AGM Information • Apr 17, 2019
AGM Information
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(incorporated and registered in England and Wales under number 10629250)
If you are in any doubt as to any aspect of the proposals referred to in this document or as to the action you should take, you should seek your own advice from a stockbroker, solicitor, accountant, or other independent adviser authorised under the Financial Services and Markets Act 2000.
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(incorporated and registered in England and Wales under number 10629250) (the 'Company')
Notice of the Annual General Meeting of the Company to be held in the Pine Room of The Westbury Hotel, 37 Conduit Street, London W1S 2YF, United Kingdom on Friday, 24 May 2019 at 11:00 am (British Summer Time ('BST')).
Whether or not you propose to attend the 2019 Annual General Meeting, please complete and submit a proxy form in accordance with the instructions printed on the enclosed form. The proxy form must be received not less than 48 hours (excluding any part of any day that is not a working day) before the time of the holding of the 2019 Annual General Meeting.
To the holders of the Ordinary Shares in Global Ports Holding PLC
REGISTERED OFFICE: 34 Brook Street 3rd Floor London United Kingdom W1K 5DN
Dear Shareholder,
I am pleased to be writing to you with details of our second Annual General Meeting which we are holding in the Pine Room of The Westbury Hotel, 37 Conduit Street, London W1S 2YF, United Kingdom on Friday, 24 May 2019 at 11:00 am (BST).
The formal notice of the 2019 Annual General Meeting (or the 'Meeting') is set out on pages 3 and 4 of this document.
If you would like to vote on the resolutions but cannot come to the 2019 Annual General Meeting, please fill in the proxy form sent to you with this notice and return it to our registrars as soon as possible. Alternatively, you may appoint a proxy electronically, if you hold your shares in CREST, through the CREST system. The registrars must receive your proxy appointment by 11:00 am (BST) on 22 May 2019, excluding any part of any day that is not a working day.
I would draw your attention in particular to the following items of business:
Final Dividend: Shareholders are being asked to declare 21.2 pence per ordinary share of the Company as a final dividend for the year ended 31 December 2018. If you declare the recommended final dividend, it will be paid on 5 July 2019 to the holders of ordinary shares on the register of members at the close of business on 31 May 2019. For further details regarding the proposed final dividend, please see the Explanatory Note (Resolution 3 (final dividend)) set out on page 6 of this document.
Renewal of Authorities relating to Allotment of Shares and Market Purchases: Shareholders are also being asked to renew the Directors' authorities to allot shares in the Company, which were approved at the 2018 Annual General Meeting. Resolution 13 will give the Directors authority to allot ordinary shares in the capital of the Company up to a maximum nominal amount representing approximately two-thirds of the Company's existing issued share capital. Resolutions 14 and 15 will allow the Directors to allot equity securities for cash pursuant to the authority granted by Resolution 13, and/or sell treasury shares, in certain circumstances as if statutory pre-emption rights did not apply. Resolution 16 authorises the Company to make market purchases of up to approximately 10 per cent of its issued ordinary share capital and specifies the minimum and maximum prices at which the ordinary shares may be bought. The authorities sought under Resolutions 13, 14, 15 and 16 will expire at the end of the Company's Annual General Meeting in 2020, or at close of business on 24 August 2020, if earlier. For further details regarding each of these resolutions, please see the related Explanatory Notes (Resolution 13 (renewal of authority to allot shares), Resolutions 14 and 15 (disapplication of statutory pre-emption rights) and Resolution 16 (renewal of authority for market purchases of own shares)) set out on pages 7 and 8 of this document.
An explanation of all of the resolutions to be considered at the 2019 Annual General Meeting can be found on pages 6 to 8 of this document. Resolutions 1 to 13 will be proposed as ordinary resolutions. Resolutions 14 to 17 will be proposed as special resolutions.
The Board believes that it is important that the voting intentions of all members are taken into account, not just those who are able to attend the 2019 Annual General Meeting and, as such, we propose putting all resolutions to shareholders by way of poll using a poll card, rather than on a show of hands. This is a more transparent method of voting as shareholder votes are counted according to the number of shares held and this will ensure an exact and definitive result. Shareholders attending the 2019 Annual General Meeting will still have the opportunity to ask questions and vote on each resolution.
The Board considers that all of the resolutions to be put to the Meeting are in the best interests of the Company and its shareholders as a whole and unanimously recommends that you vote in favour of them.
The results of the 2019 Annual General Meeting will be announced through a Regulatory Information Service and on the Company's website at www.globalportsholding.com as soon as possible after the Meeting has been held.
Mehmet Kutman Executive Chairman
Notice is hereby given that the annual general meeting of Global Ports Holding PLC (the 'Company') will be held in the Pine Room of The Westbury Hotel, 37 Conduit Street, London W1S 2YF, United Kingdom on Friday, 24 May 2019 at 11:00 am (BST), in accordance with Article 38 of the Company's Articles of Association, to consider and, if thought fit, pass the resolutions below.
The following Resolutions 1 to 12 (inclusive) will be proposed as ordinary resolutions.
The following Resolution 13 will be proposed as an ordinary resolution.
subject to the Directors having a right to make such exclusions or other arrangements as they consider necessary or expedient to deal with treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems arising in, or under the laws of, any territory or any other matter,
for a period expiring at the conclusion of the Company's next Annual General Meeting (or at close of business on 24 August 2020, if earlier) save that the Company may before the expiry of this authority make an offer or agreement which would or might require shares to be allotted or Rights to be granted after such expiry and the Directors may allot shares and grant Rights in pursuance of such offer or agreement as if the authority conferred by this resolution had not expired.
The following Resolutions 14 to 17 (inclusive) will be proposed as special resolutions.
provided that the powers conferred by this Resolution 14 will expire at the Company's next Annual General Meeting (or at close of business on 24 August 2020, if earlier) save that, in each case, the Company may, before the expiry of such powers, make an offer or agreement which would or might require equity securities to be allotted and/or treasury shares to be sold after such authority expires and the Directors may allot equity securities and/or sell treasury shares in pursuance of such offer or agreement as if the powers conferred by this Resolution 14 had not expired.
provided that the powers conferred by this Resolution 15 will expire at the Company's next Annual General Meeting (or at close of business on 24 August 2020, if earlier) save that, in each case, the Company may before the expiry of such powers make an offer or agreement which would or might require equity securities to be allotted and/or treasury shares to be sold after such authority expires and the Directors may allot equity securities and/or sell treasury shares in pursuance of such offer or agreement as if the powers conferred by this Resolution 15 had not expired.
10 April 2019
By order of the Board
Mehmet Kutman Executive Chairman
Registered Office: 34 Brook Street, 3rd Floor, London W1K 5DN, United Kingdom Registered in England and Wales No. 10629250
connected with an auditor of the Company ceasing to hold office since the previous meeting at which annual accounts and reports were laid in accordance with section 437 of the Companies Act 2006. The Company may not require the shareholders requesting any such website publication to pay its expenses in complying with sections 527 or 528 of the Companies Act 2006. Where the Company is required to place a statement on a website under section 527 of the Companies Act 2006, it must forward the statement to the Company's auditor not later than the time when it makes the statement available on the website. The business which may be dealt with at the Annual General Meeting includes any statement that the Company has been required under section 527 of the Companies Act 2006 to publish on a website.
Resolutions 1 to 13 (inclusive) are proposed as ordinary resolutions. This means that for each of those resolutions to be passed, more than half of the votes cast must be in favour of the resolution.
Resolutions 14 to 17 (inclusive) are proposed as special resolutions. This means that for each of those resolutions to be passed, at least three-quarters of the votes cast must be in favour of the resolution.
Under Resolution 1, the Company's annual accounts for the year ended 31 December 2018, together with the Directors' report, the strategic report, the Directors' remuneration report and the auditor's report (the '2018 Annual Report and Accounts') are received. As a shareholder, you will have received the 2018 Annual Report and Accounts either as a hard copy or via our website (www. globalportsholding.com) in accordance with your election pursuant to our letter to shareholders dated 24 January 2019 and enclosed Electronic Communications Election Form. Further copies will be available at the 2019 Annual General Meeting.
The Directors' Remuneration Report (which is set out on pages 76 to 88 of the 2018 Annual Report and Accounts) contains (i) the annual report on remuneration; (ii) the Directors' Remuneration Policy, which was approved at the 2018 AGM for a term of three years; and (iii) the annual statement by the chairman of the Remuneration Committee.
Resolution 2 is an ordinary resolution which seeks shareholder approval for the Directors' Remuneration Report (excluding the Directors' Remuneration Policy). The Directors' Remuneration Report gives details of the remuneration of the Company's Directors during the year ended 31 December 2018.
The vote upon this resolution is advisory and the Directors' entitlement to remuneration is not conditional upon it.
Shareholders are not required to vote on the Directors' Remuneration Policy this year. The Directors' Remuneration Policy was approved by shareholders at our 2018 Annual General Meeting and is set out in the 2018 Annual Report and Accounts for reference purposes only. A remuneration policy will be put to shareholders again no later than the date of the Company's Annual General Meeting in 2021.
A final dividend may only be paid after it has been approved by shareholders. The Board recommends a final dividend for the year ended 31 December 2018 of 21.2 pence per ordinary share, representing a final dividend in the aggregate amount of 17.5 million US Dollars converted from US Dollars into Pounds Sterling ('GBP') on 31 March 2019, being the business day preceding the announcement of the recommended dividend, at the rate of 1.31 US Dollars per GBP. Subject to approval by shareholders of Resolution 3, the final dividend will be paid on 5 July 2019 to shareholders on the register at the close of business on 31 May 2019 (with 30 May 2019 being the ex-dividend date).
The recommended final dividend is in addition to the interim dividend of GBP13.57 million (USD17.71 million) that was paid on 26 October 2018 at the rate of 22.0 pence per ordinary share.
Notice of Annual General Meeting 2019
Resolutions 4 to 10 deal with the re-election of the Directors. In accordance with the terms of their appointment letters, all of the Directors are standing for re-election by the shareholders at this year's Annual General Meeting, having been re-elected at the 2018 AGM. The Directors will be subject to re-election at each subsequent Annual General Meeting.
Biographies of each of the Directors can be found on pages 60 and 61 of the 2018 Annual Report and Accounts. The Board has confirmed, on the recommendation of the Nomination Committee following an internal performance review, that all Directors standing for election continue to perform effectively and demonstrate commitment to their roles. The Board has considered whether each of the independent Directors is free from any relationship that could materially interfere with the exercise of his independent judgement and has determined that each continues to be considered to be independent.
The Company must appoint auditors at each general meeting at which accounts are presented to shareholders to hold office until the conclusion of the next such meeting.
KPMG LLP of 15 Canada Square, Canary Wharf, London E14 5GL, United Kingdom ('KPMG LLP') were appointed as of 29 June 2018 as the Company's external auditors for the 2018 financial year.
The appointment of KPMG LLP followed a competitive tender process (the 'Tender') undertaken in May 2018. Deloitte LLP, the Company's former auditors, determined not to participate in the Tender for economic reasons. However, in the light of timing constraints under the Tender and to comply with ongoing requirements under the Companies Act 2006 ('CA 2006'), the Company sought the re-appointment of Deloitte LLP at the 2018 AGM, and this was approved. It was agreed that Deloitte LLP would be asked to resign if another firm was selected at the conclusion of the Tender and, in those circumstances, the Board would be authorised under section 489(3)(c) CA 2006 to fill the resultant casual vacancy by appointing a new auditor for the 2018 financial year, provided that any subsequent proposal to re-appoint the successful audit firm in respect of the financial year beginning 1 January 2019 would be subject to shareholder approval at the 2019 AGM. Pursuant to section 519 of CA 2006, Deloitte LLP has provided a statutory statement of circumstances upon ceasing to hold office. In accordance with section 520 of CA 2006, a copy of this statement is set out below:
"Deloitte is resigning as a result of the decision not to participate in the tender process for economic reasons."
Accordingly, on the recommendation of the Audit and Risk Committee, the Board is recommending to shareholders the re-appointment of KPMG LLP as the Company's auditors to hold office from the conclusion of this Annual General Meeting until the conclusion of the next general meeting of the Company at which accounts are laid.
Resolution 12 follows best practice in corporate governance by separately seeking authority for the Audit and Risk Committee of the Board to determine the auditors' remuneration.
By resolution of shareholders at the 2018 AGM, the Directors were given authority to allot ordinary shares in the capital of the Company up to a maximum nominal amount representing approximately two-thirds of the Company's then issued share capital. This authority expires at the 2019 General Annual Meeting and the Directors would like to renew it.
There is no statutory limit on the maximum nominal amount of the section 551 allotment authority under CA 2006 but, under the Investment Association's guidelines (the 'IA Guidelines'), Investment Association members will regard as routine resolutions seeking authority to allot shares representing up to two-thirds of the Company's existing issued share capital, providing any amount in excess of one-third of existing issued shares should be applied to fully pre-emptive rights issues only.
In light of the IA Guidelines, the Board considers it appropriate that the Directors, be granted authority to allot shares in the capital of the Company up to a maximum nominal amount of GBP418,846, being 41,884,642 ordinary shares of £0.01 each. This represents two-thirds of the Company's issued share capital (excluding treasury shares) as at 10 April 2019, being the latest practicable date prior to publication of this circular. In accordance with the IA Guidelines, a maximum nominal amount of GBP209,423, being 20,942,321 ordinary shares of GBP0.01 each, representing one-third of the Company's issued share capital (excluding treasury shares) as at 10 April 2019, being the latest practicable date prior to publication of this circular, can only be allotted pursuant to a fully pre-emptive rights issue.
The authority sought under Resolution 13 will expire at the end of the Company's Annual General Meeting in 2020, or at close of business on 24 August 2020, if earlier.
The Directors have no present intention to exercise these authorities except in connection with grants under the Company's long term share incentive plan ('LTIP') but consider it prudent to obtain the flexibility that this authority provides.
As at 10 April 2019, being the latest practicable date prior to publication of this circular, the Company held no treasury shares.
Under section 561 of CA 2006, if the Directors wish to allot any equity securities for cash or sell any treasury shares (other than in connection with an employee share plan), they must, in the first instance, offer them to existing shareholders in proportion to their holdings (a 'pre-emptive offer'). There may be occasions, however, when the Directors need the flexibility to allot shares for cash, or sell treasury shares, without a pre-emptive offer, which can be done under CA 2006 if the shareholders have first waived their pre-emption rights by special resolution.
Resolutions 14 and 15 will allow the Directors to allot equity securities for cash pursuant to the authority granted by Resolution 13, and/or sell treasury shares, as if section 561 of CA 2006 did not apply in certain circumstances.
Under Resolution 14, the Directors will be authorised to allot equity securities for cash, and/or sell treasury shares, up to a maximum nominal amount of GBP31,413, being 3,141,348 ordinary shares representing approximately 5 per cent. of the Company's issued ordinary share capital (excluding treasury shares) as at 10 April 2019, being the latest practicable date prior to publication of this circular.
Resolution 15 extends the Directors' authority under Resolution 14 to allot equity securities for cash, or sell treasury shares, up to a further a maximum nominal amount of GBP31,413, bringing the combined authority under Resolution 14 and Resolution 15 to an aggregate nominal value of GBP62,826 (6,282,696 million ordinary shares), representing approximately 10% of the Company's issued share capital as at 10 April 2019, being the latest practicable date prior to publication of this circular.
Resolutions 14 and 15 are in line with guidance issued by the Investment Association (as updated in July 2016) and the Pre-Emption Group's Statement of Principles (as updated in March 2015) (the 'Statement of Principles'), and the template resolutions published by the Pre-Emption Group in May 2016.
In compliance with the Statement of Principles, the Directors confirm that they will not allot equity securities for cash, and/or sell treasury shares, on a non-pre-emptive basis pursuant to the authority in Resolution 15 other than in connection with an acquisition or specified capital investment which is announced contemporaneously with the issue or which has taken place in the preceding six-month period and is disclosed in the announcement of the allotment.
In addition, the Directors also confirm that in accordance with the Statement of Principles, they do not intend to allot equity securities for cash, and/or sell treasury shares, representing more than 7.5% of the Company's issued ordinary share capital in any rolling threeyear period other than to existing shareholders, save as permitted in connection with an acquisition or specified capital investment as described above, unless shareholders have been notified and consulted in advance.
The authorities sought under Resolutions 14 and 15 will expire at the end of the Company's Annual General Meeting in 2020, or at close of business on 24 August 2020, if earlier.
The Directors have no present intention to exercise the authority conferred by Resolutions 14 and 15.
Under CA 2006, the Company requires authorisation from shareholders if it is to purchase its own shares. Resolution 16 authorises the Company to make market purchases of up to 6,282,696 of its own ordinary shares, representing approximately 10 per cent of the Company's issued ordinary share capital as at 10 April 2019, being the latest practicable date prior to publication of this circular. The resolution specifies the minimum and maximum prices at which the ordinary shares may be bought under this authority.
The Directors have no present intention of exercising the authority granted by this Resolution 16, but the authority provides the flexibility to allow them to do so in the future. The authority will be exercised only if the Directors believe that to do so would be likely to promote the success of the Company for the benefit of its shareholders as a whole and would result in an increase in the earnings per share. Any ordinary shares purchased pursuant to this authority may either be held as treasury shares or cancelled by the Company, depending on which course of action is considered by the Directors to be in the best interests of shareholders at the time. No dividends are paid on shares held as treasury shares nor do they have voting rights. There is no statutory limit on the percentage of share capital that the Company is permitted to hold as treasury shares. However, in keeping with the Investment Association's guidelines, the Company will limit the number of shares that it will hold as treasury shares to no more than 10 per cent. of its issued share capital.
The authority sought under Resolution 16 will expire at the end of the Company's Annual General Meeting in 2020, or at close of business on 24 August 2020, if earlier.
CA 2006 requires listed companies to provide shareholders with 21 clear days' notice of any general meeting unless the shareholders have approved the calling of general meetings on shorter notice, which cannot in any event be less than 14 clear days. Companies must also offer shareholders a facility to vote by electronic means in order to be permitted to call meetings on shorter notice. The notice period for an Annual General Meeting cannot be reduced in this way.
While the Directors do not intend calling general meetings on short notice as a matter of routine, enabling the Board to call general meetings on 14 clear days' notice would provide flexibility where that was merited by the business of the relevant meeting taking into account the circumstances, including where the business of the meeting is time sensitive and is thought to be to the advantage of the shareholders as a whole.
Resolution 17, which renews the corresponding resolution approved at the 2018 AGM, will expire at the end of the Company's Annual General Meeting in 2020.
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