AGM Information • Jun 24, 2011
AGM Information
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THIS CIRCULAR IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. If you are in any doubt as to the action you should take, you should consult an appropriate independent financial adviser authorised under the Financial Services and Markets Act 2000 immediately. If you have sold or transferred all your Ordinary Shares in the Company, please forward this Circular together with the Form of Proxy to the purchaser, transferee, stockbroker or other agent through whom the sale or transfer was effected, for transmission to the purchaser or transferee.
Notice of the 2011 Annual General Meeting of the Company to be held at the George Hotel, 19-21 George Street, Edinburgh EH2 2PB at 2.00pm on Wednesday 14 September 2011 is set out on pages 4 to 6 of the Circular. A Form of Proxy for use at the meeting is attached. To be valid, Forms of Proxy should be completed and returned in accordance with the notes to the Notice of Meeting and the Form of Proxy itself.
Registered in England no 4280530 Northumberland House
Princess Square Newcastle upon Tyne NE1 8ER
Telephone: Facsimile: E-mail: Website:
0191 244 6000 0191 244 6001 [email protected] www.nvm.co.uk
Directors: 24 June 2011 James Ferguson, Chairman Chris Fleetwood Tim Levett John Waddell
Dear Shareholder
I am pleased to be writing to you with details of our Annual General Meeting which will take place at 2.00pm on Wednesday 14 September 2011 at the George Hotel, 19-21 George Street, Edinburgh EH2 2PB. The formal Notice of Annual General Meeting is set out on pages 4 to 6 of this document.
Explanatory notes on all the business to be considered at this year's AGM appear on pages 2 and 3 of this document.
If you would like to vote on the resolutions but cannot attend the AGM, please complete the Form of Proxy attached to this notice and return it to the Company's registrars, Equiniti Limited, at Aspect House, Spencer Road, Lancing BN99 6ZR as soon as possible. They must receive it no later than 2.00pm on Monday 12 September 2011. Completion and return of the Form of Proxy will not preclude you from attending the AGM and voting in person should you so wish.
Your Board considers that all the resolutions to be put to the meeting are in the best interests of the Company and its Shareholders as a whole. Your Directors will be voting in favour of the resolutions in respect of their own shareholdings and unanimously recommend that you do so as well.
Yours sincerely
JAMES FERGUSON Chairman
In this letter, unless the context otherwise requires, the following expressions bear the following meanings:
| AIC Code | the AIC Code of Corporate Governance published from time to time by the Association of Investment Companies |
|---|---|
| Annual General Meeting or AGM | the annual general meeting of the Company to be held at the George Hotel, 19-21 George Street, Edinburgh EH2 2PB at 2.00pm on Wednesday 14 September 2011 |
| Circular | this document dated 24 June 2011, addressed to the Shareholders |
| Company | Northern 3 VCT PLC |
| Directors or Board | the directors of the Company, whose names are set out on page 1 of this document |
| Form of Proxy | the form of proxy for use at the Annual General Meeting |
| Listing Rules | the listing rules published from time to time by the Financial Services Authority acting in its capacity as the United Kingdom Listing Authority under Part VI of the Financial Services and Markets Act 2000 (as amended) |
| Ordinary Shares | ordinary shares of 5p each in the capital of the Company |
| Shareholders | holders of Ordinary Shares |
| VCT | a venture capital trust as defined in Section 259 of the Income Tax Act 2007 (as amended) |
All resolutions will be proposed as ordinary resolutions, unless otherwise mentioned. For an ordinary resolution to be passed, more than half of the votes cast (in person or by proxy) must be in favour of the resolution. For a special resolution to be passed, at least three-quarters of the votes cast (in person or by proxy) must be in favour of the resolution.
The Company is required by law to put the Company's annual report and financial statements for the year ended 31 March 2011 before Shareholders. Shareholders are invited to vote to receive the annual report and financial statements for the year ended 31 March 2011.
The Company is required by law to seek Shareholders' approval of the Directors' remuneration report in respect of the year ended 31 March 2011, which is set out on pages 20 and 21 of the Company's annual report for the year ended 31 March 2011. Whilst the payment of remuneration to the Directors is not dependent on the passing of the resolution, your Board will take the vote into account when considering the future development and operation of the Company's remuneration policy and practice.
Mr T R Levett retires from the Board in accordance with the AIC Code and seeks re-election. Mr J M O Waddell retires from the Board by rotation in accordance with the articles of association and also seeks re-election. Your Board believes that each of the Directors seeking re-election makes a relevant and significant contribution to the operation of the Board and displays an appropriate level of knowledge and experience.
Mr Tim Levett (aged 62) was appointed to the Board in 2001. He is a member of the nomination committee.
Mr Levett is chairman of NVM Private Equity Limited. He is a non-executive director of several unquoted companies and was a co-founder of NVM in 1988.
Mr John Waddell (aged 55) was appointed to the Board in 2007. He is a member of the audit committee, the nomination committee and the management engagement committee.
Mr Waddell is chief executive of Archangel Informal Investments Limited, a Scottish-based syndicate of individual private equity investors, and was previously a director of Noble Grossart Limited.
The Company is required by law to appoint auditors at its Annual General Meeting. Shareholders are invited to vote to re-appoint KPMG Audit Plc as independent auditors of the Company until the conclusion of the next annual general meeting of the Company.
Shareholders are invited to vote to give the Directors authority to fix the independent auditors' remuneration.
Shareholders are being asked to grant the Directors a general authority to allot shares in the Company. This resolution, if passed, gives the Directors authority to allot Ordinary Shares up to a maximum nominal value of £202,174 (representing 10% of the issued ordinary share capital of the Company at the date of the notice convening the Annual General Meeting).
This authority will be effective until the conclusion of the next annual general meeting of the Company (expected to be held in July 2012) or, if earlier, 30 September 2012 except insofar as commitments to allot shares have been entered into before that date. The Directors have no present intention of exercising the authority granted by Resolution 7.
This resolution supplements the Directors' authority to allot shares in the Company given to them by Resolution 7. The resolution authorises the Directors to allot equity Ordinary Shares, or sell treasury shares, for cash (otherwise than pro rata to existing Shareholders) up to an aggregate nominal value of £202,174 (representing 10% of the Company's issued ordinary share capital at the date of the notice convening the Annual General Meeting).
The authority will be effective until the conclusion of the next annual general meeting of the Company (expected to be held in July 2012) or, if earlier, 30 September 2012, save that the Directors may so allot equity shares or sell treasury shares in pursuance of an offer or agreement entered into before the authority expires.
Resolution 8 will be proposed as a special resolution.
This resolution authorises the Company to purchase in the market up to 4,043,480 Ordinary Shares (equivalent to approximately 10% of the issued ordinary share capital) at a minimum price per share of 5p and a maximum price per share of not more than 105% of the average market value of the relevant shares for the five business days prior to the date on which the purchase is made.
Unless previously renewed, varied or revoked, the authority will be effective until the conclusion of the next annual general meeting of the Company (expected to be held in July 2012) or, if earlier, 30 September 2012.
Purchases of Ordinary Shares will be made only within the guidelines established and to be reviewed from time to time by the Directors, and where it is considered that such purchases would be to the advantage of the Company and its Shareholders as a whole. It is the Directors' intention that purchases will be made in the market for cash only at prices below the prevailing net asset value per share thereby enhancing the net asset value per share for the Company's remaining shareholders. Purchases will be financed from the Company's own cash resources or, if appropriate, from short term borrowings.
The cap on the price payable contained in the proposed resolution reflects part of a restriction on the Company contained in the Listing Rules. In addition, under the Listing Rules the Company must not purchase shares at a price greater than the higher of the last independent trade and the highest current independent bid on the market where the purchase is carried out.
There are no existing Ordinary Shares covered by options or warrants at the date of publication of this document.
Shares purchased under this authority become treasury shares which the Company can cancel or hold for sale for cash.
Resolution 9 will be proposed as a special resolution.
Notice is hereby given that the ninth annual general meeting of the Company will be held at the George Hotel, 19-21 George Street, Edinburgh EH2 2PB at 2.00pm on Wednesday 14 September 2011 for the following purposes:
"That in substitution for and to the exclusion of any power previously conferred upon the Directors in this regard (save to the extent relied upon prior to the passing of this resolution), the Directors be generally and unconditionally authorised pursuant to Section 551 of the Companies Act 2006 ("the Act") to allot shares in the Company and to grant rights to subscribe for or to convert any security into shares in the Company up to a maximum nominal amount of £202,174 for a period expiring (unless previously renewed, varied or revoked by the Company in general meeting) on the conclusion of the next annual general meeting of the Company after the passing of this resolution or, if earlier, 30 September 2012, save that the Company may before expiry of this authority make an offer or agreement which would or might require shares to be allotted, or rights to subscribe for or to convert any security into shares to be granted, after expiry of this authority and the Directors may allot shares, or grant rights to subscribe for or convert any security into shares, in pursuance of that offer or agreement as if this authority had not expired."
8 To consider and, if thought fit, to pass the following resolution as a special resolution:
"That, subject to the passing of Resolution 7 above and in substitution for and to the exclusion of any power previously conferred upon the Directors in this regard (save to the extent relied upon prior to the passing of this resolution), the Directors may:
in each case as if Section 561(1) of the Act (existing shareholders' right of pre-emption) did not apply to the allotment or sale, provided that the power conferred by this resolution shall be limited to the allotment or sale of equity securities up to an aggregate nominal value of £202,174 and shall expire on the conclusion of the next annual general meeting of the Company after the passing of this resolution or, if earlier, 30 September 2012, save that the Company may before this power expires make an offer or agreement which would or might require equity securities to be allotted or treasury shares to be sold after the power expires."
9 To consider and, if thought fit, to pass the following resolution as a special resolution:
"That the Company be and is hereby generally and unconditionally authorised in accordance with Section 701 of the Companies Act 2006 ("the Act") to make one or more market purchases (within the meaning of Section 693(4) of the Act) of its ordinary shares of 5p each provided that:
(d) unless previously renewed, varied or revoked, the authority hereby conferred shall expire on the conclusion of the next annual general meeting of the Company after the passing of this resolution or, if earlier, 30 September 2012, save that the Company may conclude a contract of purchase before this authority expires that would or might be executed wholly or partly after this authority expires."
By order of the Board
Secretary Northumberland House Princess Square Newcastle upon Tyne NE1 8ER 24 June 2011
any person, or (c) it is frivolous or vexatious. Such a request may be in hard copy form or in electronic form, must identify the resolution of which notice is to be given or the matter to be included in the business, must be authorised by the person or persons making it, must be received by the Company not later than 1 August 2011, being the date six clear weeks before the meeting, and (in the case of a matter to be included in the business only) must be accompanied by a statement setting out the grounds for the request.
15 Members should note that it is possible that, pursuant to requests made by members of the Company under Section 527 of the Companies Act 2006, the Company may be required to publish on its website www.nvm.co.uk a statement setting out any matter such members propose to raise at the Annual General Meeting relating to: (a) the audit of the Company's accounts (including the auditor's report and the conduct of the audit) that are to be laid before the Annual General Meeting; or (b) any circumstance connected with an auditor of the Company ceasing to hold office since the previous meeting at which annual accounts and reports were laid in accordance with Section 437 of the Companies Act 2006. The Company may not require the members requesting any such website publication to pay its expenses in complying with Section 527 or 528 of the Companies Act 2006. Where the Company is required to place a statement on a website under Section 527 of the Companies Act 2006, it must forward the statement to the Company's auditor not later than the time when it makes the statement available on the website. The business which may be dealt with at the Annual General Meeting includes any statement that the Company has been required under Section 527 of the Companies Act 2006 to publish on its website.
Form of Proxy for the Annual General Meeting on 14 September 2011
I/We ……………………………………………………………………………………………………….……………………………………………………… (block capitals please)
of …………………………………………………………………………………………………………….…………………………………………………….
being a member of Northern 3 VCT PLC, hereby appoint (see notes 1 and 2)
………………………………………………………………………………………………………………………………….………………………………….
or failing him/her the chairman of the meeting to be my/our proxy and exercise all or any of my/our rights to attend, speak and vote for me/us in respect of my/our voting entitlement on my/our behalf at the ninth Annual General Meeting of the Company to be held at 2.00pm on 14 September 2011, notice of which was sent to shareholders on 24 June 2011 with the annual report and financial statements for the year ended 31 March 2011, and at any adjournment thereof. The proxy will vote as indicated below in respect of the resolutions set out in the notice of meeting:
| Resolution number |
For | Against | Vote withheld |
|
|---|---|---|---|---|
| 1 | To receive the financial statements for the year ended 31 March 2011 | † | † | † |
| 2 | To approve the Directors' remuneration report in respect of the year ended 31 March 2011 |
† | † | † |
| 3 | To re-elect Mr T R Levett as a director | † | † | † |
| 4 | To re-elect Mr J M O Waddell as a director | † | † | † |
| 5 | To re-appoint KPMG Audit Plc as independent auditors | † | † | † |
| 6 | To authorise the Directors to fix the remuneration of the independent auditors | † | † | † |
| 7 | To authorise the Directors to allot shares pursuant to Section 551 of the Companies Act 2006 |
† | † | † |
| 8 | To disapply Section 561 of the Companies Act 2006 in relation to certain allotments of equity securities |
† | † | † |
| 9 | To authorise the Company to make market purchases of ordinary shares in accordance with Section 701 of the Companies Act 2006 |
† | † | † |
| † | Please indicate by placing an X in this box if this proxy appointment is one of multiple appointments being made (see note 2 below). |
Please refer to the notes overleaf
| Signed: ……………………………………………………………………………… | Date: ………………………………………………2011 |
|---|---|
| ---------------------------------------- | ------------------------------ |
Shareholders who intend to attend the Annual General Meeting are requested to place a tick in the box below in order to assist with administrative arrangements.
I/we intend to attend the Annual General Meeting at 2.00pm on 14 September 2011 at the George Hotel, 19-21 George Street, Edinburgh EH2 2PB
Signed: ……………………………………………………………………………….. Date: ………………………………………………..2011
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