AGM Information • Apr 1, 2016
AGM Information
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If you are in any doubt as to what action you should take you are recommended to seek your own personal fi nancial advice from your stockbroker, bank manager, solicitor, accountant or other independent professional fi nancial adviser (being in the case of shareholders in Ireland an organisation or fi rm authorised or exempted pursuant to the European Communities (Markets in Financial Instruments) Regulations (Nos. 1 to 3) 2007 or the Investment Intermediaries Act 1995 and in the case of shareholders in the United Kingdom, an adviser authorised or exempted pursuant to the Financial Services and Markets Act 2000).
If you have sold or otherwise transferred all your shares please forward this document together with the form of proxy to the purchaser or transferee or to the stockbroker, bank or other agent through or by whom the sale or transfer was effected, for delivery to the purchaser or transferee.
Letter from the Chairman and Notice of Annual General Meeting
Notice of the 36th Annual General Meeting of Kingspan Group plc to be held on Thursday 5 May 2016 at 10:00 a.m. at The Herbert Park Hotel, Ballsbridge, Dublin 4 is set out in this document.
To the Shareholders, Kingspan Group plc
1 April 2016
Dear Shareholder,
I enclose for your attention Notice of the 36th Annual General Meeting of Kingspan Group plc, and invite you to join me on Thursday 5 May 2016 at The Herbert Park Hotel, Ballsbridge, Dublin 4 at 10:00 a.m.
The resolutions to be proposed at the forthcoming AGM are set out on pages 4-8 of this Notice, with further explanatory notes set out on pages 9-12 (and the appendix on pages 13-16 of this circular).
Kingspan delivered a superb performance in 2015, with record profi ts of €256m. For further details I would encourage all Shareholders to read the Company's Business Review for 2015 and the fi nancial statements and directors' report which are contained in the Annual Report, all of which are available on www.kingspan. com. Accordingly the Board is pleased to recommend a fi nal dividend of 17.00 cent per share which, if approved at the Annual General Meeting, will give a total dividend for the year of 25.00 cent.
In accordance with Kingspan's commitment to best practice corporate governance, all of your Board will retire and offer themselves for re-election by the Shareholders. Bruce McLennan, who was co-opted to the Board during the year, will in accordance with the articles of association of the Company offer himself for election at the AGM. A brief biography of each of the directors is set out in the notes to the resolutions. The performance of the Board is reviewed annually, and each of the directors has made a substantial contribution to the leadership and governance of the Company during the year. Also this year, as part of Kingspan's shareholder engagement, the Board is once again putting the report of the Remuneration Committee to an advisory vote.
The fi rst fi ve items of special business at the AGM (Resolutions 6 to 10) relate to the share capital of the Company and the renewal of authorities previously given for a further 12 month period. These are matters which are now standard for most public companies.
Under the sixth item of special business (Resolution 11) shareholders are being asked to adopt amended Articles of Association of the Company in order to bring them into line with the provisions of the Companies Act 2014 which became law on 1 June 2015. A summary of the proposed changes is set out in the Appendix attached to the notice.
The last item of special business (Resolution 12) concerns the establishment of an employee benefi t trust to be known as "The Kingspan Employee Benefi t Trust" (the principal terms of which are summarised in the notes to the resolutions).
Your participation at the AGM is important for the Company, and I would encourage every Shareholder to take part in the meeting, either by attending the AGM or (if you are not able to attend) by casting your vote by proxy. Details of how you can vote, either in person or by proxy, are set out in the general notes to this circular. You can also submit a question in advance of the AGM, by sending an e-mail to [email protected].
Your Board believes that the resolutions to be proposed at the AGM are in the best interests of the Company and its Shareholders. Accordingly the directors unanimously recommend that Shareholders vote in favour of the resolutions, as they intend to do in respect of their own benefi cial holdings of shares in the Company.
Yours sincerely,
____________________
Eugene Murtagh Chairman
Kingspan Group plc. Dublin Road, Kingscourt Co. Cavan, Ireland tel: +353 (0) 42 9698000 fax: +44 (0) 42 9667501
e-mail: [email protected] www.kingspan.com Incorporated in Ireland. Registered No. 70576
A list of names and personal details of every director of the Company is available for inspection to the public at the Company's registered office.
Notice is hereby given that the 36th Annual General Meeting of Kingspan Group plc will be held at The Herbert Park Hotel, Ballsbridge, Dublin 4 at 10:00 a.m. on Thursday 5 May 2016 for the following purposes:
Following a review of the Company's affairs, to receive and adopt the fi nancial statements and the reports of the directors and the auditors for the year ended 31 December 2015.
To declare a fi nal dividend for the year ended 31 December 2015 of 17.00 cent per share.
To approve the report on directors' remuneration for the year ended 31 December 2015.
(each of which shall be proposed as a separate resolution).
To authorise the directors to fi x the remuneration of the auditors for the year ending 31 December 2016.
To consider and, if thought fi t, to pass as an Ordinary Resolution:
That the directors be and are hereby generally and unconditionally authorised pursuant to Section 1021 of the Companies Act 2014 to exercise all the powers of the Company to allot relevant securities within the meaning of Section 1021 of that Act up to an amount equal to the authorised but as yet unissued share capital of the Company at the close of business on the date of the passing of this resolution. The authority hereby conferred shall expire at the earlier of the conclusion of the next Annual General Meeting of the Company after the date of the passing of this resolution and 5 August 2017 unless previously renewed, varied or revoked by the Company in General Meeting provided however that the Company may make an offer or agreement before the expiry of this authority which would or might require relevant securities to be allotted after this authority has expired and the directors may allot relevant securities in pursuance of any such offer or agreement as if the authority conferred hereby had not expired.
Subject to the passing of the previous resolution, to consider and, if thought fi t, to pass as a Special Resolution:
That the directors be and are hereby empowered pursuant to Section 1022 and Section 1023 of the Companies Act 2014 to allot equity securities (within the meaning of Section 1023 of that Act) pursuant to the authority conferred by Resolution 6 above as if subsection (1) of the said Section 1022 did not apply to any such allotment provided that this power shall be limited:
and shall expire at the conclusion of the next Annual General Meeting of the Company after the date of the passing of this resolution or 5 August 2017 (whichever shall be earlier) save that the Company may, before such expiry, make an offer or agreement which would or might require equity securities to be allotted after such expiry and the directors may allot equity securities in pursuance of such offer or agreement as if the power conferred hereby had not expired.
To consider and, if thought fi t, to pass as a Special Resolution:
That the Company and/or any subsidiary (as defi ned by Section 7 of the Companies Act 2014) of the Company be hereby generally authorised to make market purchases (as defi ned by Section 1072 of the Companies Act 2014) of shares of any class in the Company ("Shares") on such terms and conditions and in such manner as the directors may determine from time to time but subject to the provisions of the Companies Act 2014 and to the following restrictions and provisions:
(b) the minimum price which may be paid for any Share shall be an amount equal to the nominal value thereof; and
(c) the maximum price which may be paid for any Share (a "Relevant Share") shall be the higher of:
where the average market value of a Share for the purpose of sub-paragraph (i) shall be the amount equal to the average of the fi ve amounts resulting from determining whichever of the following ((1), (2) or (3) specifi ed below) in respect of Shares of the same class as the Relevant Share shall be appropriate for each of the fi ve business days immediately preceding the day on which the Relevant Share is purchased as determined from the information published in the Irish Stock Exchange Daily Offi cial List reporting the business done on each of those fi ve days:
and if there shall be only a bid (but not an offer) price or an offer (but not a bid) price reported, or if there shall not be any bid or offer price reported, for any particular day, that day shall not be treated as a business day for the purposes of determining the maximum price; provided that, if the means of providing the foregoing information as to dealings and prices by reference to which the maximum price is to be determined is altered or is replaced by some other means, then a maximum price shall be determined on the basis of the equivalent information published by the relevant authority in relation to dealings on the Irish Stock Exchange or its equivalent;
provided that, if the means of providing the foregoing information as to dealings and prices by reference to which the maximum price is to be determined is altered or is replaced by some other means, then a maximum price shall be determined on the basis of the equivalent information published by the relevant authority in relation to dealings on the London Stock Exchange or its equivalent;
(e) the authority hereby granted shall expire at the conclusion of the next Annual General Meeting of the Company or on the date 18 months after the date of passing of this resolution (whichever is earlier) unless previously varied, revoked or renewed by special resolution, in accordance with the provisions of Section 1074 of the Companies Act 2014. The Company or any such subsidiary may enter before such expiry into a contract for the purchase of Shares which would or might be executed wholly or partly after such expiry and may complete any such contract as if the authority conferred hereby had not expired.
To consider and, if thought fi t, to pass as a Special Resolution:
That, subject to the passing of Resolution 8, for the purposes of Sections 109 and 1078 of the Companies Act 2014, the re-issue price range at which ordinary shares having a par value of €0.13 in the capital of the Company ("Shares") held as treasury shares ("Treasury Shares") may be re-issued off-market shall be as follows:
For the purposes of this Resolution the expression "Appropriate Price" shall mean an amount equal to the average of the fi ve amounts resulting from determining whichever of the following ((1), (2) or (3) specifi ed below) in relation to Shares shall be appropriate for each of the fi ve business days immediately preceding the day on which the Treasury Share is re-issued as determined from the information published in the Irish Stock Exchange Daily Offi cial List reporting the business done on each of those fi ve business days:
and if there shall be only a bid (but not an offer) price or an offer (but not a bid) price reported, or if there shall not be any bid or offer price reported, for any particular day, that day shall not be treated as a business day for the purposes of determining the Appropriate Price; provided that, if the means of providing the foregoing information as to dealings and prices by reference to which the Appropriate Price is to be determined is altered or is replaced by some other means, then the Appropriate Price shall be determined on the basis of the equivalent information published by the relevant authority in relation to dealings on the Irish Stock Exchange or its equivalent; and
(d) the authority hereby granted shall expire at the conclusion of the next Annual General Meeting of the Company or on the date 18 months after the date of passing of this resolution (whichever is earlier) unless previously varied or renewed in accordance with the provisions of Section 109 and/or 1078 of the Companies Act 2014.
To consider and, if thought fi t, to pass as a Special Resolution:
That the directors be and are hereby generally and unconditionally authorised to call a general meeting, other than an annual general meeting or a meeting for the passing of a special resolution, on not less than 14 days' notice. The authority hereby conferred shall expire at the conclusion of the next Annual General Meeting of the Company after the date of the passing of this resolution unless previously renewed, varied or revoked by the Company in general meeting.
To consider and, if thought fi t, to pass as a Special Resolution:
That the amended Articles of Association produced to the meeting (a copy of which regulations are marked "X" for identifi cation) be adopted as the new Articles of Association of the Company in substitution for and to the exclusion of the existing Articles of Association of the Company.
To consider and, if thought fi t, to pass as an Ordinary Resolution:
That the establishment of an employee benefi t trust to be known as "The Kingspan Employee Benefi t Trust" (the principal terms of which are summarised in the circular to shareholders of which this notice forms part) to be constituted by a trust deed be and is hereby approved and the Directors be and are hereby authorised to establish such employee benefi t trust and to do all acts and things which they may consider necessary or expedient for the purpose of carrying such employee benefi t trust into effect.
1 April 2016
Kingspan Group plc Registered Offi ce: Dublin Road, Kingscourt, Co. Cavan, Ireland Telephone: +353 (0)42 969 8000; Fax: +353 (0)42 966 7501 Email: [email protected]; Internet: www.kingspan.com
The directors will present the report and accounts of the Company for the year ended 31 December 2015. A full copy of the Annual Report is available on www.kingspan.com.
The directors are proposing a fi nal dividend for the year ended 31 December 2015 of 17.00 cent per share. If approved, the fi nal dividend will be paid (subject to Irish withholding tax rules) on 13 May 2016 to shareholders on the register at close of business on 22 April 2016.
The Report of the Remuneration Committee is contained in the Annual Report which is available on www.kingspan.com. It complies with the provisions of Section D of the UK Corporate Governance Code (September 2014) and the Irish Corporate Governance Annex. This is an advisory resolution, and is not binding on the Company.
Each of the executive directors has a combination of general business skills, and experience in the construction materials market. The non-executive directors represent a diverse business background complementing the executive directors' skills. The performance of the Board is reviewed annually, and each of the directors has made a substantial contribution to the leadership and governance of the Company during the year.
4(f) Gilbert McCarthy (44) is Managing Director of the Group's Insulated Panels businesses in the UK, Ireland, Western Europe and Australasia. He was appointed to the Board in September 2011. Skills & experience: He joined the Group in 1998, and has held a number of senior management positions including managing director of the Off-site division and general manager of the Insulation Boards business. He brings to the Board his extensive knowledge of the building envelope industry, in particular in Western Europe and Australasia.
4(g) Helen Kirkpatrick (57) joined the board in June 2007. Skills & experience: Helen is a Fellow of the Institute of Chartered Accountants in Ireland and a member of the Chartered Institute of Marketing. She was formerly a non-executive director of the International Fund for Ireland, Enterprise Equity Venture Capital Group, Crumlin Together Ltd and NI-CO Ltd. She brings her considerable fi nancial and business acumen to the Board and its Committees. Committees: Remuneration (7 years, chair), Nominations (7 years), Senior Independent Director. External appointments: Non-executive director of UTV Media plc and of UTV Ireland Limited, Non-executive director of United Dairy Farmers and of Dale Farm Limited, and a member of the Audit Committee of Queen's University Belfast.
The directors are seeking to renew their authority to fi x the remuneration of the auditors for the year ending 31 December 2016.
Shareholders are being asked to renew, until the Annual General Meeting in 2017, the usual annual authority of the directors to allot the unissued share capital of the Company which is equal to 24.06% of the issued ordinary share capital of the Company as at 24 March 2016 (being the latest practicable date prior to publishing this notice). The directors will exercise this authority only if they consider this to be in the best interests of shareholders generally at that time. The directors currently have no intention to allot such shares at the present time.
In addition, shareholders are being asked to renew, until the Annual General Meeting in 2017, the power of the directors to dis-apply the statutory pre-emption provisions applying to issues of ordinary shares for cash in the event of a rights issue and for any other issue for cash up to an aggregate of 5% of the nominal value of the Company's issued ordinary share capital. The directors will exercise this power only if they consider this to be in the best interests of shareholders generally at that time.
Shareholders are being asked to provide, until the Annual General Meeting in 2017, an authority for the
Company, or any of its subsidiaries, to purchase up to 10% of the Company's own shares. The directors would only exercise the power to purchase the Company's own shares at price levels which they considered to be in the best interests of shareholders generally, after taking account of the Company's overall fi nancial position. The directors currently have no intention to exercise the Company's authority to purchase its own shares at the present time. The minimum price which may be paid for a purchase of the Company's own shares will be the nominal value of the ordinary shares, and the maximum price which may be paid shall be 105% of the then average market price of the ordinary shares.
Shareholders' approval is also being sought, where the Company's shares have been repurchased (such shares being known as Treasury Shares), for re-issue of these shares off-market at a maximum price of 120% of the then average market price of the ordinary shares, and a minimum price of 95% of that average. The directors have no current intention to re-issue such shares at the present time.
There were outstanding at 24 March 2016 (being the latest practicable date prior to publishing this notice), options to subscribe for 3,959,760 ordinary shares, representing approximately 2.23% of the Company's issued share capital at that date. If the repurchase authority were to be exercised in full, the shares subject to these options would represent approximately 2.48% of the Company's issued share capital.
Shareholders are being asked to renew, until the Annual General Meeting in 2017, the Company's authority to call a general meeting on 14 days' notice other than an annual general meeting or a meeting to consider any special resolution (being a resolution requiring a 75% majority vote). The directors consider that it is in the interests of the Company to retain this fl exibility.
This resolution is being proposed in response to the enactment of the Companies Act 2014. Substantially all of the provisions of the Irish Companies Act 2014 became effective on 1 June 2015. The purpose of this resolution is to adopt amended Articles of Association for the Company to take account of the comprehensive consolidation, with amendments, of company law in Ireland effected by the Companies Act 2014 and to make some consequential and "housekeeping" changes. An explanation of the changes that will be effected by this resolution is set out in the Appendix to this notice.
A copy of the Articles of Association marked to show the changes proposed to be made by Resolution 11 is available on the Company's website and will also be available for inspection at the registered offi ce of the Company during business hours on any business day up to and including the date of the Annual General Meeting as well as being available at the Annual General Meeting on 5 May 2016.
Resolution 12 seeks approval for the establishment of the Kingspan Employee Benefi t Trust (the "EBT").
The Board is proposing that the EBT be established to be available for use in connection with:
The immediate purpose to which the EBT is intended to be put is the delivery of shares forming part of the new deferred bonus arrangements for executive directors and selected employees referred to in the Remuneration Report. It is intended that, under these deferred bonus arrangements, existing shares should be delivered to bonus recipients on a deferred basis after the expiry of a retention period, normally of at least two years, and provided that he/she remains an employee or director of the Group.
The EBT will be administered by an independent professional trust company (the "trustee") all of whose directors will be independent of the Company. The benefi ciaries of the EBT will be the employees and former employees of any group company and will therefore include the executive directors of the Company. The EBT will be established as an employees' share scheme within the meaning of the Irish Companies Acts and the trustee will have full discretion with regard to the application of the trust fund (subject to recommendations from the Remuneration Committee). The trustee may acquire shares in the Company by market purchase or, subject to the limits set out in the PSP and other share schemes, by subscription at a price not less than the nominal value. There is no present intention of issuing any new shares to the trust. Any shares issued to the EBT in order to satisfy awards under the PSP and other share schemes will be treated as counting towards the dilution limits that apply to those schemes. The funds to acquire shares will be provided to the trustee by the Company or by companies within the group (by gift or by loan) or via a third party such as a bank, and may be guaranteed by the Company or a group company.
The EBT will, generally, provide the Company with greater fl exibility with regard to the fi nancing of employee share schemes and will enable any options or awards under any employee share scheme operated by the Company to be satisfi ed by acquiring shares in the market as an alternative to dilution.
The establishment of the EBT will not, however, extend the limit on the Company's ability to use newlyissued shares or shares held in treasury for the purposes of employees' share schemes. The limits on the use of such shares which will apply are the limits which shareholders have already approved for the purposes of the Kingspan Performance Share Plan (approved by shareholders in May 2008) or which shareholders may hereafter approve.
Substantially all of the provisions of the Irish Companies Act 2014 became effective on 1 June 2015. The Companies Act 2014 has consolidated the previous Irish Companies Acts and many of the related statutory instruments into a single statute and has introduced signifi cant reforms to Irish company law.
Instead of providing, as the previous Irish Companies Acts had, for a model set of articles of association that apply unless otherwise provided for, the Companies Act 2014 includes optional statutory provisions that apply to regulate a company unless its articles of association provide otherwise.
The purpose of Resolution 11 is to adopt revised Articles of Association for the Company to refl ect the new statutory context and to ensure that the changes to Irish company law will not have an unintended effect on the Company's Memorandum and Articles of Association by altering how the provisions in the Memorandum and Articles of Association are to be applied. It is also proposed to use this opportunity to make some additional amendments to the Articles of Association to bring the Articles of Association into line with best practice for listed companies.
As all of the changes described below are intended, so far as practicable, to preserve the status quo, or to bring the Articles of Association into line with best practice for listed companies, it is not considered necessary to vote separately on each amendment to the Articles of Association.
It is proposed to make the following amendments to the Articles of Association:
(v) Sections 96(2) to (11) deal with the transmission of shares in a company. These sections are being disapplied as the matter is already provided for in Articles 46 to 48;
(vi) Sections 124 and 125 deal with the declaration and payment of dividends by a company. These sections are being disapplied as the relevant subject matter is already provided for in Articles 133 to 142;
The optional provisions of the Companies Act 2014 which are being specifi cally included are Sections 83 and 84 which set out powers necessary to implement capital reductions.
(d) In various places in the Articles of Association, references to "stock exchange nominee" are being deleted as this term is no longer in use following the repeal of the Companies (Amendment) Act 1977.
(e) Article 4 is being supplemented to make clear, consistent with Section 66(4) and as would be conventional, that, subject to law, the Company may issue redeemable shares or convert shares into redeemable shares.
(u) Article 160 is being amended to provide that the Secretary (together with any other person entitled to receive notice under the Companies Act 2014) is entitled to receive notice of general meetings as provided for by Section 180(1)(d) of the Companies Act 2014 . Article 64 is being amended to ensure that it will be consistent with Section 186 which specifi es what constitutes the ordinary business of the company's annual general meeting.
Two additional changes are provided for in the revised Articles of Association to bring the Articles of Association into line with best practice for listed companies such as the Company:
(a) Article 142 of the Articles deals with payment of dividends and other cash payments by the Company. The provisions of Article 142 refl ect the fact that, when adopted, cheques were the predominant method for payment of dividends and such other payments. (The methods for payment of dividends currently specifi ed in Article 142 of the Articles are limited to bank transfer and cheque, warrant or similar instrument, with electronic payment through CREST identifi ed as a possible payment medium.) However, payment by cheque is no longer the preferred option for many shareholders or issuers, with many shareholders now preferring electronic payment.
The Directors consider that it is appropriate that the Articles provide suffi cient fl exibility to allow different methods of distribution, to allow the Company to decide which method is to be used and to allow the directors to treat a dividend as unclaimed if relevant account or other prescribed details are not provided. The proposal is in line with best practice and the 2014 recommendations of the ICSA Registrars Group in the UK. The suggested changes to Article 142 would, in order to give the Company more power and fl exibility to determine payment methods, allow the Company to be able to specify which payment methods are to be mandatory for the payment of its dividends or interest (e.g. the Company can choose the default payment mechanism of dividends or interest or can choose a different default for CREST holders and non CREST holders) and determine which distribution methods will be used without the need to change its articles of association (e.g. the Company could make payment of dividends or interest through any electronic method determined by the Board.)
(b) Article 164 deals with indemnifi cation of the Directors and other offi cers of the Company. Section 235 of the Companies Act 2014 limits the ability of an Irish company, such as the Company, to indemnify its directors and prescribed other offi cers against liability which would otherwise attach to him or her in respect of negligence, default, breach of duty or breach of trust. Article 164 provides that every Director or other offi cer of the Company shall be entitled to be indemnifi ed by the Company against certain liabilities incurred by him or her. Consistent with Section 235, it is proposed that Article 164 be amended, as would be conventional for Irish companies, to clarify that, subject to the Irish legislative restrictions, every Director or other offi cer of the Company shall be entitled to be indemnifi ed by the Company against all costs, charges, losses, expenses and liabilities incurred by him in the execution and discharge of his duties. Consistent with Section 235, it is also proposed that a new Article 165 be included clarifying, as would be conventional for Irish companies, that the Directors have the power to purchase D&O insurance for its directors and other offi cers to the extent permitted by law.
CREST members and, where applicable, their CREST sponsors or voting service providers should note that Euroclear UK and Ireland does not make available special procedures in CREST for any particular messages. Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST Personal Member or Sponsored Member or has appointed a voting service provider(s), to procure that his CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by the CREST system by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting service providers are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings.
The ordinary resolutions require a simple majority of votes cast by shareholders voting in person or by proxy to be passed. The special resolutions require a majority of not less than 75% of votes cast by those who vote either in person or by proxy to be passed.
In addition to the above, the request must be made in accordance with one of the following ways:
• a hard copy request which is signed by the shareholder(s), states the full name and address of the shareholder(s) and is sent to the Company Secretary, Kingspan Group plc, Head Offi ce, Dublin Road, Kingscourt, Co Cavan, Ireland; or
• a request which states the full name and address of the 'Shareholder Reference Number' (SRN), as printed on the accompanying Form of Proxy of the shareholder(s) and is sent to lorcan.dowd.kingspan.com.
A draft resolution must not be such as would be incapable of being passed or otherwise be ineffective (whether by reason of inconsistency with any enactment or the Company's Memorandum and Articles of Association or otherwise). Any draft resolution must not be defamatory of any person.
The request:
In addition to the above, the request must be made in accordance with one of the following ways:
Any requested item must not be defamatory of any person.
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