Pre-Annual General Meeting Information • Jun 26, 2023
Pre-Annual General Meeting Information
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THIS CIRCULAR AND THE ACCOMPANYING FORM OF PROXY ARE IMPORTANT AND REQUIRE YOUR IMMEDIATE ATTENTION. If you are in any doubt as to the action you should take, you should consult an appropriate independent financial adviser authorised under the Financial Services and Markets Act 2000, as amended, immediately.
If you sell or otherwise transfer, or have sold or transferred, all your Ordinary Shares in the Company, please forward this Circular together with the accompanying Form of Proxy as soon as possible to the purchaser, transferee, stockbroker or other agent through whom the sale or transfer was effected for transmission to the purchaser or transferee. If you sell or have sold or transferred only part of your holding of Ordinary Shares, you should retain these documents and consult the stockbroker or other agent through whom the sale or transfer was effected. However, neither this Circular nor the accompanying Form of Proxy should be released, published, distributed, forwarded or transmitted, in whole or in part, into or from any jurisdiction in which to do so would constitute a breach of the relevant laws of such jurisdiction.
(Incorporated and registered in England and Wales with registered number 04280530)
AND
Notice of a general meeting of the Company to be held at the offices of Reed Smith LLP at The Broadgate Tower, 20 Primrose Street, London EC2A 2RS at 11:45 a.m. (or as soon thereafter as the Annual General Meeting shall have ended) on 27 July 2023 is set out in Part IV of this document.
This document should be read as a whole, together with the Form of Proxy. Whether or not shareholders propose to attend the General Meeting, they are requested to complete and send or deliver the enclosed Form of Proxy in accordance with the instructions printed on such form to the Company's registrars, Equiniti Limited, at Aspect House, Spencer Road, Lancing BN99 6DA, by no later than 11:45 a.m. on 25 July 2023, being 48 hours before the time appointed for holding the General Meeting (excluding UK non-working days) or, in circumstances where the General Meeting is adjourned to a date later than 48 hours after the time specified for the General Meeting, 48 hours before the time of the adjourned meeting, excluding any UK non-working days. In the case of a member which is a company, the Form of Proxy must be executed under its common seal or signed on its behalf by an officer of the company or an attorney for the company. Any power of attorney or any other authority under which the Form of Proxy is signed (or a duly certified copy of such power of authority) must be included with the Form of Proxy.
This document is a circular in respect of the Related Party Transaction which has been prepared in accordance with the Listing Rules and approved by the FCA. This document is being sent to Shareholders solely for the purpose of considering the Resolution to be voted on at the General Meeting.
Howard Kennedy Corporate Services LLP, which is authorised and regulated in the UK by the FCA, is acting as sponsor for the Company and no-one else and will not be responsible to any other person for providing the protections afforded to customers of Howard Kennedy or for providing advice (subject to those responsibilities and liabilities arising under FSMA and the regulatory regime established thereunder).
Your attention is drawn to the Letter from the Chairman of the Company which is set out in Part II of this document and includes a recommendation from the Board that you vote in favour of the Resolution to be proposed at the General Meeting referred to below.
| Page | |
|---|---|
| EXPECTED TIMETABLE OF PRINCIPAL EVENTS | 3 |
| PART I DEFINITIONS | 4 |
| PART II LETTER FROM THE CHAIRMAN OF THE COMPANY | 6 |
| PART III ADDITIONAL INFORMATION | 10 |
| PART IV NOTICE OF GENERAL MEETING | 12 |
| Publication of this Circular | 26 June 2023 |
|---|---|
| Latest time and date for receipt of Forms of Proxy for the General Meeting |
11:45 a.m. on 25 July 2023 |
| Voting record date | close of business on 25 July 2023 |
| General Meeting | 11:45 a.m. (or as soon thereafter as the Annual General Meeting shall have ended) on 27 July 2023 |
Future times and dates are indicative only and are subject to change by the Company. If the expected timetable of events changes from the above, the Company will release an announcement to this effect.
References to time in this Circular are to London time.
In this letter, unless the context otherwise requires, the following expressions bear the following meanings:
| Act | the Companies Act 2006 |
|---|---|
| Annual General Meeting | the annual general meeting of the Company to be held at the offices of Reed Smith LLP at The Broadgate Tower, 20 Primrose Street, London EC2A 2RS at 11:30 a.m. on 27 July 2023 (or any adjournment thereof) |
| Annual Running Costs | annual running costs incurred by the Company in the ordinary course of its business (including irrecoverable VAT) |
| Articles | the articles of association of the Company as amended from time to time |
| Associate | has the meaning given in the Listing Rules |
| Circular | this document dated 26 June 2023, addressed to the Shareholders |
| Company | Northern 3 VCT PLC |
| Deed of Variation | the agreed form deed of variation to be entered into between the Company and the Manager subject to the Resolution receiving the requisite approval of the Shareholders, varying certain terms of the Management Agreement and the principal terms of which are summarised in Part II of this Circular |
| Directors or Board | the directors of the Company, whose names are set out on page 6 of this Circular |
| Disclosure Guidance and Transparency Rules or DGTR |
the Disclosure Guidance and Transparency Rules, made by the FCA under Part VI of FSMA and relating to the disclosure of information in respect of financial instruments |
| FCA | the Financial Conduct Authority, or its successor regulator |
| Form of Proxy | the form of proxy for use at the General Meeting |
| FSMA | the Financial Services and Markets Act 2000 |
| General Meeting or GM | the general meeting of the Company to be held at the offices of Reed Smith LLP at The Broadgate Tower, 20 Primrose Street, London EC2A 2RS at 11:45 a.m. (or as soon thereafter as the Annual General Meeting shall have ended) on 27 July 2023 (or any adjournment thereof) |
| Howard Kennedy or the Sponsor | Howard Kennedy Corporate Services LLP, registered number OC354088 |
| Independent Directors | Anna Brown, James Ferguson, Chris Fleetwood and John Waddell |
| Independent Shareholders | the Shareholders, other than the Manager and its Associates |
| Listing Rules | the listing rules issued by the FCA in accordance with section 73A of FSMA (as amended from time to time) |
| Management Agreement | the management and administration deed between the Company and NVM dated 21 May 2014, as amended on 10 November 2016 and novated by a deed of novation and amendment between the Company, NVM and the Manager dated 3 December 2019 |
| Manager | the Company's investment manager, Mercia Fund Management Limited, registered with company number 06973399 whose registered office is Forward House, 17 High Street, Henley-in-Arden, B95 5AA |
| NAV | net asset value |
| New Performance Fee | the proposed new performance-related management fee to be included in the Deed of Variation forming the Proposal and summarised in Part II of this Circular |
| Northern VCTs | the Company, Northern Venture Trust PLC, registered with company number 03090163, and Northern 2 VCT PLC, registered with company number 03695071 |
|---|---|
| NVM | NVM Private Equity LLP, registered number OC392261 |
| Ordinary Shares | ordinary shares of 5p each in the capital of the Company |
| Performance Fee | the existing performance-related management fee payable by the Company to the Manager in accordance with the terms of the Management Agreement |
| Proposal | the proposal to amend the Management Agreement by introducing the New Performance Fee, as summarised in Part II of this Circular |
| Related Party Transaction | the proposed amendment to the Management Agreement between the Company and the Manager, which constitutes a 'related party transaction' for the purposes of the Listing Rules |
| Resolution | the resolution to be proposed at the General Meeting |
| Shareholders | holders of Ordinary Shares |
| VCT | a venture capital trust, as defined in section 259 of the Income Taxes Act 2007 |
Incorporated and registered in England and Wales with registered number 04280530
Directors
James Ferguson, Chairman Chris Fleetwood Tim Levett John Waddell Anna Brown
Registered office Forward House 17 High Street Henley-In-Arden B95 5AA
26 June 2023
Dear Shareholder,
and
Following an extensive review by the Board of the Performance Fee arrangements with the Manager, I am writing to you to seek your approval to the proposed changes to the current Management Agreement.
The current Performance Fee arrangements have been in place for 10 years and due to the volatility in the markets over the past few years, the Board has undertaken an extensive examination of its operation with the Manager to ensure that it remains fit for purpose. We have set out below further background on the proposed changes to the methodology for calculating the Performance Fee.
This document also provides details of the General Meeting that will be held at the offices of Reed Smith LLP at The Broadgate Tower, 20 Primrose Street, London EC2A 2RS at 11:45 a.m. (or as soon thereafter as the Annual General Meeting shall have ended) on 27 July 2023 to consider the Resolution that will be put to Shareholders to approve the proposed changes.
The purpose of this document is to provide you with information about the proposal which is a "related party transaction" under the Listing Rules, as the Manager is a "related party" to the Company under those rules, and to explain why the Board considers the Resolution to be in the best interests of Shareholders as a whole and the Board recommends that you vote in favour of the Resolution to be proposed at the General Meeting.
Part I of this document contains definitions of words and terms that have been used throughout it. Please refer to Part I as you review this document.
By way of background, it is relevant to consider the Company's performance over the past 10 years. As the table below shows, since 1 April 2013 the Company has generated a total return (NAV plus dividends paid) of 62.0 pence per share.
| 31 March 2014 9.8 9.4% 31 March 2015 3.8 13.2% 31 March 2016 10.5 24.3% 31 March 2017 14.5 41.9% 31 March 2018 (1.7) 39.6% 31 March 2019 5.7 48.1% 31 March 2020 (12.1) 29.1% 31 March 2021 32.9 83.4% 31 March 2022 (0.1) 83.3% |
Total return pence per share change in year (audited) |
Cumulative change in shareholder value* |
|
|---|---|---|---|
| 31 March 2023 | (1.3) | 80.8% |
* Calculated as the movement in NAV plus dividends paid in the year divided by the opening net asset value. This information is based on audited information and is no indication of future performance.
The current arrangements on Performance Fees were introduced in 2013. The methodology employs the concept of a high water mark, in conjunction with an annual hurdle. The high water mark is set with reference to the NAV on the last date a Performance Fee was paid, adjusting for dividends and returns since that date. The annual hurdle is currently calculated on a blended average basis with 7.0% applied to unquoted investments and a lower rate applied to cash/liquid assets.
While a Performance Fee has been paid a number of times over the past 10 years due to strong performance, in practice the current methodology has paid out in recent periods where market volatility has been prevalent. In addition, each of the Northern VCTs calculates their fees in a slightly different way, in particular using different fee rates, which adds confusion for Shareholders.
The changes in VCT legislation in 2015 required the Company to focus new investments in earlier stage companies which, by their nature, are higher risk, take longer to realise, and are therefore likely to deliver more volatile investment returns. It has become clear in recent years that the current arrangements are no longer appropriate either for the Manager or for the Company, since due to nuances of the calculation, payment of special dividends may prevent performance fees accruing, despite strong performance.
In order to align future Performance Fees better with Shareholder returns and harmonise the methodology and fee rates across the Northern VCTs, a number of changes are proposed:
The intention of these changes is to improve clarity for all Shareholders, harmonise the calculation between all Northern VCTs and improve the methodology using the learnings from recent history.
As a Board, we have spent considerable time with the Manager agreeing this proposal. The major benefit to Shareholders is that New Performance Fees will only be payable for performance above the high water mark, so good performance will be rewarded but only once.
In an increasingly competitive environment, it is important for the Manager to hire and retain skilled staff and to be able to communicate clear expectations to the team. The Board, therefore, recognises the benefits that a well-designed Performance Fee can have, particularly in terms of alignment of the investment team with Shareholders. To this end, the Manager has confirmed that 80% of any New Performance Fee received will be for the benefit of employees. Alignment will be improved by the changes made to the definition and operation of the high water mark, the adjustment of the hurdle rate to 5% and harmonising the fee rates with the other Northern VCTs to 14%. The combination of these changes will ensure that strong returns delivered consistently, and not just in a single year, will be rewarded appropriately.
Timothy Levett, a director of the Company, was a consultant to the Manager until 31 March 2022 and is a director of Northern Venture Trust PLC, and, therefore, is not considered independent under the Listing Rules in relation to the Proposal and, consequently, has not taken part in the Board's consideration of the Proposal.
Under chapter 11 of the Listing Rules, the Manager is a related party of the Company and the Proposal, therefore, constitutes a 'Related Party Transaction' that requires the approval of the Independent Shareholders. The Resolution set out in the Notice of General Meeting approving the Proposal, which will be given effect by the Company and the Manager entering into the Deed of Variation, will be proposed as an ordinary resolution and will require the approval of more than 50% of the votes cast in respect of it by the Independent Shareholders.
If the Resolution is not passed by the Independent Shareholders, the Deed of Variation will not be entered into and the terms of the existing Management Agreement will remain in force.
If the Resolution is not approved by Independent Shareholders, the existing Performance Fee methodology which is considered no longer fit for purpose will stay in place which would result in the Company paying out Performance Fees on a basis which is inconsistent with the other Northern VCTs and in circumstances where a fee would not be payable under this proposal.
The Board greatly values the opportunity to meet Shareholders in person. However, we understand that this may not be possible or desirable for all who wish to attend. Therefore, the Company will offer Shareholders the option to listen in and/or watch the General Meeting remotely via a conference call facility that can be accessed from any computer with internet access or through a telephone (mobile or landline). If a Shareholder wishes to use this facility, please register at www.mercia.co.uk/vcts/n3vct/. After verification of the Shareholder's identity, details of how to join the conference call will be provided to each Shareholder who has registered. Please note that Shareholders will not be able to use this facility to actively participate in the General Meeting by voting on the Resolution or asking questions.
Shareholders will find enclosed along with this Circular the Form of Proxy. Whether or not you propose to attend the General Meeting, you are requested to complete and return the Form of Proxy to the Company's registrars, Equiniti Limited, at Aspect House, Spencer Road, Lancing BN99 6DA as soon as possible. They must receive it no later than 11:45 a.m. on 25 July 2023. Completion and return of the Form of Proxy will not prevent a Shareholder from attending and voting in person at the General Meeting should a Shareholder wish to do so.
The Board considers that the Resolution to be put to the General Meeting is in the best interests of Shareholders as a whole and recommends that you vote in favour of the Resolution. Timothy Levett, a director of the Company, was a consultant to the Manager until 31 March 2022 and is a director of Northern Venture Trust PLC, and is, therefore, not considered independent under the Listing Rules in relation to the Proposal. Accordingly, he has not taken part in the Board's consideration of the Proposal.
In supporting the New Performance Fee, the Directors are conscious of being fair to all Shareholders, with Shareholders' and the Manager's interests being balanced and aligned before any New Performance Fee is earned. The Resolution, if approved by the Independent Shareholders at the forthcoming General Meeting, will be effective as of 1 April 2023 and will result in amendments to the existing Management Agreement. The Board considers the Resolution is fair and reasonable as far as the Shareholders are concerned, the Directors having been so advised by Howard Kennedy. In providing its advice, the Sponsor has taken account of the Directors' commercial assessment of the Proposal. Timothy Levett – for the reasons stated in the previous paragraph – has not taken part in the Directors' consideration of the Proposal. The Board recommends that you vote in favour of the Resolution to be proposed at the General Meeting, as the Independent Directors intend to do in respect of their aggregate shareholding of 1,091,144 Ordinary Shares representing approximately 0.84% of the Ordinary Shares in issue at the date of this Circular. Additionally, as the Manager is regarded as a related party under the Listing Rules, the Manager and its Associates cannot vote on the Resolution and the Manager has undertaken that it will not vote and will take all reasonable steps to ensure that its Associates will not vote on the Resolution.
Yours sincerely
James Ferguson Chairman
As at 23 June 2023, being the latest practicable date before the date of this Circular, the Company is not aware of any person who directly or indirectly is interested in 3% or more of the capital of the Company or who, directly or indirectly, jointly or severally, exercises or could exercise control over the Company.
3.1. As at 23 June 2023, being the latest practicable date before the date of this Circular, the interests (all of which are beneficial) of the Directors and their immediate families in the share capital of the Company which: (i) have been notified by each Director to the Company; (ii) are required pursuant to section 809 of the Act to be entered in the register referred to therein; or (iii) are interests of a connected person of the Director which would, if the connected person, within the meaning of section 252 of the Act, were a Director, be required to be disclosed under (i) or (ii) above, and the existence of which is known to or could with reasonable diligence be ascertained by that Director, were as follows:
| Director | Number of Shares | Percentage of issued share capital |
|---|---|---|
| James Ferguson | 929,290 | 0.72% |
| Anna Brown | 15,233 | 0.01% |
| Chris Fleetwood | 102,563 | 0.08% |
| Tim Levett | 361,695 | 0.28% |
| John Waddell | 44,058 | 0.03% |
3.2. Save as disclosed in this paragraph, no Director nor any person (to the extent the same is known to, or could with reasonable diligence be ascertained by, that Director) connected with any Director (within the meaning of the Disclosure Guidance and Transparency Rules) has any interest in the share capital of the Company which is required to be notified pursuant to the Disclosure Guidance and Transparency Rules or which is required to be entered in the register maintained under section 809 of the Act.
4.1. Pursuant to the Management Agreement, the Manager is responsible for managing the Company and advising on its investment portfolio in line with the investment policy published by the Company. The Board retains overall responsibility for the conduct of the Company's affairs. The Manager has agreed to offer investment opportunities to the Northern VCTs and certain other funds it manages, pro rata to the NAV of each fund at the time of investment. The Management Agreement continues without limitation in point of time unless terminated by either party on giving one year's notice.
The Manager currently receives: (1) a basic management fee, payable quarterly in advance, at the rate of 2.06% per annum of NAV less current liabilities calculated at half-yearly intervals as at 31 March and 30 September; provided that the annual fee for cash balances in excess of £20 million shall be 1%; and (2) a performance-related management fee equivalent to 14.2% of the amount, if any, by which the total return increase in each financial year (expressed as a percentage of opening NAV) exceeds a performance hurdle. The hurdle is a composite rate based on 7% on average long-term investments and the higher of base rate and 3% on average cash and near-cash investments during the year. Following a year in which total return decreases, a "high water mark" will apply to the calculation of the performance-related fee but will be then adjusted downwards to the extent that a positive return is achieved in the following financial year. The performance-related management fee is subject to an overall cap of 2.25% of net assets per annum.
Out of such fees the Manager will pay the fees of Brewin Dolphin Limited, who manage the Company's non-VCT qualifying listed investments. The Manager also provides secretarial and administration services to the Company, for which it receives an annual fee of £59,000 (plus VAT) payable quarterly in advance. The secretarial and administration fee is adjusted annually in line with changes in the UK Index of Retail Prices.
The Annual Running Costs of the Company are capped at 2.9% of its net assets, any excess being borne by the Manager by way of a reduction of its fees. Annual Running Costs include, inter alia, Directors' fees, fees for audit and taxation advice, registrars' fees, costs of communicating with Shareholders, the basic annual fees payable to the Manager and annual trail commission payments, but exclude performance-related management fees. The total Annual Running Costs (excluding performance-related fees) for the most recently completed financial year for the Company was 2.16% of its average net assets.
The Manager is entitled to receive arrangement fees (i.e. fees to cover costs of due diligence and implementing investments – typically 3% of the amount invested) and monitoring/directors' fees from companies in which the Company invests. Costs incurred on abortive investment proposals are the responsibility of the Manager.
4.2. Other than the Management Agreement, there are no material contracts to which the Company is a party which contain information that the Shareholders would reasonably require to make a properly informed assessment of how to vote.
Since 31 March 2023, being the date of the last published financial information of the Company (annual report and audited accounts), there have been no significant changes in the financial position of the Company.
Howard Kennedy has given and not withdrawn its written consent to the inclusion of its name in this Circular in the form and context in which it is included.
In addition to this Circular, the Articles will be available for inspection on the Company's website at https://www.mercia.co.uk/vcts/n3vct/ and, during normal business hours on any weekday (excluding Saturdays, Sundays and public holidays), at the Company's registered office at Forward House, 17 High Street, Henley-In-Arden, B95 5AA, from the date of this Circular up to and including the date of the General Meeting.
Notice is hereby given that the general meeting of the Company will be held at the offices of Reed Smith LLP at The Broadgate Tower, 20 Primrose Street, London EC2A 2RS at 11:45 a.m. (or as soon thereafter as the Annual General Meeting shall have ended) on 27 July 2023 for the following purposes:
That the proposed amendment to the Management Agreement (as described in the Circular of which the Notice convening this General Meeting forms part), being 'a Related Party Transaction' for the purposes of the Financial Conduct Authority's Listing Rules, be approved.
By order of the Board
Secretary
Forward House 17 High Street Henley-In-Arden B95 5AA 26 June 2023
In order for a proxy appointment or instruction made by means of CREST to be valid, the appropriate CREST message (a "CREST Proxy Instruction") must be properly authenticated in accordance with Euroclear UK & Ireland Limited's (EUI) specifications and must contain the information required for such instructions, as described in the CREST Manual. The message, regardless of whether it constitutes the appointment of a proxy or an amendment to the instruction given to a previously appointed proxy, must, in order to be valid, be transmitted so as to be received by the issuer's agent (ID RA19) by the latest time(s) for receipt of proxy appointments specified in this notice. For this purpose, the time of receipt will be taken to be the time (as determined by the timestamp applied to the message by the CREST Application Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. After this time any change of instructions to proxies appointed through CREST should be communicated to the appointee through other means.
CREST members and, where applicable, their CREST sponsors or voting service providers should note that EUI does not make available special procedures in CREST for any particular message. Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed (a) voting service provider(s), to procure that his or her CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting service provider(s) are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings.
The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 35(5)(a) of the Uncertificated Securities Regulations 2001.
7 The above statement as to proxy rights does not apply to a person who receives this notice of meeting as a person nominated to enjoy "information rights" under Section 146 of the Act. If you have been sent this notice of meeting because you are such a nominated person, the following statements apply: (a) you may have a right under an agreement between you and the member of the Company by whom you were nominated to be appointed or to have someone else appointed as a proxy for this general meeting; and (b) if you have no such right or do not wish to exercise it, you may have a right under such an agreement to give instructions to that member as to the exercise of voting rights.
Form of Proxy for the General Meeting on 27 July 2023
| I/We | |
|---|---|
| (block capitals please) | |
| of |
being a member of Northern 2 VCT PLC, hereby appoint (see notes 1 and 2)
............................................................................................................................................................................
or failing him/her the chairman of the meeting to be my/our proxy and exercise all or any of my/our rights to speak and vote for me/us in respect of my/our voting entitlement on my/our behalf at the General Meeting of the Company to be held at 11:45 a.m. (or as soon thereafter as the Annual General Meeting shall have ended) on 27 July 2023 notice of which was sent to shareholders on 26 June 2023. The proxy will vote as indicated below in respect of the resolution set out in the notice of meeting:
| Resolution | For | Against | Vote withheld |
|
|---|---|---|---|---|
| To approve the proposed amendment to the Management Agreement (as described in the Circular of which the Notice convening this General Meeting forms part), being 'a Related Party Transaction' for the purposes of the Financial Conduct Authority's Listing Rules |
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| Please indicate by placing an X in this box if this proxy appointment is one of multiple appointments being made (see note 2 below). |
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| Please refer to the notes overleaf | ||||
| Signed | Date 2023 |
Shareholders who intend to attend the General Meeting are requested to place a tick one of the boxes below in order to assist with administrative arrangements.
| Signed Date 2023 |
|
|---|---|
| I/we intend to attend the General Meeting remotely via the Zoom webinar facility at 11:45 a.m. on 27 July 2023 |
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| I/we intend to attend the General Meeting in person at 11:45 a.m. (or as soon thereafter as the Annual General Meeting shall have ended) on 27 July 2023 |
If you are unable to attend the General Meeting remotely and wish to pass on any comments to the Board, please use the box below.
| Comments to or questions for the Board: |
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