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4DS MEMORY LIMITED — AGM Information 2011
Oct 13, 2011
64258_rns_2011-10-13_879dfdff-b020-4045-82f0-dc0ebb03225d.pdf
AGM Information
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FITZROY RESOURCES LIMITED ACN 145 590 110
NOTICE OF ANNUAL GENERAL MEETING
The Annual General Meeting of the Company will be held at the Celtic Club, 48 Ord Street, West Perth, Western Australia on Tuesday 15 November 2011 at 2.30pm (WST).
Shareholders are urged to attend or vote by lodging the proxy form attached to this Notice.
This Notice of Annual General Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their accountant, solicitor or other professional adviser prior to voting.
Should you wish to discuss any matter please do not hesitate to contact the Company by telephone on (08) 9481 7111.
FITZROY RESOURCES LIMITED ACN 145 590 110
NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that an annual general meeting of Shareholders of Fitzroy Resources Limited ( Company ) will be held at the Celtic Club, 48 Ord Street, West Perth, Western Australia on Tuesday 15 November 2011 at 2.30pm (WST) ( Meeting ).
The Explanatory Memorandum to this Notice provides additional information on matters to be considered at the Meeting. The Explanatory Memorandum and the Proxy Form form part of this Notice.
The Directors have determined pursuant to regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Meeting are those who are registered as Shareholders on Sunday 13 November 2011 at 5.00pm (WST).
Terms and abbreviations used in this Notice and Explanatory Memorandum are defined in Schedule 1.
AGENDA
1. Financial, Directors’ and Auditor’s Report
To receive the Financial Report, Directors' Report and Auditor's Report of the Company and its controlled entities for the financial year ended 30 June 2011.
2. Resolution 1 – Adoption of Remuneration Report
To consider, and if thought fit, pass as an ordinary resolution with or without amendment, the following:
"That the Remuneration Report be adopted by the Shareholders on the terms and conditions in the Explanatory Memorandum."
Voting Exclusion
In accordance with section 250R of the Corporations Act, a vote on this Resolution 1 must not be cast (in any capacity) by, or on behalf of:
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(a) a member of the Key Management Personnel whose remuneration details are included in the Remuneration Report; or
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(b) a Closely Related Party of such member.
However, a person described above may cast a vote on Resolution 1 if:
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(c) the person does so as a proxy appointed by writing that specifies how the proxy is to vote on Resolution 1; and
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(d) the vote is not cast on behalf of a person described in subparagraphs (a) or (b) above.
3. Resolution 2 - Re-election of Mr Riccardo Vittino as a Director
To consider and, if thought fit, pass as an ordinary resolution with or without amendment, the following:
"That Mr Riccardo Vittino, who retires in accordance with article 6.3(c) of the Constitution and, being eligible, offers himself for re-election, be re-elected as a Director."
Dated 12 October 2011 BY ORDER OF THE BOARD
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Simon Robertson Company Secretary
FITZROY RESOURCES LIMITED ACN 145 590 110
EXPLANATORY MEMORANDUM
1. Introduction
This Explanatory Memorandum has been prepared for the information of Shareholders in connection with the business to be conducted at the Meeting to be held at the Celtic Club, 48 Ord St, West Perth, Western Australia on Tuesday 15 November 2011 at 2.30pm (WST).
This Explanatory Memorandum should be read in conjunction with and forms part of the accompanying Notice. The purpose of this Explanatory Memorandum is to provide information to Shareholders in deciding whether or not to pass the Resolutions set out in the Notice.
A Proxy Form is located at the end of the Explanatory Memorandum.
2. Action to be taken by Shareholders
Shareholders should read the Notice and this Explanatory Memorandum carefully before deciding how to vote on the Resolutions.
2.1 Proxies
A Proxy Form is attached to the Notice. This is to be used by Shareholders if they wish to appoint a representative (a 'proxy') to vote in their place. All Shareholders are invited and encouraged to attend the Meeting or, if they are unable to attend in person, sign and return the Proxy Form to the Company in accordance with the instructions thereon. Lodgement of a Proxy Form will not preclude a Shareholder from attending and voting at the Meeting in person.
Please note that:
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(a) a member of the Company entitled to attend and vote at the Annual General Meeting is entitled to appoint a proxy;
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(b) a proxy need not be a member of the Company; and
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(c) a member of the Company entitled to cast two or more votes may appoint two proxies and may specify the proportion or number of votes each proxy is appointed to exercise, but where the proportion or number is not specified, each proxy may exercise half of the votes.
The enclosed Proxy Form provides further details on appointing proxies and lodging Proxy Forms.
2.2 Voting Prohibition by Proxy Holders
In accordance with section 250R of the Corporations Act, a vote on Resolution 1 must not be cast (in any capacity) by, or on behalf of:
-
(a) a member of the Key Management Personnel whose remuneration details are included in the Remuneration Report; or
-
(b) a Closely Related Party of such member.
However, a person described above may cast a vote on Resolution 1 if:
-
(c) the person does so as a proxy appointed by writing that specifies how the proxy is to vote on Resolution 1; and
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(d) the vote is not cast on behalf of a person described in subparagraphs (a) or (b) above.
3. Financial, Directors’ and Auditor’s Report
Shareholders will be offered the opportunity to discuss the Financial Report, Directors' Report and Auditor's Report at the Meeting. Copies of these reports can be found on the Fitzroy Resources Limited website www.fitzroyresources.com.au or by contacting the Company on (08) 9481 7111.
There is no requirement for Shareholders to approve the Financial Report, Directors' Report and Auditor's Report.
Shareholders will be offered the following opportunities:
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(a) discuss the Annual Report for the financial year ended 30 June 2011;
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(b) ask questions or make comment on the management of the Company;
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(c) ask the auditor questions about the conduct of the audit and the preparation and content of the Auditor's Report.
In addition to taking questions at the Meeting, written questions to the Chairman about the management of the Company, or to the Company's auditor about:
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(d) the preparation and the content of the Auditor's Report;
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(e) the conduct of the audit;
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(f) accounting policies adopted by the Company in relation to the preparation of the financial statements; and
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(g) the independence of the auditor in relation to the conduct of the audit,
may be submitted no later than 5 business days before the Meeting to the Company Secretary at the Company's registered office.
4. Resolution 1 – Adoption of Remuneration Report
Section 250R(2) of the Corporations Act provides that the Company is required to put the Remuneration Report to the vote of Shareholders. The Directors' Report contains a Remuneration Report which sets out the remuneration policy for the Company and reports the remuneration arrangements in place for the executive and non-executive directors.
Section 250R(3) of the Corporations Act provides that Resolution 1 is advisory only and does not bind the Directors of the Company. Of itself, a failure of Shareholders to pass Resolution 1 will not require the Directors to alter any of the arrangements in the Remuneration Report.
However, the Corporations Act has been amended by the Corporations Amendment (Improving Accountability on Director and Executive Remuneration) Act ( Director and Executive Remuneration Act ) which received the Royal Assent on 27 June 2011 and came into effect on 1 July 2011.
The Director and Executive Remuneration Act introduced new sections 250U and 250Y, among others, into the Corporations Act, giving Shareholders the opportunity to remove the Board if the Remuneration Report receives a 'no' vote of 25% or more at two consecutive annual general meetings ( Two Strikes Rule ).
Under the Two Strikes Rule, where a resolution on the Remuneration Report receives a 'no' vote of 25% or more at two consecutive annual general meetings, the Company will be required to put to Shareholders at the second annual general meeting, a resolution on whether another meeting should be held (within 90 days) at which all Directors (other than the managing director) who were in office at the date of approval of the applicable Directors' Report must stand for re-election.
In summary, if the Remuneration Report receives a 'no' vote of 25% or more at this Meeting, Shareholders should be aware that if there is a 'no' vote of 25% or more at the next annual general meeting the consequences are that it may result in the re-election of the Board.
The Chairman will allow a reasonable opportunity for Shareholders as a whole to ask about, or make comments on the Remuneration Report.
5. Resolutions 2 – Re-election of Mr Riccardo Vittino as a Director
Article 6.3(c) of the Constitution requires that one third of the Directors must retire at each annual general meeting (rounded down to the nearest whole number).
Article 6.3(f) provides that a Director who retires under Article 6.3(c) is eligible for re-election.
Pursuant to these Articles, Mr Riccardo Vittino will retire by rotation and seek re-election.
Mr Vittino has more than 25 years experience in the resource sector with a focus on corporate and financial management.
The Board believes that Mr Riccardo Vittino has performed the duties and responsibilities of a Director diligently and professionally, in the best interests of all Shareholders.
The Board unanimously supports the re-election of Mr Riccardo Vittino.
Schedule 1 - Definitions
Annual Report means the Directors' Report, the Financial Report and Auditor's Report thereon, in respect to the financial year ended 30 June 2011.
Article means an article of the Constitution.
ASIC means Australian Securities and Investments Commission.
ASX means ASX Limited (ACN 008 624 691) and, where the context permits, the Australian Securities Exchange operated by ASX.
Auditor's Report means the auditor's report on the Financial Report.
Board means the board of Directors.
Closely Related Party has the meaning in section 9 of the Corporations Act.
Company means Fitzroy Resources Limited ACN 145 590 110.
Constitution means the constitution of the Company.
Corporations Act means the Corporations Act 2001 (Cth).
Director means a director of the Company.
Directors' Report means the annual directors report prepared under Chapter 2M of the Corporations Act for the Company and its controlled entities.
Explanatory Memorandum means the explanatory memorandum attached to the Notice.
Financial Report means the 2011 annual financial report prepared under Chapter 2M of the Corporations Act of the Company and its controlled entities.
Key Management Personnel means a person having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any Director (whether executive or otherwise) of the Company.
Listing Rules means the listing rules of ASX.
Meeting has the meaning in the introductory paragraph of the Notice.
Notice means this notice of meeting.
Proxy Form means the proxy form attached to the Notice.
Remuneration Report means the remuneration report of the Company in respect to the financial year ended 30 June 2011 contained in the Directors' Report.
Resolution means a resolution contained in this Notice.
Schedule means a schedule to this Notice.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a shareholder of the Company.
WST means Western Standard Time, being the time in Perth, Western Australia.
In this Notice, words importing the singular include the plural and vice versa.
FITZROY RESOURCES LIMITED ACN 145 590 110
P R O X Y F O R M
The Company Secretary Fitzroy Resources Limited
By post: PO Box 839 West Perth WA 6872
By facsimile: (08) 9320 7501
Step 1 – Appoint a Proxy to Vote on Your Behalf
I/We[1] ___________
of _______________
being a Shareholder/Shareholders of the Company and entitled to ______ votes in the Company, hereby appoint:
The Chairman of the OR if you are NOT appointing the Chairman of the Meeting (mark box) Meeting as your proxy, please write the name of the person or body corporate (excluding the registered shareholder) you are appointing as your proxy
or failing the individual or body corporate named, or if no individual or body corporate is named, the Chairman of the Meeting, as my/our proxy to act generally at the meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, as the proxy sees fit, except for Resolution 1).
Important for Resolution 1 - If the Chairman of the Meeting is appointed as your proxy, or may be appointed as your proxy by default, and you have not directed him how to vote on Resolution 1 below, please mark the box below. If you do not mark this box and you have not directed your proxy how to vote on Resolution 1 in Step 2 below, the Chairman will not cast your votes on Resolution 1 and your votes will not be counted in computing the required majority if a poll is called on this Resolution.
If you appoint the Chairman of the Meeting as your proxy you can direct the Chairman how to vote on Resolution 1 by either marking the relevant boxes in Step 2 below (for example if you wish to vote against or abstain from voting) or by marking the box below in this Step 1 (in which case the Chairman will vote in favour of Resolution 1 and currently intends to vote in favour of Resolution 1).
The Chairman of the Meeting intends to vote all available proxies in favour of Resolution 1.
The Chairman of the Meeting intends to vote undirected proxies in favour of Resolution 1 :
I/We (except where I/we have indicated a different voting intention below):
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(a) direct the Chairman of the Meeting to vote in accordance with the voting intentions of the Chairman on Resolution 1 to vote in favour of this Resolution; and
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(b) authorise, in respect of Resolution 1, the Chairman of the Meeting to vote as described even though Resolution 1 is connected directly or indirectly with the remuneration of a member of the Key Management Personnel for the Company.
If you appoint a member of the Key Management Personnel (other than the Chairman) as your proxy, that person may only cast a vote on Resolution 1 if you have directed him how to vote on Resolution 1 in Step 2 below.
Proxy appointments will only be valid and accepted by the Company if they are made and received no later than 48 hours before the meeting.
Please read the voting instructions overleaf before marking any boxes with an .
Step 2 – Instructions as to Voting on Resolutions
INSTRUCTIONS AS TO VOTING ON RESOLUTIONS
The proxy is to vote for or against the Resolution referred to in the Notice as follows:
For Against Abstain Resolution 1 Adoption of Remuneration Report Resolution 2 Re-election of Mr Riccardo Vittino as a Director
- If you mark the Abstain box for a particular Resolution, you are directing your proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
Authorised signature/s
This section must be signed in accordance with the instructions below to enable your voting instructions to be implemented.
The Chairman of the Meeting intends to vote undirected proxies in favour of each Resolution.
| Individual or Shareholder 1 Shareholder 2 Sole Director and Sole Company Secretary Director ____ ________ Contact Name Contact Daytime Telephone 1Insert name and address of Shareholder 2Insert name and address of proxy |
Shareholder 3 |
|---|---|
| Director/Company Secretary _______ Date *Omit if not applicable |
Proxy Notes:
A Shareholder entitled to attend and vote at the Annual General Meeting may appoint a natural person as the Shareholder's proxy to attend and vote for the Shareholder at that Annual General Meeting. If the Shareholder is entitled to cast 2 or more votes at the Annual General Meeting the Shareholder may appoint not more than 2 proxies. Where the Shareholder appoints more than one proxy the Shareholder may specify the proportion or number of votes each proxy is appointed to exercise. If such proportion or number of votes is not specified each proxy may exercise half of the Shareholder's votes. A proxy may, but need not be, a Shareholder of the Company.
If a Shareholder appoints a body corporate as the Shareholder’s proxy to attend and vote for the Shareholder at that Annual General Meeting, the representative of the body corporate to attend the Annual General Meeting must produce the Certificate of Appointment of Representative prior to admission. A form of the certificate may be obtained from the Company’s share registry.
You must sign this form as follows in the spaces provided:
Joint Holding: where the holding is in more than one name all of the holders must sign. Power of Attorney: if signed under a Power of Attorney, you must have already lodged it with the registry, or alternatively, attach a certified photocopy of the Power of Attorney to this Proxy Form when you return it. Companies: a Director can sign jointly with another Director or a Company Secretary. A sole Director who is also a sole Company Secretary can also sign. Please indicate the office held by signing in the appropriate space.
If a representative of the corporation is to attend the Annual General Meeting the appropriate "Certificate of Appointment of Representative" should be produced prior to admission. A form of the certificate may be obtained from the Company’s Share Registry.
Proxy Forms (and the power of attorney or other authority, if any, under which the Proxy Form is signed) or a copy or facsimile which appears on its face to be an authentic copy of the Proxy Form (and the power of attorney or other authority) must be deposited at or received by facsimile transmission at the address below no later than 48 hours prior to the time of commencement of the Annual General Meeting (WST).
Postal address: PO Box 839 West Perth WA 6872
Facsimile: (08) 9320 7501 if faxed from within Australia or +618 9320 7501 if faxed from outside Australia.