AGM Information • Aug 18, 2015
AGM Information
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This document is important and requires your immediate attention.
If you are in any doubt about the action you should take, you should seek your own personal financial advice from your stockbroker, bank, solicitor, fund manager or other independent financial adviser authorised under the Financial Services and Markets Act 2000.
If you have sold or otherwise transferred your shares in NCC Group plc, please forward this document to the stockbroker, bank or other agent through whom the sale or transfer was effected, for transmission to the purchaser or transferee.
('Company')
(Registered in England No.4627044)
Registered Office: Manchester Technology Centre Oxford Road Manchester M1 7EF
Dear Shareholder
I am pleased to invite you to attend the 2015 Annual General Meeting ('AGM') of the Company to be held at Manchester Technology Centre, Oxford Road, Manchester, M1 7EF at 11am on Tuesday 15 September 2015.
The formal notice of AGM ('Notice') is set out on pages 6 to 9 and the explanatory notes on each resolution to be considered at this year's AGM appear on pages 2 to 5.
Whether or not you intend to come to the AGM, please complete and return the proxy form we have sent to you. The Company's Registrar, Equiniti, must receive the completed proxy form, at the address on the form, by no later than 11am on 11 September 2015. Alternatively you can vote using our CREST proxy voting service following the procedures set out in the CREST manual. You will still be able to vote on the day of the AGM but if you have already submitted a proxy form, this will only be necessary if you intend to change the voting instructions given on your proxy form.
The directors believe that the resolutions set out in the Notice are in the best interests of the Company and of the shareholders as a whole. Accordingly they recommend you vote in favour of each resolution as they intend to do in respect of their own beneficial shareholdings in the Company.
The directors and I look forward to seeing you at the AGM.
Yours faithfully
Paul Mitchell Non-Executive Chairman
The directors will present to the shareholders at the AGM the accounts for the previous financial year, on this occasion for the year ended 31 May 2015, together with the strategic report and the reports of the directors and the auditor.
The remuneration report is included in full on pages 70 to 93 of the Company's 2015 Annual Report and Accounts ('Annual Report'). The directors' remuneration policy is set out on pages 72 to 79 of the Annual Report and provides details of the Company's policy on directors' remuneration (including the policy on payments for loss of office) and was approved by the Company's shareholders at its 2014 AGM.
In accordance with the Companies Act 2006 ('2006 Act'), this resolution to approve the directors' remuneration report (other than the directors' remuneration policy) is advisory only and therefore no entitlement to remuneration is conditional on it.
The directors' remuneration policy is subject to a binding shareholder vote by way of ordinary resolution at least once every three years. The directors' remuneration policy was approved by the Company's shareholders at the 2014 AGM held on 16 September 2014 and remains valid for up to three years from that date. The Company does not wish to make any changes to the directors' remuneration policy this year and accordingly the policy has not been submitted for shareholder approval at the 2015 AGM.
Final dividends are to be approved by the shareholders. However, they cannot be more than the amount the board recommends. The board is recommending a final dividend of 2.68 pence per ordinary share for the year ending 31 May 2015. If shareholders approve the recommended dividend, it will be paid on 25 September 2015 to shareholders on the register at the close of business on 28 August 2015.
The auditor of the Company is required to be appointed or re-appointed at each AGM at which accounts are presented. Accordingly, shareholder approval is being sought to re-appoint KPMG LLP as auditor of the Company.
It is normal practice for a company's directors to be authorised to fix the auditor's remuneration and shareholders' approval to do so is sought in this resolution.
Under the articles of association of the Company ('Articles') two of the directors must retire by rotation each year, and each director must offer himself for re-election at least every three years. However in accordance with best practice all directors are offering themselves for re-election this year.
The board appointed Chris Batterham as non-executive director with effect from 1 May 2015 and in accordance with the Articles, Mr Batterham puts himself forward for election to the shareholders at this year's AGM. Chris has considerable financial and operational experience. He is a qualified chartered accountant and was finance director of Unipalm plc, before becoming CFO of Searchspace Limited until 2005. He is currently non-executive Chairman of Eckoh plc and a non-executive director of SDL plc, Iomart Group plc and Toumaz Group Ltd.
The board supports the re-election/election of each director, as it believes that the particular knowledge and experience of each director, as described in their biographies set out on pages 42 to 43 of the Annual Report, assists in ensuring that the board has an appropriate balance of skills and experience for the requirements of the business. The board believes that each of the directors continues to perform effectively and with commitment to their roles.
The 2006 Act provides that directors shall only allot unissued shares with the authority of shareholders in general meeting. The authority given to the directors at the last AGM to allot and issue shares in the capital of the Company pursuant to section 551 of the 2006 Act shall expire at the conclusion of the forthcoming AGM. The board recommends that this authority be renewed.
Resolution 12(a), if passed, will give the directors authority to allot new shares up to a nominal value of £763,998.66 (representing 76,399,866 ordinary shares), which represents approximately one-third of the issued share capital of the Company (excluding treasury shares), as at 3 August 2015 (being the latest practicable date prior to publication of this document).
The directors' current intention is to only exercise the authority sought under paragraph (a) of resolution 12 to satisfy the Company's obligations under employee share schemes.
In line with the guidelines issued by the Association of British Insurers, paragraph (b) of resolution 12 seeks additional authority to allot shares up to a further nominal amount of £763,998.66, representing approximately one-third of the issued share capital (excluding treasury shares) as at 3 August 2015, solely to be used in connection with a pre-emptive rights issue.
The directors currently have no intention to utilise the additional authority to allot shares sought under resolution 12(b).
Each of the authorities sought under resolution 12 will expire on the conclusion of the Company's 2016 AGM. Should the directors exercise the authorities sought under resolution 12, they intend to follow ABI recommendations concerning their use (including as regards the directors standing for re-election in certain cases).
As at 3 August 2015 (being the latest practicable date prior to publication of this document) 116,714 shares are held by the Company in treasury, which represent approximately 0.01% of the issued share capital (excluding treasury shares) as at 3 August 2015.
Resolution 13, which will be proposed as a special resolution, seeks shareholder approval to grant the directors power to allot equity security securities of the Company pursuant to section 570 and 573 of the Companies Act without first offering them to existing shareholders in proportion to their existing shareholdings.
If approved, the directors will be authorised to issue shares in connection with a rights issue or other pre-emptive offer and otherwise to issue shares for cash up to a maximum nominal amount of £229,199.59, representing 10 per cent of the Company's issued ordinary share capital (excluding treasury shares) as at 3 August 2015, which is in accordance with relevant guidelines applicable to the Company
The directors intend to adhere to the guidelines set out in the Pre-Emption Group's Statement of Principles (as updated in March 2015) and not to allot shares for cash on a non-pre-emptive basis pursuant to the authority in paragraph (b) of resolution 13:
in each case other than in connection with an acquisition or specified capital investment which is announced contemporaneously with the allotment, or which has taken place in the preceding six-month period and is disclosed in the announcement of the allotment.
If approved, the authority sought under resolution 13 will expire on the conclusion of the Company's 2016 AGM. It is the directors' intention to seek to renew this authority annually in accordance with investor guidelines.
The directors believe it is in the interests of the Company and its shareholders to have the flexibility to purchase its own shares and this resolution seeks authority from shareholders to do so.
After taking in to account the effects on earnings per share and the interests of shareholders generally, on 7 April 2015 the Company purchased 210,000 ordinary shares in the market to be held in Treasury against future liabilities under the Company's Long Term Incentive Plan ('LTIP'). On 10 July 2015, 121,472 treasury shares were used to satisfy LTIP awards that fell due to the executive directors and senior management.
The directors presently have no intention of exercising the authority sought under resolution 14 and would only do so again if the directors believed that the expected effect would be to increase earnings per share and promote the success of the Company for the benefit of its shareholders as a whole. If any purchases of ordinary shares are made pursuant to this authority, it is intended that such ordinary shares will either be cancelled or held in treasury in accordance with the provisions of the 2006 Act. No dividends will be paid on, and no voting rights will be exercised in respect of shares held in treasury. Any purchases of ordinary shares would be by means of market purchases on the London Stock Exchange.
This resolution would be limited to 22,919,959 ordinary shares, representing approximately 10% of the issued equity share capital of the Company (excluding treasury shares) as at 3 August 2015 (being the latest practicable date prior to publication of this document). The authority also sets minimum and maximum prices at which shares may be bought. The renewed authority will remain in force until the conclusion of the Company's 2016 AGM. The directors intend to seek renewal of this power at each AGM.
The total number of options to subscribe for ordinary shares for all share schemes of the Company which were outstanding as at 3 August 2015 was 4,966,387, which represents 2.2% of the Company's issued share capital (excluding treasury shares) and would represent 2.4% of the Company's issued share capital (excluding treasury shares) if the full authority to repurchase ordinary shares as proposed by resolution 14 was exercised. As at 3 August 2015, 116,714 shares are held by the Company in treasury.
Resolution 15 enables the Company to hold general meetings (other than AGMs) on 14 clear days' notice. The Articles currently permit such notice period but this resolution is required in order to comply with the Shareholders' Rights Regulations.
The Company intends only to use the shorter notice period where the flexibility would be helpful given the business of the meeting and where the Company considers it is to the advantage of shareholders as a whole.
In accordance with the 2006 Act, the Company must make a means of electronic voting available to all shareholders for that meeting in order to be able to call a general meeting on less than 21 clear days' notice.
Notice is hereby given that NCC Group plc ('Company') will hold its Annual General Meeting at Manchester Technology Centre, Oxford Road, Manchester, M1 7EF at 11am on 15 September 2015 to consider and, if thought fit, pass the following resolutions. Resolutions 1 to 12 (inclusive) will be proposed as ordinary resolutions and resolutions 13 to 15 (inclusive) will be proposed as special resolutions:
provided that this authority shall expire on the conclusion of the next annual general meeting of the Company after the passing of this resolution, save that the Company may before such expiry make an offer or agreement which would or might require shares to be allotted or rights to be granted after such expiry and the Directors may allot shares or grant such rights in pursuance of such an offer or agreement as if the authority conferred hereby had not expired.
and such power shall expire on the conclusion of the next annual general meeting of the Company after the passing of this resolution save that the Company may before such expiry make an offer or agreement which would or might require equity securities to be allotted or treasury shares to be sold after such expiry, and the board may allot equity securities or sell treasury shares in pursuance of such an offer or agreement as if the power conferred by this resolution had not expired.
By Order of the Board
Helen Nisbet Secretary Dated: 3 August 2015 Registered office: Manchester Technology Centre Oxford Road Manchester M1 7EF
To be valid, the completed Proxy Forms must be received by the Company's Registrar, Equiniti Registrars by no later than 11am on 11 September 2015 and should be addressed to Freepost RTHJ-CLLL-KBKU, Equiniti, Aspect House, Spencer Road, Lancing, BN99 8LU.
In order for a proxy appointment or instruction made using the CREST service to be valid, the appropriate CREST message (a 'CREST Proxy Instruction') must be properly authenticated in accordance with CREST's specifications and must contain the information required for such instructions, as described in the CREST Manual which can be viewed at www.euroclear.com. The message, regardless of whether it constitutes the appointment of a proxy or an amendment to the instruction given to a previously appointed proxy must, to be valid, be transmitted so as to be received by the issuer's agent (ID RA19) by 11am on 11 September 2015. For this purpose, the time of receipt will be taken to be the time (as determined by the timestamp applied to the message by the CREST Applications Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. After this time any change of instructions to proxies appointed through CREST should be communicated to the appointee through other means.
CREST members and, where applicable, their CREST sponsors or voting service providers should note that there are no special procedures in CREST for any particular messages. Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed a voting service provider(s), to procure that his CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time.
In this connection, CREST members and, where applicable, their CREST sponsors or voting service providers are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings.
The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 35(5)(a) of the Uncertificated Securities Regulations 2001.
will be available for inspection at the registered office of the Company during usual business hours on any weekday (Saturdays and public holidays excluded) from the date of this Notice until the date of the AGM and at the place of the AGM from at least 15 minutes prior to and until the conclusion of the AGM.
Biographical details of the current directors who are being proposed for re-election by shareholders are set out on pages 42 to 43 of the Company's 2015 Annual Report and Accounts.
Any members' statements, members' resolutions and members' matters of business received by the Company after the date of this Notice will be added to the information already available on the website as soon as reasonably practicable and will also be made available for the following two years.
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