Pre-Annual General Meeting Information • Jun 27, 2012
Pre-Annual General Meeting Information
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Triad Group Plc Weyside Park Catteshall Lane Godalming Surrey GU7 1XE
27 June 2012
If you have any doubt about the action you should take, it is recommended that you consult your stockbroker, solicitor, accountant or other independent professional advisor authorised under the Financial Services and Markets Act 2000.
If you have sold or otherwise transferred all your shares in Triad Group Plc please pass this document and the accompanying documents to the purchaser or to the agent through whom the sale was effected for onward transmission to the purchaser.
Dear Shareholder,
I am writing to invite you to the Annual General Meeting of Triad Group Plc which will be held at Augustine House, 6A Austin Friars, London EC2N 2HA on Thursday 16 August 2012 at 11.00am.
This letter accompanies the Directors' Report and audited financial statements for the year ended 31 March 2012.
Full details of the meeting and the resolutions that will be put to shareholders are set out in the Notice of Meeting.
The Directors consider that each of the proposed resolutions in the Notice of Meeting are in the best interests of the Company and its shareholders as a whole and therefore unanimously recommend that you vote in favour of each of them, as they intend to do in respect of their own beneficial holdings.
A Form of Proxy for use at the Annual General Meeting is enclosed and should be completed and returned to the registrars of the Company, Equiniti, Aspect House, Spencer Road, Lancing, West Sussex BN99 6DA at least 48 hours before the meeting. Completion and return of the proxy will not prevent you from attending and voting at the meeting in person, should you so wish.
I look forward to welcoming you to the meeting.
Yours sincerely,
John Rigg Chairman
Notice is hereby given that the Annual General Meeting of Triad Group Plc will be held at Augustine House, 6A Austin Friars, London EC2N 2HA on 16 August 2012, at 11.00 am to transact the following business:
To consider and, if thought fit, pass the following resolutions with those numbered 1 to 6 being proposed as ordinary resolutions and resolution numbers 7 to 8 as special resolutions.
That the reports of the Directors and auditors and the audited accounts and financial statements for the year ended 31 March 2012 be received.
That the Directors' remuneration report for the year ended 31 March 2012 be received.
That Steven Sanderson, a Director retiring by rotation, be re-elected as a Director.
That Nick Burrows, a Director retiring by rotation, be re-elected as a Director.
That BDO LLP be and are hereby reappointed as auditors of the Company, to hold office until the conclusion of the next general meeting at which accounts are laid before the Company and that their remuneration be fixed by the Directors.
That in substitution for any existing such authority the Directors of the Company be and are hereby generally and unconditionally authorised in accordance with Section 551 of the Companies Act 2006 to exercise all the powers of the Company to allot shares in the Company and to grant rights to subscribe for, or to convert any security into, shares in the Company ("Rights") up to an aggregate nominal amount of £50,500 provided that this authority shall expire (unless previously renewed, varied or revoked by the Company in general meeting) on the conclusion of the Company's AGM to be held in 2013 save that the Company may, before such expiry, make an offer or agreement which would or might require shares to be allotted or Rights to be granted after such expiry and the Directors of the Company from time to time may allot shares and grant Rights in pursuance of such offer or agreement as if the authority hereby conferred had not expired.
That the Directors of the Company from time to time be and hereby are empowered pursuant to Section 570 and Section 573 of the Companies Act 2006 ("the Act") to allot equity securities (within the meaning of Section 560 of the Act) for cash pursuant to the authority conferred by resolution 5 or by way of a sale of treasury shares as if Section 561(1) of the Act did not apply to any such allotment provided that this power shall be limited to;
and shall expire (unless previously renewed, varied or revoked by the Company in general meeting) at the end of the conclusion of the AGM of the Company in 2013, save that the Company may before such expiry make an offer or agreement which would or might require equity securities to be allotted or treasury shares sold after the expiry of the authority period and the Directors of the Company from time to time may allot equity securities or sell treasury shares in pursuance of such offer or agreement as if the authority hereby conferred had not expired.
That the Directors be authorised to call general meetings (other than an Annual General Meeting) on not less than 14 clear days' notice.
By order of the board N E Burrows ACA Company Secretary, Triad Group Plc 27 June 2012 Registered office: Weyside Park Catteshall Lane Godalming Surrey GU7 1XE
The Directors are required to present the reports of the Directors and the auditors and the audited accounted of the Company to the shareholders at a General Meeting.
In accordance with the Directors' Remuneration Report Regulations 2002, the Directors Remuneration Report is laid before shareholders for approval. This report is set out on pages 10 to 12 in the 2012 Annual Report.
Steven Sanderson is a non-executive Director. He is a Chartered Accountant. He was appointed non-executive Director in January 2007. He has extensive experience at executive director level in the IT services and telecommunications sectors. His background includes public flotations, plc directorship, fund raising, acquisition and disposal activities.
The Board of Directors confirms that Steven Sanderson continues to perform effectively and demonstrate commitment to his role.
Nick Burrows is a Chartered Accountant who joined Triad in 2001 as Financial Controller of the Consulting & Solutions business. He was appointed Company Secretary in 2008 and executive Finance Director in October 2009.
We are required to appoint auditors at every general meeting at which accounts are presented to shareholders. The Directors recommend the reappointment of BDO Stoy Hayward LLP as the Company's auditors.
Resolution 6 seeks the authority to allot ordinary shares for a period expiring at the conclusion of the next Annual General Meeting. The £50,500 nominal amount of shares to which this authority will relate, after allowing for ordinary shares arising on the exercise of share options, represents approximately 33% of the nominal amount of the issued ordinary share capital of the Company at 27 June 2012, the latest practicable date prior to publication of this notice. The Directors have no present intention of exercising this authority but is seeking its renewal to ensure that the Company has maximum flexibility in managing the Group's capital resources. It is the current intention to renew this authority annually.
Resolution 7 seeks the authority to allot equity securities for cash without first being required to offer such securities to existing shareholders. The £7,570 nominal amount of equity securities to which this authority relates represents approximately five per cent of the nominal amount of the issued ordinary share capital of the Company at 27 June 2012, the latest practicable date prior to publication of this notice. The Directors believe that this resolution will mean that they can take advantage of advantageous business opportunities as they arise. The Directors have no present intention of exercising this authority. The authority will expire at the conclusion of the next Annual General Meeting and it is the current intention to renew this authority annually
The Companies Act 2006 enables listed companies to call a general meeting (other than an Annual General Meeting) on 14 clear days' notice. The EU Shareholder Rights Directive requires listed companies to call such general meetings on at least 21 clear days' notice unless shareholders have previously approved the calling of general meetings at shorter notice. The Company wishes to retain the option of calling general meetings on 14 clear days' notice. Resolution 8 seeks such approval. The approval will be effective up to the next Annual General Meeting and it is our intention to renew the authority at each Annual General Meeting.
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