AGM Information • Mar 24, 2016
AGM Information
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If you are in any doubt as to the action you should take, you should consult your stockbroker, bank manager, solicitor, accountant or other independent professional adviser authorised pursuant to the Financial Services and Markets Act 2000.
If you have sold or otherwise transferred all your shares in Trinity Mirror plc please forward this document, together with the accompanying documents, to the purchaser or transferee, or to the bank, stockbroker or other agent through whom the sale or transfer was effected for transmission to the purchaser or transferee.
(Incorporated and registered in England and Wales No. 82548)
Notice of the 2016 Annual General Meeting and a letter from your Chairman including an explanation of the special business to be conducted at that Meeting which is to be held on Thursday, 5 May 2016 at 11.30 a.m. at the Museum of London Docklands, No.1 Warehouse, West India Quay, London E14 4AL.
Whether or not you propose to attend the Annual General Meeting, please complete and submit the enclosed Proxy Form in accordance with the instructions printed on it. The Proxy Form must be received by no later than 11.30 a.m. on Tuesday, 3 May 2016. Completion and return of the Proxy Form will not prevent you from attending and voting at the Annual General Meeting in person, should you wish. Alternatively you can register your proxy vote electronically no later than 11.30 a.m. on Tuesday, 3 May 2016, either by means of a website provided by Equiniti, www.sharevote.co.uk, or CREST members can use the service provided by Euroclear. Further details are given in the notes to this document.
Trinity Mirror plc Registered office (Incorporated and registered One Canada Square in England and Wales No. 82548) Canary Wharf
London E14 5AP
24 March 2016
Dear Shareholder,
I am pleased to invite you to the 111th Annual General Meeting of the Company (the 'Meeting') to be held at 11.30 a.m. on Thursday, 5 May 2016 at the Museum of London Docklands, No.1 Warehouse, West India Quay, London E14 4AL. You will see from the Notice of Meeting (the 'Notice'), on pages 3 and 4 of this document that, in addition to the ordinary business to be dealt with at the Meeting, there are items of special business contained in Resolutions 14 to 18.
During 2015 there were significant changes in the make-up of the Board. In December 2015 we appointed Steve Hatch as a non-executive director and his background and knowledge of the digital marketplace will undoubtedly assist our strategic goals in this area of the business. Steve is standing for election at the Meeting and his biographical details can be found on page 33 of the 2015 Annual Report.
Olivia Streatfeild joined the Board on 15 January 2016. She brings with her a wealth of commercial, strategic and consumer centric experience, which enhances the Board's existing knowledge and skills. Olivia will be standing for election at the Meeting and her biographical details can also be found on page 33 of the 2015 Annual Report.
Both Jane Lighting and Donal Smith stepped down from the Board and I would like to express my appreciation of their respective contributions and wish them well for the future.
The Meeting provides a valuable opportunity for you, the shareholders, to meet the Board and ask questions and we look forward to your attendance.
Shareholders are permitted to appoint multiple proxies. A Proxy Form which may be used to make such appointment and give proxy instructions accompanies this document. Details of how to do this are set out in the explanatory notes on your Proxy Form.
We propose to put all Resolutions at the Meeting to shareholders by way of a poll. The Board considers that a poll is more democratic since it allows the votes of all shareholders to be counted. I will call for the poll at the start of the formal business of the Meeting.
A Proxy Form for use at the Meeting is enclosed with this document. Whether or not you propose to attend the Meeting in person, it is important that you complete and sign the enclosed Proxy Form in accordance with the instructions printed thereon and return it to the Registrars at Equiniti, Aspect House, Spencer Road, Lancing, BN99 6DA as soon as possible and in any event not less than 48 hours before the time fixed for the Meeting.
If you do not have a Proxy Form and believe that you should have one, or if you require additional forms, please contact Equiniti on 0371 384 2235 or +44 (0) 121 415 7047 from overseas. Lines are open from 8.30 a.m. to 5.30 p.m. Monday to Friday (excluding bank holidays). You may prefer to submit your proxy electronically. If so, please access the website www.sharevote.co.uk, which is operated by Equiniti, where full details of the procedure are given. The deadline for receipt of electronic proxies is not later than 11.30 a.m. on 3 May 2016. Shareholders who hold their shares through CREST and who wish to appoint a proxy or proxies for the Meeting by using the CREST electronic proxy appointment service may do so by using the CREST proxy voting service in accordance with the procedures set out in the CREST Manual.
CREST personal members or other CREST sponsored members and those CREST members who have appointed a voting service provider should refer to their CREST sponsor or voting service provider(s). The completion and return of a Proxy Form will not preclude you from attending the Meeting and voting in person if you so wish and are so entitled. Further details of submitting proxy documentation can be found in the explanatory notes on your Proxy Form.
The results of voting at the Meeting will be announced through a Regulatory Information Service and our website: www.trinitymirror.com.
Your directors believe the Resolutions which are to be proposed at the Meeting are in the best interests of the Company and its shareholders as a whole. Your directors unanimously recommend shareholders to vote in favour of the Resolutions as each of your directors intends to do in respect of their own shareholdings.
Yours faithfully,
David Grigson Chairman
Notice is hereby given that the 111th Annual General Meeting of Trinity Mirror plc will be held at the Museum of London Docklands, No.1 Warehouse, West India Quay, London E14 4AL on 5 May 2016 at 11.30 a.m. to consider and, if thought fit, pass the following resolutions which will be proposed as Ordinary Resolutions (in the case of Resolutions 1 to 14 and 17) and as Special Resolutions (in the case of Resolutions 15, 16 and 18).
1 To receive the audited Report and Accounts for the 52 weeks ended 27 December 2015, together with the reports of the directors and auditors.
2 To approve the Annual Remuneration Report in the form set out on pages 49 to 59 of the audited Report and Accounts for the 52 weeks ended 27 December 2015.
3 To declare a final dividend of 3.15 pence per Ordinary Share.
and so that the directors may impose any limits or restrictions and make any arrangements which they consider necessary or appropriate to deal with treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems in, or under the laws of, any territory or the requirements of any regulatory body or stock exchange or any other matter (including such problems arising by virtue of equity securities being represented by depositary receipts),
provided that the authorities conferred by sub-paragraphs (i) and (ii) above shall expire at the conclusion of the next Annual General Meeting of the Company or at the close of business on 27 June 2017 (whichever is the earlier date), save that under each authority the Company may before such expiry make an offer or agreement which would or might require shares to be allotted or rights to subscribe for, or to convert any security into, shares to be granted after such expiry and the directors may allot shares or grant rights to subscribe for, or to convert any security into, shares (as the case may be) in pursuance of such an offer or agreement as if the authority conferred hereby had not expired.
15 THAT subject to the passing of Resolution 14 above and in substitution for all subsisting authorities to the extent unused, the directors be and they are hereby generally empowered, pursuant to sections 570 and 573 of the Companies Act 2006 (the 'Act'), to allot equity securities (within the meaning of section 560 of the Act) for cash, pursuant to the authority conferred by Resolution 14 or by way of a sale of treasury shares, as if section 561(1) of the Act did not apply to any such allotment, provided that this power:
shall, unless renewed, varied or revoked by the Company in general meeting, expire at the conclusion of the next Annual General Meeting of the Company or, if earlier, the close of business on 27 June 2017, save that the Company shall be entitled to make offers or agreements before the expiry of such power which would or might require equity securities to be allotted after such expiry and the directors shall be entitled to allot equity securities pursuant to any such offer or agreement as if the power conferred hereby had not expired.
during the period beginning with the date of the passing of this Resolution and ending at the conclusion of the next Annual General Meeting of the Company after the passing of this Resolution or, if earlier, 27 June 2017, provided that the aggregate amount of any such donations and expenditure within such period shall not exceed £75,000.
For the purpose of this Resolution the terms 'political donations', 'political parties', 'independent election candidates', 'political organisations' and 'political expenditure' have the meanings set out in sections 363 to 365 of the Act.
18 THAT a general meeting of the Company (other than an Annual General Meeting) may be called on not less than 14 clear days' notice, provided that this authority shall expire at the conclusion of the next Annual General Meeting of the Company.
Vijay Vaghela One Canada Square Company Secretary Canary Wharf 24 March 2016 London E14 5AL Registered in England, company number 82548 An explanation of the proposed Resolutions is set out below.
The directors present to shareholders at the Meeting the audited Annual Report and Accounts for the 52 weeks ended 27 December 2015, together with the Directors' and Auditor's Reports (the '2015 Annual Report and Accounts').
To approve the Annual Remuneration Report as set out in the 2015 Annual Report and Accounts.
The Annual Remuneration Report details how the current Remuneration Policy (which was approved in 2014) has been implemented. This vote is advisory and will not affect the way the policy has been implemented.
The Board proposes a final dividend of 3.15 pence per Ordinary Share for the year ended 27 December 2015. If approved the final dividend will be paid on 10 June 2016 those shareholders on the Register at the close of business on 13 May 2016.
The Company's Articles of Association require any director newly appointed by the Board to retire at the first Annual General Meeting following their appointment. You are, therefore, asked to elect as a director Steve Hatch and Olivia Streatfeild (non-executive directors) who were appointed by the Board since last year's Annual General Meeting.
The Company and the Nomination Committee work closely with independent search consultants when seeking to recruit independent directors. During 2015 The Up Group, a digital executive search consultancy, assisted the Company in identifying a range of candidates. Steve and Olivia were selected from a number of potential candidates for their wealth of experience and skills which will complement the existing Board.
Steve's and Olivia's biographical details are set out on page 33 of the 2015 Annual Report and Accounts and are included on the Company's website, www.trinitymirror.com.
The Company's Articles of Association require all directors to retire and submit themselves for re-election if it is the third Annual General Meeting following the Annual General Meeting at which they were elected or last re-elected. However, the Board has agreed to adopt the best practice recommendation in The UK Corporate Governance Code that all directors seek annual election by shareholders. Accordingly, David Grigson, Simon Fox, Lee Ginsberg, David Kelly, Helen Stevenson and Vijay Vaghela will present themselves for re-election. Biographical details of each of the directors seeking re-election can be found on pages 32 to 33 of the 2015 Annual Report and Accounts and are included on the Company's website, www.trinitymirror.com.
None of the independent directors has at any time been party to any relationship, transaction or arrangement with the Company, its directors, or any controlling shareholder. Following an individual performance review by the Chairman, all the independent directors are considered to remain effective, providing high calibre support and guidance to the Board. The Company operates a Conflicts Policy against which the independence of directors is measured and reviewed.
The Nomination Committee has reviewed the performance and independence of the Chairman and each non-executive director and is satisfied that they all continue to be effective, committed and independent, and should be elected or re-elected as appropriate.
Deloitte LLP's period of office as auditor of the Company expires at the conclusion of the Meeting. Resolution 12 proposes Deloitte LLP's re-appointment as auditor. The Statutory Audit Services for Large Companies Market Investigations (Mandatory Use of Competitive Tender Processes and Audit Committee Responsibilities) Order 2014, which came into effect on 1 January 2015, clarified certain audit committee responsibilities, including providing that only the audit committee (acting collectively or through its chairman, and for and on behalf of the board) is permitted to negotiate and agree the statutory fees and accordingly Resolution 13 authorises this.
The authority conferred on the directors at last year's Annual General Meeting expires on the date of the 2016 Annual General Meeting and gave authority to the directors to allot Ordinary Shares up to a maximum nominal amount of £8,589,684 representing approximately one-third of the Company's issued ordinary share capital.
Paragraph (i) of Resolution 14 seeks to renew this authority for a further period expiring at the close of the 2017 Annual General Meeting or, if earlier, 27 June 2017. This authority will relate to a total of 94,486,523 Ordinary Shares, representing approximately one-third of the issued share capital of the Company as at 8 March 2016, the latest practicable date prior to publication of this Notice.
In addition, in accordance with the guidance issued by the Investment Association ('IA'), on the expectations of institutional investors in relation to the authority of directors to allot shares, upon the passing of Resolution 14, the directors will have authority (pursuant to paragraph (ii) of the Resolution) to allot Ordinary Shares in connection with a rights issue in favour of shareholders up to an aggregate nominal value amount of £18,897,304, as reduced by the nominal amount of any shares issued under Paragraph (i) of Resolution 14.
This amount (before any reduction) represents approximately two-thirds of the Company's current issued share capital as at 8 March 2016, being the last practicable date prior to publication of this Notice.
The authorities sought under paragraphs (i) and (ii) of Resolution 14 will expire at the conclusion of the Annual General Meeting in 2017 or 27 June 2017, whichever is sooner.
As a result, if Resolution 14 is passed, the directors could allot shares representing up to two-thirds of the current issued share capital pursuant to a rights issue. However, if the directors do conduct a rights issue utilising these authorities and the number of shares issued exceeds one-third of the issued share capital and the monetary proceeds from the rights issue exceed one third of the Company's pre-issue market capitalisation, then, in accordance with the IA's guidance, the directors wishing to remain in office will all offer themselves for re-election at the Annual General Meeting following the decision to make the rights issue.
The directors have no present intention to exercise either of the authorities sought under this Resolution, but the Board wishes to ensure that the Company has maximum flexibility in managing the Company's capital resources. Should the Board exercise the authorities, the directors intend to follow IA recommendations concerning their use. The directors will continue to seek to renew these authorities at each meeting, in accordance with best practice.
As at 8 March 2016, being the latest practicable date before publication of this Notice, the Company held no equity securities in treasury and the references above to the Company's share capital do not include treasury shares.
If the directors wish to exercise the authority under Resolution 14 and offer shares (or sell any shares which the Company may purchase and elect to hold as treasury shares) for cash, the Companies Act 2006 (the 'Act') requires that unless shareholders have given specific authority for the waiver of the statutory pre-emption rights, the new shares be offered first to existing shareholders in proportion to their existing shareholdings. Resolution 15 would give the Board the authority to allot Ordinary Shares for cash without first offering them to existing shareholders in proportion to their existing shareholdings.
The directors consider it desirable to have the maximum flexibility permitted by corporate governance guidelines to respond to market developments and to enable allotments to take place to finance business opportunities without making a pre-emptive offer to existing shareholders. This cannot be done under the Act unless the shareholders have first waived their pre-emption rights.
The directors' current authority expires at the close of the forthcoming Annual General Meeting and, accordingly, the special resolution set out in Resolution 15 seeks to renew this authority on similar terms for a further period, expiring at the close of the Annual General Meeting in 2017 or, if earlier, 27 June 2017. The authority, if granted, will relate to allotments in respect of rights issues and similar offerings (where difficulties arise in offering shares to certain overseas shareholders and in relation to fractional entitlements) and generally to allotments (other than existing shareholders) of equity securities having an aggregate nominal value not exceeding £2,834,595 being approximately 10% of the issued share capital of the Company as at 8 March 2016. This Resolution also applies to the sale and re-issue of Ordinary Shares held as treasury shares by the Company. The Board intends to adhere to the provisions in the Pre-Emption Group's Statement Principles, as updated in March 2015, and not allot shares for cash on a non-pre-emptive basis pursuant to the authority in Resolution 14 in excess of 5% of the total issued ordinary share capital of the Company or in excess of an amount equal to 7.5% of the total issued ordinary share capital of the Company within a rolling three year period, without prior consultation with shareholders, in each case other than in connection with an acquisition or specified capital investment which is announced contemporaneously with the allotment or which has taken place in the preceding six month period and is disclosed in the announcement of the allotment.
As at 8 March 2016 being the latest practicable date before publication of this Notice, the Company held no equity securities in treasury and the references above to the Company's share capital do not include treasury shares.
This Resolution will be proposed as a Special Resolution, which requires a 75% majority of the votes to be cast in favour.
This Resolution is to authorise the Company to buy back up to 28,345,957 Ordinary Shares. The authority will expire at the conclusion of the Annual General Meeting in 2017 or, if earlier, on 27 June 2017. The Board intends to seek renewal of this power at subsequent Annual General Meetings in accordance with current best practice.
The Resolution specifies the maximum number of Ordinary Shares which may be purchased (representing 10% of the Company's issued share capital as at 8 March 2016) and the maximum and minimum prices at which they may be bought, exclusive of expenses, reflecting the requirements under the Act and the Listing Rules. Any purchase would be made on the London Stock Exchange.
The Board has no present intention of exercising this power and the granting of this authority should not be taken to imply that any shares will be purchased. No purchase of Ordinary Shares will be made unless it is expected that the effect will be to increase earnings per share and the Board considers it to be in the best interests of shareholders as a whole. The directors would only authorise such purchases after careful consideration, taking account of other investment opportunities, appropriate gearing levels, the effect on earnings per share and the overall financial position of the Trinity Mirror Group.
Under the Act, the Company is allowed to hold its own shares in treasury following a buy-back, instead of having to cancel them. This gives the Company the ability to re-issue treasury shares quickly and cost-effectively (including pursuant to the authority under Resolution 14 above) and provides the Company with additional flexibility in the management of its capital base. Such shares may be resold for cash but all rights attaching to them, including voting rights and any right to receive dividends, are suspended whilst they are held in treasury. If the Board exercises the authority conferred by Resolution 16, the Company will have the option of either holding in treasury or of cancelling any of its own shares purchased pursuant to this authority and will decide at the time of purchase which option to pursue.
As at 8 March 2016, which is the latest practicable date prior to the publication of this document, the total number of options to subscribe for Ordinary Shares of 10 pence each in the Company was 2,875,155 representing 1.01% of the issued share capital of the Company at that date. If the proposed market purchase authority were to be used in full and all of the repurchased shares were cancelled (but the Company's issued share capital otherwise remained unaltered), the total number of options to subscribe for Ordinary Shares of 10 pence each in the Company at that date would represent 1.13% of the Company's issued share capital.
This Resolution will be proposed as a Special Resolution, which requires a 75% majority of the votes to be cast in favour.
The Companies Act 2006 (the 'Act') prohibits the Company and its subsidiaries from making political donations or from incurring political expenditure in respect of a political party or other political organisation or an independent election candidate unless authorised by the shareholders. Aggregate donations made by the Group of £5,000 or less in any 12-month period will not be caught. Neither the Company nor any of its subsidiaries has any intention of making any direct political donation. However, the Act defines 'political party', 'political organisation', 'political donation' and 'political expenditure' widely. For example, bodies, such as those concerned with policy review and law reform or with the representation of the business community or sections of it, which the Company and/or its subsidiaries may see benefit in supporting may be included in these definitions.
Accordingly, the Company wishes to ensure that neither it nor its subsidiaries inadvertently commits any breaches of the Act through the undertaking of routine activities, which would not normally be considered to result in the making of political donations and political expenditure being incurred.
In addition, the directors believe that it is in the commercial best interests of certain of our titles to on occasion be associated to a limited extent with a political party. In the past, the Daily Mirror has sponsored, on commercial terms, the Labour Party Gala Dinner and the Daily Record has sponsored the Scottish Labour Party Gala Dinner. Despite being on commercial terms, this sponsorship may well be determined as a political expenditure. The directors confirm however, that there is no intention to make any direct donation to political parties.
As permitted under the Act, Resolution 17 extends not only to the Company but also covers all companies which are subsidiaries of the Company at any time the authority is in place. The Resolution authorises the Company and its subsidiaries to:
(i) make political donations to political parties and/or independent election candidates not exceeding £50,000 in total; and/or
(ii) make political donations to political organisations other than political parties not exceeding £50,000 in total; and/or
(iii) incur political expenditure not exceeding £50,000 in total;
provided that the aggregate amount of any such donations and expenditure shall not exceed £75,000. In line with best practice, it is proposed that this Resolution will be put to shareholders annually. Therefore the authority will expire at the earlier of the conclusion of the Company's Annual General Meeting in 2017 or 27 June 2017.
As required by the Act, the Resolution is in general terms and does not purport to authorise particular donations.
Resolution 18 is a resolution to allow the Company to hold general meetings (other than Annual General Meetings) on 14 clear days' notice. Before the coming into force of the Shareholder Rights Regulations on 3 August 2009, the Company was able to call general meetings, other than an Annual General Meeting, on 14 clear days' notice without obtaining shareholder approval. Changes made to the Act by the Shareholders' Rights Regulations increased the notice period required for general meetings of the Company to 21 days unless shareholders approve a shorter notice period which cannot, however, be less than 14 clear days. Annual General Meetings will continue to be held on at least 21 clear days' notice.
In order to preserve the Company's ability to call general meetings (other than Annual General Meetings) on 14 clear days' notice, Resolution 18 seeks such approval. The flexibility offered by this Resolution will be used where, taking into account the circumstances, the directors consider this appropriate in relation to the business to be considered at the meeting. The approval of the shorter notice period sought by Resolution 18 will be effective until the Company's next Annual General Meeting, when it is intended that a similar Resolution will be proposed.
Shareholders should note that changes to the Act mean that, in order to be able to call a general meeting on less than 21 clear days' notice, the Company must make a means of electronic voting available for all shareholders at that meeting and the Company provides this facility (see note 6 to the Notice on page 8 of this document for the Company's arrangements for electronic proxy appointments).
This Resolution will be proposed as a Special Resolution, which requires a 75% majority of the votes to be cast in favour.
A proxy appointment made electronically will not be valid if sent to any address other than those provided or if received after 11.30 a.m. on 3 May 2016. Please note that any electronic communication found to contain a computer virus will not be accepted.
7 CREST members who wish to appoint a proxy or proxies through the CREST electronic proxy appointment service may do so for the Meeting and any adjournment(s) thereof by using the procedures described in the CREST Manual. CREST Personal Members or other CREST sponsored members, and those CREST members who have appointed (a) voting service provider(s), should refer to their CREST sponsor or voting service provider(s), who will be able to take the appropriate action on their behalf.
In order for a proxy appointment or instruction made using the CREST service to be valid, the appropriate CREST message (a 'CREST Proxy Instruction') must be properly authenticated in accordance with Euroclear UK & Ireland Limited's specifications and must contain the information required for such instruction, as described in the CREST Manual (available via www.euroclear.com).
The message, regardless of whether it constitutes the appointment of a proxy or is an amendment to the instruction given to a previously appointed proxy must, in order to be valid, be transmitted so as to be received by the issuer's agent (ID RA19) by the latest time(s) for receipt of proxy appointments specified in the Notice of Meeting. For this purpose, the time of receipt will be taken to be the time (as determined by the time-stamp applied to the message by the CREST Applications Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST.
After this time any change of instructions to proxies appointed through CREST should be communicated to the appointee through other means. CREST members and, where applicable, their CREST sponsors or voting services providers should note that Euroclear UK & Ireland Limited does not make available special procedures in CREST for any particular messages.
Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed a voting service provider(s), to procure that his or her CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting service providers are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings. (www.euroclear.com). The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 35(5)(a) of the Uncertificated Securities Regulations 2001 (as amended).
8 The right to appoint a proxy does not apply to persons who have been nominated by a shareholder to enjoy rights under section 146 of the Act (a 'Nominated Person). A copy of this notice is therefore sent to a Nominated Person for information purposes only. A Nominated Person may have a right under an agreement with the shareholder by whom he was nominated to be appointed (or to have someone else appointed) as a proxy for the Meeting. Alternatively, if a Nominated Person does not have such a right, or does not wish to exercise it, they may have a right under such an agreement to give instructions to the shareholder as to the exercise of voting rights.
Nominated Persons should also remember that their main point of contact in terms of their investment in the Company remains the member who nominated the Nominated Person to enjoy information rights (or, perhaps the custodian or broker who administers the investment on their behalf). Nominated Persons should continue to contact that member, custodian or broker (and not the Company) regarding any changes or queries relating to the Nominated Person's personal details and interest in the Company (including any administrative matter). The only exception to this is where the Company expressly requests a response from a Nominated Person.
9 Any corporation which is a member can appoint one or more corporate representatives who may exercise on its behalf all of its powers as a member provided that they do not do so in relation to the same shares.
10 Any member attending the Meeting has a right to ask questions. The Company must cause to be answered any such question relating to the business being dealt with at the Meeting but no such answer need be given if (a) to do so would interfere unduly with the preparation for the Meeting or would involve the disclosure of confidential information, (b) the answer has already been given on a website in the form of an answer to a question or (c) it is undesirable in the interests of the Company or the good order of the Meeting that the question be answered.
11 Copies of the executive directors' service contracts and copies of letters of appointment of the non-executive directors, and a copy of the existing Articles of Association will be available for inspection at any time during normal business hours on each business day (except public holidays) until the date of the Meeting at the Company's registered office, One Canada Square, Canary Wharf, London E14 5AP.
All such documents will also be available for inspection at the Museum of London Docklands, No.1 Warehouse, West India Quay, London E14 4AL from 11.15 a.m. on 5 May 2016 until the conclusion of the Annual General Meeting.
14 Each of the resolutions to be put to the meeting will be voted on by poll and not by show of hands. A poll reflects the number of voting rights exercisable by each member and so the Board considers it a more democratic method of voting. Members and proxies will be asked to complete a poll card to indicate how they wish to cast their votes. These cards will be collected at the end of the Meeting. The results of the poll will be published on the Company's website and notified to the UK Listing Authority once the votes have been counted and verified.
or
(ii) any circumstance connected with an auditor of the Company ceasing to hold office since the previous meeting at which Annual Accounts and Reports were laid in accordance with section 437 of the Act.
The following definitions apply throughout this document unless the context otherwise requires:
| 'Act' | means the Companies Act 2006 (as amended from time to time) |
|---|---|
| 'Meeting' or 'Annual General Meeting' | means the Annual General Meeting of the Company to be held on 5 May 2016, notice of which is set out on pages 3 and 4 of this document, or any adjournment of that meeting |
| 'directors' or 'Board' | means the directors of the Company |
| 'Group' or 'Trinity Mirror Group' | means the Company and its subsidiary undertakings |
| 'Ordinary Share' or 'Ordinary Shares' | means an ordinary share of 10 pence each in the capital of the Company |
| 'Shareholders' | means holders of ordinary shares |
| 'Trinity Mirror' or 'Company' | means Trinity Mirror plc |
The AGM will be held at the Museum of London Docklands, No.1 Warehouse, West India Quay, London E14 4AL.
The nearest tube station is Canary Wharf on the Jubilee Line. The nearest DLR station is West India Quay.
Thursday, 5 May 2016
10.30 a.m.
11.30 a.m.
Meeting Commences
The AGM starts in the Wilberforce Theatre, on the third floor.
The final poll results are expected to be released to the London Stock Exchange on Thursday, 5 May 2016.
Trinity Mirror plc Registered Office: One Canada Square, Canary Wharf, London E14 5AP T: 020 7293 3000 www.trinitymirror.com Registered in England and Wales
Company number: 82548
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