AGM Information • Oct 15, 2015
AGM Information
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THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. If you are in any doubt as to any aspect of the proposals referred to in this document or as to the action you should take, you should seek your own advice from a stockbroker, solicitor, accountant, or other professional adviser.
If you have sold or otherwise transferred all of your shares, please pass this document together with the accompanying documents to the purchaser or transferee, or to the stockbroker, bank or other agent through whom the sale or transfer was effected, for transmission to the purchaser or transferee.
(incorporated and registered in England and Wales under number 520241)
Your attention is drawn to the letter from the Chairman of Close Brothers Group plc (the "Company") which is set out on pages 3 to 4 of this document and which recommends you to vote in favour of the Resolutions to be proposed at the Annual General Meeting.
Notice of the Annual General Meeting of the Company to be held at 10 Crown Place, London, EC2A 4FT on 19 November 2015 at 11.00 a.m. is set out on pages 5 to 9 of this document. Shareholders will also find enclosed with this document a form of proxy for use in connection with the Annual General Meeting.
Completion and return of a form of proxy will not preclude shareholders from attending and voting at the Annual General Meeting should they choose to do so. The form of proxy must be received not less than 48 hours before the time appointed for the Annual General Meeting. Further instructions relating to the form of proxy are set out in the Notice of the Annual General Meeting.
| LETTER FROM THE CHAIRMAN | 3 |
|---|---|
| NOTICE OF ANNUAL GENERAL MEETING | 5 |
| EXPLANATORY NOTES TO THE NOTICE OF ANNUAL GENERAL MEETING | 10 |
Close Brothers Group plc T +44 (0)20 7655 3100 London EC2A 4FT W www.closebrothers.com
10 Crown Place E [email protected]
15 October 2015
Dear Shareholder,
The Annual General Meeting of the Company will be held at 10 Crown Place, London EC2A 4FT on Thursday 19 November 2015 at 11.00 a.m. The formal Notice of Annual General Meeting is set out on pages 5 to 9 of this document. If you would like to vote on the resolutions but cannot come to the Meeting, please fill in the form of proxy sent to you with this Notice and return it to the Company's registrar, Capita Asset Services, as soon as possible. The registrar must receive it not less than 48 hours before the time appointed for holding the Meeting. Lodgement of the form of proxy will not prevent you from attending and voting at the meeting.
Shareholders are being asked to approve a final dividend of 35.5p per ordinary share for the year ended 31 July 2015. If you approve the recommended final dividend, this will be paid on 24 November 2015 to all ordinary shareholders who were on the register of members on 16 October 2015.
In accordance with the UK Corporate Governance Code, all Directors will retire at the Annual General Meeting and stand for re-appointment by shareholders if they wish to continue to serve as a Director of the Company.
Accordingly, the Directors retiring and offering themselves for re-appointment are Preben Prebensen, Stephen Hodges, Jonathan Howell, Elizabeth Lee, Oliver Corbett, Geoffrey Howe, Lesley Jones, Bridget Macaskill and myself.
As Chairman, I believe that the contribution and performance of each of my fellow Directors is valuable and effective. They all demonstrate commitment to their roles and I therefore believe that it is appropriate that they should continue to serve on the Board.
The Company's forward-looking Directors' Remuneration Policy (which is the subject of a separate binding vote at least every three years) was approved by shareholders at the 2014 Annual General Meeting. Accordingly, shareholders are this year requested to vote only on the Annual Report on Remuneration including the implementation of that policy in terms of the payments and share awards made to Directors during the year.
Full details of Directors' remuneration are set out in the 2015 Annual Report and Accounts which is available at www.closebrothers.com/investor-relations/investor-information/results-reports-andpresentations and is enclosed with this document.
We are asking shareholders to authorise the Directors, for the purposes of Part 17 of the Companies Act 2006, to allot shares. Following the Investment Association Share Capital Management Guidelines, the Company is seeking, in addition to the usual general authority to allot shares up to an aggregate amount equal to one-third of the existing share capital (which as in previous years is accompanied by a disapplication of shareholders' pre-emption rights), an additional authority to allot shares (but only in the context of a fully pre-emptive rights issue) up to an aggregate amount equal to one-third of the existing share capital. Overall in the case of a rights issue the Directors on behalf of the Company could issue shares so as to enlarge the Company's share capital by an amount equal to two-thirds of the existing share capital without further shareholder authority. This would ensure that the Company has the maximum possible flexibility to respond to circumstances and opportunities as they arise. As set out in the explanatory notes to the Notice of Annual General Meeting, the Directors have no present intention of exercising this authority.
The explanatory notes which appear on pages 10 and 11 of this document give further explanation of the resolutions proposed to be passed at the Meeting.
Your Directors unanimously consider that all the resolutions to be put to the Annual General Meeting are in the best interests of the Company and its shareholders as a whole and recommend that you vote in favour of them as we intend to do in respect of our own shareholdings.
Yours faithfully,
Strone Macpherson Chairman
Notice is hereby given that the Annual General Meeting of Close Brothers Group plc will be held at 10 Crown Place, London EC2A 4FT on Thursday 19 November 2015 at 11.00 a.m. for the purpose of transacting the following business as ordinary resolutions (as regards resolutions 1 to 15) and as special resolutions (as regards resolutions 16 to 18).
and so that the Board may impose any limits or restrictions and make any arrangements which it considers necessary or appropriate to deal with treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems in, or under the laws of, any territory or any other matter,
such authorities to apply until the end of next year's Annual General Meeting (or, if earlier, until the close of business on 19 February 2017) but, in each case, during this period the Company may make offers and enter into agreements which would, or might, require shares to be allotted or rights to subscribe for or convert securities into shares to be granted after the authority ends and the Board may allot shares or grant rights to subscribe for or convert securities into shares under any such offer or agreement as if the authority had not ended.
and so that the Board may impose any limits or restrictions and make any arrangements which it considers necessary or appropriate to deal with treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems in, or under the laws of, any territory or any other matter; and
(b) in the case of the authority granted under paragraph (a) of resolution 15 and/or in the case of any sale of treasury shares for cash to the allotment of equity securities or sale of treasury shares (otherwise than under paragraph (a) above) up to a nominal amount of £3,737,148,
such power to apply until the end of next year's Annual General Meeting (or, if earlier, until the close of business on 19 February 2017) but, in each case, during this period the Company may make offers, and enter into agreements, which would, or might, require equity securities to be allotted (and treasury shares to be sold) after the power ends and the Board may allot equity securities (and sell treasury shares) under any such offer or agreement as if the power had not ended.
in each case, exclusive of expenses;
such authority to apply until the end of next year's Annual General Meeting (or, if earlier, until the close of business on 19 February 2017) but during this period the Company may enter into a contract to purchase ordinary shares which will or may be completed or executed wholly or partly after the authority ends and the Company may purchase ordinary shares pursuant to any such contract as if the authority had not ended.
By order of the Board Registered Office:
10 Crown Place London EC2A 4FT
Nicholas Jennings Company Secretary 15 October 2015
Alternatively, shareholders may appoint a proxy electronically by visiting www.capitashareportal.com and following the instructions provided.
CREST members can appoint a proxy by utilising the CREST electronic appointment service in accordance with the procedures set out in paragraphs 8 to 11.
Resolutions 1 to 15 are proposed as ordinary resolutions. This means that for each of those resolutions to be passed, more than half of the votes cast must be in favour of the resolution. Resolutions 16 to 18 are proposed as special resolutions. This means that for each of those resolutions to be passed, at least three-quarters of the votes cast must be in favour of the resolution. The notes on the following pages give an explanation of resolutions 2, 4 to 12 and 15 to 18, being the resolutions in respect of Directors' remuneration, the re-election of Directors and the special business to be transacted at the 2015 Annual General Meeting.
Resolution 2 seeks approval for the Report of the Board on Directors' Remuneration which can be found on pages 58 to 77 of the 2015 Annual Report and Accounts and gives details of the payments and share awards made to the Directors during the year. This vote is advisory only and will not affect the way the Directors have been remunerated.
All Directors will retire and stand for re-appointment at the meeting in accordance with the UK Corporate Governance Code and Articles of Association.
Resolutions 4 to 12 are seeking approval for the re-appointment of each of the Directors whose biographical details are set out on pages 40 and 41 of the Annual Report and Accounts for the financial year ended 31 July 2015.
Paragraph (a) of resolution 15 would give the Directors the authority to allot ordinary shares or grant rights to subscribe for or convert any securities into ordinary shares up to an aggregate nominal amount equal to £12,457,161 (representing 49,828,644 ordinary shares of 25p each). This amount represents approximately one-third of the issued ordinary share capital (excluding treasury shares) of the Company as at 5 October 2015, the latest practicable date prior to publication of this Notice. As at 5 October 2015 1,148,897 ordinary shares were held by the Company in Treasury.
In line with guidance issued by The Investment Association ("IA"), paragraph (b) of this resolution would give the Directors authority to allot ordinary shares or grant rights to subscribe for or convert any securities into ordinary shares in connection with a fully pre-emptive rights issue in favour of ordinary shareholders up to an aggregate nominal amount equal to £24,914,322 (representing 99,657,288 ordinary shares), as reduced by the nominal amount of any shares issued under paragraph (a) of this resolution. This amount (before any reduction) represents approximately two-thirds of the issued ordinary share capital (excluding treasury shares) of the Company as at 5 October 2015, the latest practicable date prior to publication of this Notice.
The authorities sought under paragraphs (a) and (b) of this resolution will expire at the conclusion of next year's Annual General Meeting or 19 February 2017, if earlier.
The Directors have no present intention to exercise either of the authorities sought under this resolution. However, if they were to exercise the authorities, the Directors intend to follow IA recommendations concerning their use.
Resolution 16 would give the Directors the authority to allot ordinary shares (or sell any ordinary shares which the Company elects to hold in Treasury) for cash without first offering them to existing shareholders in proportion to their existing shareholdings.
This authority would be broadly similar to previous years, limited to (a) allotments or sales in connection with pre-emptive offers and offers to holders of other equity securities if required by the rights of those shares or as the Board otherwise considers necessary, or (b) otherwise up to an aggregate nominal amount of £3,737,148 (representing 14,948,592 ordinary shares). This aggregate nominal amount represents 10% of the issued ordinary share capital of the Company (excluding treasury shares) as at 5 October 2015, the latest practicable date prior to publication of this Notice. The Directors confirm that they will only allot shares representing more than 5% of the issued ordinary share capital of the Company (excluding treasury shares), for cash pursuant to the authority referred to in (b), where that allotment is in connection with an acquisition or specified capital investment (within the meaning given in the Pre-Emption Group's Statement of Principles) which is announced contemporaneously with the allotment, or which has taken place in the preceding six-month period and is disclosed in the announcement of the allotment. In respect of the authority referred to in (b), the Directors also confirm their intention to follow the provisions of the Pre-Emption Group's Statement of Principles regarding cumulative usage of authorities within a rolling three-year period where the Principles provide that usage in excess of 7.5 per cent of issued ordinary share capital of the Company (excluding treasury shares) should not take place without prior consultation with shareholders, except in connection with an acquisition or specified capital investment as referred to above.
The authority will expire at the conclusion of next year's Annual General Meeting or 19 February 2017, if earlier.
Resolution 17 would give the Company the right to make market purchases of its own shares.
Authority is sought for the Company to purchase up to 10% of its issued ordinary shares (excluding any treasury shares).
The Directors intend to keep under review the potential to purchase ordinary shares. The Directors will exercise this authority only when to do so would be in the best interests of the Company, and of its shareholders generally, and could be expected to result in an increase in the earnings per share of the Company.
Ordinary shares purchased by the Company pursuant to this authority may be held in treasury or may be cancelled. The Directors will consider holding any ordinary shares the Company may purchase as treasury shares. The minimum price, exclusive of expenses, which may be paid for an ordinary share is the nominal amount of that share. The maximum price, exclusive of expenses, which may be paid for an ordinary share is the highest of (i) an amount equal to 5% above the average market value for an ordinary share for the five business days immediately preceding the date of the purchase and (ii) the higher of the price of the last independent trade and the highest current independent bid on the trading venues where the purchase is carried out.
The Company has options outstanding over 5,385,226 ordinary shares, representing 3.60% of the Company's ordinary issued share capital (excluding treasury shares) as at 5 October 2015. If the existing authority given at the 2014 Annual General Meeting and the authority now being sought by this resolution were to be fully used, these would represent 4.50% of the Company's ordinary issued share capital (excluding treasury shares) at that date.
Resolution 18 would maintain the current position, agreed by shareholders at the 2014 Annual General Meeting, allowing the Company to hold general meetings on 14 clear days' notice. Under the Companies Act 2006, the Company may call a general meeting, other than an annual general meeting, by giving 14 clear days' notice to shareholders. Under the Companies (Shareholder Rights) Regulations 2009 this period is extended to 21 clear days unless the Company has obtained shareholder approval for a shorter period. The shorter notice period would not be used as a matter of routine, but only where the flexibility was merited by the business of the meeting and was thought to be in the interests of shareholders as a whole. The approval will be effective until the Company's next Annual General Meeting, when it is intended that a similar resolution will be proposed.
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