reid has not been determined by the Board of Directors to be “independent” as such term is defined by NI 52-110. See Business of the MeetingElection of Directors for a summary biography of each member of the Audit Committee.
Audit Committee Oversight
At no time since the commencement of the Company’s most recently completed financial year was a recommendation by the Audit Committee to nominate or compensate an external auditor not adopted by the Board.
Pre-Approval Policies and Procedures
Subject to the requirements of NI 52-110, the engagement of non-audit services is considered by the Audit Committee and, where applicable, the Company’s Board, on a case-by-case basis.
Auditor Service Fees
The following table provides detail in respect of audit, audit related, tax and other fees billed to the Company by the external auditors for professional services provided to the Company and its subsidiaries:
14
| 2022 | 2021 | ||
|---|---|---|---|
| Audit fees | 26,500 | 32,000 | |
| Audit-related fees | Nil | Nil | |
| Tax fees | 2,500 | 5,000 | |
| Other fees | Nil | 1,996 | |
| Total | 29,000 | 38,996 |
Audit Fees : Audit fees were paid for professional services rendered by the auditors for the audit of the Company’s annual financial statements as well as services provided in connection with statutory and regulatory filings.
Audit-Related Fees : Audit-related fees were paid for professional services rendered by the auditors and were comprised primarily of the reading of quarterly financial statements.
Tax Fees : Tax fees were paid for tax compliance, tax advice and tax planning professional services. These services included preparing and/or reviewing tax returns.
All Other Fees : Fees such as those payable for professional services which include bookkeeping, accounting advice, primarily relating to preparation of IFRS compliant financial statements, and preparation of management’s discussion and analysis, and due diligence.
Exemption
The Company is relying on the exemption from the requirements of Part 3 (Composition of the Audit Committee) and Part 5 (Reporting Obligations) as set out in section 6.1 of NI 52-110.
CORPORATE GOVERNANCE
The Company’s disclosure of corporate governance practices pursuant to National Instrument 58-101 – Disclosure of Corporate Governance Practices (“ NI 58-101 ”) is set out below in the form required by Form 58-101F2 – Corporate Governance Disclosure (Venture Issuers) .
Board of Directors
The Board of Directors is responsible for the stewardship of the Company and for the supervision of management to protect shareholder interests. The Board oversees the development of the Company’s strategic plan and the ability of management to continue to deliver on the corporate objectives.
The board of directors is presently comprised of five (5) members: William Ferreira, Sandra Jackson, Alka Singh, Bruce Reid and Herbert Urton. All of the directors of the Company except Bruce Reid are considered to be independent directors of the Company. Bruce Reid is the Chief Executive Officer of the Company. Therefore, Mr. Reid is not considered to be independent. NI 58-101 suggests that the board of directors of a public company should be constituted with a majority of individuals who qualify as “independent” directors. An “independent” director is a director who has no direct or indirect material relationship with the Company. A material relationship is a relationship which could, in the view of the board of directors, reasonably interfere with the exercise of a director’s independent judgment. As disclosed above, the Board is comprised of a majority of independent directors. The independent judgment of the Board in carrying out its responsibilities is the responsibility of all directors. The Board facilitates independent supervision of management through meetings of the Board and through frequent informal discussions among independent members of the Board and management. In addition, the Board has free access to the Company’s external auditors, external legal counsel and to any of the Company’s officers.
Directorships
The directors of the Company are also directors of other reporting issuers, see Business of Meeting- Election of Directors-Other Boards of Reporting Issuers above.
Orientation and Continuing Education
At present, each new director is given an outline of the nature of the Company’s business, its strategy, and present issues with the Company. New directors would also be expected to meet with management of the Company to discuss and better understand the Company’s business and would be advised by the Company’s legal counsel of their legal obligations as directors of the Company.
Ethical Business Conduct
The entire Board is responsible for developing the Company’s approach to governance issues. The Board has reviewed this Corporate Governance disclosure and concurs that it accurately reflects the Company's activities.
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The Board has found that the fiduciary duties placed on individual directors by the Company’s governing corporate legislation and the common law and the restrictions placed by applicable corporate legislation on an individual director’s participation in decisions of the Board in which the director has an interest have been sufficient to ensure that the Board operates independently of management and in the best interests of the Company.
In addition, each nominee for director of the Company must disclose to the Company all interests and relationships of which the director is aware of at the time of consideration which will or may give rise to a conflict of interest. If such an interest or relationship should arise while the individual is a director, the individual shall make immediate disclosure of all relevant facts to the Company.
The Board is in the process of developing a written Code of Business Conduct and Ethics (the “Code”) that applies to all directors, officers, employees, and consultants of the Company.
Board of Directors Tenure
The Board has not adopted policies imposing an arbitrary term or retirement age limit in connection with individuals nominated for election as directors as it does not believe that such a limit is in the best interests of the Company at this time. Directors are elected for a period of one year and remain in place until the next annual general meeting of Shareholders at which time their mandates terminate. The Board strives to achieve a balance between the desirability to have a depth of experience from its members and the need for renewal and new perspectives. The Board has determined that the Board is highly effective and well composed and that no appreciable benefit would be derived from the introduction of term or retirement age limits at this time.
Board and Senior Management Diversity
The Canadian Business Corporations Act (the “ CBCA ”) defines members of designated groups (“ Designated Group Members ”) to mean women, Aboriginal peoples, persons with disabilities and members of visible minorities. The Board has not adopted a written policy or targets relating to the identification and nomination of Designated Group Members as directors or members of senior management, as it does not believe that it is necessary in the case of the Company to have such measures giving the Corporation is a junior exploration company involved in the exploration of mining projects which are early stage and do not generate revenues. The Corporation has a limited number of employees, choosing to use the services of consultants almost exclusively. Whenever possible, the Corporation chooses to use the services of local persons or locally owned businesses, especially those of First Nations when available. The Board is committed to nominating the best individuals to fulfill director roles and senior management positions. The Board recognizes that Designated Group Members contribute significantly to diversity and acknowledges the important role that Designated Group Members with appropriate and relevant skills and experience can play in contributing to diversity of perspective in the boardroom and in senior management roles.
The Board reviews the general and specific criteria applicable to candidates to be considered for nomination to the Board. The Board aims to maintain the composition of the Board in a way that provides the best mix of skill and experience to guide the Company’s long-term strategy and ongoing business operations. Accordingly, in searches for new directors or members of senior management, the Board considers the level of Designated Group Member representation and diversity within its leadership ranks when considering making director or officer appointments and this is just one of several factors used in such search process. The Corporation currently has no targets for the level of representation of members of the Designated Groups on the board and senior management. The table below show the current number and proportion (expressed as a percentage) of Designated Group Members who hold positions on the board of directors and who are members of senior management:
| Directors | Directors | Senior Management | Senior Management | |
|---|---|---|---|---|
| # | % | # | % | |
| Women | 2 of 5 | 40 | 0 of 2 | 0 |
| Aboriginal Peoples | 1 of 5 | 20 | 0 of 2 | 0 |
| Persons with Disabilities | 1 of 5 | 20 | 2 of 2 | 100 |
| Members of Visible Minorities | 1 of 5 | 20 | 0 of 2 | 0 |
16
The board of directors of the Corporation considers diversity in identifying and nominating candidates for election or reelection to the Board as well as for making senior management appointments, by carefully evaluating necessary competencies, skills and other qualifications of each candidate as a whole and taking into account the track record in general business management and the ability to devote the time required.
The diversity information disclosed reflects the Corporation’s situation as of the date of this Circular.
Other Board Committees
The Company has no committees other than the Audit Committee.
Assessments
The Board does not feel it is necessary at this time to establish a committee to assess the effectiveness of individual Board members. Each Board member has considerable experience in the guidance and management of public companies, and this is sufficient to meet the current needs of the Company.
OTHER BUSINESS
As at the date hereof, management of the Company knows of no amendments, variations, or other matters to be presented for action at the Meeting. If, however, any amendments, variations or other matters properly come before the Meeting or any postponement(s) or adjournment(s) thereof, or if any other matters, which are not now known to management of the Company should properly come before the Meeting or any postponement(s) or adjournment(s) thereof, the form of proxy or VIF confers discretionary authority on the person voting the proxy to vote on such amendments or variations or such other matters in the discretion of such person, whether or not the amendments, variations or other matters that come before the Meeting are or are not routine, and whether or not the amendments, variations or other matters that come before the Meeting are contested, the Company reserves the right to amend or supplement this Proxy Circular, form of proxy and VIF, as the case may be, as it sees fit in order to solicit proxies for any business to be transacted at the Meeting which is in addition to or a variation of the resolutions set out in the Circular.
ADDITIONAL INFORMATION
Additional information relating to the Company is available on SEDAR at www.sedar.com. Shareholders of the Company may contact the Company at 55 North Mining Inc., 401 Bay Street, Suite 2702, Toronto, Ontario, M5H 4Y2 to request copies of the Company’s financial statements and management’s discussion and analysis. Financial information regarding the Company is provided in the Company’s financial statements and management discussion and analysis for the most recently completed financial year.
APPROVAL
The contents of this Circular and the sending thereof to each director of the Company, the auditor of the Company and to the Shareholders of the Company have been approved by the Board.
DATED at Toronto, Ontario, this 15[th] day of March 2023.
“ Bruce Reid ” Bruce Reid Chief Executive Officer
17
SCHEDULE “A” 55 NORTH MINING INC. AUDIT COMMITTEE CHARTER
The Audit Committee (the “ Committee ”) of the board of directors (the “ Board ”) of 55 North Mining Inc. (the “ Company ”) will carry out the procedures, responsibilities and duties set out below, to ensure that the Company maintains financial controls in strict adherence with applicable regulatory standards. Role and Objective
The Committee is a committee of the Board to which the Board has delegated its responsibility for oversight of the nature and scope of the annual audit, management's reporting on internal accounting standards and practices, financial information and accounting systems and procedures, financial reporting and statements and recommending, for Board approval, the audited financial statements and other mandatory disclosure releases containing financial information. The objectives of the Committee are as follows:
-
To assist directors in meeting their responsibilities (especially for accountability) in respect of the preparation and disclosure of the financial statements of the Company and related matters;
-
To provide better communication between directors and external auditors appointed by the Company;
-
To enhance the external auditors’ independence; and
-
To increase the credibility and objectivity of financial reports.
Membership of Committee
-
The Committee shall be comprised of at least three (3) directors of the Company.
-
The Board shall have the power to appoint the Committee Chairman.
-
All of the members of the Committee shall be "financially literate". The Board of the Company has adopted the definition for "financial literacy" used in National Instrument 52-110 – Audit Committees.
Meetings
-
At all meetings of the Committee every question shall be decided by a majority of the votes cast. In case of an equality of votes, the Chairman of the meeting shall not be entitled to a second or casting vote.
-
A quorum for meetings of the Committee shall be a majority of its members and the rules for calling, holding, conducting, and adjourning meetings of the Committee shall be the same as those governing the Board.
-
Meetings of the Committee should be scheduled to take place at least four times per year. Minutes of all meetings of the Committee shall be taken.
-
The Committee shall forthwith report the results of meetings and reviews undertaken and any associated recommendations to the Board.
-
The Committee shall meet with the external auditors at least once per year (in connection with the preparation of the year-end financial statements) and at such other times as the external auditors and the Committee consider appropriate.
Mandate and Responsibilities of Committee
-
It is the responsibility of the Committee to oversee the work of the external auditors, including resolution of disagreements between management and the external auditors regarding financial reporting and the external auditors shall report directly to the Committee and shall at any time have direct access to the Committee.
-
It is the responsibility of the Committee to satisfy itself on behalf of the Board with respect to the Company's internal control system to:
-
a. identify, monitor, and mitigate business risks; and
-
b. ensure compliance with legal, ethical, and regulatory requirements.
-
It is a responsibility of the Committee to review the annual financial statements of the Company prior to their submission to the Board for approval. The process should include but not be limited to:
-
a. reviewing changes in accounting principles, or in their application, which may have a material impact on the current or future years' financial statements;
-
b. reviewing significant accruals or other estimates such as the ceiling test calculation;
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c. reviewing accounting treatment of unusual or non-recurring transactions;
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d. ascertaining compliance with covenants under loan agreements;
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e. reviewing disclosure requirements for commitments and contingencies;
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f. reviewing adjustments raised by the external auditors, whether or not included in the financial statements;
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g. reviewing unresolved differences between management and the external auditors; and
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h. obtaining explanations of significant variances within comparative reporting periods.
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The Committee is to review the financial statements (and make a recommendation to the Board with respect to their approval), prospectuses, management discussion and analysis and all public disclosure containing audited or unaudited financial information before release and prior to Board approval. The Committee must be satisfied that adequate procedures are in place for the review of the Company's disclosure of all other financial information and shall periodically assess the accuracy of those procedures.
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With respect to the appointment of external auditors by the Board, the Committee shall: a. recommend to the Board the appointment of the external auditors;
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b. recommend to the Board the terms of engagement of the external auditors, including the compensation of the external auditors and a confirmation that the external auditors shall report directly to the Committee; and
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c. when there is to be a change in auditors, review the issues related to the change and the information to be included in the required notice to securities regulators of such change.
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The Committee shall review with external auditors (and the internal auditor if one is appointed by the Company) their assessment of the internal controls of the Company, their written reports containing recommendations for improvement, and management's response and follow-up to any identified weaknesses. The Committee shall also review annually with the external auditors their plan for their audit and upon completion of the audit, their reports on the financial statements of the Company and its subsidiaries.
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The Committee must pre-approve all non-audit services to be provided to the Company or its subsidiaries by the external auditors. The Committee may delegate to one or more independent members the authority to pre-approve non-audit services, provided that the member(s) report to the Committee at the next scheduled meeting such pre-approval and the member(s) complies with such other procedures as may be established by the Committee from time to time.
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The Committee shall review risk management policies and procedures of the Company (i.e. hedging, litigation and insurance).
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The Committee shall be responsible generally for administering the Whistleblower Policy of the Company and for generally establishing procedures for:
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a. the receipt, retention and treatment of complaints received by the Company regarding accounting, internal accounting controls or auditing matters; and
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b. the confidential, anonymous submission by employees of the Company of concerns regarding questionable accounting or auditing matters.
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The Committee shall review and approve the Company's hiring policies regarding partners, employees and former partners and employees of the present and former external auditors of the Company.
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The Committee shall have the authority to investigate any financial activity of the Company. All employees of the Company are to cooperate as requested by the Committee.
The Committee may retain persons having special expertise and/or obtain independent professional advice to assist in filling their responsibilities at the expense of the Company without any further approval of the Board.
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