Proxy Solicitation & Information Statement • Apr 30, 2019
Proxy Solicitation & Information Statement
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If you are in any doubt as to what action you should take, you should consult your stockbroker, solicitor, accountant or other independent adviser authorised under the Financial Service and Markets Act 2000 if you are resident in the United Kingdom or, if not, another appropriately authorised independent financial adviser.
If you have sold or otherwise transferred all of your shares of 6.5p each in the capital of Hiscox Ltd ('Ordinary Shares'), please forward this document (together with the accompanying Form of Direction or Form of Proxy) to the purchaser or transferee or to the bank, stockbroker or other agent through whom the sale or transfer was effected for delivery to the purchaser as soon as possible.
This document contains an explanatory letter from the Company Secretary on behalf of the Board of Hiscox Ltd and Notice of an Extraordinary General Meeting.
Accompanying this document is a Form of Direction or Form of Proxy which should be completed and returned in accordance with the instructions thereon. To be valid, the appropriate form should be sent to Equiniti Limited, Aspect House, Spencer Road, Lancing, West Sussex BN99 6DA, United Kingdom to be received no later than 12.45 pm (local time) (4.45 pm (BST)) on 13 May 2019 for a Form of Direction or 12.45 pm (local time) (4.45 pm (BST)) on 14 May 2019 for a Form of Proxy.
Latest time for receipt 12.45 pm (local time) of a Form of Direction (4.45 pm (BST))
Latest time for receipt 12.45 pm (local time) of a Form of Proxy (4.45 pm (BST))
Extraordinary General Meeting 12.45 pm (local time)
13 May 2019
14 May 2019
(4.45 pm (BST)) (or as soon as possible after the Annual General Meeting convened for that day concludes) 16 May 2019
If you are a Shareholder of Hiscox Ltd and wish to receive paper copies of Shareholder documents by post, please write to:
Equiniti Limited Aspect House Spencer Road
Lancing West Sussex BN99 6DA
A copy of this Notice can be found at: www.hiscoxgroup.com
Shareholders who have not opted for the scrip alternative should be aware that the Hiscox Ltd cash dividend can now be paid in US Dollars (rather than Sterling) direct into bank accounts that can accept US Dollars.
For more information, please visit: www.shareview.co.uk/info/hiscox/usds

30 April 2019
Dear Shareholder
I am writing on behalf of the Board to provide an explanation of the business to be considered at a forthcoming Extraordinary General Meeting ('EGM') of Hiscox Ltd (the 'Company'). The formal notice convening this meeting is set out at the end of this letter.
The EGM will be held at the Elbow Beach Hotel, 60 South Shore Road, Paget PG 04, Bermuda on 16 May 2019 at 12.45 pm (local time) (or as soon as possible after the Annual General Meeting convened for that day concludes). For convenience Shareholders may attend the EGM via a video link at the Group's London office, 1 Great St Helen's, London EC3A 6HX on 16 May 2019 at 4.45 pm (BST).
The following business will be proposed at the EGM:
The Directors are proposing that the Company continues to offer an optional scrip dividend alternative. This allows Shareholders and Depositary Interests Holders to elect to receive new Ordinary Shares (credited as fully paid) or new Depositary Interests in the capital of the Company instead of future cash dividends. This has potential benefits to Shareholders and Depositary Interest Holders who opt into the scrip dividend (to increase their holding without incurring dealing costs or stamp duty) and provides the Directors with flexibility in the management of the Company's capital resources. Subject to approval of the Shareholders, and in line with institutional investor guidelines, the scrip dividend alternative will run for three years ending at the conclusion of the AGM in 2022 and during that period will be offered at the discretion of the Directors. Shareholders and Depositary Interests Holders who elect to take new Ordinary Shares or new Depositary Interests in the Company under the scrip dividend alternative will increase their holding or interest in the Company in a simple manner without incurring any dealing costs. The number of new Ordinary Shares and new Depositary Interests that Shareholders and Depositary Interest Holders will receive for each dividend will depend on the amount of the cash dividend, the number of Ordinary Shares or Depositary Interests (as the case may be) held, the scrip reference share price to be used in calculating Shareholders' and Depositary Interest Holders' entitlements and, for Shareholders only, any residual cash balance brought forward from the last scrip dividend. A separate circular, including the full terms and conditions of the Company's new scrip dividend scheme, is enclosed.
In accordance with the Bye-Laws, approval is also sought to capitalise sums standing to the credit of the reserves of the Company. This would enable the Directors to apply such sums in paying up in full the nominal amounts of
new Ordinary Shares and new Depositary Interests allotted to Shareholders pursuant to elections under the scrip dividend alternative.
The Board believes that the proposed resolutions set out in the Notice of EGM are in the best interests of the Company and the Shareholders as a whole and the Board recommends that the Shareholders vote in favour of the resolutions. Each Director who holds shares in the Company intends to vote in favour of the resolutions.
A Form of Proxy for use by Shareholders at the EGM or at any adjournment thereof is enclosed. Whether or not Shareholders propose to attend the EGM they are requested to complete, sign and return the Form of Proxy to Equiniti Limited, Aspect House, Spencer Road, Lancing, West Sussex BN99 6DA, United Kingdom as soon as possible and in any event so as to be received no later than 12.45 pm (local time) 4.45 pm (BST) on 14 May 2019. The completion and return of the Form of Proxy will not preclude Shareholders from attending the EGM and voting in person should they wish to do so.
Any Depositary Interest Holder wishing to instruct Equiniti Limited to vote in respect of the holder's interest should use the enclosed Form of Direction. The completed Form of Direction must be returned to Equiniti Limited, Aspect House, Spencer Road, Lancing, West Sussex BN99 6DA, United Kingdom so as to be received no later than 12.45 pm (local time) 4.45 pm (BST) on 13 May 2019. Depositary Interests Holders wishing to attend the meeting should contact the Depositary at Equiniti Limited, Aspect House, Spencer Road, Lancing, West Sussex BN99 6DA, United Kingdom, or email: [email protected] in order to request a letter of representation by no later than 12.45 pm (local time) 4.45 pm (BST) on 13 May 2019.
Yours faithfully
Marc Wetherhill Company Secretary
Notice is hereby given that an Extraordinary General Meeting of Hiscox Ltd will be held at Elbow Beach Hotel, 60 South Shore Road, Paget PG 04, Bermuda and via video link at 1 Great St Helen's, London EC3A 6HX on 16 May 2019 at 12.45 pm (local time, 4.45 pm (BST)), or as soon as possible after the Annual General Meeting convened for that day concludes, for the following purposes:
By order of the Board Marc Wetherhill Company Secretary 30 April 2019
Notes
CREST message (a CREST Proxy Instruction) must be properly authenticated in accordance with Euroclear UK & Ireland Limited's specifications, and must contain the information required for such instruction, as described in the CREST Manual. The message, regardless of whether it constitutes the appointment of a proxy or is an amendment to the instruction given to a previously appointed proxy must, in order to be valid, be transmitted so as to be received by the issuer's agent (ID 7RA01) by 12.45 pm (local time) (4.45 pm (BST)) on 13 May 2019 (or, if the meeting is adjourned, 72 hours before the time fixed for the adjourned meeting). For this purpose, the time of receipt will be taken to be the time (as determined by the time stamp applied to the message by the CREST Application Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. After this time any change of instructions to proxies appointed through CREST should be communicated to the appointee through other means. CREST members and, where applicable, their CREST sponsors, or voting service providers should note that Euroclear UK & Ireland Limited does not make available special procedures in CREST for any particular message. Normal system timings and limitations will, therefore, apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member, or sponsored member, or has appointed a voting service provider, to procure that his CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting system providers are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings. The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 35(5)(a) of the Uncertificated Securities Regulations 2001.
*Lines open 8.30 am-5.30 pm (BST) Mon-Fri, except for bank holidays in England and Wales.
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