AGM Information • Oct 9, 2018
AGM Information
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THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. If you are in any doubt about the contents of this document, you should consult a person authorised under the Financial Services and Markets Act 2000, if you are within the United Kingdom, or a person licensed to carry on investment business in accordance with the Financial Services Act 2008, if you are within the Isle of Man and, in either case, who specialises in advising on the acquisition of shares and other securities.
If you have sold or otherwise transferred all of your shares, please send this document, together with the other accompanying documents, at once to the purchaser or transferee, or to the stockbroker, bank or other agent through whom the sale or transfer was effected, for transmission to the purchaser or transferee.
(incorporated in the Isle of Man with company number 113389C)
Directors: Mr P P C Gregory Mr G S Marr Mr T N Davies Mr M Dyson Mr A C Frepp Mr M A L Polonsky Registered Office: Harbour Court Lord Street Box 192 Douglas IM99 1QL
9 October 2018
Dear Shareholder,
The Directors of Hansard Global plc (the "Company") wish to take the opportunity at the forthcoming annual general meeting (the "Annual General Meeting"), notice of which appears in the document accompanying this letter, to propose the items of business summarised below. I set out below reasons why these proposals will be put to Shareholders.
If you would like to vote on the resolutions, but you are unable to attend the Annual General Meeting, please complete the proxy form attached to this notice and return it to the Isle of Man office of the Company's share registrars, Link Asset Services (Isle of Man), Clinch's House, Lord Street, Douglas, Isle of Man, IM99 1RZ by no later than 11.00 am on 5 November 2018.
The approval of Shareholders is sought for the Company to be authorised to purchase its own shares (up to a maximum of 5,000,000 shares), until whichever is the earlier of: (i) the conclusion of the Annual General Meeting in 2019 or (ii) 15 months after the date on which the proposed resolution is passed.
Shares will only be repurchased under the authority granted pursuant to this resolution if the Directors consider such purchases to be in the best interests of Shareholders generally. The authority will only be used after careful consideration, taking into account market conditions prevailing at the time, the constitution of the Company's existing shareholder base, other investment opportunities, appropriate gearing levels and the overall financial position of the Company.
The Directors' authority to allot shares will expire on 7 November 2018 and it is proposed to renew this authority for the period commencing 8 November 2018 and ending on the date of the Company's next annual general meeting in 2019 or (if earlier) 15 months following the Annual General Meeting, subject to this authority being limited to 6,000,000 ordinary shares (being approximately 4.4% of the issued share capital of the Company).
In accordance with the Articles of Association the Directors will each retire and seek re-election at the Annual General Meeting. The Board believes that the performance of the Directors continues to be effective and that they continue to demonstrate commitment to their roles. The Company therefore also considers each of the independent Directors to be an effective Director. None of the independent Directors seeking re-election have any existing or previous relationship with the Company, or its Board, nor any controlling shareholder of the Company or any associate of a controlling shareholder of the Company within the meaning of Listing Rule 13.8.17R(2).
Under the Listing Rules, independent Directors are required to be elected or re-elected by a majority of votes cast by independent shareholders as well as by a majority of votes cast by all shareholders. Therefore the votes cast by independent shareholders and all shareholders will be calculated separately and the relevant resolution will only be passed if a majority of votes cast by independent shareholders are in favour, in addition to a majority of votes cast by all shareholders being in favour. In the event that this formulation results in a resolution not being passed, another vote will be organised after 90 days. The resolutions impacted by the dual voting structure at the meeting are Resolutions 4 and 7.
Copies of the Company's Articles of Association will be available for inspection at the Company's registered office, the address of which appears above and at the offices of Panmure Gordon (UK) Limited, 3rd Floor, One New Change, London, EC4M 9AF during usual business hours on weekdays (weekends and public holidays excluded) until the conclusion of the Company's Annual General Meeting to be held on 7 November 2018. Alternatively, a copy may be obtained by contacting the Company Secretary at the above address or by telephoning (00 44) 1624 688000.
As required by the Listing Rules the Company confirms that it has in place an agreement with Dr Polonsky CBE, as a controlling shareholder. It is available for inspection in the same way as the Company's Articles of Association.
The Directors consider that all the resolutions to be proposed at the Annual General Meeting are in the best interests of the Company and its Shareholders as a whole. The Board will be voting in favour of the said resolutions and they unanimously recommend that you do so as well.
Yours faithfully,
Philip Gregory Chairman
of Hansard Global plc (the "Company")
Notice is hereby given that the Annual General Meeting of the Company will be held on Wednesday 7 November 2018 in the Board Room, Harbour Court, Lord Street, Douglas, Isle of Man, IM99 1QL at 11.00 am for the transaction of the following business:
| Ordinary Resolution No 1 | THAT, the Company's financial statements for the year ended 30 June 2018, together with the Directors' report and auditor's report on those financial statements be and are hereby received and adopted. |
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|---|---|---|
| Ordinary Resolution No 2 | THAT, the Remuneration Report of the Board of Directors for the year ended 30 June 2018 be and is hereby approved. |
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| Ordinary Resolution No 3 | THAT, a final dividend for the year ended 30 June 2018 of 2.65 pence per ordinary share in the capital of the Company be and is hereby declared payable on 15 November 2018 to Shareholders on the register at the close of business on 5 October 2018. |
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| Ordinary Resolution No 4 | THAT, Mr M Dyson be and is hereby re-appointed as a Director of the Company. |
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| Ordinary Resolution No 5 | THAT, Mr P PC Gregory be and is hereby re-appointed as a Director of the Company. |
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| Ordinary Resolution No 6 | THAT, Mr G S Marr be and is hereby re-appointed as a Director of the Company. |
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| Ordinary Resolution No 7 | THAT, Mr A C Frepp be and is hereby re-appointed as a Director of the Company. |
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| Ordinary Resolution No 8 | THAT, Mr T N Davies be and is hereby re-appointed as a Director of the Company. |
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| Ordinary Resolution No 9 | THAT, Mr M A L Polonsky be and is hereby appointed as a Director of the Company. |
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| Ordinary Resolution No 10 | THAT, PricewaterhouseCoopers LLC, Isle of Man be and are hereby appointed as auditor of the Company to hold office from the conclusion of the meeting until the conclusion of the next general meeting at which accounts are laid before the Company. |
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| Ordinary Resolution No 11 | THAT, the Directors be and are hereby authorised to determine the auditor's remuneration. |
By order of the Board
M B Patel Company Secretary Dated: 9 October 2018
The total number of issued ordinary shares in the Company on 8 October 2018, which is the latest practicable date before the publication of this document, is 137,557,079. On a vote by show of hands every member who is present has one vote and every proxy present who has been duly appointed by a member entitled to vote has one vote. On a poll vote every member who is present in person or by proxy has one vote for every ordinary share of which he is the holder.
Entitlement to attend and vote at the meeting, and the number of votes which may be cast at the meeting, will be determined by reference to the Company's register of members at close of business on 5 November 2018 or, if the meeting is adjourned, at close of business two days prior to the adjourned meeting (as the case may be). In each case, changes to the register of members after such time will be disregarded.
Members may vote electronically, by no later than 11.00 am on 5 November 2018, by visiting www.signalshares.com. They will be asked to enter the Investor Code shown on their share certificate or dividend tax voucher and to agree to certain terms and conditions.
In order for a proxy appointment made by means of CREST to be valid, the appropriate CREST message (a "CREST Proxy Instruction") must be properly authenticated in accordance with CRESTCO's specifications and must contain information required for such instructions, as described in the CREST Manual. The message must be transmitted so as to be received by the issuer's agent (ID RA10) by the latest time(s) for receipt of proxy appointments specified in this Notice. For this purpose, the time of receipt will be taken to be the time (as determined by the timestamp applied to the message by the CREST Application Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST.
CREST members and, where applicable, their CREST sponsors or voting service providers should note that CRESTCO does not make available special procedures in CREST for any particular messages. Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed a voting service provider(s), to procure that his CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting service providers are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings.
Hansard Global plc (the "Company")
I/We
of
being (a) member(s) of the Company hereby appoint:
whom failing the Chairman of the Meeting, as my/our proxy to vote for me/us on my/our behalf at the Annual General Meeting of the Company to be held in the Board Room, Harbour Court, Lord Street, Douglas, Isle of Man, IM99 1QL on Wednesday 7 November 2018 at 11.00 am and at any adjournment thereof.
I/We request such proxy to vote on the following resolutions as indicated below:
(Please write in numerical figures how many shares you wish to vote. If you would like all of your shares to be voted you may mark the relevant box with an "X")
Please tick here if this proxy appointment is one of multiple appointments being made:
| For | Against | Vote Withheld |
||
|---|---|---|---|---|
| Ordinary Resolution 1 | to receive and adopt the 2018 Annual Report and Accounts and the auditor's report thereon. |
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| Ordinary Resolution 2 | to approve the Remuneration Report for the year ended 30 June 2018. |
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| Ordinary Resolution 3 | to declare the final dividend of 2.65 pence per ordinary share for the year ended 30 June 2018. |
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| Ordinary Resolution 4 | to re-appoint Mr M Dyson as a Director. | |||
| Ordinary Resolution 5 | to re-appoint Mr P P C Gregory as a Director. | |||
| Ordinary Resolution 6 | to re-appoint Mr G S Marr as a Director. | |||
| Ordinary Resolution 7 | to re-appoint Mr A C Frepp as a Director. | |||
| Ordinary Resolution 8 | to re-appoint Mr T N Davies as a Director. | |||
| Ordinary Resolution 9 | to appoint Mr M A L Polonsky as a Director. | |||
| Ordinary Resolution 10 | to re-appoint PricewaterhouseCoopers LLC, Isle of Man as auditor. |
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| Ordinary Resolution 11 | to authorise the Directors to determine the auditor's remuneration. |
| For | Against | Vote Withheld |
||
|---|---|---|---|---|
| Ordinary Resolution 12 | to renew the Company's authority to purchase its own shares. |
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| Special Resolution 13 | to renew the Directors' authority to allot shares and disapply pre-emption rights. |
Signature:
Dated:
Joint Holders (if any):
To assist with arrangements, if you intend to be present at the meeting in person please mark an "X" in the box below.
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