AGM Information • Apr 17, 2014
AGM Information
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THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION.
If you are in any doubt as to any aspect of the proposals referred to in this document or as to the action you should take, you should seek your own advice from a stockbroker, solicitor, accountant or other professional adviser.
If you have sold or otherwise transferred all of your shares, please pass this document together with the accompanying documents to the purchaser or transferee, or to the person who arranged the sale or transfer, so they can pass these documents to the person who now holds the shares.
The distribution of this document in jurisdictions other than the UK, including the United States, Australia, Canada, Japan, New Zealand or the Republic of South Africa, may be restricted by law and therefore persons into whose possession the document comes should inform themselves about and observe any of those restrictions. Any failure to comply with any of those restrictions may constitute a violation of the securities laws of any such jurisdiction.
(incorporated and registered in England and Wales under number 1819699)
Notice of the Annual General Meeting of the Company to be held at The Westbury, Bond Street, Mayfair, London W1S 2YF on Friday 16 May 2014 at 11.00a.m. is set out on pages 6 to 10 of this circular.
Whether or not you propose to attend the Annual General Meeting, please complete and submit a Form of Proxy in accordance with the instructions printed on the enclosed form. The Form of Proxy must be received by 11.00a.m. on 14 May 2014.
| PART I | |
|---|---|
| Letter from the Chairman of Derwent London plc | 3 |
| PART II | |
| Notice of Annual General Meeting | 6 |
| Explanatory notes to the Notice of Annual General Meeting | 11 |
| PART III | |
| BDO LLP 'Statement of Circumstances' | 15 |
| PART IV | |
| Explanatory notes to the proposed Derwent London Performance Share Plan 2014 | 16 |
(Incorporated and registered in England and Wales under number 1819699)
Directors: Registered and Head Office: Robert Rayne (Chairman) 25 Savile Row John Burns (Chief Executive Officer) London Simon Silver (Executive Director) W1S 2ER Damian Wisniewski (Finance Director) 020 7659 3000 Paul Williams (Executive Director) Nigel George (Executive Director) David Silverman (Executive Director) Stuart Corbyn (Non-Executive Director) Robert Farnes (Non-Executive Director) June de Moller (Non-Executive Director) Stephen Young (Non-Executive Director) Simon Fraser (Non-Executive Director) Richard Dakin (Non-Executive Director)
17 April 2014
Dear Shareholder,
I am pleased to be writing to you with details of our Annual General Meeting ("AGM") which we are holding at The Westbury, Bond Street, Mayfair, London W1S 2YF on 16 May 2014 at 11.00a.m. The formal notice of AGM is set out on pages 6 to 10 of this document.
If you would like to vote on the resolutions but are unable to attend the AGM, please fill in the Form of Proxy sent to you with this notice and return it to our Registrars as soon as possible. They must receive it by 11.00a.m. on 14 May 2014.
In accordance with the provisions of the UK Corporate Governance Code, all the Directors will be putting themselves forward for election or re-election this year. Following a formal performance evaluation, I can confirm that each director's performance continues to be effective and to demonstrate commitment to the role.
Shareholders are being asked to approve a final dividend of 25.75 pence per ordinary share for the year ended 31 December 2013. Of this amount, 23.50 pence will be paid as a Property Income Distribution ("PID") with the balance of 2.25 pence paid as a conventional ("Non-PID") dividend. If you approve the recommended final dividend, this will be paid on 13 June 2014 to all ordinary shareholders who were on the register of members on 9 May 2014.
A Scrip Dividend alternative will be available for both the PID and the Non-PID element of the final dividend. If you wish to participate in the Scrip Dividend Scheme and have not previously completed and returned a mandate form, you should do so by 5.00p.m. on 22 May 2014.
Scrip dividends enable shareholders to increase their holding in the Company in a simple manner, without incurring any dealing costs or stamp duty. The Scrip Dividend alternative also provides the Company with the ability to reinvest the cash in the business.
Details of the Scrip Dividend Scheme and a mandate form can be found in the investors section of the Company's website at www.derwentlondon.com.
Following a competitive tender process, it is proposed that PricewaterhouseCoopers LLP be appointed as auditor of the Group with effect from the conclusion of the AGM. The incumbent auditor, BDO LLP chose not to participate in the tender process and has provided a 'Statement of Circumstances' confirming its resignation as auditor. A copy of the 'Statement of Circumstances' is set out in Part III of this document.
Resolution 20 seeks authority from shareholders for the implementation of a new long-term incentive arrangement for the Company's executive Directors and senior management.
The proposed Derwent London plc Performance Share Plan 2014 (the "2014 Plan") would replace the Company's existing performance share plan (the "2004 Plan") which will expire on 20 May 2014.
The 2014 Plan has been developed by the Remuneration Committee of the Board of Directors (the "Committee") and as per the 2004 Plan will provide for discretionary annual share-based awards ordinarily vesting three years from grant, subject to continued service and to the extent to which objective performance criteria are met over a three year measurement period.
In conjunction with the operation of the 2014 Plan, taking into account recent developments in best practice, the Committee proposes to introduce a minimum holding period to be observed by Executive Directors in relation to any shares vesting under the 2014 Plan, requiring them, as a minimum, to retain the after tax number of such shares for a holding period of two years from time of vesting.
A summary of the principal terms of the 2014 Plan together with details of the performance conditions proposed for the first awards thereunder is set out in Part IV of this document.
Explanatory notes on all the business to be considered at this year's AGM appear on pages 11 to 14 of this document.
The Directors consider that all the resolutions to be put to the meeting are in the best interests of the Company and its shareholders as a whole and unanimously recommend that you vote in favour of all resolutions, as they intend to do in respect of their own shareholdings.
Yours sincerely,
Robert Rayne
Chairman
The following documents will be available for inspection at the registered office of the Company from 17 April 2014 until the time of the AGM and at The Westbury, Bond Street, Mayfair, London W1S 2YF from 15 minutes before the AGM until it ends:
Notice is hereby given that the thirtieth Annual General Meeting of Derwent London plc will be held at The Westbury, Bond Street, Mayfair, London W1S 2YF at 11.00a.m. on 16 May 2014. You will be asked to consider and pass the resolutions below. Resolutions 22 to 24 (inclusive) will be proposed as special resolutions. All other resolutions will be proposed as ordinary resolutions.
and so that the Board may impose any limits or restrictions and make any arrangements which it considers necessary or appropriate to deal with treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems in, or under the laws of, any territory or any other matter,
such authorities to apply until the end of next year's AGM (or, if earlier, until the close of business on 16 August 2015) but, in each case, during this period the Company may make offers and enter into agreements which would, or might, require shares to be allotted or rights to subscribe for or convert securities into shares to be granted after the authority ends and the Board may allot shares or grant rights to subscribe for or convert securities into shares under any such offer or agreement as if the authority had not ended.
and so that the Board may impose any limits or restrictions and make any arrangements which it considers necessary or appropriate to deal with treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems in, or under the laws of, any territory or any other matter;
such power to apply until the end of next year's AGM (or, if earlier, until the close of business on 16 August 2015) but, in each case, during this period the Company may make offers and enter into agreements which would, or might, require equity securities to be allotted (and treasury shares to be sold) after the power ends and the Board may allot equity securities (and sell treasury shares) under any such offer or agreement as if the power had not ended.
in each case, exclusive of expenses;
such authority to apply until the end of next year's AGM (or, if earlier, 16 August 2015) but in each case so that during this period the Company may enter into a contract to purchase ordinary shares which would, or might be, completed or executed wholly or partly after the authority ends and the Company may purchase ordinary shares pursuant to any such contract as if the authority had not ended.
By order of the Board Registered Office:
T. J. Kite, ACA Company Secretary
17 April 2014
Derwent London plc 25 Savile Row London W1S 2ER Registered in England and Wales No. 1819699
given to a previously appointed proxy, must, in order to be valid, be transmitted so as to be received by the issuer's agent (ID RA19) by 11.00a.m. on 14 May 2014. For this purpose, the time of receipt will be taken to be the time (as determined by the time stamp applied to the message by the CREST Application Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. After this time any change of instructions to proxies appointed through CREST should be communicated to the appointee through other means.
The notes on the following pages give an explanation of the proposed resolutions.
Resolutions 1 to 21 are proposed as ordinary resolutions. This means that for each of those resolutions to be passed, more than half of the votes cast must be in favour of the resolution. Resolutions 22 to 24 (inclusive) are proposed as special resolutions. This means that for each of those resolutions to be passed, at least three-quarters of the votes cast must be in favour of the resolution.
For each financial year, the Directors must present the Directors' report, the audited accounts and the independent auditor's report to shareholders at a general meeting. Those to be presented at the AGM are in respect of the year ended 31 December 2013.
Under section 439A of the Companies Act 2006, the Director's Remuneration Policy must be approved by shareholders. The Directors' Remuneration Policy is set out in the first part of the Directors' Remuneration Report, on pages 92 to 99 of the 2013 Annual Report and Accounts.
If approved by shareholders the policy is intended to be valid for a period of three years from the date of the AGM barring any unforeseen requirement to change the policy before then. Once the policy is effective, the Company will not be able to make remuneration payments to a prospective or current director, or loss of office payments to a current or past director, unless any such payment is consistent with the approved policy or has otherwise been approved by shareholders.
Under section 439 of the Companies Act 2006, the Company is required to seek the approval of shareholders of its annual report on remuneration practice, which details the remuneration of the directors for the year under review.
Resolution 3 seeks shareholder approval for the Annual Report on Directors' Remuneration (including the Annual Statement by the Chairman of the Remuneration Committee) as set out on pages 90 to 91 and 100 to 109 of the 2013 Annual Report and Accounts. The vote on the Annual Report on Directors' Remuneration will be advisory.
Shareholders are being asked to approve a final dividend of 25.75 pence per ordinary share for the year ended 31 December 2013. Of this amount, 23.50 pence will be paid as a PID with the balance of 2.25 pence paid as a conventional dividend.
Mr R Dakin has been appointed as a non-executive Director since the last AGM and is standing for election. Mr R.A. Farnes has served on the Board as non-executive Directors for more than nine years. Following the annual appraisal programme for the Directors, the Chairman is satisfied that Mr R.A. Farnes is independent and continues to be effective and show commitment to his role. Biographies of the Directors are given on page 76 of the 2013 Annual Report and Accounts.
In accordance with the provisions of the UK Corporate Governance Code all Directors of Derwent London plc will be presenting themselves for election or re-election.
The Company is required to appoint auditors at each general meeting at which its report and accounts are presented to shareholders. On the recommendation of the Audit Committee, following a competitive tender process led by the Audit Committee, and the resignation of BDO LLP as auditor at the conclusion of this AGM. Resolution 18 proposes the appointment of PricewaterhouseCoopers LLP as auditor (to hold office until the conclusion of next year's AGM). In accordance with normal practice, resolution 19 authorises the Board to determine the auditors' remuneration. You are asked to approve the appointment of PricewaterhouseCoopers LLP and, following normal practice, to authorise the Board to determine the remuneration of the auditor.
BDO LLP carried out the audit for the year ended 31 December 2013 and the Directors wish to record their appreciation for the audit services provided by BDO LLP to the Group. As resigning auditor, BDO LLP has provided the Company with a 'Statement of Circumstances' confirming that it resigns as auditor with effect from the conclusion of the 2014 AGM. A copy of the 'Statement of Circumstances' is set out in Part III of this document.
Resolution 20 seeks authority from shareholders for the implementation of a new long-term incentive arrangement for the Company's executive Directors and senior management.
The proposed Derwent London plc Performance Share Plan 2014 (the "2014 Plan") would replace the Company's existing performance share plan (the "2004 Plan") which will expire on 20 May 2014.
A summary of the principal terms of the 2014 Plan together with details of the performance conditions proposed for the first awards thereunder is set out in Part IV of this document.
A copy of the draft rules of the 2014 plan will be available for inspection at the resgistered office of the Company during normal business hours on any weekday (Saturdays and English public holidays excepted) from 17 April 2014 until the time of the Annual General Meeting and at the place of the Annual General Meeting for at least 15 minutes prior to and during the AGM.
Paragraph (A) of this resolution would give the Directors the authority to allot ordinary shares or grant rights to subscribe for or convert any securities into ordinary shares up to an aggregate nominal amount equal to £1,708,630 (representing 34,172,614 ordinary shares of 5 pence each). This amount represents approximately one-third of the issued ordinary share capital (excluding treasury shares) of the Company as at 4 April 2014, the latest practicable date prior to publication of this notice.
In line with guidance issued by the Association of British Insurers, paragraph (B) of this resolution would give the Directors authority to allot ordinary shares or grant rights to subscribe for or convert any securities into ordinary shares in connection with a rights issue in favour of ordinary shareholders up to an aggregate nominal amount equal to £3,417,261 (representing 68,345,228 ordinary shares of 5 pence each), as reduced by the nominal amount of any shares issued under paragraph (A) of this resolution. This amount (before any reduction) represents approximately two-thirds of the issued ordinary share capital (excluding treasury shares) of the Company as at 4 April 2014, the latest practicable date prior to publication of this notice.
The authorities sought under paragraphs (A) and (B) of this resolution will expire at the earlier of 16 August 2015 and the conclusion of the AGM of the Company held in 2015.
The Directors have no present intention to exercise either of the authorities sought under this resolution, other than to allot ordinary shares as share dividends instead of cash dividends and following the exercise of options and awards under the Company's share schemes. However, if they do exercise the authorities, the Directors intend to follow ABI recommendations concerning their use (including as regards the Directors standing for re-election in certain cases).
As at 4 April 2014, the latest practicable date prior to the publication of this notice, no ordinary shares are held by the Company in treasury.
This resolution will be proposed as a special resolution, which requires a 75 per cent. majority of the votes to be cast in favour. It would give the Directors the authority to allot ordinary shares (or sell any ordinary shares which the Company elects to hold in treasury) for cash without first offering them to existing shareholders in proportion to their existing shareholdings.
This authority would, as in previous years, be limited to allotments or sales in connection with pre-emptive offers and offers to holders of other equity securities if required by the rights of those shares or as the Board otherwise considers necessary, in connection with a scrip dividend scheme or similar arrangement where the scrip election is made after the declaration (but before payment) of a final dividend, or otherwise up to an aggregate nominal amount of £256,294 (representing 5,125,892 ordinary shares of 5 pence each). This aggregate nominal amount represents approximately 5 per cent. of the issued ordinary share capital of the Company as at 4 April 2014, the latest practicable date prior to publication of this notice. In respect of this aggregate nominal amount, the Directors confirm their intention to follow the provisions of the Pre-Emption Group's statement of principles regarding cumulative usage of authorities within a rolling 3-year period where the principles provide that usage in excess of 7.5 per cent. should not take place without prior consultation with shareholders.
The authority will expire at the earlier of 16 August 2015 and the conclusion of the AGM of the Company held in 2015.
Resolution 23 is another special resolution and renews the Directors' authority granted by the shareholders at previous AGMs to make market purchase up to 10 per cent of the Company's issued ordinary shares (excluding any treasury shares).
The Company may make purchases of its own shares if, having taken account of all major factors such as the effect on earnings and net asset value per share, gearing levels and alternative investment opportunities, such purchases are considered to be in the Company's and shareholders' best interests while maintaining an efficient capital structure.
If the Company purchases any of its ordinary shares pursuant to resolution 23, the Company may cancel these shares or hold them in treasury. Such decision will be made by the Directors at the time of purchase. The minimum price, exclusive of expenses, which may be paid for an ordinary share is 5 pence. The maximum price, exclusive of expenses, which may be paid for an ordinary share is the highest of: (i) an amount equal to 5 per cent. above the average market value for an ordinary share for the five business days immediately preceding the date of the purchase; and (ii) the higher of the price of the last independent trade and the highest current independent bid on the trading venues where the purchase is carried out the relevant time.
At last year's AGM, the Company was given authority to make market purchases of up to 10,195,518 shares. No shares have been purchased by the Company in the market since then.
Options to subscribe for a total of 1,019,495 shares, being 0.99 per cent. of the issued ordinary share capital (excluding treasury shares), were outstanding at 4 April 2014 (being the latest practicable date prior to the publication of this notice). If the existing authority given at the 2013 AGM and the authority being sought under resolution 23 were to be fully used, these would represent 1.24 per cent. of the Company's issued ordinary share capital (excluding treasury shares) at that date.
The Directors do not have any current plans to exercise the authority to be granted pursuant to resolution 23. The Directors will exercise this authority only when to do so would be in the best interest of the Company, and of its shareholders generally.
The authority will expire at the earlier of 16 August 2015 and the conclusion of the AGM of the Company held in 2015.
Changes made to the Companies Act 2006 by the Shareholders' Rights Regulations increase the notice period required for general meetings of the Company to 21 days unless shareholders approve a shorter notice period, which cannot however be less than 14 clear days. AGMs will continue to be held on at least 21 clear days' notice.
Before the Shareholders' Rights Regulations came into force, the Company was able to call general meetings other than an AGM on 14 clear days' notice without obtaining such shareholder approval. In order to preserve this ability, resolution 24, which is a special resolution, seeks such approval. The approval will be effective until the Company's next AGM, when it is intended that a similar resolution will be proposed.
The shorter notice period would not be used as a matter of routine for such meetings, but only where the flexibility is merited by the business of the meeting and is thought to be to the advantage of shareholders as a whole.
Note that the changes to the Companies Act 2006 mean that, in order to be able to call a general meeting on less than 21 clear days' notice, the Company must make a means of electronic voting available to all shareholders for that meeting.
The Remuneration Committee of the Board of Directors (the "Committee") will supervise the operation of the 2014 Plan (hereinafter the "Plan").
Any employee (including an executive Director) of the Company and its subsidiaries will be eligible to participate in the Plan at the discretion of the Committee.
It is currently anticipated that participation in the Plan will be limited to the Company's executive Directors and selected senior management.
The Committee may grant awards to acquire ordinary shares in the Company ("Shares") within six weeks following the Company's announcement of its results for any period. The Committee may also grant awards within six weeks of shareholder approval of the Plan or at any other time when the Committee considers there are sufficiently exceptional circumstances which justify the granting of awards.
The Committee may grant awards as conditional share awards or nil (or nominal) cost options. The Committee may also decide to grant cash-based awards of an equivalent value to share-based awards or to satisfy share-based awards in cash, although it does not currently intend to do so.
An award may not be granted more than 10 years after shareholder approval of the Plan.
No payment is required for the grant of an award. Awards are not transferable, except on death. Awards are not pensionable.
An employee may not receive awards in any financial year over Shares having a market value in excess of 200% of their annual base salary in that financial year.
In the case of the first awards under the Plan, it is proposed that all Directors would each be granted awards equating to 200% of base salary.
The vesting of awards will be subject to performance conditions set by the Committee.
For the first awards granted under the Plan, one-half of each award will be subject to a performance condition based on the Company's total shareholder return ("TSR") performance over three financial years, commencing with the financial year in which the award is granted (the "Performance Period").
The Company's TSR performance over the Performance Period will be compared to the TSR performance of the following companies (the "Comparator Group") over the same period:
| Big Yellow Group plc | Land Securities plc |
|---|---|
| British Land plc | Quintain Estates and Development plc |
| Capital & Regional plc | Segro plc |
| Capital & Counties plc | Shaftesbury plc |
| Great Portland Estates plc | St. Modwen Properties plc |
| Hammerson plc | Workspace Group plc |
| Intu Properties plc |
No part of such half of each award will vest unless the Company's TSR performance ranks at least equal to the median TSR performance of the Comparator Group, with full vesting of such part only if the Company's TSR ranks at least equal to upper quartile TSR performance as follows:
| Rank of the Company's TSR relative to the TSR of the members of the Comparator Group |
Percentage of the total number of Shares subject to the TSR measure that will vest |
|---|---|
| Upper quartile or above | 100% |
| Between median and upper quartile | On a straight line basis between 22.5% and 100% |
| Median | 22.5% |
| Below median | 0% |
Three month averaging periods prior to the start and end of the Performance Period will apply for the purposes of such TSR calculations.
The other half of the first awards will be subject to a performance condition measuring the Company's total property return ("TPR") over the Performance Period relative to the TPR performance of the properties in the IPD Central London Offices Total Return Index (the "Index") over the same period. The Company's TPR will be expressed as an annualised figure ("Annualised TPR") for the purposes of direct comparison against the annualised figures of the Index.
No part of such half of each award will vest unless the Company's Annualised TPR over the Performance Period is at least equal to median TPR of the properties comprised in the Index ("Index TPR"), with full vesting where the Company's Annualised TPR is equal to or in excess of Index TPR plus 5% as follows:
| Company's Annualised TPR over the Performance Period compared to Index TPR over the Performance Period |
Percentage of the total number of Shares subject to the TPR measure that will vest |
|---|---|
| Equal to or greater than Index TPR +5% | 100% |
| Between equal to Index TPR + 2.5% p.a. and Index TPR + 5% p.a. |
On a straight line basis between 75% and 100% |
| Between equal to Index TPR + and Index TPR + 2.5% p.a. |
On a straight line basis between 22.5% and 75% |
| Less than Index TPR | 0% |
Regardless of TSR and/or TPR performance however, the Committee shall retain discretion to scale back the level of vesting that would otherwise result (to such extent, including to nil, as the Committee determines appropriate) if it considers that the Company's TSR and/or TPR performance over the measurement period as relevant was inconsistent with of the Company's underlying financial performance.
Within the scope of such approved director remuneration policy from time to time, the Committee can set different performance conditions from those described above for future awards to the Company's Executive Directors and senior management provided that, in the reasonable opinion of the Committee, the new targets are not materially less challenging in the circumstances than the conditions described above.
The Committee can set different performance conditions from those described above in the case of awards to other employees.
The Committee may also amend the performance conditions applying to existing awards if an event has occurred which causes the Committee to consider that it would be appropriate to amend the performance conditions, provided the Committee considers the varied conditions are fair and reasonable and not materially less challenging than the original conditions would have been but for the event in question.
Awards normally vest three years after grant to the extent that the applicable performance conditions (see above) have been satisfied and provided the participant is still employed in the Company's group. Options are then exercisable up until the day before the tenth anniversary of grant (or such earlier date determined by the Committee at the time of grant), unless they lapse earlier.
The Committee may decide that participants will receive a payment (in cash and/or Shares) on or shortly following the vesting of their awards, of an amount equivalent to the dividends payable on vested shares between the date of grant and the vesting of an award. This amount may assume the reinvestment of dividends.
As a general rule, an award will lapse upon a participant ceasing to hold employment or be a director within the Company's group. However, if a participant ceases to be an employee or a director because of illhealth, injury or disability, retirement, redundancy, his employing Company or the business for which he works being sold out of the Company's group or in other circumstances at the discretion of the Committee, then his award will normally vest on the date when it would have vested if he had not ceased such employment or office. The extent to which an award will vest in these situations will depend upon two factors: (i) the extent to which the performance conditions have, in the opinion of the Committee, been satisfied over the original three year performance measurement period, and (ii) pro rating of the award to reflect the reduced period of time between its grant and vesting, although the Committee can decide not to pro-rate an award if it regards it as inappropriate to so in the particular circumstances.
Alternatively, if a participant ceases to be an employee or director in the Company's group for one of the "good leaver" reasons specified above, the Committee can decide that his award will vest when he leaves, subject to: (i) the performance conditions measured at that time; and (ii) pro-rating by reference to the time of cessation as described above. Such treatment will also apply in the case of death.
In the event of a takeover or winding up of the Company (not being an internal corporate reorganisation) all awards will vest early subject to: (i) the extent that the performance conditions have been satisfied at that time; and (ii) the pro-rating of the awards to reflect the reduced period of time between their grant and vesting, although the Committee can decide not to pro-rate an award if it regards it as inappropriate to do so in the particular circumstances.
In the event of an internal corporate reorganisation awards will be replaced by equivalent new awards over shares in a new holding Company if the Committee decides that awards should not vest on the basis which would apply in the case of a takeover.
If a demerger, special dividend or other similar event is proposed which, in the opinion of the Committee, would affect the market price of Shares to a material extent, then the Committee may decide that awards will vest on such basis as it decides. Such vesting will still be subject to the performance conditions and, if deemed appropriate, to a pro rata reduction.
Awards settled in Shares will not confer any shareholder rights until the awards have vested or the options have been exercised as relevant and the participants have received their Shares.
Any Shares allotted when an award vests or is exercised will rank equally with Shares then in issue (except for rights arising by reference to a record date prior to their allotment).
In the event of any variation of the Company's share capital or in the event of a demerger, payment of a special dividend or similar event which materially affects the market price of the Shares, the Committee may make such adjustment as it considers appropriate to the number of Shares subject to an award and/or the exercise price payable (if any).
The Plan may operate over new issue Shares, treasury shares or Shares purchased in the market.
In any ten calendar year period, the Company may not issue (or grant rights to issue) more than:
Treasury shares will count as new issue Shares for the purposes of these limits unless institutional investors decide that they need not count.
The Committee may decide prior to the later of (i) two years following the vesting of an award and (ii) the publication of the Company's second set of audited accounts following the vesting of an award, that the award will be subject to clawback where there has been a material misstatement in the Company's financial results or an error in assessing any applicable performance condition resulting in a greater level of vesting of an award than deserved or in the event of cessation of service resulting from misconduct.
The clawback may be satisfied by way of a reduction in the amount of any future bonus, a subsisting award, the vesting of any subsisting award or future share awards and/or a requirement to make a cash payment.
The Committee may, at any time, amend the Plan in any respect, provided that the prior approval of shareholders is obtained for any amendments that are to the advantage of participants in respect of the rules governing eligibility, limits on participation, the overall limits on the issue of Shares or the transfer of treasury shares, the basis for determining a participant's entitlement to, and the terms of, the Shares or cash to be acquired and the adjustment of awards.
The requirement to obtain the prior approval of shareholders will not, however, apply to any minor alteration made to benefit the administration of the Plan, to take account of a change in legislation or to obtain or maintain favourable tax, exchange control or regulatory treatment for participants or for any Company in the Company's group. Shareholder approval will also not be required for any amendments to any performance condition applying to an award, provided that the amendments are made within the scope of the powers of amendment in relation to performance conditions referred to earlier in this summary.
The shareholder resolution to approve the Plan will allow the Board to establish further plans for overseas territories, any such plan to be similar to the Plan, but modified to take account of local tax, exchange control or securities laws, provided that any Shares made available under such further plans are treated as counting against the limits on individual and overall participation in the Plan.
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