Proxy Solicitation & Information Statement • Sep 17, 2018
Proxy Solicitation & Information Statement
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| The undersigned, | |||
|---|---|---|---|
| (for persons) | |||
| Name: | __________ | ||
| Surname: | __________ | ||
| Address: | __________ | ||
| (for legal entities) Name: |
__________ | ||
| Legal form: | __________ | ||
| Registered office: | __________ | ||
| Validly represented by: | __________ | ||
| __________ |
Holder of the following number of shares issued by the partnership limited by shares, TINC, with registered office at Karel Oomsstraat 37, 2018 Antwerp, Belgium, and registered with the Register of legal entities under the number 0894.555.972 (the "Company"):
| _______ registered shares |
|---|
| _______ dematerialised shares |
has taken note of the annual and extraordinary general shareholders meeting of the Company to be held on Wednesday 17 October 2018 at 10.00 am at RE:flex Berchem, Greenhouse Antwerp, located at Uitbreidingstraat 66, 2600 Antwerp, Belgium, with the following agenda and at any adjournment thereof, if the first meeting could not be duly held or would be postponed for whatever reason.
The undersigned hereby declares1 :
A. to appoint as special attorney, to represent him/her at the ordinary and extraordinary general shareholders meeting:
___________________________________________________("the Proxy holder")2
1. Presentation and discussion of the statutory and consolidated annual report of the statutory manager on the financial year closed on 30 June 2018
This agenda item requires no resolution by the general shareholders meeting since it concerns a presentation.
2. Presentation and discussion of the reports of the statutory auditor regarding the statutory and the consolidated annual accounts on the financial year ended on 30 June 2018
This agenda item requires no resolution by the general shareholders meeting since it concerns a presentation.
3. Approval of the statutory annual accounts of the financial year ended on 30 June 2018 and appropriation of profit
The general meeting of shareholders approves the statutory annual accounts of the financial year from 1 July 2017 till 30 June 2018, including the appropriation of the result as proposed by the Board of Directors and as stated in the aforementioned statutory annual accounts.
1 Proxy: cross option A, fill out a name if required and subsequently cross option A1 or A2. Voting by mail: cross option B.
2 In case no name is filled out the chairman of the board of directors of the statutory manager will act as proxy holder. For reasons of potential conflicts of interests, proxies granted to the Company, the chairman, other members of the board of directors or other categories of persons mentioned in article 547bis, §4, 2° Code of companies will only be taken into account with respect to the agenda items for which explicit voting instructions have been given.
| Agree Disagree Abstain |
|---|
| --------------------------------------------- |
The general meeting of shareholders approves the remuneration report as incorporated in the annual report of the statutory manager on the financial year ended on 30 June 2018.
Voting instruction3 :
| |
|||
|---|---|---|---|
| Agree | Disagree | Abstain |
This agenda item requires no resolution by the general shareholders meeting since it concerns a presentation.
The general meeting of shareholders discharges the statutory manager of the Company for the performance of its mandate during the financial year ended on 30 June 2018.
Voting instruction3 :
| Agree Disagree Abstain |
|---|
| --------------------------------------------- |
The general meeting of shareholders discharges the statutory auditor of the Company, Ernst & Young Bedrijfsrevisoren BCVBA, represented by Mr. Ömer Turna for the performance of his duties during the financial year ended on 30 June 2018.
Voting instruction4 :
| Agree |
Disagree |
Abstain |
|
|---|---|---|---|
3 Please only cross when option A2 or option B above was chosen. In case option A2 was chosen and no instruction is crossed, several instructions are crossed or in case the instruction is not clear, the Proxy holder will be deemed to be instructed to vote in favour of the proposed resolution.
4 Please only cross when option A2 or option B above was chosen. In case option A2 was chosen and no instruction is crossed, several instructions are crossed or in case the instruction is not clear, the Proxy holder will be deemed to be instructed to vote in favour of the proposed resolution.
The general meeting of shareholders takes notice of and approves the remuneration of the statutory manager determined in accordance with the articles of association for the financial year ended on 30 June 2018.
Voting instruction4 :
| Agree |
Disagree |
Abstain |
|---|---|---|
1. Shareholder distribution of a (gross) amount of € 0,49 per share – Qualification partially as a capital reduction – Authorization to the statutory manager to implement the distribution – Amendment of article 5 of the articles of association
The general shareholders' meeting resolves to approve a distribution to the shareholders of a (gross) amount of € 0,49 per share or a total of € 13.363.636,72 (the "Distribution") as follows:
(d) The general shareholders' meeting decides to expressly authorize the statutory manager (with the right of substitution and sub-delegation) to implement and execute the Distribution and to determine the payment date of the Distribution. The notary is expressly authorized to coordinate and amend the articles of association to reflect the Capital Reduction.
Voting instruction5 :
| | | |
|---|---|---|
| Agree | Disagree | Abstain |
Proposed resolution (only to be submitted to the general shareholders' meeting in case the proposed resolution mentioned under item 1 of this agenda is not approved):
The general meeting resolves to approve an intermediate dividend amounting to a (gross) amount of € 0,49 per share (or in total € € 13.363.636,72), to be charged to the distributable reserve included in the statutory annual accounts for the financial year ended 30 June 2018. The general shareholders' meeting resolves to expressly authorize the statutory manager (with the right of substitution and sub-delegation) to implement and execute the dividend distribution and to determine the payment date of the dividend distribution.
Voting instruction6 :
| | | |
|---|---|---|
| Agree | Disagree | Abstain |
The general meeting resolves to authorize the statutory manager, in accordance with Article 620 of the Belgian Companies Code, to acquire, pledge or dispose of its own shares on behalf of and for the account of the company, without further prior approval or authorization by the general meeting. The company may acquire, pledge and sell its own shares (even outside of the stock exchange) at a price per share that may not be lower than 80% nor higher than 120% of the share price at closing of the stock exchange on the day preceding the date of the transaction, and without the company owning more than twenty percent of the total number of issued shares.
5 Please only cross when option A2 or option B above was chosen. In case option A2 was chosen and no instruction is crossed, several instructions are crossed or in case the instruction is not clear, the Proxy holder will be deemed to be instructed to vote in favour of the proposed resolution.
6 Please only cross when option A2 or option B above was chosen. In case option A2 was chosen and no instruction is crossed, several instructions are crossed or in case the instruction is not clear, the Proxy holder will be deemed to be instructed to vote in favour of the proposed resolution.
This authorization is valid for a period of five years, starting from the publication in the Belgian Official Gazette of the decision of the extraordinary general meeting. This authority extends to acquisitions and disposals of shares of the company by a direct subsidiary of the company, in accordance with the legal provisions.
Voting instruction6 :
| Agree |
Disagree |
Abstain |
|---|---|---|
The Proxy holder is specifically authorized to, on behalf of the undersigned:
In case the Company receives new agenda items or proposals for resolution in accordance with the conditions of article 533ter of the Code of Companies (see convocation for more information), it will publish at the latest on 2 October 2018 the revised agenda and submitted proposals for resolution, as well as make an adapted form available on the website of the Company: www.tincinvest.com/generalmeeting.
Proxies or voting forms received by the Company prior to the publication of a revised agenda and additional proposals for resolution, remain in force with respect to the items of the original agenda. In the absence of a new adapted voting form, however, the vote by mail on a new agenda item or proposal for resolution is not valid.
In case a revised agenda is published by the Company after this proxy was communicated to the Company the Proxy holder7 :
Shareholders who wish to be represented by proxy shall comply with the admission requirements, outlined in the convocation.
7 Please cross as applicable. In case no instruction is crossed, both instructions are crossed or in case the instruction is not clear, the Proxy holder shall abstain from voting on the items that were added to the agenda.
This form shall be signed by the shareholder (or, in case of a legal entity, by its legal representative(s)), if applicable in electronic form in accordance with applicable Belgian legislation.
The Company must have received this form at the latest on Thursday 11 October 2018:
_______________________(place),________________________(date)
__________________________ (signature)
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