Pre-Annual General Meeting Information • Sep 5, 2024
Pre-Annual General Meeting Information
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(Incorporated and registered in England and Wales under the Companies Act 2006 with registered number 09309241)
THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. If you are in any doubt as to what action to take, you should consult your stockbroker, solicitor, accountant, or other appropriate independent professional adviser authorised under the Financial Services and Markets Act 2000. If you have sold or otherwise transferred all your shares in Chill Brands Group plc, please forward this document and the accompanying form of proxy to the person through whom the sale or transfer was effected, for transmission to the purchaser or transferee.
To be held at the offices of Allenby Capital Limited, 5th Floor, 5 St Helen's Place, London EC3A 6AB at 3:00 p.m. British Summer Time ("BST") on Monday, 30 September 2024.
Submission of pre-AGM questions deadline: by 3.00 p.m. BST on Thursday, 26 September 2024 Registration deadline to attend the AGM: by 3.00 p.m. BST on Thursday, 26 September 2024 Proxy submission deadline: by 3.00 p.m. BST on Thursday, 26 September 2024 AGM time and date: 3.00 p.m. BST on Monday, 30 September 2024
Registered address: East Castle House 27/28 Eastcastle Street, London, W1W 8DH United Kingdom
(Incorporated and registered in England and Wales with registered number 09309241)
Registered office: East Castle House 27/28 Eastcastle Street London W1W 8DH
Directors: Aditya (Harry) Chathli, Non-Executive Chairman Callum Somerton, Chief Executive Officer Graham Duncan, Finance Director Scott E. Thompson, Independent Non-Executive Director
5 September 2024
To Shareholders
Dear Shareholder
Enclosed with this letter are the notice ("Notice") convening the 2024 Annual General Meeting ("AGM") of Chill Brands Group plc (the "Company"). A copy of this document can be viewed on the Company's website at https://chillbrandsgroup.com/investor-relations/corporate-documents/.
This letter is intended to provide you with a brief summary of the proceedings of the AGM, including the resolutions set out in the Notice ("Resolutions"). The AGM will be held at 3:00 pm British Summer Time ("BST") on Monday, 30 September 2024 at the offices of Allenby Capital Limited, 5th Floor, 5 St Helen's Place, London EC3A 6AB.
Resolutions 1 to 7 (inclusive) are proposed as Ordinary Resolutions. This means that, in accordance with the requirements of the Companies Act 2006 (the "Act"), for each of those resolutions to be passed, more than half of the votes cast must be in favour of the resolution. Resolutions 8 to 11 (inclusive) are proposed as Special Resolutions. This means that for each of these resolutions to be passed, at least three-quarters of the votes cast must be in favour of the resolution.
Shareholders are strongly encouraged to appoint the chairman of the AGM as their proxy and provide voting instructions in advance of the AGM by post to Share Registrars Limited at 3 The Millennium Centre, Crosby Way, Farnham, Surrey, GU9 7XX, UK, or by using the CREST electronic appointment service or the electronic voting facilities available by visiting www.shareregistrars.uk.com as described in the Notes below, in any event, by no later than 3.00 p.m. BST on 26 September 2024. The Chairman of the meeting will direct that voting on all Resolutions will take place by way of a poll, rather than a show of hands, to ensure that proxy votes are recognised in order to accurately reflect the views of shareholders. The voting results on the Resolutions put to the AGM will be announced to the market following the closure of the AGM and any adjournment of the meeting.
The Company welcomes all questions from shareholders pertaining to the matters to be considered and voted on at the AGM. The directors of the Company ("Directors") present will answer any question relating to the business being dealt with at the AGM put by a member attending the meeting unless to do so would interfere unduly with the preparation for the meeting, involve the disclosure of confidential information, or where the answer has already been given on a website in the form of an answer to a question; or it is undesirable in the interests of the Company or the good order of the meeting that the question be answered.
If you wish to submit a question, it would be helpful if you would send your question via email by 3.00 p.m. BST on 26 September 2024 to [email protected]. Members should ensure that any proxy they appoint is aware of any question they have posed to the Company.
The Company's audited report and accounts for the year ended 31 March 2024, including all notes to the financial statements ("the Annual Report"), will not be published, and final results for the same period will not be announced, by the date of the AGM. As a result, the AGM will be adjourned in relation to the Resolutions concerning the content of the Annual Report, to allow for the Annual Report to be sent to shareholders the required time in advance of the adjourned meeting. This adjournment will relate to Resolutions 2 to 6 (inclusive). The time, date and venue for the adjourned meeting will be announced in due course.
On 17 July 2024 the Company announced the proposed appointment of Nick Tulloch as a Non-Executive Director and that it was intended Nick would be appointed at the 2024 AGM. I am pleased to announce that Nick has been appointed a Non-Executive Director with effect from the date of this letter and a resolution to re-appoint him in accordance with the Articles of Association of the Company will be proposed at the AGM as Resolution 1.
Yours faithfully,
Callum Sommerton Chief Executive Officer 5 September 2024
Notice is hereby given that the Annual General Meeting 2024 ("AGM") of Chill Brands Group plc (the "Company") will be held at the offices of Allenby Capital Limited, 5th Floor, 5 St Helen's Place, London EC3A 6AB at 3:00 p.m. (British Summer Time) on Monday, 30 September 2024 to consider and, if thought fit, to pass the following Resolutions.
Resolutions 8 to 11 (inclusive) will be proposed as special resolutions. All other Resolutions will be proposed as ordinary resolutions.
(a) the allotment of equity securities in connection with an offer of equity securities to the holders of ordinary shares on the register of members at such record date(s) as the Directors may determine in proportion (as nearly as may be practicable) to the respective numbers of ordinary shares held by them on any such record date(s), subject to such exclusions or other arrangements as the Directors may deem necessary or expedient to deal with fractional entitlements, treasury shares, record dates or legal, regulatory or practical problems which may arise under the laws of, or the requirements of any regulatory body or stock exchange in, any territory or by virtue of ordinary shares being represented by depositary receipts or any other matter; and
(b) the allotment of equity securities (otherwise than under paragraph (a) above) up to a nominal amount of £1,518,873 (being approximately 30% of the issued share capital of the Company (there being no treasury shares) as at 4 September 2024, the latest practicable date prior to publication of the notice of which this resolution forms a part),
and such power to expire upon the expiry of the general authority conferred by Resolution 7 above, but prior to the expiry of such power and authority the Company may make offers, and enter into agreements, which would, or might, require equity securities to be allotted after the authority and power expire and the Directors may allot equity securities under any such offer or agreement as if the authority and power had not expired.
(a) limited to the allotment of equity securities up to a nominal amount of £506,291 (being approximately 10% of the issued share capital of the Company (there being no treasury shares) as at 4 September 2024, the latest practicable date prior to publication of the notice of which this resolution forms a part); and
(b) used only for the purposes of and in connection with granting Awards, as defined in the rules of the Chill Brands Group plc Long Term Incentive Plan, in accordance with the rules of that Plan, or granting options under the Chill Brands Group EMI Share Option Plan,
such power to expire upon the expiry of the general authority conferred by Resolution 7 above, but prior to the expiry of such power and authority the Company may make offers, and enter into agreements, which would, or might, require equity securities to be allotted after the authority and power expire and the Directors may allot equity securities under any such offer or agreement as if the authority and power had not expired.
(a) limited to the allotment of equity securities up to a nominal amount of £506,291 (being approximately 10% of the issued share capital of the Company (there being no treasury shares) as at 4 September 2024, the latest practicable date prior to publication of the notice of which this resolution forms a part); and
(b) used only for the purposes of financing (or refinancing, if the power is to be used within 12 months after the original transaction) a transaction which the Directors determine to be either an acquisition or a specified capital investment of a kind contemplated by the Statement of Principles on Disapplying Pre-Emption Rights most recently published by the Pre-Emption Group prior to the date of the notice of which this resolution forms a part,
such power to expire upon the expiry of the general authority conferred by Resolution 7 above, but prior to the expiry of such power and authority the Company may make offers, and enter into agreements, which would, or might, require equity securities to be allotted after the authority and power expire and the Directors may allot equity securities under any such offer or agreement as if the authority and power had not expired.
Your Board believes that the Resolutions to be proposed at the AGM are in the best interests of the Company and itsshareholders as awhole.Accordingly,theDirectors unanimously recommend that the shareholders vote in favour of the Resolutions, as they and their connected personsintend to do in respect of their own beneficial holdings of shares in the Company being currently, in aggregate, 366,668 Ordinary Shares representing approximately 0.07 per cent. of the issued share capital of the Company.
BY ORDER OF THE BOARD
MSP Corporate Services Limited Company Secretary
5 September 2024
Registered office: East Castle House 27/28 Eastcastle Street, London, W1W 8DH United Kingdom
Shareholders are strongly encouraged to appoint the chairman of the AGM as their proxy and provide voting instructions in advance of the AGM to Share Registrars Limited and, in any event, by no later than 3.00 p.m. British Summer Time ("BST ") on 26 September 2024. A person other than the chairman may be appointed as proxy, in accordance with the notes in this notice and the form of proxy.
You can register your vote(s) for the AGM either:
• by visiting www.shareregistrars.uk.com, clicking on the "Proxy Vote" button and then following the on-screen instructions;
• by post or by hand to Share Registrars Limited, 3 The Millennium Centre, Crosby Way, Farnham, Surrey GU9 7XX, UK using the proxy form accompanying this notice; or
• in the case of CREST members, by utilising the CREST electronic proxy appointment service in accordance with the procedures set out in the "Appointment of proxies through CREST" section below.
The Chairman of the meeting will direct that voting on all Resolutions will take place by way of a poll, rather than a show of hands, to ensure that proxy votes are recognised in order to accurately reflect the views of shareholders. The voting results on the resolutions put to the AGM will be announced to the market following the closure of the AGM and any adjournment of it.
shall be entitled to attend and vote at the meeting. Changes to the register of members after the relevant deadline shall be disregarded in determining the rights of any person to attend and vote at the meeting.
Appointment of a proxy does not preclude you from attending the meeting and voting in person. If you have appointed a proxy and attend the meeting and vote in person, your proxy appointment will automatically be terminated.
To appoint a proxy using the proxy form, the form must be:
In the case of a shareholder which is a company, the proxy form must be executed under its common seal or signed on its behalf by an officer of the company or an attorney for the company.
Any power of attorney or any other authority under which the proxy form is signed (or a duly certified copy of such power or authority) must be included with the proxy form.
If you have not received a proxy form and believe that you should have one, or if you require additional proxy forms, please contact Share Registrars Limited on 01252 821390 or at [email protected] or at 3 The Millennium Centre, Crosby Way, Farnham, Surrey, GU9 7XX, UK.
Where you have appointed a proxy using the hard-copy proxy form and would like to change the instructions using another hard-copy proxy form, please contact Share Registrars Limited at 3 The Millennium Centre, Crosby Way, Farnham, Surrey, GU9 7XX, UK. Any proxies submitted electronically via the Share Registrars website can also be amended in the same manner as your original voting instruction.
If you submit more than one valid proxy appointment, the appointment received last before the latest time for the receipt of proxies will take precedence.
You may not use any electronic address provided either:
to communicate with the Company for any purposes other than those expressly stated.
An explanation of the Resolutions is set out below.
Resolution 1 deals with the election of Nick Tulloch as a Director in accordance with the requirements of the Company's articles of association, as he has been appointed by the Board in advance of the AGM, which will be the first annual general meeting to be held following his appointment. Biographical information for Nick can be found in the Board of Directors and Management section of the Company's website at www.chillbrandsgroup.com/aboutus/board-of-directors-and-management.
The Directors are required by the Act to present to the shareholders of the Company at a general meeting the reports of the Directors (including the strategic report) and auditors, and the audited accounts of the Company, for the year ended 31 March 2024. The Company's audited report and accounts for the year ended 31 March 2024, including the notes to the financial statements ("the Annual Report"), will not be published, and final results for the same period will not be announced, by the date of the AGM.
As a result, the AGM will be adjourned in relation to the Resolutions concerning the content of the Annual Report, to allow for the Annual Report to be sent to shareholders the required time in advance of the adjourned meeting. This adjournment will relate to Resolutions 2 to 6 (inclusive). The time, date and venue for the adjourned meeting will be announced in due course.
The Act requires the Company to seek shareholder approval for the remuneration report (other than the part containing the remuneration policy) on an annual basis at the general meeting before which the Company's annual accounts are laid. This is sought in Resolution 3. The vote on the remuneration report is "advisory"; theDirectors' entitlement to remuneration is not conditional on the report being approved.
The Company is also required to seek shareholder approval of its remuneration policy at least every three years. If the remuneration policy is to be changed in any way within that timeframe, shareholder approval should be sought again. The remuneration policy was last approved at the annual general meeting of the Company held on 19 September 2023 and in view, inter alia, of the recent changes to the board of Directors, the Company is seeking shareholder approval by means of Resolution 4 of the remuneration policy again at the Annual General Meeting.
The remuneration policy is binding; after it takes effect, all payments to Directors by way of remuneration or for loss of office must be made in accordance with the policy (unless a payment is separately approved by a shareholder resolution). If the Company wishes to change the policy, it will need to be put the revised policy to a shareholder vote again before it can implement the new policy. Approval of the remuneration policy is sought in Resolution 4 and, if approved, the policy will take effect from the end of the Annual General Meeting.
The Act requires that auditors be appointed at each general meeting at which accounts are laid, to hold office until the next such meeting. This Resolution seeks shareholder approval for the reappointment of PKF Littlejohn LLP.
This Resolution gives the Directors the authority to determine the remuneration of the auditors for the audit work to be carried out by them for the financial year ending 31 March 2025. The amount of the remuneration paid to the auditors for that financial year will be disclosed in the audited accounts of the Company for that year.
The Directors may only allot shares or grant rights over shares if authorised to do so by the shareholders (or under the articles of association of the Company which is not the case). The Directors are also required to be empowered by shareholders (or under the articles of association of the Company which is not the case) to allot shares or grant rights over shares where they propose to do so for cash otherwise than in accordance with the statutory preemption rights provided by the Companies Act 2006. Such authorities and powers were granted at the previous annual general meeting in 2023 and are due to expire and therefore require renewal. These Resolutions, if passed, will continue to give the Directors flexibility to act in the best interest of the shareholders, when the opportunity arises, by issuing new shares.
Resolution 7 will therefore be proposed as an ordinary resolution to grant a new authority to allot unissued share capital, in whatever manner (subject to statutory pre-emption rights) the Directors see fit, up to an aggregate nominal value of £2,531,455 representing 253,145,500 Ordinary Shares (approximately 50% of the issued ordinary share capital of the Company (there being no treasury shares ) as at 4 September 2024 (being the last practicable date prior to the publication of this notice)).
Resolution 8 will be proposed as a special resolution to empower the Directors, in addition to the powers granted by Resolutions 9 and 10, to allot shares or grant rights over shares for cash otherwise than in accordance with the statutory pre-emption rights provided by the Companies Act 2006. The power will be limited to (a) the allotment of shares or grant of rights over shares in connection with an offer of securities in favour of the holders of ordinary shares in proportion to the respective numbers of ordinary shares held by them subject to such exclusions or other arrangements as the Directors may deem necessary or expedient; and (b) (otherwise than under (a)), the allotment of shares or grant of rights over shares with a maximum aggregate nominal value of £1,518,873 representing 151,887,300 Ordinary Shares being approximately 30 per cent. of the issued ordinary share capital of the Company (there being no treasury shares) at 4 September 2024 (being the last practicable date prior to the publication of this notice).
Under resolution 9, it is proposed that the Directors be empowered, in addition to the powers granted by Resolutions 8 and 10, to allot shares or grant rights over shares otherwise than in accordance with the statutory pre-emption rights provided by the Companies Act 2006 up to a maximum aggregate nominal value of £506,291 representing 50,629,100 Ordinary Shares being approximately 10 per cent. of the issued ordinary share capital of the Company (there being no treasury shares) at 4 September 2024 (being the last practicable date prior to the publication of this notice), provided that the power shall be used only for the purposes of (a) granting options to acquire Ordinary Shares with an exercise price determined by the Directors and/or granting conditional rights to acquire Ordinary Shares for no or nominal consideration, in each case for the purposes of and in connection with the Chill Brands Group plc Long Term Incentive Plan, and (b) granting options under the Chill Brands Group EMI Share Option Plan. Copies of both plans can be viewed on the Company's website, https://chillbrandsgroup.com/investor-relations/corporate-documents/, and are available for inspection as described in note 25 (Documents on display) above.
Under Resolution 10, it is proposed that the Directors be empowered, in addition to the powers granted by Resolutions 8 and 9, to allot shares for cash otherwise than in accordance with the statutory pre-emption rights provided by the Companies Act 2006 up to a maximum aggregate nominal value of £506,291 representing 50,629,100 Ordinary Shares being approximately 10 per cent. of the issued ordinary share capital of the Company (there being no treasury shares) at 4 September 2024 (being the last practicable date prior to the publication of this notice), provided that the power shall be used only for the purposes of financing (or refinancing, if the power is to be used within 12 months after the original transaction) a transaction which the Directors determine to be either an acquisition or a specified capital investment of a kind contemplated by the Statement of Principles on Disapplying Pre-Emption Rights most recently published by the Pre-Emption Group prior to the date of this notice. The Directors consider that proposing this resolution is appropriate for the Company's circumstances and in accordance with the Pre-Emption Group's Principles.
If passed, the authorities in Resolutions 8, 9 and 10 will expire at the same time as the authority to allot shares given pursuant to Resolution 7.
This is a resolution to authorise the Company to hold general meetings on 14 clear days' notice. The notice period required by the Act for general meetings of the Company is 21 clear days, unless shareholders approve a shorter notice period (as a special resolution), which cannot be lessthan 14 clear days. Annual general meetings must always be held on at least 21 clear days' notice. In order to be able to call a general meeting on less than 21 clear days' notice, the Company must make a means of electronic voting available to all shareholders for that meeting and a resolution approving the reduction of the notice period for general meetings to 14 clear days must be passed. The Directors believe that obtaining this authority is desirable as it gives the Company an additional degree of flexibility. The approval of this resolution will be effective until the conclusion of the annual general meeting of the Company in 2025, when it is intended that the approval will be renewed.
Resolutions 1 to 7 (inclusive) will be proposed as ordinary resolutions. These resolutions will be passed if a majority of the votes cast for and against are in favour. Resolutions 8 to 11 (inclusive) are special resolutions. These resolutions will be passed if not less than 75% of the votes cast for and against are in favour.
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