Pre-Annual General Meeting Information • Oct 13, 2017
Pre-Annual General Meeting Information
Open in ViewerOpens in native device viewer
If you are in any doubt about the contents of this document or the action you should take, you should consult your stockbroker, bank manager, solicitor, accountant or other independent financial adviser authorised under the Financial Services and Markets Act 2000 immediately.
If you sell or otherwise transfer or have sold or otherwise transferred all of your Ordinary Shares you should send this document and the accompanying Form of Proxy as soon as possible to the purchaser or transferee, or to the stockbroker, bank or other agent through whom the sale or transfer was effected for transmission to the purchaser or transferee. However such documents should not be distributed, forwarded or transmitted into any jurisdiction in which to do so would constitute a breach of the relevant laws of such jurisdiction. If you sell or have sold or otherwise transferred only part of your holding, you should retain these documents and consult the stockbroker, bank or other agent through whom the sale or transfer was effected.
(Incorporated and registered in England and Wales with No. 4708277)
Notice of Annual General Meeting including Authority to Make Market Purchases of its Ordinary Shares
| PART 1 : LETTER FROM THE CHAIRMAN | 2 |
|---|---|
| PART 2 : DEFINITIONS | 7 |
| PART 3 : NOTICE OF ANNUAL GENERAL MEETING | 9 |
(Incorporated and registered in England and Wales with No. 4708277)
W L Adderley (Deputy Chairman) M E Doherty (Independent Non-Executive Director) K W Down (Chief Financial Officer) S Emeny (Senior Independent Non-Executive Director) A Harrison (Chairman) W Reeve (Independent Non-Executive Director) P Ruis (Independent Non-Executive Director) M J Sears (Non-Executive Director)
Registered office: Watermead Business Park Syston Leicester Leicestershire LE7 1AD
13 October 2017
The purpose of this letter is to provide you with an explanation of the Resolutions to be proposed at the Annual General Meeting of the Company which will be held at Dunelm's Stoke 2 Distribution Centre, Whiterock Road, Prologis Park, Stoke-On-Trent, ST4 4FA at 9.30am on 21 November 2017 and to recommend that you vote in favour of them. The Notice of Annual General Meeting is set out at Part 3 of this document, and definitions which apply throughout this document are set out in Part 2.
The ordinary business of the Annual General Meeting comprises Resolutions 1 to 18 inclusive.
The Directors are required to lay the Directors' Report, the audited annual accounts of the Company and the independent Auditor's Report before Shareholders at the Annual General Meeting. Accordingly, Resolution 1 presents the accounts for the year ended 1 July 2017 and, although not a statutory requirement, proposes the accounts for adoption. A copy of the Annual Report accompanies this document.
Shareholder approval is required for the payment of a final dividend as recommended by the Board. Subject to Shareholder approval this dividend will be paid on 24 November 2017 to Shareholders on the register of members of the Company at the close of business on 3 November 2017.
In accordance with the provisions of the UK Corporate Governance Code, all Directors will be retiring and, with the exception of Simon Emeny who will retire at the AGM, will offer themselves for re-election at the Annual General Meeting.
In accordance with Listing Rule 9.2.2E R (2), there will be an ordinary resolution and a separate resolution of the Independent Shareholders in respect of the appointment of each of the independent Directors of the Company. The Board considers that the following Directors are independent for these purposes: Andy Harrison, Liz Doherty, William Reeve and Peter Ruis. Although no longer considered by the Board to be an independent Director due to her tenure of over nine years, Marion Sears will also put herself forward for reappointment by Independent Shareholders. No Controlling Shareholder or Associate of a Controlling Shareholder will be eligible to vote in respect of these additional resolutions.
At the date of this document Will Adderley and the other members of the Concert Party are the only Controlling Shareholders, and are precluded from voting on Resolutions 6, 8 10, 12 and 14.
Biographies of each of the Directors are contained on pages 50 and 51 of the Annual Report, which can be found at www.dunelm.com and a hard copy is available on request from Dawn Durrant at [email protected].
The Board believes, following the completion of the annual performance evaluation and appraisal exercise, that the performance of the Directors seeking re-election continues to be effective and that these Directors demonstrate commitment to their roles.
Further information is given below in relation to the independence of the independent Directors named above:
This is a resolution to approve a revised Remuneration Policy, which is set out on pages 75 to 85 of the Annual Report.
Under Schedule 8 of the Large and Medium-sized Companies and Groups (Accounts and Reports) (Amendment) Regulations 2013 (the "Regulations"), the Directors must prepare a binding Remuneration Policy to be put forward for approval by Shareholders at least every three years. Once the Remuneration Policy has been approved, no payment may be paid to a Director or past Director unless it is consistent with the approved policy unless Shareholder approval is sought. The exception to this is if the payment is made pursuant to a contractual obligation that was in force at 27 June 2012.
Shareholders approved a binding Remuneration Policy at the Annual General Meeting on 24 November 2015. An amended policy is now being put forward for approval. A summary of the amendments is set out in the Annual Report, and the proposed revised policy is set out in full in the Annual Report, which accompanies this document. The Shareholder vote will be binding, and if not passed the Board will either retain the existing policy approved in 2015, or amend the proposed new policy and put it forward for approval at a further vote at a specially convened general meeting.
Under Schedule 8 of the Large and Medium-sized Companies and Groups (Accounts and Reports) (Amendment) Regulations 2013 (the "Regulations"), the Directors must prepare an annual report which sets out how the directors' remuneration policy that has been in force during the financial year has been applied during the year, and how the policy will be applied in the coming year. The Directors' Annual Report on Remuneration must also be put to Shareholders for approval at the Annual General Meeting, although this vote is advisory. If this vote was not passed, the Company would consult with Shareholders and would be obliged to put the directors' remuneration policy back to Shareholders for approval at the Annual General Meeting of the Company in 2018.
This is the resolution to approve the Directors' Annual Report on Remuneration, which is set out on pages 86 to 97 of the Annual Report.
The Company's auditors must offer themselves for reappointment at each general meeting at which accounts are presented. The Company proposes that PricewaterhouseCoopers LLP, who have been the Company's auditors since January 2014, be appointed by Shareholders as auditors of the Company.
This Resolution, which is conditional on the passing of Resolution 17, gives authority to the Directors to agree the auditors' remuneration. In accordance with the UK Corporate Governance Code and the Competition and Markets Authority Order on statutory audit services, the Audit and Risk Committee will agree this on behalf of the Board.
The special business to be considered at the Annual General Meeting comprises Resolutions 19 to 24 inclusive.
This Resolution gives the Directors authority to allot share capital with a nominal value of up to £672,366, which, as at 11 October 2017, being the latest practicable date prior to the publication of this document, represented approximately one third of the Company's issued Ordinary Share capital of £2,170,978.
This authority will expire at the conclusion of the next annual general meeting of the Company after the passing of this Resolution or, if earlier, on 31 December 2018 unless it is previously renewed, varied or revoked.
The Company held 1,124,154 Ordinary Shares in treasury as at 11 October 2017, being the latest practicable date prior to the publication of this document.
These Resolutions (which are Special Resolutions) give the Directors authority to allot equity securities of the Company (including any Ordinary Shares held which the Company has purchased and elected to hold as treasury shares) for cash other than on a pre-emptive basis as provided by the CA 2006. Other than in connection with a rights or other preemptive issue, the authority contained in these two Resolutions will be limited to issues of Ordinary Shares representing an aggregate nominal value of £201,710, which in turn represents approximately 10 per cent. of the issued Ordinary Shares of the Company as at 11 October 2017, being the latest practicable date prior to the publication of this document.
The Directors intend to adhere to the provisions in the Pre-Emption Group's Statement of Principles, as updated in March 2015, not to allot shares for cash on a non-pre-emptive basis pursuant to the authority in Resolution 20:
without prior consultation with Shareholders; in each case other than in connection with an acquisition or specified capital investment which is announced contemporaneously with the allotment or which has taken place in the preceding sixmonth period and is disclosed in the announcement of the allotment.
In accordance with the Pre-Emption Group's 2016 statement, separate Resolutions are being proposed to (a) disapply pre-emption rights on up to five per cent of the issued share capital (Resolution 20); and (b) disapply pre-emption rights for an additional five per cent for transactions which the Board determines to be an acquisition or other capital investment as defined by the Statement of Principles (Resolution 21).
The Directors consider that it is in the best interests of the Company and its shareholders generally that the Company should have the flexibility conferred by the authorities set out in Resolutions 20 and 21, which comply with corporate governance guidelines. However, the Directors have no present intention of exercising either of these authorities or to issue any unissued Ordinary Shares in the Company, other than in respect of the exercise of Share Options by employees under the Employee Share Schemes. If Resolutions 20 and 21 are passed, both authorities will expire on the earlier of either the conclusion of the Annual General Meeting to be held in 2018 or on 31 December 2018.
This Resolution (which is a Special Resolution) seeks authority for the Company to buy back its own Ordinary Shares in the market as permitted by the CA 2006. The authority, if granted, limits the number of Ordinary Shares that could be purchased to a maximum of 5,000,000 Ordinary Shares, representing approximately 2.5 per cent. of the Company's issued Ordinary Share capital as at 11 October 2017. The Company may either retain any of its own Ordinary Shares which it has purchased as treasury shares with a possible re-issue at a future date, or cancel them. Since the Company started a buy back programme of its Ordinary Shares in 2007, it has not cancelled any of the Ordinary Shares that it has bought. The Company intends to hold any Ordinary Shares that it purchases pursuant to the authority conferred by this Resolution as treasury shares for re-issue to employees exercising Share Options under the Employee Share Schemes, because the Board believes that this gives the Company the ability to cost-effectively fulfill Share Options entitlements, and provides the Company with additional flexibility in the management of its capital base. The Company does not currently intend to re-issue for sale or cancel any Ordinary Shares that it purchases pursuant to the Authority to Make Market Purchases.
The Company's treasury share purchases and transfers out to employees exercising Share Options in past years is set out below:
| Purchases of Ordinary | Transfers of Ordinary | |
|---|---|---|
| Financial year | Shares into treasury | Shares out to employees |
| 2007-8 | 1,195,000 | 243,500 |
| 2008-9 | 127,000 | 241,365 |
| 2009-10 | 0 | 737,507 |
| 2011-12 | 0 | 99,628 |
| 2012-13 | 0 | 0 |
| 2013-14 | 1,706,154 | 769,656 |
| 2014-15 | 0 | 579,340 |
| 2015-16 | 841,359 | 352,062 |
| 2016-17 | 500,000 | 195,813 |
At 11 October 2017 (being the latest practicable date prior to the publication of this document), the Company held 1,124,154 Ordinary Shares in treasury.
The Company intends on an annual basis to grant Share Options to executive Directors and senior employees pursuant to the LTIP and to employees pursuant to the Dunelm Sharesave Scheme.
The total number of options over Ordinary Shares outstanding as at 11 October 2017 was 2,112,624, representing approximately 1.05 per cent. of the issued Ordinary Share capital of the Company as at 11 October 2017 (excluding treasury shares). If the authority to buy back shares was utilised in full, the total number of options to subscribe for Ordinary Shares outstanding as at 11 October 2017 would, assuming no further Ordinary Shares are issued and no further options granted, represent approximately 1.12 per cent. of the issued share capital of the Company.
Resolution 23, which is an ordinary resolution, seeks approval to amend the rules of the Dunelm Group 2014 Long Term Incentive Plan.
As stated above and in the Annual Report, the Company is proposing to adopt a revised Remuneration Policy. The following amendments to the rules of the 2014 LTIP are required to give effect to the revised Remuneration Policy:
| Current provision | Revised provision |
|---|---|
| Individual limit on participation The maximum number of shares over which an award may be granted to an eligible employee in respect of any |
Individual limit on participation The current limit will apply for awards to be granted in respect of the Company's 2017-2018 financial year. |
| financial year is 110,000. | For awards to be granted in respect of any financial year other than Company's 2017-2018 financial year, the limit will be an award over shares with a value of up to 200% of annual base salary. |
| Dividend equivalents When vested shares are delivered to a participant, he may also receive an amount in cash or shares (which may be calculated assuming the reinvestment of dividends) equal in value to dividends (including special dividends) that would have been paid on the shares that vest from: (1) the end of the performance period until the date of vesting; or (2) the grant date (if the Remuneration Committee so determines) until the date of vesting. |
Dividend equivalents The amended rules will permit the payment of the "dividend equivalents" in respect of dividends (including special dividends) that would have been paid on the shares that vest from the start of the performance period until the date of vesting. |
The rules of the 2014 LTIP marked to show the proposed amendments are available for inspection from the date of this document on the Company's website at www.dunelm.com and a hard copy can be obtained from the Company Secretary at [email protected] and will be available at the place of the Annual General Meeting for at least 15 minutes before the meeting and during the meeting.
This Resolution relates to the Shareholders' Rights Regulations which increase the notice period for general meetings of traded companies such as Dunelm to 21 days unless certain conditions are met. One of the conditions is that a Shareholder resolution such as Resolution 24, reducing the notice period to 14 clear days, is passed on an annual basis. The shorter notice period would not be used as a matter of routine for such meetings, but only where the flexibility is merited by the business of the meeting and is thought to be in the best interests of Shareholders as a whole.
A Form of Proxy for use at the Annual General Meeting is enclosed. Whether or not you intend to be present at the meeting, you are requested to complete, sign and return the Form of Proxy to, Equiniti Limited, Aspect House, Spencer Road, Lancing, West Sussex, BN99 6DA as soon as possible and in any event so that it is received not later than 9.30 am on 17 November 2017.
Shareholders who hold their Ordinary Shares in CREST may appoint a proxy by completing and transmitting a CREST Proxy Instruction to Equiniti so that it is received not later than 9.30 am on 17 November 2017.
Completion and return of the Form of Proxy or the transmission of a CREST Proxy Instruction will not preclude Shareholders from attending and voting in person at the Annual General Meeting, should they so wish.
In the opinion of the Board, each of the Resolutions to be proposed at the Annual General Meeting is in the best interests of the Company and Shareholders as a whole.
Accordingly the Board recommends that Shareholders vote in favour of the Resolutions at the Annual General Meeting, as the Directors intend to do in respect of their own beneficial holdings of Ordinary Shares, which amount to 27.0 per cent. of the issued Ordinary Shares.
Yours sincerely
Andrew Harrison Chairman
The following definitions apply throughout this document, unless the context otherwise requires:
| "2014 LTIP" | The Dunelm Group 2014 Long Term Incentive Plan approved by shareholders at the Annual General Meeting on 11 November 2014, and then amended following shareholder approval at the Annual General Meeting on 24 November 2015 |
|---|---|
| "Annual General Meeting" or "AGM" |
the annual general meeting of the Company to be held at Dunelm's Stoke 2 Distribution Centre, Whiterock Road, Prologis Park, Stoke-on-Trent, ST4 4FA at 9.30 am on 21 November 2017, notice of which is set out at the end of this document |
| "Annual Report" | the annual report and accounts of the Company for the year ended 1 July 2017, a copy of which accompanies this document |
| "Associate" | in relation to a Controlling Shareholder has the meaning set out in the Listing Rules |
| "Articles" | the articles of association of the Company adopted on 24 November 2015, that are in force at the date of this document |
| "Board" or "Directors" | the board of directors of the Company |
| "Business Day" | any date on which banks are generally open in England and Wales for the transaction of normal banking business other than a Saturday, Sunday or public holiday |
| "CA 2006" | the Companies Act 2006, as amended |
| "Company" or "Dunelm" | Dunelm Group plc |
| "Concert Party" | W L Adderley, W Adderley, J Adderley, N Adderley, The Stoneygate Trust (formerly named the Leicester Foundation), the Paddocks Trust and WA Capital Limited |
| "Controlling Shareholder" | has the meaning set out in the Listing Rules |
| "CREST" | the system for the paperless settlement of trades in securities operated by Euroclear in accordance with the CREST Regulations |
| "CREST Manual" | the current version of the CREST Manual which at the date of this document is available on www.euroclear.co.uk/CREST |
| "Crest Proxy Instruction" | has the meaning in the CREST Manual |
| "CREST Regulations" | the Uncertificated Securities Regulations 2001 (SI 2001/3755) (as amended) |
| "Director" | a director of the Company |
| "Directors' Annual Report on Remuneration" |
the Directors' Annual Report on Remuneration set out on pages 70 to 97 of the Annual Report; |
| "Disclosure and Transparency Rules" |
the disclosure rules and transparency rules made by the FCA in exercise of its functions as competent authority pursuant to Part VI of FSMA |
| "Dunelm Group Company Share Option Scheme" |
the Dunelm Group Company Share Option Scheme, under the 2003 or 2013 rules as the case may be |
| "Dunelm Group 2014 Sharesave Plan" |
the Dunelm Group 2014 Sharesave Plan |
| "Dunelm Sharesave Scheme" | the Dunelm Group Savings Related Share Option Plan 2005, and / or the Dunelm Group 2014 Sharesave Plan as the case may be |
| "Employee Share Schemes" | the LTIP, the Dunelm Sharesave Scheme, the Dunelm Group Company Share Option Scheme and the Joining Award |
| "Equiniti" | a trading name of Equiniti Limited |
|---|---|
| "Euroclear" | Euroclear UK & Ireland Limited, the operator of CREST |
| "Form of Proxy" | the form enclosed with this document for use by Shareholders in connection with the Annual General Meeting |
| "FCA" | the Financial Conduct Authority |
| "FSMA" | the Financial Services and Markets Act 2000 |
| "Group" | the Company and its subsidiary undertakings |
| "Independent Shareholders" | Shareholders other than a Controlling Shareholder and its or their Associates |
| "Joining Award" | the share award made to Keith Down, the Chief Financial Officer, on 7 December 2015, approved by Shareholders at the annual general meeting on 24 November 2015 |
| "Listing Rules" | the listing rules made by the FCA in exercise of its functions as competent authority pursuant to Part VI of FSMA |
| "London Stock Exchange" | London Stock Exchange pIc or its successor |
| "LTIP" | the 2014 LTIP or the Dunelm Group Long Term Incentive Plan 2006 as the case may be, as amended |
| "Official List" | the official list maintained by the UK Listing Authority for the purposes of Part VI of FSMA |
| "Ordinary Shares" | ordinary shares of 1 pence each in the capital of the Company |
| "Registrars" or "Equiniti" | the registrars of the Company |
| "Resolution" or "Resolutions" | the resolutions set out in the notice of Annual General Meeting at Part 3 of this document |
| "Shareholder(s)" or "Ordinary Shareholder(s)" |
(a) holder(s) of Ordinary Shares |
| "Shareholders' Rights Regulations" |
the Companies (Shareholders' Rights) Regulations 2009 |
| "Share Options" | options to subscribe for Ordinary Shares pursuant to an award made under the Employee Share Schemes |
| "subsidiary undertaking" | shall, unless otherwise stated, be construed in accordance with the CA 2006 (but for these purposes ignoring paragraph 19(1)(b) of Part 1 of Schedule 6A to the Large and Medium-sized Companies and Groups (Accounts and Reports) Regulations 2008) |
| "UK Corporate Governance Code" |
the corporate governance code which sets out standards of good practice for UK listed companies published by the Financial Reporting Council |
| "UK Listing Authority" or "UKLA" | the FCA acting in its capacity as the competent authority for listing under Part VI of FSMA and in the exercise of its functions in respect of admission to the Official List |
| "United Kingdom" or "UK" | the United Kingdom of Great Britain and Northern Ireland |
All times referred to are London times unless otherwise stated.
(Incorporated and registered in England and Wales with No. 4708277)
NOTICE IS HEREBY GIVEN that the 2017 Annual General Meeting of the Company will be held at Dunelm's Stoke 2 Distribution Centre, Whiterock Road, Prologis Park, Stoke-on-Trent, ST4 4FA at 9.30 am on 21 November 2017, for the purpose of considering and, if thought fit, passing the following resolutions, which, in the case of resolutions, 20, 21, 22 and 24, will be proposed as special resolutions and, in the case of the other resolutions, will be proposed as ordinary resolutions.
Resolutions 6, 8 10, 12 and 14 will be voted on only by Independent Shareholders as required by the Listing Rules.
(a) the maximum aggregate number of Ordinary Shares authorised to be purchased is 5,000,000 (being approximately 2.5 per cent. of the issued ordinary share capital (excluding treasury shares) at 11 October 2017 being the latest practicable date prior to the date of this notice of Annual General Meeting);
(b) the maximum price (not including expenses) which may be paid for each Ordinary Share is an amount equal to the higher of (i) 105 per cent. of the average of the middle market quotations for an Ordinary Share, as derived from the London Stock Exchange Daily Official List, for the five business days immediately before the day on which the purchase is made; and (ii) the higher of the price of the last independent trade and the highest current independent bid on the trading venue where the purchase is carried out (being the price stipulated by Article 5(1) of the Buy-Back and Stabilisation Regulation 2003); and
Dated: 13 October 2017
Registered Office: Watermead Business Park Syston Leicester Leicestershire LE7 1AD
By order of the Board
D Durrant Company Secretary
and in each case must be received by the Company not less than 48 hours (excluding non-working days) before the time of the Annual General Meeting.
The revocation notice must be received by Equiniti Limited, Aspect House, Spencer Road, Lancing, West Sussex BN99 6DA no less than 48 hours (excluding non-working days) before the time of the Annual General Meeting.
If you attempt to revoke your proxy appointment but the revocation is received after the time specified then your proxy appointment will remain valid.
to communicate with the Company for any purposes other than those expressly stated.
the Company must publish on its website a statement setting out any matter that such members propose to raise at the Annual General Meeting relating to the audit of the Company's accounts (including the Auditor's Report and the conduct of the audit) that are to be laid before the Annual General Meeting.
Building tools?
Free accounts include 100 API calls/year for testing.
Have a question? We'll get back to you promptly.