AGM Information • Mar 27, 2018
AGM Information
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Headquarters: Av. Vasco da Gama, 1410 - Oliveira do Douro Vila Nova de Gaia Share Capital: 35,000,000 € Registered at Vila Nova de Gaia Companies Registry Legal Person No. 500 239 037
At the request of the Board of Directors and in accordance with the law and statutes, the Shareholders of TOYOTA CAETANO PORTUGAL, S.A., Open Company, with a fully paid up share capital of 35,000,000 Euros, registered at the Companies Registry Office of Vila Nova de Gaia under no. 500 239 037, legal person no. 500 239 037, are hereby convoked to the Annual General Shareholders' Meeting to be held on 20 April 2018 at eleven o'clock (11a.m.) at the headquarters located at Avenida Vasco da Gama, 1410, Oliveira do Douro, Vila Nova de Gaia, Portugal, with the following agenda:
One: To deliberate on the annual report and accounts, both individual and consolidated, of the financial year 2017, as well as other accounting documents pertaining to the same financial year;
Two: To deliberate on the proposal for the appropriation of net income obtained in the financial year of 2017;
Three: General assessment of the governance and auditing of the Company;
Four: Assessment of the Statement on the Policy of Remuneration of the Governing and Auditing Bodies' Members of the Company, prepared by the Remuneration Committee;
Five: To deliberate on the appointment of an alternate member of the Board of Auditors, considering the resignation of Mr. Kenichiro Makino;
Point Six: To resolve on the amendment of the corporate purpose of the Company and consequent amendment of number 1 of article 2 of the Statutes, to be read as follows:
The purpose of the company is to import, manufacture and sell motor vehicles and their parts and accessories, as well as import and sale of industrial machinery and corresponding parts and accessories, the provision of technical assistance services, the creation and operation of training and development of human resources, as well as the management of own property, including leasing thereof, and the short or long-term rental of vehicles, with or without a driver;
Point Seven: Acquisition of shares Issued by the Company Itself to current shareholders, pursuant to articles 317, 319, 321 and following of the Commercial Companies Code and taking into account the provisions of article 12 c). of the Company's Articles of Association.
Taking into account the provisions laid down in law and in the Articles of Association of the Company, the following should be highlighted:
The accounting documents, the complete wording of the proposals and the other elements referred to in the provisions laid down in Article 289 (1) of Código das Sociedades Comerciais (Portuguese Commercial Companies Code), as well as all elements and documents referred to in Article 21-C (1) of Código dos Valores Mobiliários (Portuguese Securities Code) are at the disposal of the Shareholders, for consultation, at the headquarters of the Company, in the Company's website at www.toyotacaetano.pt, and at the Dissemination of Information System of the Securities Market Committee at www.cmvm.pt, from the date of disclosure of this convening notice.
send the Chairman of the Board of the General Shareholders' Meeting information on the number of registered shares held by each of the aforesaid clients, with reference to the 'Registration Date'. To this end, the e-mail address [email protected] can be used.
Meeting; to this end, the e-mail address [email protected] can be used.
Shareholders owning shares corresponding to at least two percent of the share capital, and upon written request addressed to the Chairman of the Board of the General Meeting within five days after publication of this convening notice may:
(i) request the inclusion of new subjects in the agenda, the request accompanying a deliberation proposal for each subject whose inclusion is intended;
(ii) request the inclusion of deliberation proposals regarding subject(s) included in the agenda or added to the agenda, attaching to the request the information that should accompany the deliberation proposal.
Any Shareholder may request, during the General Shareholders' Meeting, the provision of truthful, complete and explanatory information that enables him/her to form an opinion on the matters subject to deliberation. The information requested which may cover the relationships between the Company and other joined companies, should be provided by the company's body authorized to do so and can only be withheld if the disclosure of such information greatly jeopardizes the Company or other joined company or breaches confidentiality imposed by law.
Postal voting is allowed and should be carried out according to the following terms and conditions:
b) The voting paper shall be signed by the legitimate shareholder or by his/her legal representative, and if the Shareholder is a natural person, the vote shall be accompanied by a certified copy of his/her Identification Card; if the Shareholder is a legal person, the signatures of the representatives should be certified by a competent authority as and empowered to do so.
c) Postal votes shall be considered at the moment of voting at the General Shareholders' Meeting, when they will be added to the votes cast at the meeting.
d) Only votes containing the following clear and unequivocal information shall be deemed valid:
indication of the General Shareholders' Meeting and of the item/s of the respective agenda to which the vote refers;
the specific proposal for which it is to be cast, including the indication of the respective proponent or proponents; however, the Shareholder casting a postal vote in relation to a given proposal may declare that he/she votes against all other proposals pertaining to the same point of the agenda, with no further specification.
the precise and unconditional indication of the voting decision for each proposal, as well as whether the vote is maintained in case the proposal is altered by its proponent, the Shareholder being permitted to make his/her vote conditional on a given proposal to the approval or rejection of another proposal, within the scope of the same agenda item.
e) It is understood that Shareholders who send postal votes vote negatively on all deliberative proposals presented after the issuance of the vote.
Shareholders may use the postal voting template available at the headquarters of the Company and at the website on the internet, www.toyotacaetano.pt.
Vila Nova de Gaia, 27 March 2018
Chairman of the Board of the General Meeting José Lourenço Abreu Teixeira
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