AGM Information • Mar 14, 2018
AGM Information
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Inchcape plc
(incorporated and registered in England and Wales under number 609782)
NOTICE OF ANNUAL GENERAL MEETING
If you are in any doubt as to any aspect of the proposals referred to in this document or as to the action you should take, you should seek your own advice from a stockbroker, solicitor, accountant or other professional adviser.
If you have sold or otherwise transferred all of your shares, please pass this document together with the accompanying documents to the purchaser or transferee, or to the person who arranged the sale or transfer so they can pass these documents to the person who now holds the shares.
Notice of the Annual General Meeting of the Company to be held at 11.00 a.m. on Thursday, 24 May 2018 at Deutsche Bank AG, Winchester House, 1 Great Winchester Street, London EC2N 2DB is set out on pages 4 to 6 of this Circular.
Whether or not you propose to attend the Annual General Meeting, please complete and submit a Form of Proxy in accordance with the instructions printed on the enclosed form. The Form of Proxy must be received no later than 11.00 a.m. on Tuesday, 22 May 2018. Completion of the Form of Proxy will not preclude you from attending and voting at the Annual General Meeting should you choose to do so.
Alternatively, you may register your appointment of a proxy electronically by logging on to the Registrar's website (www.eproxyappointment.com) or, if you hold your shares via CREST, by using the CREST electronic proxy appointment service. Further details are set out in the Explanatory Notes on pages 7 to 9 of this Circular and in the Form of Proxy.
The venue is a short walk from both Liverpool Street and Moorgate stations on Great Winchester Street. For wheelchair access please use the entrance on London Wall.
Ken Hanna* (Chairman) Stefan Bomhard (Group Chief Executive) Jerry Buhlmann* Rachel Empey* Richard Howes (Chief Financial Officer) John Langston* Coline McConville* Nigel Northridge* (Senior Independent Director) Nigel Stein* Till Vestring*
*Non-Executive Director
13 March 2018
I am pleased to be writing to you with details of this year's Annual General Meeting ("AGM") which we are holding at Deutsche Bank AG, Winchester House, 1 Great Winchester Street, London EC2N 2DB on Thursday, 24 May 2018 at 11.00 a.m.
As previously announced, I will be retiring as Chairman following the AGM in May and I am delighted that Nigel Stein will become Chairman after my departure. Nigel has considerable skills and expertise with a proven track record both at a financial and operational level and as a Non-Executive Director.
I have been on the Board of Inchcape since 2001 and at that time the Group had recently become an automotive only business following a successful divestment programme in 1999. Since then, Inchcape has become the leading independent multi-brand automotive Distributor and Retailer with acquisitions in the UK, Russia, Australia and most recently South America. As a Board we have had to tackle some challenging conditions as well as the many successes over the years and it is a testament to the strong leadership that we were able to navigate these successfully. It also shows that Inchcape has a proven and resilient business model. In fact, over the years the Group has developed into highly focused and agile business and is in a strong position to successfully deliver on its Ignite strategy and to deal with the many changes likely to affect the automotive industry in the years to come.
I have thoroughly enjoyed my years with Inchcape, especially working with so many talented colleagues both on the Board and in the business and I know that I am leaving the Group in very good hands.
The formal notice of the AGM is set out on pages 4 to 6 of this document. I thought it might be helpful for me to write a few words on the resolutions to be proposed at the AGM.
These resolutions deal with: the Annual Report and Accounts of the Company for the financial year ended 31 December 2017, together with the reports of the Directors (resolution 1); the Directors' Report on Remuneration (resolution 2); the declaration of a final dividend for the year ended 31 December 2017 (resolution 3); the election or re-election of Directors (resolutions 4 to 12); and the appointment and remuneration of the Company's auditors (resolutions 13 and 14).
As announced on 4 December 2017, and following a competitive tender process, it is proposed that Deliotte LLP be appointed the Company's auditor at the AGM. Further details can be found on pages 10 to 11.
Each of these resolutions will be proposed as an ordinary resolution.
Shareholders are being asked to approve a final dividend of 18.9 pence per ordinary share of 10 pence each for the year ended 31 December 2017.
If you approve the recommended final dividend, this will be paid on 22 June 2018 to all ordinary shareholders who are on the register of members on 18 May 2018.
Resolutions 15 to 18 deal with: the Directors' authority to allot shares (resolution 15); authority to disapply preemption rights (resolution 16 and resolution 17); and authority for the Company to make market purchases of its own shares (resolution 18). Resolution 15 will be proposed as an ordinary resolution and resolutions 16, 17 and 18 will be proposed as special resolutions.
The Companies Act 2006 requires that all general meetings must be held on 21 days' notice unless shareholders agree to a shorter notice period. At our 2017 AGM, a resolution was passed enabling us to preserve our ability to call general meetings (other than annual general meetings) on 14 clear days' notice. A similar resolution is being proposed this year.
Resolution 19 will be proposed as a special resolution.
Explanatory notes on all the business to be considered at this year's AGM appear on pages 10 to 12 of this document.
The Board consider that each resolution to be proposed at the AGM is in the best interests of the shareholders as a whole and unanimously recommend shareholders to vote in favour of all resolutions, as they intend to do in respect of their own shareholdings representing approximately 0.08% of the issued share capital of the Company.
If you would like to vote on the resolutions but cannot come to the AGM, please fill in the enclosed Form of Proxy and return it to our Registrars, Computershare, as soon as possible. They must receive it by 11.00 a.m. on Tuesday, 22 May 2018. If you prefer, you can submit your proxy electronically either by logging on to the Registrar's website (www.eproxyappointment.com) or, if you are a CREST member, through the CREST system by completing and transmitting a CREST proxy instruction as described in the Explanatory Notes on pages 7 to 8 of this Circular and in the Form of Proxy.
Yours faithfully,
KEN HANNA CHAIRMAN
Notice is hereby given that the Annual General Meeting ("AGM") of Inchcape plc (the "Company") will be held at Deutsche Bank AG, Winchester House, 1 Great Winchester Street, London EC2N 2DB on Thursday, 24 May 2018 at 11.00 a.m.
You will be asked to consider and, if thought fit, to pass the resolutions below. Resolutions 16 to 19 (inclusive) will be proposed as special resolutions.
All other resolutions will be proposed as ordinary resolutions..
and shall expire upon the expiry of the general authority conferred by Resolution 15, save that the Company shall be entitled to make offers or agreements before the expiry of such power which would or might require equity securities to be allotted after such expiry and the Directors shall be entitled to allot equity securities pursuant to any such offer or agreement as if the power conferred hereby had not expired.
and shall expire upon the expiry of the general authority conferred by Resolution 15, save that the Company shall be entitled to make offers or agreements before the expiry of such power which would or might require equity securities to be allotted after such expiry and the Directors shall be entitled to allot equity securities pursuant to any such offer or agreement as if the power conferred hereby had not expired.
such power to apply until the end of next year's AGM (or, if earlier, until the close of business on 24 August 2019) but during this period the Company may enter into a contract to purchase ordinary shares which would or might be completed or executed wholly or partly after the power ends and the Company may purchase ordinary shares pursuant to any such contract as if the power had not ended.
By order of the Board
TAMSIN WATERHOUSE GROUP COMPANY SECRETARY Date: 13 March 2018
The notes on the following pages give an explanation of the proposed resolutions.
Resolutions 1 to 15 are proposed as ordinary resolutions. This means that for each of those resolutions to be passed, more than half of the votes cast must be in favour of the resolution. Resolutions 16 to 19 are proposed as special resolutions. This means that for each of those resolutions to be passed, at least three-quarters of the votes cast must be in favour of the resolution.
English company law requires the Directors to lay the Annual Report and Accounts of the Company for the financial year ended 31 December 2017, together with the reports of the Directors, before a general meeting of the Company.
The Annual Report and Accounts includes an annual report detailing the remuneration of the Directors and a statement by the chair of the Remuneration Committee (togehter, the "Directors' Report on Remuneration"). Resultion 2 is an ordianry resolution to approve the Directors' Report on Remuneration. It is an advisory resolution and does not affect the future remuneration paid to any Director.
At the 2017 AGM, the Directors remuneration policy was approved by shareholders. The Directors Remuneration Policy is not therefore to be approved at this year's AGM. The policy will be put to shareholders again no later than the Companys AGM in 2020.
A final dividend can only be paid by the Company after it has been approved by shareholders. The Directors are recommending a final dividend of 18.9 pence per ordinary share payable on 22 June 2018 to shareholders on the register of members at the close of business on 18 May 2018. The dividend payable to each shareholder will be rounded down to the nearest whole penny.
In accordance with the provisions of the UK Corporate Governance Code (the "Code"), all Directors of the Company must retire at every AGM and in addition, the Company's Articles of Association provide that any Director appointed since the previous AGM shall stand for election by the members at the next AGM. Biographical details of Directors standing for election or re-election are set out on pages 44 to 45 of the Company's Annual Report and Accounts.
Ken Hanna announced his retirement on 23 January 2018 therefore will not stand for re-election. After a comprehensive recruitment process led by Nigel Northridge, the Senior Independent Director, the Nomination Committee recommended the appointment of Nigel Stein as Chairman of the Company. Nigel was previously CEO of GKN. He joined GKN in 1994 and held a range of commercial, general management and finance roles, including Group Finance Director and Chief Executive Automotive, before becoming Chief Executive in January 2012. Prior to GKN, he gained experience in the commercial vehicle and manufacturing sector and held several senior financial positions. Nigel is a member of the Institute of Chartered Accountants of Scotland. He announced his retirement from GKN in September 2017.
The Board has concluded that each Non-Executive Director is independent in accordance with the provisions of the Code. Nigel Northridge will complete nine years' service on 1 July 2018. The Board have asked Nigel to continue in his role for a further 12 months to assist Nigel Stein in his first year as Chairman.
Following formal evaluations, the Board is satisfied that each Director continues to contribute effectively to the Board and gives sufficient time to his or her duties as a Director of the Company. Full details on the role of the Board and its Committees can be found in the Corporate Governance Report on pages 46 to 77 of the Annual Report and Accounts.
As announced by the Company on 4 December 2017, following a competitive tender process for external audit services, the Audit Committee recommended to the Board, and the Board subsequently approved, the appointment of Deliotte LLP ("Deloitte") as the Company's auditor for the financial year ending 31 December 2018. Further details of the tender process are contained in the Annual Report and Accounts on pages 50 to 55.
On the Audit Committee's recommendation, Deliotte has been selected to be appointed as the Company's auditor for the financial year ending 31 December 2018 and PricewaterhouseCoopers LLP ("PwC") has confirmed it will not seek re-appointment. Accordingly, shareholder approval is now being sought to appoint Deliotte as auditor of the Company. As required by company law, PwC has provided the Company with a 'statement of reasons' confirming that it will not seek re-appointment as auditor.
A copy of PwC's Statement of Reasons is enclosed with this Notice of Meeting.
Resolution 14 seeks authority for the Audit Committee of the Board to determine the remuneration of the auditor.
At last year's AGM, shareholders passed a resolution giving the Directors authority to allot ordinary shares in the Company. That power will expire at the conclusion of this year's AGM.
Resolution 15 gives the Directors the authority to allot ordinary shares or grant rights to subscribe for or convert any securities into ordinary shares up to an aggregate nominal amount equal to £13,833,942 (representing 138,339,420 ordinary shares). This amount represents approximately one-third of the issued ordinary share capital (excluding treasury shares) of the Company as at 1 March 2018, the latest practicable date prior to publication of this Notice. The Company does not hold any ordinary shares in treasury.
The authority sought under Resolution 15 will expire at the earlier of close of business on 24 August 2019 and the conclusion of the AGM of the Company held in 2019. The Directors have no immediate plans to make use of this authority, however consider it appropriate to maintain the flexibility this authority provides.
Resolutions 16 and 17 will give the Directors authority to allot ordinary shares in the capital of the Company pursuant to the authority granted under Resolution 15 for cash without complying with the pre-emption rights in the Companies Act 2006 in certain circumstances.
This disapplication authority is in line with institutional shareholder guidance, and in particular with the Preemption Group's Statement of Principles (the "Pre-emption Principles") which allow the authority for an issue of shares for cash otherwise than in connection with a pre-emptive offer to include: (i) an authority over five per cent of a Company's issued share capital for use on an unrestricted basis; and (ii) an additional authority over a further five per cent of a Company's issued share capital for use in connection with an acquisition or specified capital investment announced contemporaneously with the issue, or has taken place in the six month period preceding the announcement of the issue.
Resolution 16 will permit the directors to allot:
Resolution 17 will permit the Directors to allot additional equity securities up to a maximum nominal value of £2,075,091 representing approximately a further 5 per cent of the issued ordinary share capital of the Company as at 1 March 2018 (the latest practicable date prior to publication of this document), otherwise than in connection with a pre-emptive offer to existing shareholders for the purposes of financing or refinancing a transaction as contemplated by the Pre-emption Principles described above. The Directors believe that it is appropriate to seek this additional 5 per cent authority in Resolution 17 to give the Company the flexibility that this resolution affords.
The Directors confirm that, in accordance with the Pre-Emption Principles, they do not intend to issue shares for cash representing more than 7.5 per cent of the Company's issued ordinary share capital in any rolling three-year period to those who are not existing shareholders (save in accordance with Resolution 17) without prior consultation with shareholders.
As noted in relation to Resolution 15, the Directors have no current intention of issuing ordinary shares.
The authority contained in Resolutions 16 and 17 will expire upon the expiry of the authority to allot shares conferred in Resolution 15 (that is at the end of the next AGM of the Company or, if earlier, on 24 August 2019).
Authority is sought for the Company to purchase up to 10 per cent of its issued ordinary shares (excluding any treasury shares), renewing the authority granted by the shareholders at previous AGMs. The minimum price, exclusive of expenses, which may be paid for an ordinary share is its nominal value. The maximum price, exclusive of expenses, which may be paid for an ordinary share is the highest of (i) an amount equal to 105 per cent of the average market value for an ordinary share for the five business days immediately preceding the date of the purchase and (ii) the higher of the price of the last independent trade and the highest current independent bid on the trading venues where the purchase is carried out.
In considering whether to use this authority, the Directors will take into account factors including the financial resources of the Company, the Company's share price and future funding opportunities. The authority will only be exercised if the Directors believe that to do so would result in an increase in earnings per share and would be in the interests of shareholders generally.
Ordinary shares purchased by the Company pursuant to this authority may be held in treasury or may be cancelled. The Directors current intention is to cancel any shares it may purchase pursuant to this authority, however they will consider holding any ordinary shares the Company may purchase as treasury shares depending on the Company's capital requirements and prevailing market conditions.
The total number of options to subscribe for ordinary shares in the Company outstanding as at the close of business on 1 March 2018 was 7,612,656 representing approximately 1.8 per cent of the issued ordinary share capital of the Company as at that date and, if the authority to make market purchases now being sought were to be fully used, would represent approximately 2.04 per cent of the Company's issued ordinary share capital.
The authority will expire at the earlier of close of business on 24 August 2019 and the conclusion of the AGM of the Company held in 2019.
The Company purchased 3,222,253 ordinary shares in the period from the last AGM to 1 March 2018 under the existing authority.
The Companies Act 2006 requires that all general meetings be held on 21 days' notice unless shareholders agree to a shorter notice period. This Resolution seeks to renew the authority granted by shareholders at the Company's 2017 AGM which preserved the Company's ability to call general meetings (other than annual general meetings) on 14 clear days' notice. This authority will be effective until the Company's next AGM, when it is intended that a similar resolution will be proposed. The Company confirms that it intends to give as much notice as is practicable when calling a general meeting. The 14 clear days' notice period will not be used as a matter of routine, but only in circumstances where it would clearly be to the advantage of shareholders as a whole, the business of the meeting is time-sensitive or flexibility is merited by the nature of the business of the meeting.
The following documents are available for inspection at 22a St James's Square, London, SW1Y 5LP, the registered office of the Company, on Monday to Friday (except for public holidays) during normal working hours and at the AGM at Deutsche Bank AG, Winchester House, 1 Great Winchester Street, London EC2N 2DB from 15 minutes before the AGM until it ends:
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