Pre-Annual General Meeting Information • Mar 15, 2019
Pre-Annual General Meeting Information
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| THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION | |||
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| If you are in any doubt as to any aspect of the proposals referred to in this document, or as to the action you should take, you should seek your own advice from a stockbroker, solicitor, accountant or other independent financial adviser who, if you are taking advice in the United Kingdom, is duly authorised under the Financial Services and Markets Act 2000 or an appropriately authorised independent financial adviser if you are in a territory outside the United Kingdom. |
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| If you have sold or otherwise transferred all of your shares in the Company, please pass this document together with the accompanying document(s) to the purchaser or transferee, or to the person who arranged the sale or transfer so they can pass these documents to the person who now holds the shares. |
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| Elementis plc (the 'Company') (registered in England & Wales no 3299608) Caroline House 55-57 High Holborn London WC1V 6DX |
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| 15 March 2019 | |||
| Dear Shareholder | |||
| NOTICE OF ANNUAL GENERAL MEETING ('AGM') TO BE HELD ON 30 APRIL 2019 |
I am writing to give you notice of the Company's AGM that is to be held at the offices of Herbert Smith Freehills LLP, Exchange House, Primrose Street, London EC2A 2EG on Tuesday 30 April 2019 at 11.00 am.
As you will see from the notice of AGM overleaf, there are a number of items of business to be considered and you will find explanatory notes on pages 4 to 10.
The directors believe that in the interests of shareholder democracy, it is important that the voting intentions of all members are taken into account, not just those who are able to attend the AGM and as such we propose putting Resolutions 1 to 20 to shareholders by way of poll rather than a show of hands. Shareholders attending the AGM will still have the opportunity to ask questions and vote on each resolution.
If you would like to vote on the resolutions but cannot come to the AGM, you can appoint a proxy to exercise all or any of your rights to attend, vote and speak at the AGM. You will find a Form of Proxy and an Attendance Card enclosed with this notice. Alternatively, submit an electronic proxy appointment instruction as soon as possible and, in any event, so as to be received by the Company's Registrar at the relevant address set out below by no later than 11.00 am on 26 April 2019. Completion and return of the Form of Proxy or submission of an electronic instruction will not preclude you from attending and voting in person at the AGM should you subsequently decide to do so.
If you have any questions about the AGM or your shareholding, please contact our Registrar, Equiniti, by post at Equiniti Limited, Aspect House, Spencer Road, Lancing, West Sussex BN99 6DA; by telephone on 0371 384 2379 (overseas +44 121 415 7043); or for shareholders who have already registered with Equiniti's online portfolio service; Shareview, on the internet at www.shareview.co.uk (lines are open from 8.30 am to 5.30 pm Monday to Friday excluding public holidays in England and Wales). Further shareholder information can be found on the Company's corporate website at www.elementisplc.com.
The Board confirms that, in its opinion, all of the resolutions are in the best interests of the Company and its shareholders as a whole and unanimously recommends that shareholders vote in favour of them. The directors intend to vote in favour of the resolutions in respect of their own beneficial shareholdings.
Yours sincerely
ANDREW DUFF Chairman
Notice is hereby given that the 2019 Annual General Meeting ('AGM' or the 'Meeting') of the Company will be held at the offices of Herbert Smith Freehills LLP, Exchange House, Primrose Street, London EC2A 2EG on Tuesday 30 April 2019 at 11.00 am to transact the business set out below.
Resolutions 1 to 15 will be proposed as ordinary resolutions and resolutions 16 to 20 will be proposed as special resolutions.
such authorities to apply in substitution for all previous authorities pursuant to Section 551 of the Companies Act and to expire at the end of the next AGM of the Company or on 30 July 2020, whichever is the earlier but, in each case, save that the Company may make offers and enter into agreements during the relevant period which would, or might, require shares to be allotted or rights to subscribe for or to convert any security into shares to be granted after the authority ends.
For the purposes of this Resolution:
(as such terms are defined in Sections 363 to 365 of the Companies Act 2006) provided that the aggregate amount of any such donations and expenditure shall not exceed £50,000 during the period beginning with the date of passing this resolution and expiring at the conclusion of the next AGM of the Company or on 30 July 2020, whichever is earlier provided that the authorised sums referred to in paragraphs a), b) and c) above, may be comprised of one or more amounts in different currencies which, for the purposes of calculating the said sums, shall be converted into pounds sterling at the exchange rate published in the London edition of the Financial Times on the date on which the relevant donation is made or expenditure incurred (or the first business day thereafter) or, if earlier, on the day on which the Company enters into any contract or undertaking in relation to the same.
such authority to expire at the end of the next AGM of the Company or on 30 July 2020, whichever is the earlier, save that prior to its expiry, the Company may make offers, and enter into agreements, which would, or might, require equity securities to be allotted (and treasury shares to be sold) after the authority expires and the Board may allot equity securities (and sell treasury shares) under any such offer or agreement as if the authority had not expired.
For the purposes of this Resolution:
such authority to expire at the end of the next AGM of the Company or on 30 July 2020, whichever is the earlier, save that prior to its expiry, the Company may make offers, and enter into agreements, which would, or might, require equity securities to be allotted (and treasury shares to be sold) after the authority expires and the Board may allot equity securities (and sell treasury shares) under any such offer or agreement as if the authority had not expired.
By Order of the Board
Company Secretary Registered office: Caroline House 55-57 High Holborn London WC1V 6DX
The Notice of AGM appears on pages 2 to 3. The following information provides additional background information to the resolutions proposed.
The Companies Act 2006 requires the directors of a public company to lay before the Company in general meeting copies of the annual report and accounts in respect of each financial year. As such, the Company proposes a resolution on its audited accounts and directors' and auditors' reports for the year ended 31 December 2018. Shareholders will have the opportunity to put any questions to the directors before the resolution is proposed to the Meeting.
The directors recommend a final dividend in respect of the year ended 31 December 2018 of 5.70 cents per share. If approved, the final dividend will be paid on 31 May 2019 in pounds sterling at an exchange rate of £1.00:\$1.3377 (equivalent to a sterling amount of 4.2611 pence per share), to shareholders on the register of members of the Company on 3 May 2019. A copy of the Company's dividend policy is set out on pages 8 and 9 of the 2018 annual report and accounts.
This vote will be proposed as an advisory vote to approve the directors' remuneration report for 2018 (excluding the remuneration policy). An advisory vote means the outcome will not affect the actual remuneration paid to any individual director. The directors' remuneration policy was last approved by shareholders at the AGM in 2018 and is only subject to a vote every three years unless changes to policy are being proposed which is not the case this year. The directors' remuneration policy will be put to shareholders again no later than the Company's AGM in 2021.
In accordance with the provisions of the UK Corporate Governance Code concerning the annual re-election of all directors of premium listed companies, all the directors, will be retiring at the AGM and offer themselves for re-election by shareholders.
The Board and the Nomination Committee have discussed the Board's succession plans and all non-executive directors, including the Chairman, have indicated their willingness to be re-appointed.
Biographical details of each of the directors standing for re-election are set out below, together with the reasons why their contributions are, and continue to be, important to the Company's long-term sustainable success.
Andrew joined the Board as a Non-Executive Director and Deputy Chairman on 1 April 2014 and was appointed Non-Executive Chairman and Chairman of the Nomination Committee on 24 April 2014.
Andrew has significant boardroom experience gained from serving as a director and chairman of a number of UK and international companies. This combined with experience in the manufacturing, energy and utilities sectors, enables Andrew to effectively lead the Board and deliver value to shareholders and other stakeholders.
From 2003 until 2009, Andrew was chief executive officer of npower, the successor entity to Innogy plc which in 2000 was demerged from National Power, restructured and then sold to RWE, the German electricity and gas company. He was also a member of the RWE's executive committee. Before this, he spent 16 years at BP in downstream international markets. Andrew was a non-executive director of Wolseley plc, the international plumbing and building materials company, between 2004 and 2013, where he was also the senior independent director and chairman of the remuneration committee. Andrew holds a BSc (Honours) degree in Mechanical Engineering and is a fellow of the Energy Institute.
− Chair of the Nomination Committee
Paul was appointed CEO on 8 February 2016.
Paul has a proven track record in developing markets, products and opportunities for creating value, business optimisation and transformation. Paul's global experience provides the skill set required to deliver the Reignite Growth strategy and provide inspiring leadership.
Prior to joining Elementis, Paul was global CEO of the BP lubricants business in 2013 after having overseen the BP Australia/New Zealand downstream business. In 2010, Paul was country president of BP Australia. Prior to this he was CEO of BP's global aviation, industrial, marine and energy lubricants businesses (2009 to 2010) and CEO of BP Lubricants Americas (2007 to 2009). He joined BP after it acquired Burmah-Castrol in 2000, having joined the latter in 1994 after roles at Reckitt Benckiser and Kraft Foods. Paul holds a BSc degree in Packaging Engineering from Michigan State University and an MBA in Finance and International Business from New York University, Stern School of Business.
American
Ralph was appointed CFO-Designate and an Executive Director on 12 September 2016 and became the Elementis Group CFO on 1 November 2016.
Ralph is an accomplished CFO who has a strong track record in finance, strategy development and implementation, and M&A which enables him to provide effective financial leadership to underpin the delivery of the Reignite Growth strategy.
Ralph had a 30 year career with BP, where he held a number of significant leadership positions, including roles in financial management, sales and marketing, corporate development, M&A, strategy and planning. In 2010, Ralph was CFO of BP Lubricants and served on the board of Castrol India Limited from 2010 until 2016. Ralph holds an MA degree in Modern History and Economics from the University of Oxford and an MBA from INSEAD.
Sandra was appointed a Non-Executive Director on 1 February 2017.
Sandra brings strategic advisory and corporate finance experience gained as a consultant to complex global companies on transformational change. Her contribution in financial markets alongside risk management in regulated industries provides the Board with valuable insight.
Sandra was a senior partner at McKinsey & Company from 2005 to 2014 (and a partner from 2000), where she specialised in investment banking and risk, and held several senior management positions in the United Kingdom and the United States. At McKinsey, Sandra acted as an adviser to global financial institutions, corporates and public sector bodies on a wide range of strategic, operational and policy issues. Sandra has held other non-executive and advisory appointments with the Institute of International Finance, the McKinsey Master Retirement Trust and the Edith Wharton Restoration. Sandra has a BA degree in American Studies and Economics from Stanford University and an MBA degree from Harvard Business School.
− External member of the Bank of England's Prudential Regulation Committee (from September 2014) and an independent member of its RTGS/CHAPS board which oversees the UK's high value payment system, chair of the RTGS/CHAPS board risk committee and member of the RTGS renewal committee − A non-executive director of Enstar Group Limited (from November 2015), chairman of the risk committee and a member of the compensation and nominating committees
Nationality British/American
− Audit Committee, Nomination Committee and Remuneration Committee
Dorothee was appointed a Non-Executive Director on 1 March 2017.
Dorothee provides the Board with valuable insight into the wider European chemicals sector as well as sector specific acquisition expertise.
Dorothee manages her own corporate advisory consultancy serving a number of European clients in the pharma/biotech sector. She is active in various industry bodies. Her previous executive roles included managing director and head of Corporate Advisory Group (Europe) at UBS in Zurich, head of M&A chemicals and healthcare at a private investment bank in Germany and as a senior executive in the corporate finance department at the Roche Group. Dorothee holds a master's degree in Chemistry from the Université Louis Pasteur, Strasbourg and an MBA from INSEAD.
Austrian
− Audit Committee, Nomination Committee and Remuneration Committee
Steve was appointed a Non-Executive Director on 20 October 2014 and became Chairman of the Remuneration Committee on 25 April 2017.
Steve has strong and relevant international experience in specialty chemicals businesses, manufacturing and diverse industrial markets which enables him to provide guidance and challenge to management. Steve's involvement with remuneration committees in other organisations enable him to provide judgement and knowledge of topical remuneration matters in his capacity as Remuneration Committee chair.
Steve was chief executive of Low & Bonar plc between September 2009 and September 2014. Prior to that role, he was managing director of its technical textiles division between 2006 and 2009, director of new business between 2005 and 2006, and managing director of its plastics division between 2004 and 2005. Prior to joining Low & Bonar, he spent 10 years with BTP plc (now part of Clariant) in a variety of leadership positions managing international specialty chemicals businesses. Steve served as a non-executive director and chairman of the remuneration committee of Cape plc from July 2015 to September 2017 and non-executive director of Anglian Water Services and member of the audit committee, nomination committee and remuneration committee from April 2015 to October 2018.
Steve holds a degree in Economics and Financial Management from Sheffield University. He is a chartered accountant.
− Chair of the Remuneration Committee and member of the Nomination Committee
Anne was appointed a Non-Executive Director on 1 June 2013 and became Chairman of the Audit Committee in August 2013.
Anne brings significant financial, internal controls, audit and tax expertise to the Board which enables her to be effective in her role as Audit Committee chair. Anne's background with global companies enable her to effectively contribute in the context of Elementis' existing markets and new business opportunities.
Anne is currently CFO of Kymab Group Ltd, a bio-pharmaceutical company funded by the Wellcome Trust and the Bill & Melinda Gates Foundation. Prior to her current executive role, she was CFO and company secretary of both BBI Diagnostics Group Ltd and Vectura Group plc. Previous senior finance positions held include director of corporate finance at, the then FTSE 100, Celltech Group plc, Medeva plc and KPMG. Anne holds a degree in Business Studies from Trinity College, Dublin and is a chartered accountant (FCA) and a corporate tax adviser (CTA-AITI).
Committee membership − Chair of the Audit Committee and member of the Nomination Committee
Nick was appointed a Non-Executive Director on 20 October 2014 and became Senior Independent Director on 16 December 2014.
Nick has extensive experience gained from non-executive roles and as an accomplished executive in specialty chemicals, utility and engineering sectors. He has been responsible for leading several major restructuring projects and negotiating complex acquisitions and disposals which is highly valuable in Board debates.
Nick was chief executive of Cookson Group plc from July 2004 to December 2012 when Cookson demerged to create two new listed companies, Vesuvius plc and the specialty chemicals company, Alent plc. Nick was formerly executive vice-president of Alstom S.A. and chief executive of Babcock International Group plc. He held other senior management positions at GEC and GEC Alsthom and the China Light and Power Company. Nick served as a non-executive director of United Utilities plc from 2005 to 2014, where he was also senior independent director from 2007 onwards. Nick holds a degree in Mechanical Engineering and is a fellow of the Royal Academy of Engineering.
Nationality
British
− Member of the Audit Committee, Nomination Committee and Remuneration Committee
Resolution 12 relates to the re-appointment of Deloitte LLP as the Company's auditor to hold office until the next AGM of the Company. This resolution is recommended by the Audit Committee and endorsed by the Board. The directors propose the re-appointment of Deloitte LLP. The rationale for this recommendation can be found in the 2018 annual report and accounts on page 75.
Resolution 13 authorises the Audit Committee of the Board to set the auditor's remuneration. The Audit Committee considers that the nature and level of consultancy-related non-audit fees to audit fees undertaken by Deloitte LLP (which are detailed on page 75 of the 2018 annual report and accounts) is in accordance with the Company's non-audit services policy, is appropriate for the advisory work required to be undertaken for the year ended 31 December 2018 and that they do not impact on the auditor's objectivity and independence.
Under the Companies Act 2006, the directors may only allot equity securities (being ordinary shares in the capital of the Company or grant rights to subscribe for or convert any security into shares), if authorised to do so by shareholders in general meeting. At last year's AGM held on 26 April 2018, shareholders granted the directors such authority to allot equity securities.
Part (a) of Resolution 14 seeks to renew that authority to allow the directors to allot equity securities up to an aggregate nominal amount of £9,673,247 representing an amount equal to one-third of the Company's issued share capital, excluding any shares held by the Company in treasury ('Treasury Shares'), as at 15 March 2019 the latest practicable date prior to the printing of this document. The Company holds no such Treasury Shares.
In addition, the Company is seeking authority in part (b) of Resolution 15 to allow the directors to allot equity securities only in connection with a rights issue up to a further nominal value of £9,673,247, representing an amount equal to one-third of the Company's issued share capital, excluding Treasury Shares, as at 15 March 2019.
The authority being sought in Resolution 14 complies with the latest guidelines issued by the Investment Association. If Resolution 14 is passed, the directors will have the authority in certain circumstances to allot equity securities up to a total nominal value of £19,346,494, representing a total amount equal to two-thirds of the Company's issued share capital, excluding Treasury Shares, as at 15 March 2019.
The directors have no present intention of exercising the authority in Resolution 14. The directors consider it desirable to have the maximum flexibility permitted by corporate governance guidelines to manage the Company's share capital base. The authority granted in Resolution 14 will expire on the date of the Company's next AGM or 30 July 2020, whichever is the earlier.
This resolution will renew the authority granted to the Group in last year's AGM to make donations to political parties, independent election candidates and political organisations and to incur political expenditure.
The Group's policy is generally to prohibit direct or indirect political contributions and the directors have no intention of using this authority for the above purpose. What constitutes a political donation, a political party, a political organisation, or political expenditure is not easy to define, as the legislation is capable of wide interpretation. Sponsorship, subscriptions, payment of expenses, paid leave for employees fulfilling public duties, and support for bodies representing the business community in policy review or reform, may fall within this.
Accordingly, the directors have decided to seek shareholder authority for political donations and political expenditure in case any of our normal business activities are caught by the legislation. As permitted by Part 14 of the Companies Act 2006, the resolution covers any political donations made, or political expenditure incurred, by any subsidiaries of the Company. The Companies Act 2006 covers three categories: political parties and independent election candidates, political organisations and political expenditure. The directors have decided to place a cap of £50,000 per category provided that authorised political donations or political expenditure do not exceed in aggregate £50,000. The authority will expire at the conclusion of the next AGM or 30 July 2020 (whichever is earlier) and the directors expect to seek to renew this authority at each AGM.
This special resolution, if renewed, will allow the Company to call general meetings, other than the AGM, on 14 clear days' notice. The reduction in notice period to 14 days may be advantageous to the Company should it require to seek shareholder approval on any matter. However, the shorter notice period would not be routine but used only for general meetings if the Board considers that the flexibility is merited by the business of the meeting and the circumstances surrounding the business, or to keep a period of uncertainty about the future of the Company to a minimum. Examples of when the directors may consider it appropriate to call a general meeting at 14 days' notice include when significant time sensitive transactions or other price sensitive transactions are being put to shareholders for approval.
Under the Companies Act 2006, the directors may seek approval from shareholders to waive the application of statutory pre-emption rights such that the allotment of equity securities pursuant to the authority granted in Resolution 14 may be made without first having to offer it to existing shareholders in proportion to their existing holdings.
At last year's AGM shareholders passed two special resolutions in relation to the disapplication of statutory pre-emption rights.
This year, and in line with the Pre-Emption Group's Statement of Principles on the Disapplication of Pre-Emption Rights (the 'Pre-emption Principles') the directors have proposed again two separate resolutions to disapply pre-emption rights.
Resolution 17 will permit the directors to use the authority in Resolution 14 to allot:
a. equity securities up to a nominal amount of £19,346,494,
In connection with the Company's acquisition of Mondo Minerals Holding B.V. announced on 29 June 2018 and pursuant to the authority to allot shares approved at last year's AGM, the Company completed a 1 for 4 rights issue of 116,058,808 new ordinary shares of 5p each ('Rights Issue') on 19 October 2019. The new ordinary shares issued pursuant to the Rights Issue represented approximately 25% of the Company's existing issued ordinary share capital immediately before the Rights Issue.
Resolution 18 will permit the directors to allot additional equity securities up to a maximum nominal value of £1,450,987, representing approximately a further 5 per cent of the issued ordinary share capital of the Company as at 15 March 2019 (the latest practicable date prior to publication of this document), otherwise than in connection with a pre-emptive offer to existing shareholders for the purposes of financing or refinancing a transaction as contemplated by the Pre-emption Principles. The directors believe that it is appropriate to seek this additional 5 per cent authority in Resolution 18 to give the Company the flexibility that this resolution affords.
The Board confirms that, in accordance with the Pre-Emption Principles, it does not intend to issue shares for cash representing more than 7.5 per cent of the Company's issued ordinary share capital in any rolling three-year period to those who are not existing shareholders (save in accordance with Resolution 18) without prior consultation with shareholders. If passed, the authorities given in Resolution 17 and 18 will expire on the date of the Company's next AGM or 30 July 2020, whichever is the earlier.
The directors do not currently intend to allot equity securities for cash on a non pre-emptive basis pursuant to the authority in Resolution 17 and 18.
This special resolution will renew the Company's authority to make market purchases of its ordinary shares on the London Stock Exchange until the Company's next AGM or, if earlier, until 30 July 2020. The directors have no plans at present to exercise such authority and, in any event, would only do so where they believe such purchases would result in an increase in earnings per share and would be in the best interests of shareholders generally. The authority will allow the Company to purchase up to 58,039,485 ordinary shares, representing 10 per cent of the Company's issued share capital as at 15 March 2019, the latest practicable date prior to the printing of this document. The Resolution also sets out the maximum and minimum price at which any such purchase may be made.
The Company is able to hold shares purchased under this authority in treasury with a view to selling them later on, rather than cancelling them. This provides the Company with additional flexibility in the management of its capital base. For so long as any such shares are held in treasury no dividends will be paid on them and no voting rights will attach to them. If Resolution 19 is passed, it is the Company's current intention to cancel the shares it may purchase pursuant to the authority granted to it. However, in order to respond properly to the Company's capital requirements and prevailing market conditions, the directors will reassess at the time of any and each actual purchase whether to hold the shares in treasury or cancel them, provided the Company is permitted to do so.
The number of unissued shares that were subject to subscription options as at 15 March 2019 was approximately 8,215,000. This equals, in number, 1.42 per cent of the Company's issued shares at that date. If the proposed share purchase authority were to be exercised in full, those 8,215,000 shares would represent 1.57 per cent of the issued shares as reduced by the share purchases. As at 15 March 2019, the latest practicable date prior to the printing of this document, the Company was authorised to make market purchases of up to 46,394,223 ordinary shares pursuant to an ordinary resolution passed at the 2018 AGM on substantially the same terms as those set out in Resolution 19.
It is proposed to adopt new Articles of Association ('the New Articles') principally in order to reflect developments in practice, and to provide clarification and additional flexibility. The principal changes being proposed to the Company's current Articles of Association ('the Current Articles') are summarised in Appendix 1 and include changes to facilitate hybrid shareholder meetings (ie, meetings held at a physical place but which shareholders may attend by electronic means (but not a purely electronic meeting)) and to the untraced shareholder provisions in the Current Articles.
Other changes, which are of a minor, technical or clarifying nature, have not been summarised. A copy of the New Articles and a copy marked to show the changes from the Current Articles are available for inspection as described in Note 9 on page 8 and at www.elementisplc.com and will also be available at the AGM.
See Note 9 to the Notice of Meeting on page 8.
7 Elementis plc Notice of meeting 2019
8 Elementis plc Notice of meeting 2019
Set out below is a summary of the principal changes proposed to be made to the Current Articles. The New Articles also include certain other modernising, technical and clarifying amendments and deletions which are not set out below.
Provisions throughout the Current Articles that replicate requirements contained in the Companies Act 2006 ('the Act') have been removed or amended as appropriate to avoid unnecessary duplication. For example, the articles referring to the prohibition on the Company giving financial assistance for the acquisition of its own shares have been removed because this prohibition is contained in the Act.
The detailed provisions in the Current Articles relating to the power of the directors to allot shares and other securities and to disapply pre-emption rights by reference to a maximum number of shares authorised by a shareholder resolution, known as the "Section 551 Amount" and the "Section 561 Amount" have been deleted.
These provisions permitted the Company to use short form resolutions at each annual general meeting which cross refer to the authority in the articles. In light of the form of resolutions now recommended by institutional investor guidelines, and to achieve greater transparency by including all of the relevant details in the resolutions themselves, it is no longer considered appropriate to include these provisions in the articles.
The change makes no difference to the nature of the authority required from shareholders to give directors the power to allot shares and other securities, that is an ordinary resolution to give authority for any allotment and a special resolution to disapply pre-emption rights in the case of an allotment of equity securities for cash consideration. This change does not affect Resolutions 14, 17 and 18.
The provisions in the Current Articles relating to bearer shares, that is shares represented by share warrants to bearer, have been deleted in the New Articles as bearer shares were abolished in the UK in 2015. Certain other provisions in the Current Articles in relation to the Company's share capital have also been amended, for example, the provisions in relation to commissions and trusts have been modernised and updated to reflect market practice.
The New Articles allow the Company to charge an administrative fee in the event that a shareholder wishes to replace two or more certificates representing shares with a single certificate or wishes to surrender a single certificate and replace it with two or more certificates. The New Articles also provide for new certificates to be issued in circumstances where a member increases or decreases their holding of shares in the Company. The New Articles confirm that certificates are sent at the member's risk. To align the New Articles with the provisions of the Act, share certificates shall be issued within two months of an allotment or transfer of shares.
The New Articles provide that at least 14 days' notice must be given in respect of a call for any amounts unpaid on a share. The New Articles also provide that interest shall accrue on any unpaid call at the rate fixed by the terms of the allotment of shares, or fixed in the call notice, or if no rate is fixed, the amount specified in the Act (currently 5 per cent). In relation to forfeiture of shares in the event a member does not pay a call, the New Articles provide further details on the process on transferring a forfeited share and similarly, there is further detail on the process for disposing of a share subject to a lien.
Changes have been made to the provisions in relation to share transfers to more closely align them with the provisions with the Act. The New Articles also clarify that a person entitled to a share as a result of transmission shall be entitled to dividends and other amounts payable in respect of the share after giving notice to the Company.
The New Articles provide additional flexibility and forfeiture rights in relation to the sale of shares owned by shareholders who are untraced after a period of 12 years.
Under the Current Articles, the Company is required to give notice to untraced shareholders of an intention to sell their shares by way of an advertisement in a national newspaper and a local newspaper. Under the New Articles the Company must instead send a final notice to the last registered address of the shareholder and use reasonable steps to trace the shareholder including, if considered appropriate, using a professional asset reunification company or other tracing agent.
Under the Current Articles, the Company may sell the shares of shareholders who have been untraced for a period of 12 years or more and retain the proceeds for the former shareholder. The former shareholder must be listed as a creditor in its accounts, so that they may subsequently claim the proceeds at any time. The New Articles treat the proceeds of such a sale as forfeited by the former shareholder, who will be listed as a creditor for only two years, after which they have no further right to claim the proceeds.
The New Articles provide further details on the process for the sale of shares held by untraced shareholders after such shares have been forfeited as set out above.
Certain of the provisions contained in the alteration of share capital section of the Current Articles have not been replicated in the New Articles where they are either no longer required by the Act or duplicate provisions of the Act.
9 Elementis plc Notice of meeting 2019
The New Articles give the directors power to convene a general meeting which is a hybrid meeting, that is to provide facilities for shareholders to attend a meeting which is being held at a physical place by electronic means as well (but not to convene a purely electronic meeting). The New Articles set out how the other provisions of the articles apply in those circumstances, in particular the need to provide details of the facilities for the electronic meeting, the power of directors to make arrangements for participation at such meetings and that all resolutions put to members at the meeting, including procedural resolutions, are decided on a poll. The board does not have any current intention to adopt hybrid meetings but believes that it is appropriate, as technology continues to develop, to have the flexibility in the articles to allow shareholders to participate by electronic means.
In relation to voting at shareholder meetings, the New Articles provide more flexibility around voting procedures, however in line with best practice, the directors intend to conduct all voting on substantive resolutions at general meetings by way of poll.
The New Articles expressly provide that the chairman of the meeting may permit non-members or persons who are not entitled to exercise the rights of members to attend and, at the chairman's discretion, speak at a general meeting or at any separate class meeting.
A number of other technical amendments have been made to the provisions relating to calling, attending and adjourning shareholder meetings, the provisions relating to security of meetings, and the provisions in relation to the disclosure of interests in shares to bring these in line with market practice.
In relation to director appointments, the New Articles provide that all Directors will retire annually and be subject to election at annual general meetings, with the exception of a Director appointed between the notice of meeting being sent out by the Company and the meeting, who will retire at the first annual general meeting for which notice is given after their appointment.
The New Articles do not include a provision which states that a Director's appointment may be terminated by a resolution of the Board in circumstances where the Director has been suffering mental ill health. This is in response to developments in mental health legislation and is in line with the removal of the equivalent provisions in the model articles for public companies.
The New Articles follow a broader and simplified approach to delegation of powers by Directors, more in line with the Act's model articles for public companies and other listed companies, allowing the Directors to delegate as they decide is appropriate.
Changes have also been made to the procedural provisions in relation to the consideration and approval of directors' conflicts of interests and the proceedings of directors.
Although the Current Articles permit the payment of dividends by electronic means, the New Articles allow the Directors to determine how dividends are paid to shareholders, which method shall be the default method for paying dividends and whether shareholders may (or may not) make an election for a distribution channel other than the default. The Board has no current plans to change the payment arrangements but it is important that the Company is able to cater for new developments and changes in practice, including considering the efficiency and costs saving that would flow from a change to electronic only payment.
The New Articles provide that if the Company sells the shares of an untraced shareholder, then any dividend or other money unclaimed in respect of those shares will be forfeited after a period of two years after the sale (ie, the same period after which the sale proceeds are also forfeited, as described in paragraph 6 above).
The New Articles incorporate updated provisions regarding the Company's right to cease to pay dividends to members. These provisions now refer to circumstances where (i) at least two consecutive dividends have not been claimed; (ii) one dividend has not been claimed and reasonable enquiries have failed to establish any new address or account of the recipient; or (iii) the recipient has not provided the details necessary to make a payment of a dividend. Unless the dividend remains unclaimed for at least twelve years after it became payable or the dividend is forfeited in the manner described above, the relevant member is entitled to reclaim the arrears of dividend.
The New Articles clarify when documents will be deemed to be received when delivered by certain additional specified means. In relation to notices, documents or information sent by the Company to a shareholder, which have been returned undelivered on three consecutive occasions, the New Articles provide that the shareholder will only be entitled to be sent further communications upon provision of a new postal or electronic address to the Company.
12.Power to indemnify Directors (Article 184 of the New Articles)
The provisions in the New Articles relating to the indemnification of Directors set out more clearly the Company's powers to indemnity its directors, and directors of associated companies. These powers remain expressly subject to the restrictions on directors indemnities set out in the Act.
Share or investment scams are often run from 'boiler rooms' where fraudsters cold call investors offering them worthless, overpriced or even non-existent shares, or offer to buy their shares in a company at a higher price than the market value. Shareholders are advised to e very wary of any unsolicited advice, offers to buy shares at a discount, or offers of free reports about the company. Even seasoned investors have been caught out by such fraudsters. The FCA have some helpful information about such scams on their website, including tips to protect your savings and how to report a suspected investment scam. This information can be accessed at www.fca.org.uk/consumers/ scams/investment-scams
Enquiries concerning shares or shareholdings, such as the loss of a share certificate, consolidation of share certificates, amalgamation of holdings or dividend payments, should be made to the Company's registrars:
Equiniti Limited Aspect House Spencer Road Lancing West Sussex BN99 6DA Tel: 0371 384 2379 or +44 (0)121 415 7043 Tel: 0371 384 2255 or +44 (0)121 415 7028
For shareholders with hearing difficulties: Tel: 0371 384 2255 or +44 (0)121 415 7028
Lines are open 8.30 am to 5.30 pm, Monday to Friday (excluding public holidays in England and Wales). In any correspondence with the registrars, please refer to Elementis plc and state clearly the registered name and address of the shareholder. Please notify the registrars promptly of any change of address.
Shareholders who wish dividends to be paid directly into bank or building society account should contact Equiniti for a dividend mandate form. This method of payment removes the risk of delay or loss of dividend cheques in the post.
Shareholders can elect to receive shareholder documents electronically by registering with Shareview at www.shareview.co.uk. This will save on printing and distribution costs, creating environmental benefits. When you register, you will be sent an email notification to say when shareholder documents are available on our website and you will be provided with a link to that information. When registering, you will need your shareholder reference number which can be found on your share certificate or form of proxy. Please contact Equiniti if you require any assistance or further information.
Equiniti provides a share dealing service that enables shares to be bought or sold by UK shareholders by telephone or over the internet. For telephone share dealing please call 0345 603 7037 between 8.30 am and 4.30 pm (lines are open until 6.00 pm for enquiries) and for internet share dealing please visit: www.shareview.co.uk/dealing.
11 Elementis plc Notice of meeting 2019
Laura Higgins
Caroline House 55-57 High Holborn London, WC1V 6DX UK
AUDITORS Deloitte LLP
J.P. Morgan Cazenove
Tulchan Communications
| 5 March 2019 | Preliminary announcement of final results for the year ended 31 December 2018 | |
|---|---|---|
| 30 April 2019 | Annual General Meeting | |
| 30 April 2019* | Trading update | |
| 2 May 2019 | Ex-dividend for final dividend for 2018 payable on ordinary shares | |
| 3 May 2019 | Record date for final dividend for 2018 payable of ordinary shares | |
| 31 May 2019 | Payment of final dividend for 2018 on ordinary shares | |
| 30 July 2019* | Interim results announcement for the half year ending 30 June 2019 | |
| 5 September 2019* | Ex-dividend date for interim dividend for 2019 payable on ordinary shares | |
| 6 September 2019* | Record date for interim dividend for 2019 payable on ordinary shares | |
| 27 September 2019* | Payment of interim dividend for 2019 on ordinary shares | |
* Provisional date
Caroline House 55-57 High Holborn London WC1V 6DX UK
Tel: +44 (0)20 7067 2999 Email: [email protected] Website: www.elementisplc.com www.elementis.com
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