AGM Information • Mar 31, 2016
AGM Information
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THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. If you are in any doubt as to the action you should take, you are recommended to seek your own independent financial advice from a stockbroker, bank manager, solicitor, accountant, or other financial adviser authorised under the Financial Services and Markets Act 2000.
If you have sold or otherwise transferred all of your AO World Plc ordinary shares, please send this document, together with the accompanying documents (but not the personalised Form of Proxy), as soon as possible to the purchaser or transferee, or to the stockbroker, bank or other agent through whom the sale or transfer was effected, for delivery to the purchaser or transferee.
This document is also available at www.ao.com/corporate.
Notice of the Annual General Meeting of AO World Plc to be held at 11 am on Thursday 21 July 2016 at AO Park, 5A The Parklands, Lostock, Bolton, BL6 4SD is set out at the end of this document.
A Form of Proxy for use at the Annual General Meeting is enclosed.
To be valid, the Form of Proxy should be completed and returned in accordance with the instructions printed thereon as soon as possible but in any event so as to arrive not later than 11 am on Tuesday 19 July 2016.
Please note that the Form of Proxy can be delivered in hard copy form by post, by courier or by hand to the Capita Asset Services at the address printed on the back of the Form of Proxy or, if preferred, in an envelope to FREEPOST CAPITA PXS (please note delivery using this service can take up to five business days) or by completing it online at www.aoshareportal.com. CREST members may utilise the CREST electronic proxy appointment service.
Registered Office: Directors: AO Park Richard Rose
5A The Parklands John Roberts Lostock Steve Caunce Bolton Mark Higgins BL6 4SD Brian McBride Chris Hopkinson Marisa Cassoni Rudolf Lamprecht
22 June 2016
To the holders of AO World Plc ordinary shares
Dear Shareholder
I am pleased to be writing to you with details of our third Annual General Meeting ("AGM") which we are holding at AO Park, 5A The Parklands, Lostock, Bolton, BL6 4SD on 21 July 2016 at 11 am.
The formal notice of meeting and the resolutions to be proposed are set out on pages 3 and 4 of this document. Resolutions 1-13 (inclusive), 16 and 18 are proposed as ordinary resolutions, while resolutions 14, 15 and 17 will be proposed as special resolutions. The ordinary resolutions will be passed if more than 50% of the votes cast are in favour and the special resolutions will be passed if at least 75% of the votes cast are in favour. Explanatory notes on all the proposed resolutions can be found on pages 5 and 6 of this document.
The AGM allows the Board to present the Company's strategy and financial results to shareholders and gives shareholders the opportunity to meet members of the Board and raise questions they may have. Your participation is important to us and we hope to see as many of you as possible. As with many other public companies, voting on all resolutions proposed at the AGM will be by way of a poll as the Board believes this is a more transparent method of voting.
Whether or not you intend to be present at the AGM we ask shareholders to complete, sign and return the Form of Proxy. The Form of Proxy can be delivered in hard copy form by post, by courier or by hand to the Company's Registrars, Capita Asset Services at the address printed on the back of the Form of Proxy or, if preferred, in an envelope to FREEPOST CAPITA PXS (please note delivery using this service can take up to five business days). You may wish to take advantage of our registrar's secure online voting service (using the identification numbers stated on the enclosed Form of Proxy) which is available at www.aoshareportal.com. CREST members may utilise the CREST electronic proxy appointment service. Registering your vote, either electronically or by returning a completed From of Proxy, does not prevent you from attending and voting in person at the AGM should you decide to do so.
To be valid, the Form of Proxy should be completed and returned in accordance with the instructions printed thereon as soon as possible but in any event so as to arrive not later than 11am on Tuesday 19 July 2016.
The Board considers the Resolutions are in the best interests of the Company and its shareholders as a whole and are therefore likely to promote the success of the Company. The Directors unanimously recommend that you vote in favour of the Resolutions as they intend to do in respect of their own beneficial holdings which amount in aggregate to 183,553,449 shares representing approximately 43.59% of the existing issued ordinary share capital of the Company.
Thank you for your continuing support of AO World plc. I look forward to meeting those shareholders who are able to attend the AGM at 11 am on Thursday 21 July 2016.
Yours sincerely
Richard Rose Chairman
NOTICE IS HEREBY GIVEN that the third Annual General Meeting of the Company will be held at AO Park, 5A The Parklands, Lostock, Bolton, BL6 4SD on 21 July 2016 at 11 am to consider and, if thought fit, to pass Resolutions 1 to 13 (inclusive), 16 and 18 as ordinary resolutions and Resolutions 14, 15 and 17 as special resolutions.
provided that this authority shall expire at the end of the next Annual General Meeting of the Company or, if earlier, on 20 October 2017, save that the Company shall be entitled to make offers or agreements before the expiry of such authority which would or might require shares to be allotted or such rights to be granted after such expiry and the Directors shall be entitled to allot shares and grant rights pursuant to any such offer or agreement as if this authority had not expired; and all unexercised authorities previously granted to the Directors to allot shares and grant rights be and are hereby revoked.
and shall expire upon the expiry of the general authority conferred by Resolution 13 above, save that the Company shall be entitled to make offers or agreements before the expiry of such power which would or might require equity securities to be allotted after such expiry and the Directors shall be entitled to allot equity securities pursuant to any such offer or agreement as if the power conferred hereby had not expired.
(as such terms are defined in the Companies Act 2006) during the period beginning with the date of the passing of this resolution and ending at the end of the next Annual General Meeting of the Company or, if earlier, on 20 October 2017 provided that the authorised sum referred to in paragraphs (a), (b) and (c) above, may be comprised of one or more amounts in different currencies which, for the purposes of calculating the said sum, shall be converted into pounds sterling at the exchange rate published in the London edition of the Financial Times on the date on which the relevant donation is made or expenditure incurred (or the first business day thereafter) or, if earlier, on the day in which the Company enters into any contract or undertaking in relation to the same provided that, in any event, the aggregate amount of political donations and political expenditure made or incurred by the Company and its subsidiaries pursuant to this Resolution shall not exceed £150,000.
Company Secretary 5A The Parklands 22 June 2016 Lostock, Bolton, BL6 4SD
Registered in England No. 05525751
Resolutions 1-13 (inclusive), 16 and 18 are proposed as ordinary resolutions, while resolutions 14, 15 and 17 will be proposed as special resolutions. Ordinary resolutions require more than half of the votes cast to be in favour of the resolution in order for the resolution to be passed. To pass special resolutions, three quarters or more of the votes cast must be in favour.
The Chairman will present the Annual Report and Accounts for the year ended 31 March 2016 to the AGM. These accounts accompany this circular.
The Directors' Remuneration Report is set out in the Annual Report on pages 57 to 69.
Resolution 2 is the ordinary resolution to approve the Directors' Remuneration Report other than the part containing the Directors' Remuneration Policy. Resolution 2 is an advisory resolution and does not affect the future remuneration paid to any Director.
The report gives details of the Directors' remuneration for the year ended 31 March 2016. The report also includes details of the Remuneration Committee's representations and activities. The Company's Auditors Deloitte LLP have audited those parts of the Remuneration Report which are required to be audited and their report is issued in the 2016 Annual Report and Accounts.
At the 2014 AGM, the Directors' Remuneration Policy was approved by shareholders. The Directors' Remuneration Policy is not therefore required to be approved at this year's AGM. The policy will be put to shareholders again no later than the Company's AGM in 2017.
Resolutions 3 to 10 inclusive are to approve the election and re-election of the Directors. In accordance with the requirements of the UK Corporate Governance Code (the "Code") all of the Directors are subject to annual re-election or, in the case of Mark Higgins and Geoff Cooper who respectively have and will have been appointed since the last AGM, election by the shareholders at this year's AGM.
As announced on 8 June 2016, Geoff Cooper will join the Board as a Non-Executive Director on 1 July 2016 and will, assuming he is elected at the AGM, succeed Richard Rose as Chairman at the conclusion of that meeting. The Company announced in July 2015 that with effect from 1 August 2015 Mark Higgins would be appointed to the Board as Chief Financial Officer. The Board is recommending the election of both Geoff and Mark as they believe that the skills and experience of each will be of great benefit to the Board.
The Board has confirmed following a performance review that all Directors standing for re-election continue to perform effectively and demonstrate commitment to their roles. The Board has considered whether each of the independent Non-Executive Directors is free from any relationship that could materially interfere with the exercise of his or her independent judgment and has determined that each continues to be considered independent.
Biographical details of each of the Directors standing for election and re-election are set out on page 9 of this document.
Resolution 11 is to approve the appointment of KPMG LLP as the Company's Auditors, who are being elected for the first time, to hold office until the conclusion of the next of the AGM of the Company.
Resolution 12 authorises the Audit Committee of the Board to set their remuneration.
Resolution 13 deals with the Directors' authority to allot ordinary shares in the capital of the Company without the prior consent of shareholders for a period expiring at the conclusion of the next AGM of the Company.
At the last AGM of the Company held on 21 July 2015, the Directors were given authority to allot ordinary shares in the capital of the Company up to a maximum nominal amount of £350,877.16, equal to one-third of the Company's then issued ordinary issued share capital and up to a maximum aggregate nominal value of £701,754.39 equal to two-thirds of the issued share capital of the Company where an offer is made in connection with a fully pre-emptive rights issue. This authority expires at the end of this year's AGM. Resolution 13 will, if passed, renew this authority to allot.
The Investment Association ("IA") guidelines on directors' authority to allot shares state that IA members will regard as routine, resolutions seeking authority to allot shares representing up to two-thirds of the Company's issued share capital, provided that any amount in excess of one-third of the Company's issued share capital is only used to allot shares pursuant to a fully pre-emptive rights issue.
In light of these guidelines, the Board considers it appropriate that Directors be granted authority to allot ordinary shares in the capital of the Company up to a maximum nominal amount of £701,754.38 representing two-thirds of the Company's issued ordinary share capital as at 16 June 2016 (the latest practicable date prior to publication of this document). Of this amount a nominal amount of £350,877.16 (representing approximately one-third of the Company's issued ordinary share capital) can only be allotted pursuant to a rights issue. The power will last until the end of the next AGM of the Company or, if earlier, on 20 October 2017.
The Directors have no present intention of allotting new ordinary shares other than in relation to the Company's employee share schemes. However, the Directors consider it appropriate to maintain the flexibility that this authority provides.
As at the date of this letter the Company does not hold any shares in the capital of the Company in treasury.
Resolution 14 will give the Directors authority to allot ordinary shares in the capital of the Company pursuant to the authority granted under Resolution 13 above for cash without complying with the pre-emption rights in the Companies Act 2006 in certain circumstances. This authority will permit the Directors to allot:
This disapplication authority is in line with institutional shareholder guidance, and in particular with the Pre-emption Group's Statement of Principles (the "Pre-emption Principles"). The Pre-emption Principles were revised in 2015 to allow the authority for an issue of shares for
cash otherwise than in connection with a pre-emptive offer to be increased from 5% to 10% of the Company's issued ordinary share capital, provided that the Company confirms that it intends to use the additional 5% authority only in connection with an acquisition or specified capital investment. The Board therefore confirms, in accordance with the Pre-emption Principles, that to the extent that the authority in paragraph (b) of Resolution 14 is used for an issue of ordinary shares with a nominal value in excess of £52,631.57 (that is 5% of the Company's issued ordinary share capital as at 16 June 2016), it intends that it will only be used in connection with an acquisition or specified capital investment which is announced contemporaneously with the issue, or which has taken place in the preceding six-month period and is disclosed in the announcement of the issue. The Directors also confirm, in accordance with the Pre-emption Principles, that it does not intend to issue shares for cash representing more than 7.5% of the Company's issued ordinary share capital in any rolling threeyear period, other than to existing shareholders, save as permitted in connection with an acquisition or specified capital investment as described above, without prior consultation with shareholders.
As noted in relation to Resolution 13 above, the Directors have no current intention of issuing ordinary shares other than in relation to the Company's employee shares schemes.
The authority contained in Resolution 14 will expire upon the expiry of the authority to allot shares conferred in Resolution 13 (that is at the end of the next AGM of the Company or, if earlier, on 20 October 2017).
Resolution 15 gives the Company authority to buy back its own ordinary shares in the market as permitted by the Companies Act 2006. The authority limits the number of shares that could be purchased to a maximum of 42,105,263 shares (representing approximately 10% of the Company's issued ordinary share capital as at 16 June 2016 (the latest practicable date prior to publication of this document)) and sets minimum and maximum prices. This authority will expire at the end of the next AGM of the Company or, if earlier, on 20 October 2017.
The Directors have no present intention of exercising the authority to purchase the Company's ordinary shares but will keep the matter under review, taking into account the financial resources of the Company, the Company's share price and future funding opportunities. The authority will be exercised only if the Directors believe that to do so would result in an increase in earnings per share and would be in the interests of shareholders generally. Any purchases of ordinary shares would be by means of market purchases through the London Stock Exchange.
Listed companies purchasing their own shares are allowed to hold them in treasury as an alternative to cancelling them. No dividends are paid on shares while they are held in treasury and no voting rights attach to treasury shares.
If Resolution 15 is passed at the AGM, it is the Company's current intention to cancel the shares it may purchase pursuant to the authority granted to it except that sufficient shares will be held in treasury to meet the requirements of the Company's employee share schemes. However, in order to respond properly to the Company's capital requirements and prevailing market conditions, the Directors will need to reassess at the time of any and each actual purchase whether to hold the shares in treasury or cancel them, provided it is permitted to do so. As at 16 June 2016 (the latest practicable date prior to the publication of this letter), there were options outstanding to subscribe for ordinary shares in the capital of the Company representing 1.43% of the Company's current issued share capital (excluding treasury shares). If the authority to purchase the Company's ordinary shares being sought in Resolution 15 were to be exercised in full, these options would represent 1.59% of the Company's issued share capital (excluding treasury shares).
Resolution 16 deals with political donations. Under the Companies Act 2006, political donations to any political parties, independent election candidates or political organisations or the incurring of political expenditure are prohibited unless authorised by shareholders in advance. What constitutes a political donation, a political party, a political organisation or political expenditure is not easy to decide, as the legislation is capable of wide interpretation. Sponsorship, subscriptions, payment of expenses, and support for bodies representing the business community in policy review or reform, may fall within this.
Therefore, notwithstanding that the Company has not made a political donation in the past, and has no intention either now or in the future of making any political donation or incurring any political expenditure in respect of any political party, political organisation or independent election candidate, the Board has decided to put forward Resolution 16 to renew the authority granted by shareholders at the last AGM. This will allow the Company to continue to support the community and put forward its views to wider business and Government entities without running the risk of being in inadvertent breach of the Companies Act 2006.
The authority is subject to a maximum amount of £50,000 for each type of payment and will cover the period from the date Resolution 16 is passed until the end of the next AGM of the Company or, if earlier, on 20 October 2017. As permitted under the 2006 Act, Resolution 16 also covers any political donations made, or political expenditure incurred, by any subsidiaries of the Company.
Resolution 17 is a resolution to allow the Company to hold general meetings (other than AGMs) on 14 days' notice.
The minimum notice period for general meetings of listed companies is 21 days, but companies may reduce this period to 14 days (other than for AGMs) provided that two conditions are met. The first condition is that the Company offers a facility for shareholders to vote by electronic means. This condition is met if the Company offers a facility, accessible to all shareholders, to appoint a proxy by means of a website. The second condition is that there is an annual resolution of shareholders approving the reduction of the minimum notice period from 21 days to 14 days.
The Board is therefore proposing Resolution 17 as a special resolution to approve 14 days as the minimum period of notice for all general meetings of the Company other than AGMs.
The approval will be effective until the end of the next AGM of the Company, when it is intended that the approval be renewed. The Board will consider on a case by case basis whether the use of the flexibility offered by the shorter notice period is merited, taking into account the circumstances, including whether the business of the meeting is time-sensitive and whether it is thought to be to the advantage of shareholders as a whole.
Resolution 18 seeks shareholder approval for a new share-based long-term incentive arrangement, the AO World 2016 Employee Reward Plan (the "Plan"). The Plan will be used for employees below Board level with executive directors not being eligible to participate. The Plan has been designed to reward management for achieving the Company's strategic objectives and provides a flexible approach for share-based incentivisation, which the Remuneration Committee considers would be beneficial in the retail market-place.
The main terms of the Plan are summarised in Appendix 2 to this document.
As an alternative to completing a hard copy proxy form, proxies may be appointed electronically in accordance with note 4 below.
and in each case the appointment of proxy must be received by the Company not less than 48 hours before the time of the AGM (excluding non-working days).
The deadline for receipt of proxy appointments (see note 4) also applies in relation to amended instructions. Where two or more valid separate appointments of proxy are received in respect of the same share in respect of the same meeting, the one which is last sent shall be treated as replacing and revoking the other or others.
This document is for information purposes only and does not constitute legal advice. Specific advice should be sought on your specific circumstances before taking any action (or deciding not to take any action) in reliance on the contents of this document.
Proposed Chairman and Chairman of the Nomination Committee (following the conclusion of the AGM)
Chairman of the Card Factory plc and Bourne Leisure Limited. Senior advisor to Charterhouse Private Equity.
Proposed Chairman of the Nomination Committee following the retirement of Richard Rose
Founder and Chief Executive Officer
2 August 2005 (AO Retail Limited 19 April 2000)
John attends the Remuneration, Audit and Nomination Committees by invitation.
13 October 2005
Steve attends the Remuneration, Audit and Nomination Committees by invitation.
1 August 2015
Mark attends the Remuneration, Audit and Nomination Committees by invitation.
Appointment to the Board 6 February 2014
Chairman of ASOS Plc and Wiggle Ltd
Independent Yes
Committee membership Brian is Chair of the Remuneration Committee and a member of the Nomination Committee.
12 December 2005
Appointment to the Board
Significant external appointments Executive Director of Better Business Support Ltd and Clifton Trade Bathrooms Ltd
Committee membership Chris is a member of the Audit and Nomination Committees.
Appointment to the Board 5 February 2014
Significant external appointments Non-executive director of Skipton Group Holdings Ltd, Enterprise Inns Plc and The People's Operator Plc
Yes
Committee membership Marisa is the Chair of the Audit Committee and is a member of the Remuneration Committee.
Appointment to the Board 17 January 2014
Founder, President and Chief Executive Officer of EWC East-West-Connect GmbH & Co. KG and Non-Executive Director of Duagon AG and Fujitsu Technology Solutions (Holding) B.V.
Rudi is a member of the Audit Committee and the Remuneration Committee.
The Remuneration Committee of the Board of Directors (the "Committee") will supervise the operation of the Plan.
Any employee within the Company's group of companies (except an executive director of the Company) will be eligible to participate in the Plan at the discretion of the Committee.
The Committee may grant awards to acquire ordinary shares in the Company ("Shares") within six weeks following the Company's announcement of its results for any period. The Committee may also grant awards within six weeks of shareholder approval of the Plan or at any other time when the Committee considers there are sufficiently exceptional circumstances which justify the granting of awards.
The Committee may grant awards as conditional share awards or nil (or nominal) cost options. The Committee may also decide to grant cash-based awards of an equivalent value to share-based awards or to satisfy share-based awards in cash.
An award may not be granted more than 10 years after shareholder approval of the Plan.
No payment is required for the grant of an award. Awards are not transferable, except on death. Awards are not pensionable.
The extent of vesting of awards may be subject to such performance conditions (if any) as the Committee considers appropriate for the awards.
The Committee may vary or waive and replace the performance conditions (if any) applying to existing awards if an event (or series of events) has occurred which causes the Committee to consider that it would be appropriate to amend or replace the performance conditions, provided the Committee considers the varied or replacement conditions are appropriate.
Awards will ordinarily vest after such vesting period as determined by the Committee for the award on or prior to grant of the award to the extent any applicable performance conditions have been satisfied and provided the participant is still employed in the Company's group. Options are then exercisable up until the day before the tenth anniversary of grant, unless they lapse earlier.
The Committee may decide that participants will receive a payment (in cash and/or Shares) on or shortly following the vesting of their awards, of an amount equivalent to the dividends payable on vested shares between the date of grant and the vesting of an award. This amount may assume the reinvestment of dividends.
As a general rule, an award will lapse upon a participant ceasing to hold employment within the Company's group. However, if a participant ceases to be an employee because of death, injury or disability (evidenced to the satisfaction of the Committee), retirement (with the agreement of the Committee), their employing company or the business for which they work being sold out of the Company's group or in other circumstances at the discretion of the Committee, then their award will normally vest on the date when it would have vested if they had not ceased such employment. The extent to which an award will vest in these situations will depend upon two factors: (i) the extent to which the performance conditions (if any) have, in the opinion of the Committee, been satisfied over the original performance measurement period, and (ii) pro rating of the award to reflect the period of time between the date of grant and the date of cessation relative to the normal vesting period, although the Committee can decide not to pro-rate an award (or pro-rate to a lesser extent) if it regards it as appropriate to do so in the particular circumstances.
Alternatively, if a participant ceases to be an employee in the Company's group for one of the "good leaver" reasons specified above (including in the case of the for any reason good leaver), the Committee can decide that their award will vest when they leave, subject to: (i) the performance conditions (if any) measured at that time on such basis as the Committee determines appropriate; and (ii) time pro-rating by reference to the time of cessation as described above (whilst retaining discretion as described above).
In the event of a takeover or winding up of the Company (not being an internal corporate reorganisation) all awards will vest early subject to: (i) the extent that the performance conditions (if any) have been satisfied at that time; and (ii) the pro-rating of the awards to reflect the period of time between the date of grant and the date of vesting relative to the normal vesting period, although the Committee can decide not to pro-rate an award (or pro-rate to a lesser extent) if it regards it as appropriate to do so in the particular circumstances.
In the event of an internal corporate reorganisation awards will be replaced by equivalent new awards over shares in a new holding company unless the Committee decides that awards should vest on the basis which would apply in the case of a takeover.
If a demerger, special dividend or other similar event is proposed which, in the opinion of the Committee, would affect the market price of Shares to a material extent, then the Committee may decide that awards will vest on such basis as it decides.
Awards settled in Shares will not confer any shareholder rights until the awards have vested or the options have been exercised as relevant and the participants have received their Shares.
Any Shares allotted when an award vests or is exercised will rank equally with Shares then in issue (except for rights arising by reference to a record date prior to their allotment).
In the event of any variation of the Company's share capital or in the event of a demerger, payment of a special dividend or similar event which materially affects the market price of the Shares, the Committee may make such adjustment as it considers appropriate to the number of Shares subject to an award and/or the exercise price payable (if any).
The Plan may operate over new issue Shares, treasury Shares or Shares purchased in the market.
In any ten calendar year period, the Company may not issue (or grant rights to issue (excluding any lapsed, cancelled or waived rights)) (a) more than 10% of the issued ordinary share capital of the Company under the Plan and any other employee plan adopted by the Company, or (b) more than 5% of the issued ordinary share capital of the Company under the Plan and any other discretionary employee share plan adopted by the Company, provided always that shares issued/rights granted in connection with any options awarded on or prior to the Company's IPO shall not be counted in calculating the limits.
Treasury Shares will count as new issue Shares for the purposes of these limits unless institutional investors decide that they need not count.
The Committee may, at any time, amend the Plan or the terms of an award in any respect, provided that the prior approval of shareholders is obtained for any amendments that are to the advantage of participants in respect of the rules governing eligibility, the overall limits on the issue of Shares or the transfer of treasury Shares, the basis for determining a participant's entitlement to, and the terms of, the Shares or cash to be acquired and the adjustment of awards.
The requirement to obtain the prior approval of shareholders will not, however, apply to any minor alteration made to benefit the administration of the Plan, to take account of a change in legislation or to obtain or maintain favourable tax, exchange control or regulatory treatment for participants or for any company in the Company's group. Shareholder approval will also not be required for any amendments to or substitution of any performance condition applying to an award on its terms.
The Committee may apply the Plan's clawback provisions if, within three years of the vesting of an award, it is discovered that there has been a material misstatement in the Company's audited accounts, an error in assessing any applicable performance condition or if an event of gross misconduct is discovered.
The clawback may be satisfied by way of a reduction in the amount of any future bonus, subsisting award or future share awards and/or a requirement to make a cash payment.
The shareholder resolution to approve the Plan will allow the Board to establish further plans or schedules to the Plan for overseas territories to the extent relevant in the future. Any such plan or schedule would be similar to the Plan, but modified to take account of local tax, exchange control or securities laws, provided that any Shares made available under such further plans or schedules are treated as counting against the limits on overall participation in the Plan.
AO World Plc AO Park 5A The Parklands Lostock Bolton BL6 4SD
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