Pre-Annual General Meeting Information • Mar 21, 2012
Pre-Annual General Meeting Information
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THIS DOCUMENT IS IMPORTANT AND NEEDS YOUR IMMEDIATE ATTENTION. If you are in any doubt as to the action you should take with regard to this document, you are recommended to seek your own personal financial advice from your stockbroker, solicitor, accountant or other professional independent adviser who, if you are taking advice in the United Kingdom, is duly authorised under the Financial Services and Markets Act 2000 or an appropriately authorised independent financial adviser if you are in a territory outside the United Kingdom. If you have sold or otherwise transferred all your shares in The Morgan Crucible Company plc, you should send this document to the purchaser or transferee or to the stockbroker, bank or other agent through whom you made the sale or transfer for transmission to the purchaser or transferee.
A letter from the Chairman of The Morgan Crucible Company plc is set out on pages 1 and 2 of this document.
Whether or not you propose to attend the Annual General Meeting, please complete and submit a proxy appointment form in accordance with the Notes to the Notice of the Annual General Meeting set out on pages 5 and 6. To be valid, the proxy appointment form must be received at the address for delivery specified in the Notes by 12 noon on Thursday 3 May 2012.
Notice of the Annual General Meeting of The Morgan Crucible Company plc to be held at The Lincoln Centre, 18 Lincoln's Inn Fields, London WC2A 3ED on Tuesday 8 May 2012 at 12 noon is set out on pages 3 to 6 of this document.
(Registered in England No. 286773)
Registered Office: Quadrant 55-57 High Street Windsor Berkshire SL4 1LP
21 March 2012
To holders of Ordinary shares and for information only to holders of 5.5% Cumulative First Preference shares and 5.0% Cumulative Second Preference shares.
Dear Shareholder
I am pleased to be writing to you with details of our Annual General Meeting which we are holding at The Lincoln Centre, 18 Lincoln's Inn Fields, London WC2A 3ED at 12 noon on Tuesday 8 May 2012.
Following the format of previous annual general meetings, our Chief Executive Officer, Mark Robertshaw, will give a 15-minute presentation on the business of the Group and its performance over the last 12 months. Shareholders will then have the opportunity to ask questions relating to the business before moving into the formalities of the Annual General Meeting.
Notice of the Annual General Meeting can be found on pages 3 to 6 of this document and contains the resolutions dealing with the business of the meeting. The business to be proposed includes the declaration of a final dividend, the re-appointment of the auditors of the Company and the re-election of each of the Directors. Further business to be proposed which is set out in the Notice of Annual General Meeting includes resolutions enabling the Company to convene a general meeting on 14 days' notice, renewing the Directors' authority to allot shares, disapplying pre-emption rights in certain circumstances and authorising the Company and its subsidiary companies to make political donations. Only shareholders holding Ordinary shares or their proxies or duly authorised representatives may vote at the Annual General Meeting.
All your votes are important to us and going forward you will be asked to vote on each of the resolutions on a poll, as permitted by the Articles of Association. This is in line with practice increasingly adopted by UK public companies, primarily as a result of the complexities of the law around voting on a show of hands. It also means that the voting results will be a more representative reflection of the views of our shareholder base.
The notes below are intended to explain the Directors' recommendation for the payment of a final dividend in respect of 2011, the re-election of each of the Directors and the other business to be transacted at the Annual General Meeting.
The Directors are recommending the payment of a final dividend of 6 pence per share on the Ordinary shares in respect of the year ended 1 January 2012 which, if approved by shareholders, will be payable on 6 July 2012 to shareholders on the register at the close of business on 25 May 2012. The final dividend is to be paid in respect of each Ordinary share other than those shares in respect of which a valid election has been made to receive new Ordinary shares, pursuant to the Company's scrip dividend scheme, instead of the final dividend.
Once again, the full Board of Directors is standing for re-election in accordance with the provisions of the UK Corporate Governance Code.
Resolutions 4 to 10 are resolutions for the re-election as Directors of Kevin Dangerfield, Martin Flower, Andrew Given, Simon Heale, Andrew Hosty, Mark Robertshaw, and Tim Stevenson.
An externally facilitated performance evaluation has confirmed that the Directors continue to be effective, demonstrating significant commitment to their roles. The Board believes that the considerable and wide-ranging experience of these Directors will continue to be invaluable to the Company, and recommends their re-election.
Biographies of all Directors are set out on pages 52 to 53 of the 2011 Annual Report and Accounts.
This resolution renews a similar authority given at last year's annual general meeting, which is due to lapse at the Annual General Meeting. The resolution seeks approval from shareholders to enable the Company to make donations or incur expenditure which it would otherwise be prohibited from making or incurring by the Companies Act 2006 (the 'Act'). The Company's policy is not to make donations to political parties and there is no intention to change that policy. However the Act defines political expenditure, political donations and political organisations very widely, such that normal business activities, which might not be thought to be political expenditure or a political donation to a political organisation in the usual sense, may be included. For example, sponsorship of industry forums, funding of seminars and other functions to which politicians are invited, matching employees' donations to certain charities, expenditure on organisations concerned with matters of public policy, law reform and representation of the business community and communicating with the Government and political parties at local, national and European level may fall under the terms of the Act.
Accordingly, the Company, in common with many other companies, proposes to seek authority to incur a level of political donations to political parties, independent election candidates and political organisations as well as political expenditure, to cover these kinds of activities on a precautionary basis, in order to avoid possible inadvertent contravention of the Act. The authority does not purport to authorise any particular donation or expenditure but is expressed in general terms, as required by the Act. Furthermore, as permitted under the Act, the authority has been extended to cover any political donations made or political expenditure incurred by any subsidiaries of the Company. Therefore, as a precautionary measure, you will be asked to give the Company and each of its subsidiaries authority to make political donations to political parties or independent election candidates, to make political donations to political organisations (other than political parties) and to incur political expenditure. These authorities are limited to a maximum aggregate amount of £100,000.
If given, this authority will expire at the conclusion of the Company's next annual general meeting or on 7 November 2013 (whichever is earlier). It is the Directors' intention to renew this authority each year.
The Directors currently have an authority to allot shares in the Company and to grant rights to subscribe for or convert any securities into shares in the Company. This authority is due to lapse at the Annual General Meeting. The Board is seeking to renew that authority over a maximum of 92,600,692 Ordinary shares having an aggregate nominal amount of £23,150,173, representing one third of the issued Ordinary share capital of the Company as at 5 March 2012 and also to give the Directors authority to allot a maximum of 185,201,384 Ordinary shares having an aggregate nominal amount of £46,300,346, representing two thirds of the issued Ordinary share capital of the Company as at 5 March 2012 by way of a rights issue. For the avoidance of doubt, the maximum number of Ordinary shares that could be allotted pursuant to this resolution is 185,201,384 Ordinary shares. The authority will lapse on 7 November 2013 or at the next annual general meeting, whichever shall first occur. The authority sought under this resolution is standard for most UK companies. The Directors have no present intention to issue any shares under the authority being sought. The Company holds no treasury shares.
This resolution renews a similar authority given at last year's annual general meeting and, if approved, would enable the Board to allot Ordinary shares for cash other than to existing shareholders in proportion to their existing holdings. Otherwise than in connection with a rights or similar issue or scrip dividend (where difficulties arise in offering shares to certain overseas shareholders and in relation to fractional entitlements), the authority contained in this resolution will be limited to 13,890,100 new Ordinary shares, having an aggregate nominal amount of £3,472,525, representing approximately 5% of the Company's issued Ordinary share capital as at 5 March 2012.
The authority sought under this resolution is standard for most UK companies. In accordance with the recommendations of the Association of British Insurers, the Directors confirm their intention that no more than 7.5% of the Company's issued Ordinary share capital will be issued for cash on a non pre-emptive basis during any three-year period without appropriate consultation. The Directors have no present intention to exercise this authority. The authority will lapse on 7 November 2013 or at the next annual general meeting, whichever shall first occur.
This resolution renews an authority given at last year's annual general meeting and is required as a result of section 307A of the Act coming into force. The Company currently has power under its Articles of Association to call general meetings (other than an annual general meeting) on 14 clear days' notice and would like to preserve this ability. In order to be able to do so, shareholders must first approve the calling of meetings on 14 days' notice. This resolution seeks such approval. The approval will be effective until the Company's next annual general meeting, when it is intended that a similar resolution will be proposed. The shorter notice period would not be used as a matter of routine for general meetings, but only where the flexibility is merited by the business of the meeting and is thought to be to the advantage of the shareholders as a whole.
You are requested (whether or not you intend to be present at the meeting) to complete and submit a proxy appointment form in accordance with the Notes to the Notice of the Annual General Meeting set out on pages 5 and 6. To be valid, the proxy appointment form must be received at the address for delivery specified in the Notes by 12 noon on Thursday 3 May 2012. Completion and return of a proxy appointment form will not preclude a shareholder from attending and voting at the meeting.
Your Directors consider all the resolutions to be put to the meeting to be in the best interests of the Company and its shareholders as a whole and accordingly unanimously recommend you to vote in favour of them as they intend to do so in respect of their own beneficial shareholdings.
Yours faithfully
Tim Stevenson Chairman
(Registered in England No. 286773)
('the Company')
Notice is given that the seventy-eighth Annual General Meeting of the Company will be held at The Lincoln Centre, 18 Lincoln's Inn Fields, London WC2A 3ED on Tuesday 8 May 2012 at 12 noon to transact the business set out below. Resolutions 1 to 14 will be proposed as ordinary resolutions and resolutions 15 and 16 will be proposed as special resolutions.
up to an aggregate total amount of £100,000, with the amount authorised for each of paragraphs (a) to (c) above being limited to the same total. Any such amounts may comprise sums paid or incurred in one or more currencies. Any sum paid or incurred in a currency other than sterling shall be converted into sterling at such rate as the Board may decide is appropriate.
Terms used in this resolution have, where applicable, the meanings that they have in Part 14 of the Companies Act 2006 on 'Control of political donations and expenditure'.
but subject to such exclusions or other arrangements as the Directors may deem necessary or expedient in relation to treasury shares, fractional entitlements, record dates or any legal or practical problems under the laws of any territory or the requirements of any regulatory body or stock exchange, provided that (unless previously revoked, varied or renewed), this authority shall expire on 7 November 2013 or, if earlier, at the conclusion of the Company's next annual general meeting, save that the Company may make any offer or agreement before such expiry which would or might require shares to be allotted or rights to be granted after such expiry. All authorities vested in the Directors on the date of the notice of this meeting to allot shares or to grant rights that remain unexercised at the commencement of this meeting are revoked.
and shall expire when the authority conferred on the Directors by resolution 14 in the notice of this meeting expires, save that, before the expiry of this power, the Company may make any offer or agreement which would or might require equity securities to be allotted after such expiry.
Registered office: Quadrant Windsor Paul Boulton
55-57 High Street By Order of the Board Berkshire SL4 1LP Company Secretary 21 March 2012
('the Company')
(a) to do so would interfere unduly with the preparation for the meeting or would involve the disclosure of confidential information;
Quadrant, 55-57 High Street, Windsor, Berkshire SL4 1LP Tel: +44 (0)1753 837000 Fax: +44 (0)1753 850872
www.morgancrucible.com
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