AGM Information • Mar 23, 2018
AGM Information
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The shareholders are invited to attend the ordinary and extraordinary shareholders' meetings which will be held on Thursday 26 April 2018 at 5.00 p.m., at the registered office of Umicore, Broekstraat 31 rue du Marais, B-1000 Brussels.
The ordinary shareholders' meeting will validly conduct business and deliberate on the items on its agenda irrespective of the number of shares present or represented.
The extraordinary shareholders' meeting will only validly deliberate if at least half of the capital is present or represented. If this condition is not met, a new extraordinary shareholders' meeting will be convened for Thursday 31 May 2018 at 10.00 a.m., also at the registered office of Umicore. This second extraordinary shareholders' meeting will validly deliberate irrespective of the number of shares present or represented.
In order to facilitate the keeping of the attendance list, the shareholders or their representatives are invited to register as of 4.00 p.m.
Pursuant to Articles 95-96 of the Companies Code the directors have drafted an annual report in which they account for their management. Pursuant to Articles 143-144 of the Companies Code the statutory auditor has drafted a detailed report. These reports do not need to be approved by the shareholders.
(4) the interim dividend paid out in August 2017: EUR 71,302,168.60 the result to be appropriated stands at EUR 505,279,843.34
Approving the proposed appropriation of the result including the payment of a gross dividend of EUR 0.70 per share (*). Taking into account the gross interim dividend of EUR 0.325 per new share (after share split) paid in August 2017, a balance gross amount of EUR 0.375 per share (*) will be paid on Thursday 3 May 2018.
(*) The actual gross dividend amount (and, subsequently, the balance amount) per share may fluctuate depending on possible changes in the number of own shares held by the company between Thursday 26 April 2018 (i.e. the date of the ordinary shareholders' meeting) and Friday 27 April 2018 at Euronext Brussels closing time (i.e. the date entitling the holder of Umicore shares to the dividend (balance) relating to the financial year 2017). The own shares are not entitled to a dividend.
This item relates to the submission of the consolidated annual accounts of Umicore. Pursuant to Article 119 of the Companies Code the directors have drafted a report on these annual accounts; the statutory auditor has drafted a detailed report pursuant to Article 148 of the Companies Code. These annual accounts and reports do not need to be approved by the shareholders.
The mandates of Messrs Thomas Leysen, Marc Grynberg, Mark Garrett, Eric Meurice and Rudi Thomaes expire at the end of the present ordinary shareholders' meeting. In light thereof it is proposed:
Prof. Dr. Ir. Koenraad Debackere has been with K.U. Leuven since 1995, where he teaches Technology and Innovation Management and Policy. He obtained his PhD in Management at the University of Gent after stays as fellow and research assistant at the MIT Sloan School of Management. He was a post-doctoral fellow at MIT in 1991-92, He has won numerous awards for his research and for scientific excellence, and in 2010 was awarded a Francqui lecture chair in economics and business. He brings considerable experience as a board member of scientific and educational organizations as well as companies and his experience stretches outside Belgium, with council and board positions in several European countries.
Proposed resolutions:
meeting resolves to replace the provisions of Article 6 of the articles of association ("Authorized Capital") by the following text:
"In accordance with the terms of a resolution adopted at the extraordinary general meeting held on [26 April 2018], the board of directors is authorized, for a period of five years starting on the date the aforementioned decision is published in the Riders to the Belgian Official Gazette, to increase the share capital by a maximum amount of EUR 55,000,000 according to the terms and conditions it shall define.
The board may carry out this increase in one or more times, either by contributions in cash or, subject to legal restrictions, contributions in kind, as well as by incorporation of reserves, whether available or unavailable for distribution, or of share premiums, with or without issuing new stock. These increases may give rise to the issuance of shares with voting rights, of convertible bonds, as well as of subscription rights or other securities, whether or not attached to other stock of the company, or attached to stock issued by another company. The board may freely determine whether the new shares shall be issued in registered or dematerialised form.
On this occasion, the board may, in the best interests of the company and in accordance with legal provisions, limit or cancel the preferential subscription rights of shareholders, in favour of one or more designated persons who, as the case may be, are not employed by the company or its subsidiaries.
If the capital increase includes a share premium, the amount of this premium shall be allocated to an unavailable "share premium" reserve, from which it may not be withdrawn in whole or part except to be incorporated into the capital by a decision of the board of directors using, should the case arise, the authorization conferred upon it by this clause, or to be reduced or cancelled by a decision of the general meeting of shareholders in accordance with the conditions required for an amendment of the articles of association."
In accordance with Article 536 §2 of the Companies Code, shareholders will only be admitted to the shareholders' meetings and will subsequently only be entitled to vote at these meetings if the following two requirements are met:
The registration procedure is as follows:
The holders of registered shares must be registered in the share register of Umicore on the Record Date for the number of shares for which they want their shareholding to be established in view of the shareholders' meetings.
Holders of dematerialised shares must be registered in the accounts of an authorized account holder or clearing institution on the Record Date for the number of shares for which they want their shareholding to be established in view of the shareholders' meetings.
Furthermore these shareholders must request their financial institution (authorized account holder or clearing institution) to:
In addition to the above registration the shareholders must confirm their participation in the shareholders' meetings to Umicore by Friday 20 April 2018 at midnight (Belgian time) at the latest. Holders of dematerialised shares may also choose to instruct one of the financial institutions listed above to confirm to Umicore their intention to participate in the meetings simultaneously with the notification to Umicore of the confirmation of the holding of their shares.
The shareholders may submit a postal vote in accordance with Article 550 of the Companies Code and Article 19 of the articles of association. Postal votes must be cast on the form prepared by Umicore. This form can be obtained at the company's registered office, on the company website (www.umicore.com) or through the above-mentioned financial institutions. Signed original postal voting forms must reach Umicore by Friday 20 April 2018 at the latest.
The shareholders may also be represented by a proxy holder. Shareholders are invited to designate a proxy holder using the form prepared by Umicore. The appointment of a proxy holder by a shareholder is made in writing or by electronic means and must be signed by the shareholder, as the case may be with an electronic signature in accordance with the applicable legal requirements. Proxy forms can be obtained at the company's registered office, on the company website (www.umicore.com) or through the above-mentioned financial institutions. Signed proxies must reach Umicore by Friday 20 April 2018 at the latest.
Pursuant to Article 533ter of the Companies Code shareholders who, alone or jointly, hold at least 3% of the share capital of Umicore, are entitled: 1) to add new items to the agenda of the shareholders' meetings, and 2) to file resolution proposals in relation to existing or new agenda items of such meetings.
Furthermore, pursuant to Article 540 of the Companies Code, all shareholders are entitled to submit written questions to the directors and the statutory auditor prior to the shareholders' meetings or to orally ask questions at the shareholders' meetings. Questions in writing must be submitted beforehand and will only be answered if the shareholder concerned has complied with the above registration and confirmation procedure.
More information concerning the above rights and their exercise modalities can be found in the "shareholder rights" section of the Umicore website (http://www.umicore.com/en/governance/shareholder-rights/).
The proposals to amend the agenda and the proposals for resolutions must reach Umicore at the latest on Wednesday 4 April 2018 at midnight (Belgian time). Umicore will publish a revised agenda by Wednesday 15 April 2018 at the latest if it has validly received within the abovementioned period one or more requests to add new items and/or new proposed resolutions to the agenda. The questions in writing addressed to the directors/statutory auditor must reach Umicore at the latest on Friday 20 April 2018 at midnight (Belgian time).
In accordance with Article 537 of the Companies Code, the holders of bonds issued by Umicore may attend the shareholders' meetings in an advisory capacity. In order to do so they must comply with the same formalities for admission mentioned above as applicable to the shareholders.
The bondholders may be represented by a proxy holder. Bondholders who wish to appoint a proxy holder are invited to use the form prepared by Umicore. The appointment of a proxy holder shall be in writing or by electronic means and must be signed by the bondholder, as the case may be with an electronic signature in accordance with the applicable legal requirements. Proxy forms can be obtained at Umicore's registered office, on the Umicore website (www.umicore.com) or through the above-mentioned financial institutions. Signed proxies must reach Umicore by Friday 20 April 2018 at the latest.
All documents relating to the above shareholders' meetings which the law requires to make available to shareholders will be accessible on Umicore's website (www.umicore.com) as from Friday 23 March 2018.
As from the same date, shareholders may inspect such documents on business days and during normal office hours, at the registered office of Umicore, and/or obtain at no cost copies of the same. Requests at no cost for copies may also be addressed in writing or by electronic means.
All notifications, confirmations, proposals or requests referred to in the present notice must be addressed to:
UMICORE Attn. Mr Baudouin Caeymaex Broekstraat 31 rue du Marais B-1000 Brussels
Fax: +32 (0)2 227 79 13 E-mail: [email protected]
The board of directors
P.S.
Shareholders can park their cars free of charge in the Q-Park parking Centre (Inno), Dambordstraat 26 rue du Damier, B-1000 Brussels, if their parking lot ticket is stamped at the reception desk of Umicore.
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