AGM Information • Apr 10, 2013
AGM Information
Open in ViewerOpens in native device viewer
VGP NV Greenland – Burgemeester Etienne Demunterlaan 5, bus 4 1090 Brussel (Jette) Company number 0887.216.042 (Register of legal entities - Brussels) VAT BE 0887.216.042 www. vgpparks.eu (the "Company")
The shareholders are hereby invited to attend the annual shareholders' meeting of the Company which shall take place at the offices of Linklaters LLP, Graanmarkt 2, 2000 Antwerp, on Friday 10 May 2013 at 17:00 am, with following agenda and proposed resolutions:
9 Re-appointment of Jan Van Geet s.r.o. and VM Invest NV as legal entity directors of the Company, taking into account the expiry of their term of office:
Proposed resolution: The general meeting resolves, to re-appoint:
Proposed resolution: The general meeting resolves to re-appoint Deloitte Bedrijfsrevisoren BV o.v.v.e. CVBA with office at Berkenlaan 8B, 1831 Diegem, Belgium, represented by Mr. Rik Neckebroeck, in replacement of Mr Gino Desmet, as auditor of the company for a period of 3 years to end immediately after the annual general meeting to be held in 2016 and at which the decision will be taken to approve the annual accounts closed on 31 December 2015.
11 Establishing the annual compensation for the auditor of the company. Proposed Resolution: The annual compensation for the auditor of the company, Deloitte Bedrijfsrevisoren BV o.v.v.e. CVBA with office at Berkenlaan 8B, 1831 Diegem, Belgium, represented by Mr. Rik Neckebroeck, is set at € 57,000 (excluding out-ofpocket expenses and VAT).
Shareholders may only participate in the annual shareholders' meeting and exercise their voting rights at this meeting if the following two conditions are satisfied:
These conditions must be satisfied in accordance with the formalities mentioned below.
In accordance with article 536, §2 of the Belgian Companies Code and article 24 of the articles of association the holders of registered shares are entitled to participate in and to vote at the annual shareholders' meeting, provided that:
In accordance with article 536, §2 of the Belgian Companies Code and article 24 of the articles of association the holders of dematerialized shares are entitled to participate in and to vote at the annual shareholders' meeting, provided that:
Only persons who are a shareholder of the Company on the Record Date (26 April 2013) and who have indicated, on 4 May 2013 at the latest, their intention to participate in the annual shareholders' meeting as set out above will be admitted to the shareholders' meeting. We point out to the shareholders that 4 May 2013 is a Saturday and that, as the case may be, they should make the necessary arrangements to fulfil the required formalities before, on 3 May.
The shares are not blocked as a result of the above-mentioned process. As a result, the shareholders are free to dispose of their shares after the Record Date.
In accordance with Article 533ter of the Belgian Companies Code, one or more shareholders holding jointly at least three per cent (3%) of the registered capital of the Company may request items to be added to the agenda of the shareholders' meeting and submit proposed resolutions in relation to existing agenda items or new items to be added to the agenda, provided that:
These additional agenda items and/or proposed resolutions may be delivered to the Company by mail sent to the Company's registered office for the attention of Mr Dirk Stoop or by e-mail sent to [email protected]. The Company shall confirm the receipt of the proposed requests, by e-mail or by mail to the address mentioned by the shareholder, within 48 hours as of such receipt.
As the case may be, the Company shall publish the modified agenda of the shareholders' meeting, together with the ad-hoc proxy form, completed with the additional agenda items and/or proposed resolutions on the website of the Company (www.vgpparks.eu)at the latest on 25 April 2013. The proxy's that were notified to the Company prior to the publication of a completed agenda, remain valid for the agenda items for which they were granted. Exception is made for agenda items for which new proposed resolutions have been submitted, in accordance with article 533ter of the Belgian Companies Code: in such case the proxy holder may deviate during the annual shareholders' meeting of the instructions of the shareholder granting the proxy, if the execution of such instructions would prejudice the interests of the shareholder. The proxy holder must inform the shareholder thereof. The proxy must indicate whether the proxy holder is authorised to vote on new agenda items or whether he should abstain from voting.
In accordance with Article 540 of the Belgian Companies Code and Article 29 of the articles of association, all shareholders are entitled, whether during the meeting or in writing before the meeting, to ask questions to the directors with respect to their report or the agenda items and to the auditor with respect to its report.
Questions asked in writing will only be answered if the relevant shareholder has fulfilled the formalities set out above to be admitted to the annual shareholders' meeting and if the written question has been received by the Company at the latest on 4 May 2013.
Written questions may be delivered to the Company by mail sent to the Company's registered office for the attention of Mr Dirk Stoop or by e-mail sent to [email protected].
In accordance with article 25 of the articles of association, each shareholder may be represented at the shareholders' meeting by a proxy holder, who does not need to be a shareholder. Except in cases provided for in the law (article 547bis, §1, second indent of the Belgian Companies Code), a shareholder may only appoint one person as proxy holder for a particular shareholders' meeting.
Shareholders who so wish to be represented by proxy, are requested to use the model of proxy form (with voting instructions) that is available at the Company's registered office and on the Company's website under the tab "Investors - Shareholders Meetings" (www.vgpparks.eu).
Notification of the proxy to the Company must occur in writing, either by mail sent to the Company's registered office for the attention of Mr Dirk Stoop or by e-mail sent to [email protected].
The signed proxy form must in original be received by the Company at the Company's registered office at the latest on 4 May 2013.
Shareholders who wish to be represented by proxy, must have fulfilled the formalities set out above to be admitted to the annual shareholders' meeting (registration- and confirmation procedure).
In accordance with Article 535 of the Belgian Companies Code, the shareholders of the Company can, as of 9 April 2013, upon presentation of their security or of a certificate issued by a recognized account holder or a settlement institution certifying the number of dematerialized shares recorded in the name of the shareholder, obtain at the Company's registered office (Greenland – Burgemeester Etienne Demunterlaan 5, bus 4, 1090 Brussels (Jette)), free of charge, a copy of the documents and reports that relate to this meeting or that must be made available to them pursuant to law.
Requests to obtain copies, free of charge, may also in writing or electronically by mail or by e-mail for the attention of:
Mr Dirk Stoop Telephone: +32 (0)2 737 74 05 Fax: +32 (0)2 737 74 04 E-mail: [email protected]
All the relevant information with regard to the annual shareholders' meeting, including all of the aforementioned reports and documents, referred to in the items of the agenda of the annual shareholders' meeting, as well as the aforementioned proxy forms, are available on the website of the Company (www.vgpparks.eu) as of 9 April 2013.
The board of directors
Building tools?
Free accounts include 100 API calls/year for testing.
Have a question? We'll get back to you promptly.