Pre-Annual General Meeting Information • Oct 22, 2024
Pre-Annual General Meeting Information
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If you are in any doubt as to what action you should take, you are recommended to seek your own financial advice from your stockbroker, solicitor, accountant or other professional adviser or other independent adviser authorised under the Financial Services and Markets Act 2000.
If you have sold or otherwise transferred all of your shares in DFS Furniture plc, please send this document, together with the accompanying documents, as soon as possible to the stockbroker, bank or other agent through whom the sale or transfer was effected for transmission to the purchaser or transferee.

DFS Furniture plc
Notice of Annual General Meeting Friday 22 November 2024 at 2.30pm
Notice of the Annual General Meeting of the Company to be held at 2.30pm on 22 November 2024 at DFS Group Support Centre, 1 Rockingham Way, Redhouse Interchange, Adwick-le-Street, Doncaster, DN6 7NA is set out on pages 3 to 5 of this document. Shareholders will also find enclosed with this document a form of proxy to use in connection with the Annual General Meeting.
Our corporate website is the principal means we use to communicate with our shareholders. To view the documents referenced in this Notice of AGM, including the Annual Report and Financial Statements 2024, visit: www.dfscorporate.co.uk/investors/reports-and-presentations.
To be valid, the form of proxy should be completed, signed and returned in accordance with the instructions printed thereon, as soon as possible and, in any event, it must reach the Company's registrars, Equiniti, by no later than 2.30pm on 20 November 2024. You may appoint a proxy in CREST by completing and transmitting a CREST proxy instruction to Equiniti so that it is received by no later than 2.30pm on 20 November 2024. The form of proxy can be delivered by post or by hand to Equiniti Limited, Aspect House, Spencer Road, Lancing, West Sussex, BN99 6DA. Completion and return of a form of proxy will not preclude shareholders from attending and voting at the Annual General Meeting should they choose to do so. Further instructions relating to the form of proxy are set out in the notice of the Annual General Meeting.
I am pleased to give you notice of the Annual General Meeting ("AGM") of DFS Furniture plc (the "Company") which will be held at 2.30pm on Friday 22 November 2024 at DFS Group Support Centre, 1 Rockingham Way, Redhouse Interchange, Adwick-le-Street, Doncaster, DN6 7NA.
The primary focus of the AGM will be on the formal business set out in the Notice of Meeting. However, to facilitate the engagement we value with our shareholders, the meeting will include a Question-and-Answer session. Shareholders that wish to attend the AGM in person are requested to notify the Group Company Secretary, Elizabeth McDonald, by emailing [email protected] by no later than 5.00pm on 19 November 2024.
The formal Notice of AGM and the resolutions to be proposed at the AGM are set out on pages 4 to 6 of this document. The following is a brief summary of the items of business:
The business of the meeting will be conducted on a poll. Whilst the Company is looking forward to welcoming our shareholders to our AGM this year, to ensure shareholders can exercise their right to vote we would encourage shareholders to vote in the following ways:
Please note that all Proxy Forms and appointments, whether postal or electronic, must be received by 2.30pm on 20 November 2024.
The results of voting on the resolutions will be published on the Company's corporate website, www.dfscorporate.co.uk, as soon as practicable following the conclusion of the AGM.
Your Directors' believe that all the resolutions set out in this Notice are in the best interests of DFS Furniture PLC and its shareholders as a whole. Accordingly, the Directors' unanimously recommends that you vote in favour of all the resolutions as they intend to do in respect of their own shareholdings. The Board would like to take this opportunity to thank all shareholders for their continued support and wishes them well. The results of the AGM will be announced via a regulatory information service and published on our website www.dfscorporate.co.uk as soon as practicable after the conclusion of the AGM.
If I am appointed as proxy I will, of course, vote in accordance with any instructions given to me. If I am given discretion as to how to vote, I will vote in favour of each of the resolutions to be proposed at the AGM.
Yours faithfully
Steve Johnson
Chair
DFS Furniture plc
Notice is hereby given that the Annual General Meeting of DFS Furniture plc will be held at 2.30pm on Friday 22 November 2024 at DFS Group Support Centre, 1 Rockingham Way, Redhouse Interchange, Doncaster, DN6 7NA to consider and, if thought appropriate, pass the following resolutions of which resolutions 1 to 13 will be proposed as ordinary resolutions and resolutions 14 to 17 will be proposed as special resolutions.
Independent Non-Executive Directors
but subject in any event to such and so that the Directors may impose any limits, or restrictions or arrangements which the Directors consider necessary or appropriate to deal with any treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems in, or under the laws of, any territory or any matter. The nominal amount of any securities shall be taken to be, in the case of rights to subscribe for or convert any securities into shares of the Company, the nominal amount of such shares which may be allotted pursuant to such rights.
The authorities conferred on the Directors to allot securities under paragraph (a) and (b) will expire on the date of the Company's next annual general meeting, or on 20 February 2026, whichever is sooner, unless previously revoked or varied by the Company, and such authority shall extend to the making before such expiry of an offer or an agreement that would or might require relevant securities to be allotted after such expiry and the Directors may allot relevant securities in pursuance of that offer or agreement as if the authority conferred hereby had not expired.
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but subject in any event to such limits, restrictions or arrangements which the Directors consider necessary or appropriate to deal with any treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems in, or under the laws of, any territory or any matter. The nominal amount of any securities shall be taken to be, in the case of rights to subscribe for or convert any securities into shares of the Company, the nominal amount of such shares which may be allotted pursuant to such rights;
such authority to expire at the conclusion of the Company's next annual general meeting or on 20 February 2026, whichever is sooner (unless previously revoked or varied by the Company in general meeting), but in each case, prior to its expiry the Company may make offers, and enter into agreements, which would, or might, require equity securities to be allotted (and treasury shares to be sold) after the authority ends and the Directors may allot equity securities (and sell treasury shares) under any such offer or agreement as if the authority had not expired.
such authority to expire at the conclusion of the Company's next annual general meeting or on 20 February 2026, whichever is sooner (unless previously revoked or varied by the Company in general meeting), but in each case, prior to its expiry the Company may make offers, and enter into agreements, which would, or might, require equity securities to be allotted (and treasury shares to be sold) after the authority expires and the Directors may allot equity securities (and sell treasury shares) under any such offer or agreement as if the authority had not expired.
THAT the Company be and is hereby authorised generally and unconditionally to make market purchases (within the meaning of section 693(4) of the Companies Act 2006) of ordinary shares of £0.10 each in the capital of the Company provided that:
(a) the maximum aggregate number of ordinary shares that may be purchased is 23,414,442;
(ii) the value of an ordinary share calculated on the basis of the higher of the price quoted for:
2026, whichever is sooner, save that the Company may, before the expiry of the authority granted by this resolution, enter into a contract to purchase ordinary shares under the authority conferred by this resolution which will or may be executed wholly or partly after the expiry of such authority.
By order of the Board of Directors
Elizabeth McDonald Group Company Secretary DFS Furniture plc 22 October 2024
Registered Office DFS Furniture plc 1 Rockingham Way, Redhouse Interchange, Adwick-le-Street Doncaster DN6 7NA
Registered in England and Wales No. 07236769
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Appointment of a proxy does not preclude you from attending the meeting and voting in person.
CREST Personal Members or other CREST sponsored members, and those CREST members who have appointed a voting service provider(s), should refer to their CREST sponsor or voting service provider(s), who will be able to take the appropriate action on their behalf. In order for a proxy appointment made using the CREST service to be valid, the appropriate CREST message (a CREST Proxy Instruction) must be properly authenticated in accordance with Euroclear UK & Ireland Limited's (EUI) specifications and must contain the information required for such instructions, as described in the CREST Manual. The message, regardless of whether it constitutes the appointment of a proxy or is an amendment to the instruction given to a previously appointed proxy, must, in order to be valid, be transmitted so as to be received by Equiniti Limited (ID RA19) no later than 2.30pm on 20 November 2024, or, in the event of an adjournment of the meeting, 48 hours before the adjourned meeting. For this purpose, the time of receipt will be taken to be the time (as determined by the timestamp applied to the message by the CREST Applications Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. After this time, any change of instructions to proxies appointed through CREST should be communicated to the appointee through other means.
CREST members and, where applicable, their CREST sponsors or voting service providers should note that EUI does not make available special procedures in CREST for any particular message. Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed a voting service provider(s), to procure that his/her CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting service providers, are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings.
The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 35(5)(a) of the Uncertificated Securities Regulations 2001.
If you submit more than one valid proxy appointment, the appointment received last before the latest time for the receipt of proxies will take precedence.
The revocation notice must be received by Equiniti no later than 2.30pm on 20 November 2024. If you attempt to revoke your proxy appointment but the revocation is received after the time specified, your original proxy appointment will remain valid unless you attend the meeting and vote in person.
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Shareholders who are unable to attend the AGM in person are invited to submit any questions via email to the Company Secretary using the following address: [email protected].
Where the Company is required to publish such a statement on its website:
The request:
In order to be able to exercise the shareholders' right to require the Company to publish audit concerns (see Note 18), the relevant request must be made by:
a shareholder or shareholders having a right to vote at the meeting and holding at least 5% of total voting rights of the Company; or
For information on voting rights, including the total number of voting rights, see Note 16 above and the website referred to in Note 24 below.
You may not use any electronic address provided either in this Notice of Annual General Meeting or in any related documents (including the Letter from the Chair and Proxy Form) to communicate with the Company for any purposes other than those expressly stated.
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Resolutions 1 to 13 are proposed as ordinary resolutions. This means that for each of those resolutions to be passed, more than half of the votes cast must be in favour of the resolution.
Resolutions 14 to 17 are proposed as special resolutions. This means that for each of those resolutions to be passed, at least three-quarters of the votes cast must be in favour of the resolution.
An explanation of each of the resolutions is set out below.
The Directors present the Company's Annual Report, including the financial statements, the Directors' report and the Independent Auditor's report for the 53 weeks ended 30 June 2024, to the shareholders at the AGM.
The current Directors' Remuneration Policy was approved by shareholders at the 2021 annual general meeting. The Companies Act 2006 requires that the Directors' Remuneration Policy is put to a binding vote by ordinary resolution at least every three years and shareholders are therefore being asked to approve at the AGM a new Directors' Remuneration Policy (the "Policy") as set out on pages 73 to 80 of the Annual Report.
The statement of the Chair of the Remuneration Committee on pages 67 to 87 of the Annual Report set out the key changes that are being proposed to the levels and structure of Executive Directors' remuneration under the proposed Policy. The DSP is proposed to provide a more flexible reward framework in the currently rapidly changing macroeconomic environment. The DSP has been designed to follow best practice requirements.
The key change to the Policy is the introduction of restricted shares under the DFS Group Share Plan ("DSP"), replacing the current long- term incentive plan. The maximum DSP award to be granted under the Policy is 87.5% of base salary. Awards are subject to performance underpins, that may be based around a combination of financial, strategic and sustainability measures, and a two year post-vesting holding period will normally apply to DSP awards made to Executive Directors. Other minor changes have been made to improve the operation of the 2024 Policy, to increase clarity and to align with market practice.
Shareholders are asked to approve the Annual Remuneration Report section of the Directors' Remuneration Report, which is set out on pages 81 to 97 of the Annual Report for the 53 weeks ended 30 June 2024. The Company's auditor, KPMG LLP, have audited those parts of the Directors' Remuneration Report that are required to be audited and their report may be found on pages 67 to 87 of the Annual Report.
Shareholders are asked to approve the adoption of the DFS Furniture plc DFS Group Share Plan (the "DSP"), and the principal terms of the DSP are summarised in the Appendix to the Notice of AGM on pages 13 to 15.
The DSP is proposed to be adopted in order to facilitate the implementation of the proposed new Policy. The DSP therefore provides for the ability to grant restricted share awards, subject to performance underpins. The DSP has been prepared in light of current best practice and corporate governance, including that the Committee retains discretion to adjust the vesting level of awards where it considers it appropriate to do so, that awards are able to be granted subject to post-vesting holding periods and that the rules include malus and clawback arrangements aligned to best practice and the proposed Policy, each as described further in the Appendix to the Notice of AGM.
The proposed operation of the DSP for Executive Directors is described in the proposed Policy. The first grants under the DSP would be proposed to be made following the 2024 AGM.
A copy of the draft rules of the DSP will be available for inspection on the national storage mechanism from the date of this notice and at the place of the meeting from at least 15 minutes before the meeting until the end of the meeting.
Resolutions 5 to 10 deal with the re-election/election of Directors. In accordance with the requirements of the UK Corporate Governance Code, all of the Directors, are subject to re-election by shareholders at the AGM. The biographies of each of the Directors are set out on pages 52 to 53 of the Annual Report.
The Board considers that each of the Directors proposed for re-election/election has made and continues to make an effective contribution to the Company, is committed to their roles and makes available the time necessary to perform their duties. The Company considers that each independent Director is independent by taking into consideration the independence criteria set by the UK Corporate Governance Code. The Company confirms that there have been no previous or existing relationships, transactions or arrangements between each of the independent Directors and the Company, any of its Directors, any controlling shareholder of the Company or any associate of a controlling shareholder within the meaning of Listing Rule 13.8.17R (1).
All of the independent Directors are experienced and have a broad knowledge of the retail sector. In light of their career experience and knowledge, the Board considers that each Director brings valuable skills to the Board and provides an impartial viewpoint. Details of the skill set of the Directors are set out on page 57 of the Annual Report.
Under section 489 of the Companies Act 2006, the auditor of a public company has to be appointed before the end of each AGM at which the Company's annual accounts are presented. The Board recommends the re-appointment of KPMG LLP as auditor of the Company, to hold office from the conclusion of the AGM until the conclusion of the next AGM at which accounts are presented.
Resolution 12 seeks shareholder consent for the Audit Committee of the Company to determine KPMG LLP's remuneration.
Notice of Annual General Meeting 2024
Under the Companies Act 2006, the directors of a company may only allot new shares (or grant rights over shares) if authorised to do so by the shareholders in a general meeting. The authority which is sought in this respect is dealt with in Resolution 13. The authority sought in paragraph (a) of Resolution 13 will allow the Directors to allot shares up to a maximum nominal amount of £7,804,814 which represents approximately one third of the Company's issued ordinary shares (excluding treasury shares) as at 14 October 2024, being the last practicable date prior to publication of this Notice.
In accordance with the latest institutional guidelines issued by the Investment Association, the authority sought in paragraph (b) of Resolution 13 will also allow the Directors to allot shares (in connection with a pre-emptive offer and inclusive of any ordinary shares issued pursuant to the authority granted under paragraph (a)) up to a maximum nominal amount of £15,609,628 which represents approximately two thirds of the Company's issued ordinary shares (excluding treasury shares) as at 14 October 2024, being the last practicable date prior to publication of this Notice.
The Directors have no present intention to allot shares or grant rights to subscribe for or convert any security into shares pursuant to this authority. However, the Directors consider it desirable to have the flexibility to respond to market developments and to enable allotments to take place in appropriate circumstances.
If this resolution is passed, it will expire at the conclusion of the Company's next annual general meeting or on 20 February 2026, whichever is sooner.
If the Directors wish to allot shares or other equity securities for cash or to sell any shares which the Company holds in treasury, the Companies Act 2006 requires that such shares or other equity securities are offered first to existing shareholders in proportion to their existing holding.
The latest Pre-emption Group Statement of Principles ("Statement of Principles") supports the annual disapplication of pre-emption rights in respect of allotments of shares and other equity securities (and sales of treasury shares for cash) representing no more than:
The Company has reviewed the revised limits contained within the latest Statement of Principles and will consider seeking corresponding authority in future years but has retained a disapplication in line with the authority sought in previous years.
The Statement of Principles defines 'specified capital investment' as meaning one or more specific capital investment related uses for the proceeds of an issuance of equity securities, in respect of which sufficient information regarding the effect of the transaction on the company, the assets the subject of the transaction and (where appropriate) the profits attributable to them is made available to shareholders to enable them to reach an assessment of the potential return.
Resolution 14 renews the Directors' power to allot equity securities and sell treasury shares for cash without first offering them to existing shareholders. Apart from rights issues or any other pre-emptive offers concerning equity securities, the authority contained in this resolution will be limited to the issue of shares for cash up to a nominal value of £1,170,722.10 (which includes the sale on a non-pre-emptive basis of any shares held in treasury). This number represents approximately 5% of the Company's issued share capital (excluding treasury shares) as at 14 October 2024, being the latest practicable date prior to publication of this Notice.
Resolution 14 also seeks a disapplication of pre-emption rights on a rights issue, so as to allow the Directors to make appropriate arrangements in relation to fractional entitlements or other legal or practical problems which might arise. If this resolution is passed, it will expire at the conclusion of the Company's next annual general meeting or on 20 February 2026, whichever is sooner.
Resolution 15 seeks a separate and additional authority in connection with an acquisition or specified capital investment. The Directors confirm, in accordance with the Statement of Principles, that they will only allot shares representing more than 5% of the issued ordinary share capital of the Company (excluding treasury shares) for cash pursuant to the authority referred to in Resolution 15 where the allotment is in connection with an acquisition or specified capital investment, which is announced contemporaneously with the allotment. Where the authority granted under Resolution 15 is used, the circumstances that have led to its use and the consultation process undertaken will be disclosed by the Company in its next annual report.
The Board will not (except in relation to an issue pursuant to Resolution 15 in respect of the additional 5% referred to above) allot shares for cash on a non-pre-emptive basis pursuant to the authority in Resolution 14:
If this resolution is passed, it will expire at the conclusion of the Company's next annual general meeting or on 20 February 2026, whichever is sooner.
The Board has no present intention to exercise the authority granted under Resolution 14 or 15, other than to satisfy existing employee share-based awards, but the Directors consider that the authority sought is appropriate as it also provides the Company with the necessary flexibility to take advantage of business opportunities as they arise.
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This resolution seeks authority for the Company to make market purchases of its own ordinary shares and is proposed as a special resolution. If passed, the resolution gives authority for the Company to purchase up to 23,414,442 of its ordinary shares, representing 10% of the Company's issued ordinary share capital (excluding treasury shares) as at 14 October 2024, being the last practicable date before the publication of this Notice.
The resolution specifies the minimum and maximum prices which may be paid for any ordinary shares purchased under this authority, which reflect the requirements of the Listing Rules. If this resolution is passed, it will expire at the conclusion of the Company's next annual general meeting or on 20 February 2026, whichever is sooner.
Pursuant to the Companies Act 2006, the Company can hold the shares which have been purchased as treasury shares and either resell them for cash, cancel them, either immediately or at a point in the future, or use them for the purposes of its employee share schemes. No dividends will be paid on, and no voting rights will be exercised in respect of, treasury shares. The Directors believe that it is desirable for the Company to have this choice as holding the purchased shares as treasury shares gives the Company the ability to re-sell or transfer them in the future, and so provide the Company with additional flexibility in the management of its capital base. The Directors therefore intend to hold any ordinary shares purchased under this authority as treasury shares.
Ordinary shares will only be repurchased for the purposes of employee share schemes, or if the Directors consider such purchases to be in the best interests of shareholders generally and that they can be expected to result in an increase in earnings per share. The authority will only be used after careful consideration, taking into account market conditions prevailing at the time, other investment opportunities, appropriate gearing levels and the overall financial position of the Company. Ordinary shares held as treasury shares will not automatically be cancelled and will not be taken into account in future calculations of earnings per share (unless they are subsequently resold or transferred out of treasury).
As at 14 October 2024 (being the latest practicable date prior to the publication of this Notice), there were 17,741,310 outstanding sharebased awards or options granted under all incentive plans operated by the Company, which if exercised would represent 7.6% of the issued share capital of the Company (excluding shares held in treasury). If this authority were exercised in full, that percentage would increase to 8.4%.
This resolution seeks the approval of shareholders to reduce the notice period required for a general meeting to 14 clear days. Changes made to the Companies Act 2006 by the Companies (Shareholders' Rights) Regulations 2009 (the "Shareholders' Rights Regulations") increased the notice period required for general meetings (other than annual general meetings) to 21 days unless shareholders approve a shorter notice period, which cannot be less than 14 clear days. Please note that if this resolution is approved, it will not apply to annual general meetings, which will continue to be held on at least 21 clear days' notice.
It is intended that the shorter notice period would not be used as a matter of routine for such meetings, but only where the flexibility is merited by the business of the meeting and is thought to be in the interests of the shareholders as a whole. The Company will comply with the requirement under the Shareholders' Rights Regulations to provide appropriate facilities for electronic voting at general meetings held on less than 21 clear days' notice. If given, the approval will be effective until the Company's next annual general meeting, at which point it is intended that a similar resolution will be proposed.
The principal terms of the DFS Group Share Plan (the "DSP") are summarised below.
All employees (including executive directors ("Executive Directors")) of the Company and its group are eligible to be granted awards under theDSP.
Participation by the Executive Directors in the DSP shall be in accordance with the Company's directors' remuneration policy (the "Directors' Remuneration Policy") as approved by shareholders from time to time.
The DSP will be administered by the Board, or a duly authorised person or persons. It is intended that the DSP will be operated by the remuneration committee of the Company (the "Committee"), which will always be the case in respect of awards granted to Executive Directors.
Awards under the DSP ("Awards") can take the form of:
or may be granted in such other form which the Committee may determine (which may include Shares being held for the participant on a restricted basis).
An Award may be granted on the basis that the Award will be settled in cash.
Awards will normally only be granted in the 42 days following the announcement of the Company's results for any period. Awards may also be granted within 42 days following the approval of the DSP or any Directors Remuneration Policy or at certain other times such as following a change in applicable legislation or in connection with recruitment or other exceptional circumstances.
No further awards can be granted after the 10th anniversary of approval of the DSP.
Any award granted to an Executive Director will not exceed any limit set out in the Company's Directors' Remuneration Policy applicable at the time of grant. Under the Directors' Remuneration Policy being proposed to shareholders at the meeting, the maximum award value that may normally be granted to an Executive Director in respect of a financial year is 87.5% of base salary.
In line with the guidance set out in the revised 2024 Investment Association Principles of Remuneration, in any 10-year period, the number of Shares issued or issuable under the DSP and under any other employees' share plan adopted by the Company must not exceed 10% of the issued Share capital of the Company from time to time.
For the purposes of this limit, treasury Shares are treated as newly issued until such time as guidelines published by institutional investor representative bodies determine otherwise. Shares issuable in connection with dividend equivalents or issued or issuable under Awards granted before the Company was listed do not count towards this limit.
An Award may be granted on the basis that the number of Shares in respect of which the Award vests will be increased to take account of dividends paid between grant and vesting on the number of Shares which vest. The basis for calculating dividend equivalents will be determined by the Committee and may assume notional re-investment of the dividends. Dividend equivalents may be paid in Shares or in cash and may take account of special dividends and/or dividends paid during a holding period if the Committee so determines.
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Awards will normally vest over a period set by the Committee at grant and only to the extent that any performance underpins or other conditions set by the Committee have been met. Awards granted to Executive Directors will always be subject to performance underpins to the extent required by the Directors' Remuneration Policy, and the vesting period of Awards granted to Executive Directors will be set in accordance with the Directors' Remuneration Policy.
The Committee may adjust the level of vesting in respect of an Award, including adjusting any formulaic vesting outcome, if it considers that it is appropriate to do so, including taking into account factors such as the underlying performance of the business and shareholder and stakeholder experience.
Subject to any holding period, to the extent that:
The Committee may decide that, instead of receiving Shares on vesting or exercise, the participant will receive an equivalent amount in cash.
If the amount a Participant pays to receive a newly issued Share under the DSP is less than the nominal value of a Share, the Committee may decide to capitalise reserves of the Company equal to the difference.
Awards may be granted subject to a post-vesting holding period. For Executive Directors, the Committee will set the length of any holding period at the time of grant in accordance with the Directors' Remuneration Policy.
During a holding period, the participant cannot normally sell or transfer any Shares received on vesting, except to cover tax and in other limited circumstances such as in connection with certain corporate events. The Committee has discretion to implement a holding period through other means, including by delaying delivery of the Shares in respect of which the award has vested until the end of the holding period.
If the participant leaves during the holding period, the holding period will normally continue to apply. The holding period would end in the event of the participants' death or upon certain corporate events or otherwise if the Committee so determines.
The Committee can:
Clawback may be applied during the clawback period, which will normally run to the third anniversary of the normal vesting date of an Award.
Circumstances in which malus or clawback may be applied include material underperformance or gross misconduct by the Participant; material brand or reputational damage to the Company or business unit; material misstatement of the Company's accounts or financial results; an event which the Board determines constitutes or is reasonably anticipated to result in corporate failure; the Committee determining that the results used in any measure of performance were misstated, misleading or incorrect or were subject to an error; a failure of risk management; or any other reasons as determined by the Committee. Following a change of control malus or clawback would be limited to cases where a participant's employment is terminated on the grounds of misconduct.
If a participant leaves the group, their award will normally lapse on leaving.
However, if a participant leaves for certain reasons set out in the rules (including ill-health, injury, disability or the sale of the company or business the participant works for) or in other circumstances if the Committee allows, their award will not lapse.
An Award which does not lapse will normally continue. The number of Shares in respect of which the Award vests will be determined in accordance with its terms and any applicable underpin or other conditions at the normal time and, unless the Committee decides otherwise, will be reduced on a pro-rata basis to reflect the fact that the participant left early.
Alternatively the Committee may decide that the Award will instead vest on leaving or on a later date. If it does so, the Committee will determine the number of Shares in respect of which the Award vests, taking into account the extent to which any applicable underpin or other conditions are met, assessed on such basis as the Committee determines. Unless the Committee decides otherwise, the number of Shares vesting will be reduced on a pro-rata basis to reflect the fact that the participant left early.
If the participant dies, Awards will normally vest on death to the extent described above.
Awards will, in any event, normally lapse in full in certain cases, including in the event of the participant leaving on the grounds of misconduct.
Options which do not lapse on leaving can be exercised, to the extent vested, for a limited period and will then lapse to the extent not exercised.
Awards will vest early in the event of a takeover or scheme or arrangement, or, if the Committee so determines, certain other corporate events such as a merger or transactions which may affect the current or future value of Awards. The Committee will determine the number of Shares in respect of which the Award vests, taking into account any applicable underpin or other conditions assessed on such basis as the Committee determines. Unless the Committee decides otherwise, the number of Shares will be reduced on a pro-rata basis to reflect the fact that the Award is vesting early.
Alternatively, the Committee may in certain circumstances allow or require participants to exchange Awards for equivalent awards which relate to shares in the company which has acquired the Company or a related company.
Options can be exercised, to the extent vested, for a limited period and will then lapse to the extent not exercised.
The Committee can amend the DSP in any way but shareholder approval will be required to amend certain provisions to the advantage of participants. These provisions relate to eligibility, individual and Plan limits, exercise price, rights attaching to awards and shares; adjustments on variation in the Company's share capital and the amendment power.
The Committee can, without shareholder approval change the DSP to obtain or maintain favourable tax treatment; make certain minor amendments e.g., to benefit administration; establish further plans based on the DSP but modified to take account of local securities laws, exchange controls or tax (but shares made available under such further plans will be treated as counting against any limits on participation as set out in the DSP); or change any performance underpin or condition in accordance with its terms or if anything happens which causes the Committee to consider it appropriate to do so.
Awards may be satisfied using cash, newly issued Shares, treasury Shares or Shares purchased in the market (e.g. through an employee trust).
Any Shares issued pursuant to Awards will rank equally with Shares in issue on the date of allotment except in respect of rights arising by reference to a prior record date.
The number and/or type of shares subject to Awards and/or any exercise price of an Option may be adjusted in such manner as the Committee considers reasonable to take account of any rights issue (or similar transaction), demerger, delisting, special dividend or variation in the share capital of the Company.
The vesting and exercise of awards and options and the issue or transfer of Shares are subject to obtaining any necessary approvals or consents from the FCA, the Company's share dealing policy and any other applicable laws or regulations.
Awards are not transferable (other than on death or in exceptional circumstances) and are not pensionable.
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