AGM Information • Apr 23, 2015
AGM Information
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The General Meeting approves the Board of Directors' report on the Bank's business activity and state of assets for the year 2014 in the wording submitted by the Board of Directors.
The General Meeting approves the annual financial statements of Komerční banka, a. s., for the year 2014 in the wording submitted by the Board of Directors.
The General Meeting approves the distribution of the profit of Komerční banka, a. s., for the year 2014 in the total amount of CZK 12,796,223,334.21 as follows:
Share in the profit to be distributed among shareholders (dividend) CZK 11,783,054,120.00 Retained earnings CZK 1,013,169,214.21
The amount of the dividend per share is CZK 310 before taxation. The dividend can be claimed by each shareholder owning a share of Komerční banka, a. s., with ISIN CZ0008019106 as of 16 April 2015. The dividend shall be due on 25 May 2015.
The General Meeting approves the consolidated financial statements of Komerční banka, a. s., for the year 2014 in the wording submitted by the Board of Directors.
The General Meeting elects Ms. Sylvie Remond, born on 20 July 1963, residing at 11 rue Henri Cloppet-78110 Le Vesinet, French Republic, as a member of the Supervisory Board.
The General Meeting consents to the acquisition of own ordinary shares under the following conditions:
The General Meeting appoints the company Deloitte Audit s.r.o.,, with its registered office at Karolinská 654/2, 186 00 Prague 8 - Karlín, identification No. 49620592 as the external auditor of Komerční banka, a. s., for the year 2015.
The General Meeting decided to amend the Bank's Articles of Association in force as follows:
The current wording of Section 9 Powers of the General Meeting is extended by the inclusion of new paragraphs after paragraph (x):
Current paragraph (y) of Section (9) of the Articles of Association is referred to as (za).
The General Meeting shall be convened by means of a public notice of General Meeting posted on the Bank's website www.kb.cz, on the notice board in the Bank's registered office and on the website www.londonstockexchange.com at least thirty days prior to the date of the General Meeting. This notice of general meeting does not require electronic signature. Sending the notice to the shareholder's address is replaced by publishing the notice in the Mladá fronta DNES daily. Other documents relating to the General Meeting debate the publication of which is required by the law shall be published on the Bank's website. The notice of General Meeting shall, contain at least the following:
Should any alteration of the Articles of Association be on the agenda of the General Meeting, the Bank shall allow each shareholder to inspect the draft amendments to the Articles of Association free of charge within the time period specified in the notice of General Meeting.
(1) The General Meeting shall constitute a quorum if the attending Shareholders hold shares whose total nominal value exceeds 30% of the registered capital of the Bank, provided that voting rights are attached thereto based on generally binding legal rules. Shareholders whose maximum level of the flexible component of compensation under S. 9 (y) and (z) hereof exceeds the fixed component of their total compensation shall not exercise their voting right, whether directly or indirectly, whenever the General meeting decides about these questions. The number of votes belonging to a shareholder lacking the authorization under the previous sentence shall not be taken into account for the purposes of determining the number of votes needed for the quorum of the General meeting and to adopt a specific resolution on matters specified in S. 9 (y) and (z).
(3) The General Meeting shall pass resolutions by majority of votes of the attending Shareholders unless legal regulations or these Articles of Association require a qualified majority of votes. Resolutions of the General Meeting under S. 9( y) and( z) must obtain the consent of at least three-quarters of votes of the attending Shareholders to be carried.
Subsection (2) of Section 13 Powers of the Supervisory Board is amended and newly reads as follows:
b) elect and remove members of the Board of Directors;
c) approve service contracts with individual members of the Board of Directors, evaluate the activity of members of the Board of Directors; and, based on an instruction of the General Meeting, set the proportion between the fixed and flexible component of the compensation of each member of the Board of Directors exceeding 100 % knowing that the total flexible component amount of none of the members of the Board of Directors may exceed 200 % of the fixed component of his total compensation;
(2) If a member of the Supervisory Board dies, resigns, is removed or if his membership terminates in another way, the Bank's General Meeting shall elect a new member of the Supervisory Board within a period of two months. The membership of a member of the Supervisory Board also terminates by the election of a new member, unless the decision of the General Meeting says something else. If the number of the Supervisory Board members does not fall below one half, the Supervisory Board may appoint, upon the proposal of the Nominations Committee of the Supervisory Board, substitute members to serve on the Supervisory Board until the forthcoming General Meeting is held. The time of service as a substitute member of the Supervisory Board is not counted as a part of the time of service as a member of the Supervisory Board.
(6) A member of the Supervisory Board may not concurrently serve on the bodies of other legal entities to an extent greater than serving in one position of executive member together with two positions of non-executive member or serving in four positions of non-executive member unless the Czech National Bank allows his serving in one more non-executive member position on a body of another legal entity. An executive member of a body means a member of a body holding an executive management position within the bank. Serving in one position means serving in the position of executive and non-executive member within the same group of the controlling bank; the same institutional protection system under Art.
113 (7) of Regulation(EU) No 575/2013 of the European Parliament and of the Council; and within a corporation in which the bank holds a qualified interest.
Current subsection 6 is referred to as subsection 7. Current subsection 7 is referred to as subsection 8. Current subsection 8 is referred to as subsection 9.
(11) Should the Risk Management Director come to the conclusion that a risk evolves in a way which has or which might have an adverse impact on the Bank, he shall, if needed, report his concerns including the reasons therefor to the Supervisory Board directly. In the case of findings with a potential significant negative impact on the Bank's financial situation, the Risk Management Director shall initiate an extraordinary meeting of the Supervisory Board which may be held based on a decision of the Supervisory Board or upon his justified proposal.
(1) The Supervisory Board shall set up, within its terms of reference, a Risk Committee, a Nominations Committee, a Remuneration Committee and, as the case may be, other committees (hereinafter referred to as "Supervisory Board Committees") as its advisory and recommending bodies.
(2) The Supervisory Board Committees shall have at least two members.
(3) Members of the Supervisory Board Committees shall be members of the Supervisory Board, shall be elected and removed by the Supervisory Board, and shall meet the appropriate professional, time and other prerequisites for the performance of their activities and dedicate to them corresponding and sufficient capacities.
(4) The terms of reference, powers, composition, meeting and decision-making method and the incorporation of a Supervisory Board Committee into the Bank's organization hierarchy and information flows shall be specified by the charter of each of the committees and by the Bank's internal regulations.
(5) The Supervisory Board Committees shall provide the Supervisory Board with regular reports on their activities and, regarding the areas in their range of powers, submit to the Supervisory Board their recommendations focusing on the preparation of decisions to be taken by the Supervisory Board.
(1) The Board of Directors is a governing body which manages the Bank's activities. The Board of Directors is charged with business management, including arrangements for proper maintenance of the accounting records of the Bank, the integrity of the accounting and financial reporting systems, the reliability of financial and operating checks, the continuous performance of activities and the permanent functioning of the Bank in the financial market in line with its business purpose and plan of activities. The Board of Directors shall ensure a continuous and effective performance of the risk management function, compliance function and internal audit function. The Board of Directors shall further ensure the creation of a complex and reasonable management and control system, its compliance with legal regulations, and be responsible for its continuous functioning and effectiveness. The Board of Directors shall ensure the setting and maintenance of the management and control system so as to ensure the adequacy of information and communication when conducting the Bank's operations.
(1) The Board of Directors consists of six members, natural persons, who meet the conditions provided in legal regulations and who are elected by an absolute majority of all Supervisory Board members at recommendation of its Nominations Committee. The term of office of the members of the Board of Directors shall be four years. Members of the Board of Directors serve in executive management positions within the Bank and are charged by the Board of Directors to manage selected arms.
(3) The Supervisory Board shall be whenever entitled to decide by the absolute majority of all its members to remove a member of the Board of Directors. The decision of the Supervisory Board is based on a proposal of the Nominations Committee of the Supervisory Board. The term of office of a member of the Board of Directors shall terminate upon delivery of the notice of removal, either in person or by mail to the address specified in the service contract unless a later date is specified in the removing notice. The notice of removal shall be deemed delivered also in the case when the document is returned to the Bank by the post office as undeliverable or when the Board of Directors member by their acting or failure to act shall prevent the delivery of the notice.
w) approve and regularly evaluate the Bank's structure to keep it functional and effective; this includes separation of incompatible functions and prevention of the occurrence of a possible conflict of interest;
z) approve and regularly evaluate the risk management strategy, the strategy relating to the capital and to capital situation, the information and communication system development strategy and the human resource management strategy;
(4) Furthermore, a member of the Board of Directors may not concurrently serve on the bodies of other legal entities to an extent greater than serving in one position of executive member together with two positions of non-executive member or serving in four positions of non-executive member unless the Czech National Bank allows his serving in one more nonexecutive member position on a body of another legal entity. An executive member of a body means a member of a body holding an executive management position within the bank. Serving in one position means serving in the position of executive and non-executive member within the same group of the controlling bank; the same institutional protection system under Art. 113 (7) of Regulation (EU) No 575/2013 of the European Parliament and of the Council; and within a corporation in which the bank holds a qualified interest.
(9) Should, due to positions held in another legal entity, a member of the Board of Directors get into even a possible conflict of interest with the interest of the Bank, he shall inform the Board of Directors and the Supervisory Board thereof and abstain from voting on any matters relating to the Bank's relation to such entity.
In Section 22 Position and Terms of Reference of the Audit Committee, subsection (2) paragraphs (b), (c) and (e) are amended and newly read as follows:
In Section 26 Remote Decisions of the Audit Committee, subsections (1), (2) and (6) are amended and newly read as follows:
The designation of Article VII after Section 27 is left out.
In Section 28 Audit, subsection (1) and subsection (3) newly read as follows:
in compliance with the generally binding legal regulations and with International Accounting Standards.
(3) The nomination for the auditor submitted to the General Meeting by the Supervisory Board shall reflect the recommendation of the Audit Committee. Should the Supervisory Board nominate an auditor other than the one nominated in the recommendation of the Audit Committee, the Supervisory Board must duly justify such nomination to the General Meeting, in particular state the reasons for diverging from the recommendation of the Audit Committee.
The notice of General Meeting shall be published in the manner specified in 10, (4) of the Articles of Association. The Bank shall disclose the information specified by the generally binding legal regulations in the way defined by the generally binding legal regulations. Any matters relating to the management and administration of the Bank shall be posted on the Bank's website www.kb.cz.
The powers of the Head Office of the Bank shall include, in particular, carrying on business activities of the Bank by means of provision of products and services to clients, and by carrying out other activities relating to the management, methodological guidance and co-ordination of all organisational units of the Bank. The Head Office units shall be entitled to include into their powers (both temporarily and permanently) any matters which fall within the powers of the Sales Network units. The Head Office shall be formed by organisational units of the Head Office. Details shall be set forth in the internal regulations.
Various Bank Committees can be established at the Head Office. The Board of Directors shall decide about the establishment and dissolution of the Bank Committees. The composition of the Bank's committees and its changes are determined by Chair of the Board of Directors.
Original Section 40 Authorities and Responsibilities of the Bank Executive Directors is left out. The subsequent provisions are renumbered.
The title of Section 40 newly reads Authorities and Liabilities of Bank Employees Authorized to Make Banking Transactions.
In Section 41 Organisation of the Management and Control System, subsection (1) and subsection (2) are amended and newly read as follows:
(1) The Management and Control System (hereinafter referred to as the "MCS") shall include the prerequisites of the due administration and management of the Bank, the risk management system, the internal control system and the arrangements for the credibility, professional qualifications and experience of the members of the Board of Directors and Supervisory Board, and the arrangements for the professional qualifications and experience of the Board of Directors and Supervisory Board as a whole allowing the understanding of the Bank's activities, including sufficient understanding of the main risks. The MCS covers all activities of the Bank and includes all structural units of the Bank.
(2) The Board of Directors shall ensure the creation and evaluation of the MCS and be responsible for its continued functioning and effectiveness. The monitoring and evaluation of the MCS is made on all management levels and by the Internal Audit Unit and is part of everyday banking activities. The requirements with respect to the MCS shall be specified in the internal regulations of the Bank.
(1) The Internal Audit Unit has a special position within the Bank's structure. The Internal Audit is established by the Board of Directors. Internal Audit Director, organisationally subordinated to the Chair of the Bank's Board of Directors, is charged by the Bank's Board of Directors, based on the prior position of the Bank's Supervisory Board, to carry out internal audit. The Board of Directors may not remove the Internal Audit Director without the consent of the Supervisory Board. The Internal Audit exercises its activity independently of the Bank's executive activities. The activity of the Internal Audit can only be performed upon request of and tasks to the Internal Audit can only be assigned by:
The Director of Internal Audit shall notify the internal audit findings, the proposed measures to rectify the problems and the elimination of the detected shortcomings to the Bank's Board of Directors, the Audit Committee, and the Supervisory Board. The Director of Internal Audit shall submit to the Board of Directors, the Audit Committee and the Supervisory Board at least once a year an overall evaluation of the functioning and effectiveness of the MCS and a report on the internal audit activities.
(2) The Internal Audit carries out an independent, objective, assuring, and consultancy activity aiming at adding value and at perfecting the process in the organisation. The Internal Audit helps the Bank to attain its goals by setting forth a systematic methodical approach to the assessment and enhancement of the effectivity of the risk management, of the management and control systems, and of the organisation's administration and management. This basic scope of the Internal Audit's activities is exercised by carrying out the following activities: audits, analysis and independent risk assessment, special projects, activities of consulting and examination, and monitoring and corrective actions tracking.
(3) The detailed extent of the powers and the activities of the Internal Audit are governed by the Bank's Internal Audit Charter that shall be approved by the Bank's Board of Directors. The Internal Audit shall have the following powers to carry on its activity:
The Bank conformed to the Corporations Act by the decision of the General Meeting on 28th January 2014 with effect from 10 March 2014.
These amended Articles of Association shall take force and become effective on the day of approval by the General Meeting of the Bank.
The General Meeting instructs the Supervisory Board to set the level of the flexible component of the compensation of the individual members of the Board of Directors in a range of 0 % to 200 % of the fixed component knowing that the flexible component of none of the individuals may exceed 200 % of the fixed component of his compensation.
The General Meeting approves the maximum proportion between the fixed and flexible component of the compensation of employees of the Investment Banking Unit at a level of 200 % of the fixed component of compensation. The flexible component may range from 0 % to 200 % of the fixed component and may not exceed 200 % of the fixed component of the compensation of none of the individuals.
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