Pre-Annual General Meeting Information • Feb 28, 2025
Pre-Annual General Meeting Information
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The English text is an unofficial translation of the Swedish original. In case of any discrepancies between the Swedish text and the English translation, the Swedish text shall prevail.
The shareholders of Heimstaden AB (publ), reg.no. 556670-0455 (the "Company"), are hereby summoned to the annual general meeting on Thursday 3 April 2025, at 10:00 a.m. CEST at the Company's premises on Carl Gustafs Väg 1, 217 42 Malmö. Registration for the general meeting will commence at 09:30 a.m. CEST.
Shareholders who wish to attend and vote at the general meeting must:
both be entered in the share register kept by Euroclear Sweden AB concerning the circumstances on Wednesday 26 March 2025;
and give notice of participation by giving notice to the Company in accordance with the instructions below no later than Friday 28 March 2025, alternatively, by submitting their postal vote in accordance with the instructions below no later than Friday 28 March 2025.
Notice may be given by post to Heimstaden AB, Carl Gustas Väg 1, 217 42 Malmö, note Annual General Meeting 2025 Heimstaden on the envelope, or by e-mail at [email protected]. Such notice of registration shall include the shareholder's name, personal or corporate identity number, number of shares in the company, address, daytime telephone number, as well as, if applicable, the number of attending advisors (no more than two).
If a shareholder intends to be represented by proxy, a proxy in original and other authorisation documents should be sent to the Company at the address stated above in good time prior to the general meeting. If the authorisation was issued by a legal entity, an attested copy of the current certificate of registration for the legal entity or corresponding authorisation documents must be appended. Template proxy forms are available on the Company's website http://corporate.heimstaden.com/corporate-governance/annual-general-meetings/default.aspx. If no period of validity is stated, the authorisation will be effective for no more than one year from the date of issue.
Shareholders may also choose to vote by post. The form for postal voting is available on the Company's website http://corporate.heimstaden.com/corporate-governance/annual-generalmeetings/default.aspx and at the premises of the Company and will be sent free of charge to shareholders who so request and provide their postal address. If a shareholder chooses to vote by post, a completed form for postal voting shall be sent by post to Heimstaden AB, Carl Gustafs Väg 1, 217 42 Malmö, note Annual General Meeting 2025 Heimstaden on the envelope. If the shareholder who chooses to vote by post is a legal entity, an attested copy of the current certificate of registration for the legal entity or corresponding authorisation documents must, in addition, be sent to the Company at the address stated above in good time prior to the general meeting. The form for postal voting must be received by the Company at the address stated
above no later than Friday 28 March 2025. Please note that shareholders who exercise their right to vote by post in the prescribed manner thereby is considered to have given notice to attend the annual general meeting, why a separate notification for those who have voted by mail in the prescribed manner is not necessary. The shareholder may not provide the postal vote with special instructions or conditions. If that were to happen, the entire postal vote is invalid. Further instructions and conditions may be found in the postal voting form.
To be entitled to participate in the annual general meeting, shareholders whose shares are registered in the name of nominees must, in addition to giving notice of participation, re-register such shares in their own name so that the shareholder is recorded in the presentation of the share register as of Friday 28 March 2025. Such re-registration may be temporary (so-called voting rights registration) and can be requested from the nominee in accordance with the nominee's procedures in such time in advance as the nominee determines. Voting rights registrations effected by the nominee no later than by Friday 28 March 2025 will be considered in the presentation of the share register.
The board of directors proposes Patrik Hall as chairperson of the general meeting.
The board of directors proposes that one or two shareholders, or proxies of shareholders, present at and designated by the meeting shall verify the minutes.
The board of directors proposes that no dividend shall be distributed for the financial year 2024 to either the Company's preference share or ordinary shares and that the funds available for the annual general meeting, SEK 19,806,695,475 shall be carried forward.
The Company's main shareholder Fredensborg AS proposes the following.
Resolution on the number of members of the board of directors (item 11)
The shareholder proposes that the board of directors shall consist of four members with no deputy members of the board of directors.
It is proposed, for the time until the end of the next annual general meeting, the re-election of the following members of the board of directors:
Information on the re-election proposed board members, including other assignments and independence, can be found in the annual report, page 34, and on the Company's website.
It is proposed, for the time until the end of the next annual general meeting, the re-election of Ivar Tollefsen as the chairperson of the board.
The board of directors proposes that the number of auditors shall remain unchanged at one.
The board of directors proposes for the time until the end of the next annual general meeting, on re-election of the registered accounting firm Ernst & Young Aktiebolag.
Ernst & Young Aktiebolag has informed that in the event that the accounting firm is elected, the authorised accountant Jonas Svensson will continue to be the auditor in charge.
Determination of fees to the members of the board of directors and the auditor (item 16)
It is proposed that the board of director's fees shall be paid in a total amount of SEK 2,075,000, of which SEK 800,000 shall be paid to Ivar Tollefsen, SEK 425,000 shall be paid to Fredrik Reinfeldt, SEK 425,000 shall be paid to Bente Landsnes and SEK 425,000 shall be paid to Johan Giverholt.
It is proposed that the Company's auditor's fee shall be paid on account as per approved invoice.
At the annual general meeting, the board of directors and the CEO shall, upon request by a shareholder and provided that the board of directors consider that it can be done without significant damage to the Company, provide information on circumstances which may affect the assessment of an item of the agenda and circumstances that may affect the assessment of the financial situation of the Company or its subsidiaries as well as information regarding the Company's relation to another group company.
For information on how your personal data is processed in connection with the general meeting, please see: http://corporate.heimstaden.com/privacy-statement/default.aspx.
The complete proposals on resolutions and other documents that shall be made available prior to the general meeting pursuant to the Swedish Companies Act will be available at the Company and on the Company's website http://corporate.heimstaden.com/corporate-governance/annualgeneral-meetings/default.aspx and will be sent free of charge to shareholders who so request and provide their postal address.
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Malmö in February 2025
The board of directors
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