Pre-Annual General Meeting Information • Jun 7, 2013
Pre-Annual General Meeting Information
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THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. If you are in any doubt as to the action you should take, you are recommended to seek your own personal financial advice from your stockbroker, bank manager, solicitor, accountant or other independent financial adviser (who in the United Kingdom should be authorised under the Financial Services and Markets Act 2000).
If you have sold or otherwise transferred all your holding of Ordinary Shares in HICL Infrastructure Company Limited, please send this document, together with the attached Form of Proxy, as soon as possible, to the purchaser or transferee, or to the stockbroker, bank or other agent through whom the sale or transfer was effected, for delivery to the purchaser or transferee. If you have sold any part of your holding of Ordinary Shares in HICL Infrastructure Company Limited, please contact your stockbroker, bank or other agent through whom the sale or transfer was effected immediately.
(an authorised closed-ended investment company incorporated in Guernsey with limited liability and with registered number 44185)
This document should be read as a whole. Your attention is drawn to the letter from your Chairman which is set out on pages 3 to 6 of this Document and which recommends that you vote in favour of each of the resolutions to be proposed at the Annual General Meeting to be held at 4.00 p.m. on Tuesday 23 July 2013.
Your attention is also drawn to the Notice of Annual General Meeting which is set out on pages 7 to 10 of this document.
Proxy forms for the Annual General Meeting must be received by the Company's Receiving Agent and UK Transfer Agent, Capita Registrars, by no later than 4.00 p.m. on Friday 19 July 2013.
The Company is a Guernsey domiciled authorised closed-ended investment scheme pursuant to Section 8 of the Protection of Investors (Bailiwick of Guernsey) Law, 1987, as amended and Rule 6.02 of the Authorised Closed-Ended Investment Scheme Rules 2008. Neither the Guernsey Financial Services Commission nor the States of Guernsey Policy Council has taken any responsibility for the financial soundness of the Company or for the correctness of any of the statements made or opinions expressed with regard to it in this document.
| LETTER FROM THE CHAIRMAN 3 | |
|---|---|
| NOTICE OF ANNUAL GENERAL MEETING 7 |
(an authorised closed-ended investment company incorporated in Guernsey with limited liability and with registered number 44185)
Graham Picken (Chairman) 1, Le Truchot Sarah Evans St Peter Port Sally-Ann Farnon Guernsey John Hallam Channel Islands Christopher Russell GY1 1WD Ian Russell
Directors: Registered Office:
7 June 2013
Dear Shareholder
This document should be read in conjunction with the Annual Report and Consolidated Financial Statements of HICL Infrastructure Company Limited (the "Company") for the year ended 31 March 2013 (the "Annual Report") which can be found on the company's web site (www.hicl.com), under the Investor Relations, HICL Publications, Results – Interim and Annual section. The purpose of this document is to provide you with information relating to the following business to be considered and resolutions to be put to shareholders at the Annual General Meeting to be held at the registered office of the Company (as above) at 4.00 p.m. on 23 July 2013 (the "AGM").
The Notice convening the AGM of the Company and setting out the resolutions to be proposed is set out on pages 7 to 10 of this document.
References to Prospectus in this document refer to the Company's New Ordinary Shares prospectus dated 26 February 2013, available from the Company's website (www.hicl.com).
The ordinary business proposed for the AGM comprises the consideration of and, if thought fit, the passing of ordinary resolutions to:
approve the proposed remuneration payable to each Director for the year to 31 March 2014 for routine business, as set out in the Annual Report (resolution 10; see section entitled "Directors' Remuneration" below).
In accordance with the Company's Articles each of the Directors is seeking re-election.
The Company announced on 19 April 2013 that Sally-Ann Farnon and Ian Russell were to be appointed as Directors of the Company with effect from 1 May 2013.
Biographical details of each of Sarah Evans, Sally-Ann Farnon, John Hallam, Graham Picken, Chris Russell and Ian Russell, who are all seeking re-election as Directors, are contained within the Company's Annual Report.
All Directors of the Company are non-executive and are paid a fixed annual remuneration for routine business of the Company. In addition, fixed fees are paid for additional corporate work.
In the previous financial year to 31 March 2012, the Remuneration Committee engaged an independent fee consultant, Trust Associates, to review the Directors' workload, identify appropriate comparators, and make recommendations as to suitable remuneration levels. The Board proposed the adoption of Trust Associates' recommendations, substantially as presented, and these were approved at the AGM in July 2012.
In line with Trust Associates' review and the Remuneration Committee's further recommendations, the Board is proposing, on an ongoing basis, to review and then recommend the Directors' remuneration for routine business annually. It has decided, for good corporate governance, to seek shareholder approval each year, by way of ordinary resolution, for any change in remuneration payable to the Directors.
The annual remuneration proposed, for routine business of the Company, for the year ending 31 March 2014 is:
| Proposed | Paid | |
|---|---|---|
| FYE March 2014 | FYE March 2013 | |
| Graham Picken, Chairman |
£ 52,500 | £ 50,000 |
| John Hallam, Chairman of Audit Committee |
£ 36,750 | £ 35,000 |
| Sarah Evans |
£ 31,500 | £ 30,000 |
| Sally-Ann Farnon |
£ 31,500 | n/a |
| Christopher Russell |
£ 31,500 | £ 30,000 |
| Ian Russell |
£ 31,500 | n/a |
| £215,250 | £145,000 |
In addition, one of the Directors (currently Mrs Evans) also acts as a director of the Company's two Luxembourg subsidiaries, and will be entitled to an additional £5,000 p.a. for work in connection with those companies. As in previous years, should the Company require Directors to work on specific corporate actions such as a further C Share or New Ordinary Share equity raising, an additional fee will be determined. In the year to 31 March 2013 this amounted to £10,000 per Director (£40,000 in aggregate).
The special business proposed for the AGM comprises the consideration of and, if thought fit, the passing of the following resolutions:
an ordinary resolution to approve the offer of a Scrip Dividend alternative to shareholders (resolution 11: see section entitled "Scrip Dividend" below);
Based on the historical take up of scrip dividends, shareholders are requested to approve, by way of ordinary resolution, the renewal of the authority to provide shareholders with the opportunity to elect to receive future dividends wholly or partly in the form of new Ordinary Shares in the Company rather than cash. Providing such an alternative enables shareholders to increase their holdings of Ordinary Shares in the Company without incurring dealing costs and in a tax efficient manner. The advantage to the Company is that it is able to retain cash which would otherwise be paid out as dividends.
Whilst shareholders will need to take their own advice, election by certain shareholders to receive a distribution by way of scrip dividend may be advantageous to them.
Shareholders are requested to approve, by ordinary resolution, the authority for the Company to make market acquisitions of its own Ordinary Shares up to a maximum of 14.99 per cent. of the Ordinary Shares in issue as at the date of passing of the resolution (this equates to 168,037,816 Ordinary Shares as at the date of the notice of the AGM).
The authority will expire at the conclusion of next year's annual general meeting or 18 months after the passing of the resolution (whichever is earlier) and, as previously stated by the Company, it is presently intended that a resolution for the renewal of such authority will be proposed at each subsequent annual general meeting of the Company.
The Board would consider holding as treasury shares any Ordinary Shares which the Company acquires pursuant to the authority provided by this resolution (subject to the 10 per cent. limit on the Company holding Ordinary Shares in treasury in accordance with The Companies (Guernsey) Law, 2008, as amended).
It is currently envisaged that Ordinary Shares acquired and held in treasury following any buy back will be used to support liquidity in the Company's Ordinary Shares. Any sales out of treasury will only be made at a price per Ordinary Share equal to or greater than the price per Ordinary Share paid by the Company and in accordance with the UK Listing Rules and subject to dis-application authority too..
If resolution 10, Directors' Remuneration, is passed the aggregate annual remuneration of the Directors for both routine and other ad hoc work may not remain within the current cap of £250,000 (which was approved at the 2012 AGM).
In last year's AGM notice and in the Company's recent Prospectus, the Board indicated its intention to consider the appointment of additional Directors in recognition of the increase in size and scope of the investment portfolio and for succession planning purposes. Having appointed Trust Associates to conduct a search for suitable candidates, Sally-Ann Farnon and Ian Russell were appointed as Directors of the Company on 1 May 2013. The Board now comprises six Directors, all of whom are non-executive and considered independent. Four are Guernsey residents (Sarah Evans, Sally-Ann Farnon, John Hallam and Chris Russell) and two are residents of the UK (Graham Picken and Ian Russell).
The Board is therefore seeking shareholder approval, by way of special resolution, for an increase in the Directors aggregate annual remuneration cap from £250,000 to £350,000, with effect from 1 April 2013 to allow for increase in the number of directors; the proposed increases in fee levels (resolution 10); and to provide contingency for any additional fees associated with non-routine business.
At the Extraordinary General Meeting of the Company held on 20 March 2013 (the "EGM"), shareholders granted the Board authority to allot Ordinary Shares for cash without first offering them to existing shareholders on a pro rata basis. Such authority expires at the earlier of the AGM on 23 July 2013 or 15 months after the EGM. Shareholders are requested to approve, by way of special resolution, the renewal of the current authority until the earlier of the next AGM or 15 months from the passing of this resolution.
The number of Ordinary Shares which may be so allotted under such authority is limited to the number of Ordinary Shares representing 10 per cent. of the Ordinary Shares in issue as at the date of the notice of the AGM (this equates to 112,025,211 Ordinary Shares). This will allow the Company to continue to issue Ordinary Shares at a premium to the prevailing net asset value per Ordinary Share when there is sufficient demand for the Company's Ordinary Shares, and thereby to help to manage the share premium.
You will find attached at the end of this document a Form of Proxy. You are invited to complete and return the Form of Proxy as soon as possible in accordance with the written instructions, whether or not you propose to attend the AGM in person. The Form of Proxy should be lodged with the Company's Receiving Agent and UK Transfer Agent, Capita Registrars, PXS, 34 Beckenham Road, Beckenham, Kent, BR3 4TU, so as to be received not later than 4.00 p.m. on Friday 19 July 2013. Shareholders may appoint more than one proxy provided that each proxy is appointed to exercise rights attaching to different Ordinary Shares. Completing and returning the Form of Proxy will not prevent you from attending the AGM and voting in person, should you wish to do so. Any proxy need not be a member of the Company.
The Directors are unanimously of the opinion that the resolutions to be proposed at the 2013 AGM are in the best interests of shareholders as a whole. Your Board recommends that you vote in favour of each of the resolutions at the AGM.
Yours faithfully,
Graham Picken Chairman
(an authorised closed-ended investment company incorporated in Guernsey with limited liability and with registered number 44185)
NOTICE IS HEREBY GIVEN that the Annual General Meeting of HICL INFRASTRUCTURE COMPANY LIMITED (the "Company") will be held at 1, Le Truchot, St Peter Port, Guernsey at 4.00 p.m. on Tuesday 23 July 2013, to consider and, if thought fit, pass the following resolutions.
The Directors propose a renewal of the annual approval that offers shareholders the opportunity to take future dividends wholly or partly in the form of new Ordinary Shares in the Company rather than cash.
The Directors propose in the following resolution to permit the Company to make market acquisitions and to arrange tender offers of Ordinary Shares within certain conditions. This resolution succeeds the authority which was granted at last year's annual general meeting and which expires on the date of the forthcoming AGM.
The Directors propose a partial disapplication of the pre-emption rights in order to allow the Company to issue new Ordinary Shares. This is seeking re-approval for the disapplication which was approved at the EGM held on 20 March 2013 and allows the Company to issue Ordinary Shares at a premium to current net asset value per share by way of tap issues.
References to Prospectus in this document refer to the Company's New Ordinary Shares prospectus dated 26 February 2013, available from the Company's website (www.hicl.com).
7 June 2013
Registered Office 1, Le Truchot St Peter Port, Guernsey GY1 1WD Channel Islands
CREST members who wish to appoint a proxy or proxies by utilising the CREST electronic proxy appointment service may do so for the Annual General Meeting to be held on 23 July 2013 and any adjournment(s) thereof by utilising the procedures described in the CREST Manual. CREST Personal Members or other CREST sponsored members, and those CREST members who have appointed a voting service provider(s), should refer to their CREST sponsor or voting service provider(s), who will be able to take the appropriate action on their behalf.
In order for a proxy appointment made by means of CREST to be valid, the appropriate CREST message (a "CREST Proxy Instruction") must be properly authenticated in accordance with CRESTCo's specifications and must contain the information required for such instructions, as described in the CREST Manual. The message must be transmitted so as to be received by the issuer's agent (RA10) by the latest time(s) for receipt of proxy appointments specified in the notice of meeting. For this purpose, the time of receipt will be taken to be the time (as determined by the timestamp applied to the message by the CREST Applications Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST.
CREST members and, where applicable, their CREST sponsors or voting service providers should note that CRESTCo does not make available special procedures in CREST for any particular messages. Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed a voting service provider(s), to procure that his CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting service providers are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings.
The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 35(5)(a) of the Uncertificated Securities Regulations 2001.
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